What you should do: Portal. era Commons: Unavailable

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1 DHHS Agencies (incl. NIH, CDC, HRSA, AHRQ) era Commons: Unavailable Progress Reports: All progress reports due during the funding lapse will be delayed. era Commons is not available for those who submit reports electronically and no DHHS staff are available to receive paper reports. Please hold submissions until era Commons is back online or DHHS staff have resumed operations. Notice of Awards (NoAs): DHHS is unable to generate Notices of Award (NoA) during the funding lapse. Awards that were processed before the funding lapse that include an issue date during the lapse will not be sent to grantees on the issue date. Once operations resume all pending NoAs will be sent. This will not affect the start date nor the issue date of these awards; it just affects the date the award document is actually sent to the grantee and available for access in the era Commons. In accordance with HHS Awarding Grants Administration Manual (AAGAM), Section B-3, Project Period System, Paragraph 1, a, 4, in the absence of actually receiving the NoA, organizations may use pre-award costs authority at their own risk, for up to 90 days prior to the beginning of the project period. No-cost Extensions: The era Commons will not be accessible during the funding lapse. Further, no-cost extension requests cannot be submitted via the Commons once the expiration date of the grant/cooperative agreement has passed. Prior Approval Requests and Other Communications: We recommend holding all prior approval requests and other communications until operations resume. General Access to era Commons and Other OER-Supported Systems. The era Commons will not be accessible during the funding lapse. Therefore, no user will be able to access the Commons for viewing electronically submitted applications, accessing Internet Assisted Review, or processing such actions as Commons Registration, FSRs/FFRs, xtrain documents, Closeout documents, and/or FCOI notifications etc. Further, there will be no ability to access Commons for query or other purposes. Payment: For the duration of the funding lapse, the HHS PMS will be operational. Drawdowns (payments) on accounts can be processed as long as no Federal staff action is required to finalize the payment. For most DHHS grantees, this means drawdowns should be possible. If an online payment request does not have any PMS edits, it will go through (both excepted and non-excepted programs. Sub Accounts (P-Accounts) if excepted program payment will be made Pooled accounts (P and G accounts) If excepted, program

2 NSF Fastlane: Unavailable payment will be made. If non-excepted payment request will be rejected. Notice of Awards (NoAs): No new grants or cooperative agreements will be award Performance of Work: Awardees may continue performance under their NSF awards during the shutdown, to the extent funds are available, and the term of the grant or cooperative agreement has not expired. Any expenses must be allowable and in accordance with the Office of Management and Budget (OMB) cost circulars. During the shutdown, NSF cannot authorize costs exceeding available award amounts or obligate additional funds to cover such costs. Project Reporting: Principal Investigators (PIs) will be unable to submit annual and final project reports or project outcomes reports via Research.gov. For continuing grants, awardees also should be aware that since annual project reports will not be able to be submitted and Program Officers will not be available to approve them, no new continuing grant increments will be awarded (see above). Awardees should submit their reports as soon as possible after NSF systems are available. No Cost Extension: No-cost extensions (including awardee-approved and NSF-approved) will not be able to be submitted or processed. Awardees, therefore, are cautioned that Federal funds cannot be obligated for expenses that occur beyond the award expiration date. Award Transfer Requests: will not be able to be submitted or processed. Supplemental Funding Requests: will not be able to be submitted or processed. Environment Protection (EPA) Payments: No payments will be made during the shutdown. Existing Grants, Cooperative Agreements and Interagency Agreements (IPA): With the exception of the senior environmental employment program, recipients of funded grants and cooperative agreements can continue work on their projects during any EPA shutdown. Grant recipients not designated as high risk and currently approved to utilize the automated standard application payment system (ASAP) may make draw downs of authorized obligated levels during a shutdown. Recipients must stop work if they reach a point at which they require EPA involvement or approval. Recipient staff assigned to EPA facilities will not be allowed access to those facilities. If they can satisfactorily continue work off-site, the

3 project can continue. Existing Contract Obligations: Contracting officers may not issue any new work assignments, task or delivery orders, unless for excepted activities or approved exempted activities. Contracting officers, working in conjunction with project officers, shall direct contractors to refrain from working on existing funded contracts that do not entail excepted or exempted activities EPA may issue additional guidance to determine whether work under existing contracts not necessary for excepted or exempted activities may continue in accordance with the terms and funding limitations in contracts where the work has been funded. EPA employees will not be available to make payments until the shutdown ends. Commerce (NOAA) New Contract Obligations: Unless necessary for excepted activities or for approved exempted activities, no new obligations for contracts including the exercise of options, may be entered into beginning with the first day of a fiscal year when an appropriations act or a continuing resolution has not been enacted or on the first day immediately following the expiration of a continuing resolution and no new appropriations act or continuing resolution has been enacted. Options exercised prior to the start of the new fiscal year already contain a subject to availability of funds clause to provide for any lack of funding in the new fiscal year. The following services and activities will not be available during a lapse in FY14 appropriations: Most research activities at NIST and NOAA Assistance and support to recipients of grant funding Technical oversight of non-mission essential contracts Services and activities provided by: o Bureau of Economic Analysis o Economic Development Administration o Economics and Statistics Administration o Minority Business Development o Bureau of the Census Most services and activities provided by the International Trade Administration Unless specifically notified to stop work, performance under Grants and Cooperative Agreements may continue during the lapse in appropriations Recipients who are paid on a reimbursable basis will be unable to receive payment during the lapse in appropriations; The Automatic Standard Application for Payment (ASAP) system is anticipated to be operational during the shutdown.

4 Education G5: available G5 will be available for all routine automated grants-related transactions that do not require approval from Department of Education staff. Payments: G5 will be operational and available for drawdown payment requests for formula and discretionary grant funds Energy Federal Financial Aid: Contractors performing under a fully funded contract (or contract option) that was awarded prior to the expiration of appropriations may continue to provide contract services, whether in support of excepted activities or not. New contracts (including contract renewals or extensions, issuance of task orders, exercise of options) may not be executed, nor may increments of funding be placed on incrementally funded contracts or to cover cost overruns, unless the contractor is supporting an excepted activity. Not funds will be available to pay such new contracts or place additional increments of funding on contracts until Congress appropriates additional funds. The expiration of an appropriation does not require the termination of contracts (or issuance of stop work orders) funded by that appropriation unless a new obligation of funds is required under the contract and the contract is not required to support an excepted activity Homeland Security Excepted activities can be found at the following website: DHS will not incur any new obligations by signing a new contract, extending a contract or exercising a renewal option Existing contracts may continue work given government supervision is not critical to the contractor s continued performance during that period. During a funding lapse, the performance by contracting officers, contracting officer technical representatives, contract administration personnel, and grants management specialists of routine oversight, inspection, accounting, administration, payment processing, and other contracting or grant management activity would generally not continue.

5 Justice Other Federal Agencies OJP Systems: available through 10/4/13 The Grants Management System (GMS) will not be available to users after 10/4/13. Users will not have access to submit progress and Federal Financial Reports (FFRs), request grant adjustment notices, submit closeout actions, or respond to on-site monitoring issues for resolution. Likewise, the GMS Help Desk will not be available to users. Please visit or to find relevant information, including specific federal agency communications and links to individual agency shutdown plans. North Carolina State Agencies Other State Agencies Foundations and Non-Profit (nonfederal agencies)