Welcome to Huntsville, Alabama! Home to Faith, Diversity and Service!

Transcription

1 71st Annual Gulf Coast District Senior Conference Clavers Chosen, Appointed & Commanded to Love May 4-6, 2018 Huntsville the Space & Rocket Center 5 Tranquility Base Huntsville, AL Welcome to Huntsville, Alabama! Home to Faith, Diversity and Service!

2 Page2 December 2, 2017 TO: Your Excellencies, Reverend Monsignors, Reverend Fathers, National Officers, Supreme Officers, District Officers, Grand Knights, Grand Ladies, Junior Knight Commanders, Junior Daughter Counselors, Knights and Ladies RE: Seventy-First Annual Gulf Coast District Conference (May 4-6, 2018) On behalf of the Joint Board of the Gulf Coast District Conference, we extend greetings and prayerful blessings to our Claver family. It is our privilege to announce that the Seventy-First Annual Gulf Coast District Conference will be held in the great city of Huntsville, Alabama on May 4-6, The conference site is the Huntsville Marriott at the Space and Rocket Center in Huntsville, Alabama. The hotel is close to excellent shopping, dining and entertainment. We invite our councils and courts to participate in accordance with the rules and responsibilities of our Noble Order. The conference hosting zone are the Clavers of Zone 4 consisting of councils and courts from: Huntsville, Birmingham and Montgomery, Alabama. The Chairpersons for the 2018 Conference Planning Committee are Knight Booker Terry (Cn. 286) and Lady Versie Jones (Ct. 148). The theme of the 2018 Gulf Coast District Conference is Clavers Chosen, Appointed & Commanded to Love. Enclosed, please find all pertinent information including registration, lodging, and souvenir booklet, along with additional information related to the District Conference. As always feel free to contact us or the Conference Committee for additional information. Please adhere to all conference deadlines and submit all appropriate information. In Christ and Claverism, Bro. Will Jemison, Knights President Lady LaTanya Y. Brown, Ladies President Enclosures

3 Page3 CONFERENCE REGISTRATION FORM STATUS (Check all that apply) Unit No. UNIT NAME Knight Lady Clergy Guest District Officer National Officer PARTICIPATION IN THE LITURGY (Check all that apply) National Officer (Present or Past) 4 th Degree Honor Guard Papal Medalist Concelebrant Deacon LAST NAME (One form per person) FIRST NAME OFFICE/TITLE ADDRESS CITY STATE ZIP TELEPHONE EMERGENCY CONTACT TELEPHONE ADDRESS Are you an Emerging Leader? Are you a Physician or Nurse? Are you a First Time Attendee? Yes No Physician Nurse N/A Yes No Conference Registration Fee is $ 100 Per Participant Only payments in the form of a council/court check or a money order will be accepted. Personal checks will be returned. Make payable to: 2018 KPC Gulf Coast District Conference MAIL PAYMENT AND REGISTRATION FORM TO: 2018 KPC Gulf Coast District Conference P. O. Box Huntsville, AL REGISTRATION FORMS MUST BE POSTMARKED By MONDAY, APRIL 2, 2018 Cancellation Policy: All cancellations, substitutions, and requests for refunds must be submitted in writing. Registrants who are unable to attend the conference must mail a written notice of cancellation or refund request to the 2018 Gulf Coast District Conference at the address provided to the left. Requests postmarked after April 15th will not be considered. REFUND CHECKS WILL BE ISSUED AFTER THE CONFERENCE. FOR FORMS RECEIVED AFTER APRIL 2, 2018 THE FEE IS $ LATE REGISTRATION ENDS APRIL 15, ****THERE WILL BE NO ONSITE REGISTRATION**** Huntsville Marriott at the Space & Rocket Center 5 Tranquility Base Huntsville, Alabama Welcomes Knights & Ladies of Peter Claver Gulf Coast District Conference May 4-6, 2018 Please make hotel reservations by April 12, 2018 to receive the group rate of $109 per night, plus tax To make hotel reservations, call or visit DISTRICT TREASURER USE ONLY Date Received Check/Money Order # Amount $ HOST COMMITTEE USE ONLY Date Received Check/Money Order # Amount $ Opened By Given to Chair Table (s) #

4 Page4 SOUVENIR BOOKLET ADVERTISEMENT AND PATRONS INFORMATION Dear Friends, Please support the Knights of Peter Claver and Ladies Auxiliary for the 2018 Gulf Coast District Conference. We are appreciative of your support as we take this opportunity to embody further our goals and objectives. Name: Company/Affiliation: (Cn/Ct No.): Address: City: State: Zip: Telephone: Fax: SOUVENIR BOOKLET ADVERTISMENT PRICES Full Page $ Half Page $ Quarter Page $ Business Card $ Patron $ Outside Back Cover $ Inside Cover $ Please attach a camera-ready copy of your business card, advertisement, or other appropriate information as you want it to appear in the souvenir booklet. The prices are listed above. Please indicate by marking a check in the box next to the desired ad. Make Council, Court, Personal Checks or Money Orders payable to: Knights of Peter Claver Zone 4 - GCD Send to: 2018 SENIOR GULF COAST DISTRICT CONFERENCE Attn: Souvenir Booklet Ad Committee P.O. Box Birmingham, AL For additional information, contact: Maxine Allen (205) maxallen@bellsouth.net Kenneth Blackledge (205) kennethblacklgd@aol.com

5 Page GULF COAST DISTRICT CONFERENCE KPC UMBRELLA ORDER FORM Clavers Chosen, Appointed and Commanded to Love Please provide the following information: Name: Council/Court: (Cn/Ct No.): Address: City: State: Zip: Telephone: *Notice: Please be advised and note that souvenir items must be pre-ordered by April 1, Umbrellas purchased at the conference are $25.00 each. Checks for souvenir items should be separate from registration. Thank you for your support! Quantity *Price Per Umbrella* $20 Total Make check or Money Order payable to: Knights of Peter Claver Zone 4 - GCD Send to: 2018 SENIOR GULF COAST DISTRICT CONFERENCE Attn: Ways and Means Committee P.O. Box 482-McCalla, Alabama Place your umbrella order in advance for each Council or Court member and pick them up during the conference.

6 Page GULF COAST DISTRICT CONFRENCE KPC POLO SHIRT ORDER FORM Clavers Chosen, Appointed and Commanded to Love Please provide the following information: Name: Council/Court: (Cn/Ct No.): Address: City: State: Zip: Telephone: Notice: Please be advised that polo-shirts pre-ordered by April 1, 2018 cost $20.00 each. Polo shirts purchased at the conference are $25.00 each. Checks for polo-shirts must be separate from registration. Thank you for your support! Adult Sizes Quantity *Price Per Shirt* Total M $20 L $20 XL $20 2XL $20 3XL $20 4XL $20 GRAND TOTAL Make Council, Court, Personal Checks or Money Orders payable to: Knights of Peter Claver Zone 4 - GCD Send to: 2018 SENIOR GULF COAST DISTRICT CONFERENCE Attn: Ways and Means Committee P.O. Box 482-McCalla, Alabama 35111

7 Page7 Sample Polo Shirt Place your polo shirt order in advance for each Council or Court member and pick them up during the conference

8 Page8 NOMINEE FOR THE 2018 FRANCIS B. ANDRY COMMANDER OF THE YEAR AWARD Name: Address: City: State: Zip: Council Name: Council No.: Criteria to be judged: Outstanding or Noteworthy Contributions to the Church Outstanding or Noteworthy Contributions to the Community (to include youth activities) Special or noteworthy projects by Junior Branch Expansion activities (to include the number of Junior Knights initiated) Please outline the above information on separate sheets. This information should be no more than three pages (one side only). Copies of awards or certificates may be attached (limit four attachments). Deadline for submission is April 1, Approved by vote of the Council at the meeting. (Date of Meeting) (Signature of Grand Knight) (Signature of Financial Secretary) (Date) Mail to: Brother Walter Leslie Junior Knights Director 4104 Sierra Court Conyers, GA 30281

9 Page9 NOMINATION FORM FOR 2018 CLAVER MAN OF THE YEAR Name: Address: City: State: Zip: Council Name: Council No.: Criteria to be judged: Outstanding or Noteworthy Contribution to Claverism Outstanding or Noteworthy Contribution to the Church Outstanding or Noteworthy Contribution to the Community Outstanding or Noteworthy Contribution to Mankind Please outline the above information on separate sheets. This information should be no more than three pages (one side only). Copies of awards or certificates may be attached (limit four attachments). Nominees must have no less than five continuous years of service. Deadline for submission is April 1, Approved by vote of the Council at the meeting. (Date of Meeting) (Signature of Grand Knight) (Signature of Financial Secretary) (Date) Mail to: Knight Quentin Hutchins 3947 Magnolia Lane Forest Park, Georgia 30297

10 Page10 CREDENTIAL FORM ONWARD IS OUR WAR CRY FOR DISTRICT OFFICERS, GRAND KNIGHT OR DEPUTY GRAND KNIGHT, DELEGATE(S) AND/OR ALTERNATE DELEGATES(S) AND JUNIOR KNIGHT COMMANDER OR ASSISTANT COMMANDER This is to certify the following Brother Knights of Council No. Name of Council of are duly authorized to represent the above Council at the City and State Year Gulf Coast District Conference. ****Deadline: April 1, 2018**** TITLE NAME DISTRICT OFFICER GRAND KNIGHT OR DEPUTY GRAND KNIGHT DELEGATE NO. 1 DELEGATE NO. 2 DELEGATE NO. 3 DELEGATE NO. 4 ALTERNATE NO. 1 ALTERNATE NO. 2 ALTERNATE NO. 3 ALTERNATE NO. 4 JR. KNIGHT COMMANDER OR ASST. JR. KNIGHT COMMANDER TOTAL ( ) GRAND KNIGHT FINANCIAL SECRETARY 1 COPY-DISTRICT SECRETARY 1 COPY-DISTRICT PRESIDENT 1 COPY-DELEGATES Willie Gude; 1064 Laurel Ridge Dr. William Jemison; PO BOX 714 McDonough, GA Jackson, MS 39205

11 Page11 CONFERENCE COMMITTEE ASSIGNMENT COUNCIL NAME NUMBER No. Name of Attendee Office/Title Committee Please or mail form to District President: William Jemison at wjemison@gmail.com or PO BOX 714 Jackson, MS *****DEADLINE-----APRIL 1, 2018*****

12 Page CONFERENCE COMMITTEES CREDENTIALS The Committee on Credentials shall examine and report its findings concerning the credentials of the officers and local councils attending the conference and shall be empowered to make any necessary corrections. STEERING The Committee on Steering shall examine and report the conference schedule, rules of order and assist the presiding officer in carrying out the business of the conference. NOMINATIONS AND ELECTIONS The Committee on Nominations and Elections shall present plans for the nomination and election of officers for the District Conference. SCHOLARSHIP The Committee on Scholarship is responsible for developing guidelines for awards, criteria for selections and procedures for immediate implementation in cooperation with the Ladies. PUBLIC RELATIONS The Committee on Public Relations shall formulate proposed policies governing the ways and means to enhance routine public relations for the District. WAYS AND MEANS The Committee on Ways and Means in conjunction with the Ladies shall be responsible for development, distribution, recording and reporting of all monies derived from fundraising programs. Also, should assist in coordinating the conference raffle. BUDGET AND FINANCE The Committee on Budget and Finance shall recommend or approve all expenditures for mileage, per diem or charitable donations. JUNIOR DIVISION The Committee on the Junior Division, in conjunction with the Ladies, shall evaluate the Junior Knights and Junior Daughters program and distribute the annual promotional fund to eligible Junior Knights Branches and Junior Daughters Courts. The committee should actively encourage and assist Area Deputies in setting up Branches and Courts and make written requests and annual reports as required by law. TIME AND PLACE The Committee on Time and Place, in conjunction with the Ladies, shall secure commitment three years in advance form pending host zone for the purpose of scheduling the conference on a rotating basis. HOSPITALITY The Committee on Hospitality shall accompany all National Officers, Clergy and other guests to official functions of the conference. The committee shall collect funds for flowers and present same to National Officers, Conference Officers, and other distinguished guests of the Ladies. ZONES The Committee on Zones, in conjunction with the Ladies, shall make recommendations for successful operations of Zones within the District. AUDIT The Committee on Audit shall examine the treasurer s checkbook, bank statements and savings accounts for both the Senior and Junior Divisions and prepare a report to be presented to the treasurer and the membership. EVALUATION The Committee on Evaluation shall tabulate and report the results of all conference activities. TECHNOLOGY The Committee on Technology shall look for ways to improve communication throughout the organization by the use of information technology. EMERGING LEADERS The Emerging Leaders Committee is made up of members of the organization between ages The purpose is to mobilize young adults to become actively involved in their church, community, and prepare them for leadership roles within the organization. AUGUSTUS TOLTON FUND The Tolton Committee shall collect donations from the membership during the conference in support of the education of our youth.

13 Page13 KNIGHTS OF PETER CLAVER AND LADIES AUXILIARY GULF COAST DISTRICT SCHOLARSHIP PROGRAM TO: FROM: District Officers, Grand Knights and Commanders Dr. Marion Williams, Chairman Knights Division Enclosed is the application for the Gulf Coast District Scholarship Program. Please make this information available to all members of your Junior Division. We urge you to make a sincere effort to encourage participation of all juniors provided they meet the necessary guidelines. THE SCHOLARSHIP PROGRAM WILL WORK AS FOLLOWS: 1. The two (2) top applicants will be the recipients of the Gulf Coast District Scholarship. There will be one award from the knights division and one from the ladies division. There will also be two (2) book scholarships one to the junior knights and one to the junior daughters with the next highest scores awarded from the knights division and the ladies division. 2. THE APPLICANT MUST BE: A Catholic and a graduating high school senior. Recommended by an active council, court, or junior division, pastor and/or principal or counselor. A Junior Knight for a minimum of three (3) years. Accepted at a college, university or junior college and have a Letter of Acceptance from one of these institutions. PLEASE NOTE: For an applicant to be eligible and to qualify for this scholarship, it is mandatory that said applicant s Completed Application and all requested documents listed below be received on or before April 1, *A.C.T. or S.A.T. scores one page *Certified copy of high school transcript to be mailed to chairperson *Essay must be 500 words or 1 full page, typed, double spaced and must include experiences as a Junior Knight. *Letter of Acceptance from college/university *Do not include resumes 3. Additionally, the scholarship committee is requesting that a letter of recommendation from the council in support of the applicant be ed directly to the Scholarship Committee Chairman listed on the application. 4. Please send photocopies of documents, as no materials will be returned.

14 Page14 5. In order to avoid disqualification, please be sure that each applicant completes in detail the application form and reviews and complies with the guidelines of eligibility. 6. SCHOLARSHIPS WILL BE AWARDED USING THE FOLLOWING CRITERIA: Applicant s academic record, including academic standing, extracurricular activities, leadership, character and self-reliance, A.C.T. or S.A.T. scores, recommendations of Grand Knight, Grand Lady, Pastor, Principal or Counselor. 7. NOTE***Do not mail application material to the chairman that require a signature. 8. Please have your Commander review completed application before submitting. 9. NOTE: Please as much of the information as possible to Dr. Marion Williams, Chairman, at mrnwil@cox.net The committee appreciates your cooperation and welcomes any comments and/or suggestions for improving this program. This is a District project and can only be successful through total commitment, cooperation and full participation by all councils, courts and junior divisions. All correspondence regarding the scholarship should be sent to: Dr. Marion Williams, Chairman mrnwil@cox.net Gulf Coast District Scholarship Program Knights of Peter Claver 196 Mango Avenue Pensacola, FL 32503

15 Page15 KNIGHTS OF PETER CLAVER AND LADIES AUXILIARY GULF COAST DISTRICT SCHOLARSHIP PROGRAM APPLICATION FORM PLEASE TYPE OR PRINT NAME D.O.B. AGE ADDRESS Number Street City State Zip Code TELEPHONE ( ) CELL ( ) Address HIGH SCHOOL GRADUATION YEAR Name City State COMPOSITE A.C.T. SCORE TOTAL S.A.T SCORE HIGH SCHOOL G.P.A. COLLEGE /UNIVERSITY YOU WILL BE ATTENDING LIST SCHOLASTIC AWARDS AND/OR HONORS BRANCH: NUMBER DATE APPLICANT S SIGNATURE DATE SEAL GRAND KNIGHT SIGNATURE TO BE COMPLETED BY PRINCIPAL OR COUNSELOR HIGH SCHOOL PRINCIPAL APPLICANT S G.P.A. S.A.T. SCORE A.C.T. SCORE GRADUATION DATE COMMENTS: DATE PRINCIPAL/COUNSELOR S SIGNATURE PLEASE ATTACH COPIES OF THE FOLLOWING: [1] A.C.T. or S.A.T. Scores; [2] High School Transcript; [3] Letter of Acceptance; [4] An Essay 500 words or 1 full page, typed, double spaced explaining why you should be the scholarship recipient. Please include any special circumstances. MAIL OR APPLICATION TO: KPC GULF COAST DISTRICT SCHOLARSHIP Dr. Marion Williams 196 Mango Avenue; Pensacola, FL mrnwil@cox.net Deadline: April 1, 2018

16 Page16 VENDOR AGREEMENT FORM CONFERENCE VENDOR RULES AND REGULATIONS 1. VENDOR BOOTH STAFFING. Authorized representatives must staff Vendor booth(s) during all hours. Vendors are asked to be at the event for the two-day period when the Conference is open for the Conference attendees. If you cannot attend the entire event, please make arrangements prior to the Conference. The requirements for everyday staffing will only be waived based on religious circumstances. A non-staffed booth is totally at the risk of the Vendor. 2. VENDOR SETUP AND TEAR DOWN POLICY. All vendor booths must be dismantled by Saturday, May 6, 2018 at 6:00 PM. Vendors may only move in and out during the designated time periods. Vendors may not set up their booths after the Conference has opened. Vendors may not pack their products or tear down their booth(s) before the Conference closing. The set-up and sales schedule is as follows: DATE SET-UP SALES Friday, May 5, :30 p.m.-3:00 p.m. 3:00 p.m.-9:00 p.m. Saturday May 6, :00 a.m.-10:00 a.m. 10:00 a.m.-6:00 p.m. Because of the Knights of Peter Claver (KPC) concern for potential liability, KPC cannot accept Vendors who cannot comply with the policy. Vendors who disregard this policy shall be excluded from future KPC Conferences until reinstated by KPC. If an early departure becomes necessary due to an emergency, we must be informed in advance prior to booth tear down and arrangements will be made to assist you without endangering the public if the Conference is open. 3. VENDOR DISPLAY POLICY. A booth consists of one six (6) foot table and two chairs. There may be a charge for additional tables. Vendors are not allowed to provide their own additional table(s) unless the KPC is notified in advance and sufficient space exists within the booth area to support the addition. Vendors may not exceed the booth area reserved by the Vendor. Vendors will not be permitted to put on demonstrations unless the KPC is notified in advance and sufficient aisle space exists to support an audience. Vendors are strictly prohibited from making any requests to the hotel staff. All vendor requests will be made through the KPC staff representative. 4. BOOTH DISPLAY INTERFERENCE. No Vendor may interfere with or block a neighboring Vendor. Display material exceeding three feet in height above a table may not extend more than four feet from the back of the booth without permission from the neighboring Vendor. Vendors who have end or corner booths may not exceed the three-foot height limitation on the back or side rail without permission from the neighboring Vendor. Display materials at the back of the booth may not exceed the eight-foot height of the drape (if applicable). 5. SAFETY PROVISIONS. Vendor must provide the necessary shielding or safety items to protect attendees, Vendors and all others from equipment that may cause bodily harm. Electrical wiring and equipment must meet the standards electrical codes. All costs for electrical equipment (cords, power strips, etc.) that are supplied by the hotel will be borne by the Vendor.

17 Page17 6. PROMOTIONS AND LITERATURE DISTRIBUTION. Merchandise booths only (no food items other than cakes, cookies, and candy). Promotions and commercial literature distribution by a Vendor is restricted to the confines of the Vendor s booth area. Vendors are not permitted to use other persons to distribute materials at other locations on the Conference premises. 7. MOVING SAFETY. Please note for safety reasons during the move in and move out periods, KPC does not permit children less than 16 years of age in the Conference area. 8. INDEMNIFICATION. Vendor shall defend, indemnify and hold the KPC harmless from any claim or lawsuit arising from any act or omission on the part of the Vendor, its agents, employees or assigns that may cause harm to others, including but limited to any and all claims or lawsuits arising from or concerning retail licensing and licensing, copyrights and patents of the merchandise sold by Vendor. In the event the KPC takes legal action to enforce this provision and prevails, Vendor shall be responsible for the payment of all costs, expenses and attorney fees incurred by the KPC in pursuit of such enforcement. 9. POINT OF CONTACT AND FEE. The Knights of Peter Claver point of contact for all vendors is Versie Jones, or Versie_Jones@msn.com. (Please put Vendor Event in subject line when ing). The Booth Rental Fee is $ CANCELLATION POLICY. All cancellations and/or request for refunds must be submitted in writing. You must mail a written notice of cancellation or refund request to: 2018 KPC Gulf Coast District Conference P. O. Box 482 McCalla, Alabama Attn: Ways and Means Committee Requests postmarked after April 1, 2018 will not be considered.

18 Page18 VENDOR EVENT APPLICATION Vendor s Name: Business Name: Address: City: State: Zip: Telephone: Facsimile: Circle Type of Goods or Services: Jewelry/Accessories Books/Music/Art Beauty/Skincare Home Goods Clothing Electronics Variety Items Other Location: Huntsville Marriott 5 Tranquility Base Huntsville, AL Friday, May 4 and Saturday, May 5, 2018 VENDOR FEE: $100 Fee & Application Form Must Be Postmarked by April 1, 2018 Mail Fee & Application to: 2018 KPC Gulf Coast District Conference P. O. Box 482 McCalla, Alabama Attn: Ways and Means Committee

19 Page19 January 8, 2018 To: From: Subject: Your Excellencies Members of the Clergy National Officers Gulf Coast District Officers Knights and Ladies of Peter Claver Knight Booker T. Terry, Co-Chair Zone 4 Planning Committee Lady Versie Jones, Co-Chair Zone 4 Planning Committee Seventy-First Annual KPC Gulf Coast District Conference Fraternal Greetings: The 71st KPC Gulf Coast District Conference will be held May 4-6 in Huntsville, Alabama. The Councils and Courts of Zone 4 are hosting this event. The conference theme is: Clavers Chosen, Appointed, and Commanded to Love. Details regarding conference activities are outlined in this communication. We stress the importance of sharing this information with your entire membership. It is imperative that all deadlines and specifications set forth are adhered to WITHOUT EXCEPTIONS! CONFERENCE REGISTRATION FORM The conference registration fee is $ per person and includes the registration kit and one banquet/ dance ticket. Registration deadline is April 2, Late Registration Fee is $ per person for registration requests received for the period April 3 15, Please send the completed form along with the required fees to: 2018 KPC Gulf Coast District Conference P. O. Box Huntsville, AL Attn: REGISTRATION COMMITTEE Please be advised that there will be NO on-site registration; only council and court checks or money orders will be accepted. Make all checks payable to 2018 KPC Gulf Coast District Conference. Personal checks for registration will be returned. It is mandatory that all delegates and visitors preregister for this conference using the enclosed registration form. There should only be one (1) person, per form. This form may be duplicated if additional forms are needed. CANCELLATIONS Cancellations must be made in writing to the Registration Committee prior to April 2, 2018 (early registration cut-off date). No refunds will be made after that date.

20 Page20 HOTEL RESERVATIONS Huntsville Marriott 5 Tranquility Base Huntsville, AL Front Desk Hotel reservations should be made using the information below: Visit or call and ask for the Knights of Peter Claver District Conference Rate. Check-in time is 3:00 p.m., checkout time is 12:00 p.m. Complimentary on-site parking is available. The hotel will accept cash and all major credit cards. Room Rates are: $ per room per night, plus tax. CONFERENCE SOUVENIR BOOK We sincerely hope that each council and court will participate in the Souvenir Book by purchasing at least one full-page ad in the amount of $ A souvenir ad form is enclosed. Please send your advertisement copy on or before April 1, 2018 to the address below. Ads must be camera ready. The cost of ad space is as follows: Full Page $ Half Page $ Quarter Page $ Business Card $ Patron $ Outside Back Cover $ Inside Cover $ KPC Gulf Coast District Conference P. O. Box Birmingham, AL Attn: SOUVENIR BOOK AD COMMITTEE

21 MEETINGS All meeting and activities of the Knights and Ladies of Peter Claver will be held in the Huntsville Marriott at the Space & Rocket Center CONFERENCE MASS The 71 st KPC Gulf Coast Conference Mass will be on Saturday, May 5, 2018 at 4 p.m. in the conference hotel. The line of procession will form at 3:30 p.m. Only the Fourth Degree Knights Honor Guard, National/District Officers, and the clergy will be requested to participate in the processional. We cannot over emphasize the importance of the prepaid registration. We ask that you please adhere to all deadlines. Again please be advised that there will be NO ON-SITE REGISTRATION! We are looking forward to your arrival in Huntsville, Alabama. Should you have any questions please contact one of the following: Yours in Christ, Knight Booker Terry Co-Chair Zone 4 Planning Committee Lady Versie Jones Co-Chair Zone 4 Planning Committee Zone 4: Councils and Courts Enclosure Souvenir Booklet Advertisement Form

22 Page GULF COAST DISTRICT CONFERENCE CHECKLIST ITEMS DUE DATE ITEMS SHOULD BE SENT TO CHECK BOX Conference Dues-$100 April 1, 2018 District Treasurer Knight Oliver Mahone 1180 Azalea Circle-----Conyers, Georgia Scholarship Fee-$75 April 1, 2018 District Treasurer Knight Oliver Mahone Registration Form and Fee- $100 Hotel Reservations- Rooms $109 per night plus tax Souvenir Booklet Ad and Money April 2, 2018 April 12, 2018 April 1, Azalea Circle-----Conyers, Georgia KPC Gulf Coast District Conference Host Committee P. O Huntsville, AL Huntsville Marriott 5 Tranquility Base Huntsville, AL Front Desk KPC Gulf Coast District Conference Host Committee P. O. Box Birmingham, AL Commander of the Year Award April 1, 2018 District Director Walter Leslie 4104 Sierra Court-----Conyers, Georgia Claver Man of the Year Award April 1, 2018 Knight Quentin Hutchins 3947 Magnolia Lane Forest Park, Georgia Credential Form April 1, 2018 District President Will Jemison PO Box 714 Jackson, MS AND District Secretary Willie Gude 1064 Laurel Ridge Drive-----McDonough, Georgia Committee Assignment April 1, 2018 District President Will Jemison PO Box 714 Jackson, MS Scholarship Information April 1, 2018 Dr. Marion Williams 196 Mango Avenue Pensacola, FL mrnwil@cox.net Raffle Tickets April 15, 2018 District Treasurer Knight Oliver Mahone 1180 Azalea Circle-----Conyers, Georgia Registration Cancellation April 15, 2018 District Treasurer Knight Oliver Mahone 1180 Azalea Circle-----Conyers, Georgia Late Registration Fee- $125 No onsite registration April 3-15, 2018 Only 2018 KPC Gulf Coast District Conference Host Committee P. O Huntsville, AL Polo Shirt Order Form April 2, KPC Gulf Coast District Conference Host Committee P.O. Box 482 McCalla, Alabama Vendor Form April 1, KPC Gulf Coast District Conference Host Committee P. O. Box 482 McCalla, Alabama Bro. Carlton Robinson, Knights District Deputy Bro. Will Jemison, President Bro. Bruce Taylor, Vice President Bro. Willie Gude, Secretary Bro. Oliver Mahone,

23 Page GULF COAST DISTRICT CONFERENCE TENTATIVE SCHEDULE FRIDAY, May 4, :00 a.m.-6:00 p.m. Registration and Credentials 1:00 p.m.-3:00 p.m. Joint Executive Board Meeting 5:45 p.m.-6:00 p.m. Vespers (Evening Prayer) 6:00 p.m.-7:15 p.m. Joint Opening Session 7:15 p.m.-9:30 p.m. Plenary Session I Knights Ladies 9:30 p.m.-11:00 p.m. Hospitality SATURDAY, May 5, :00 a.m.-9:00 a.m. Registration and Credentials 7:00 a.m.-8:30 a.m. Committee Meetings 8:45 a.m.-9:00 a.m. Lauds (Morning Prayer) 9:00 a.m.-10:30 a.m. Joint Session and Workshops 10:30 a.m.-12:30 p.m. Plenary Session II Knights Ladies 12:30 p.m.-1:30 p.m. Lunch 1:30 p.m.-2:30 p.m. Committee Meetings 4:00 p.m.- 5:15 p.m. Conference Mass 7:30 p.m.-10:00 p.m. Conference Banquet 10:30 p.m.-12:30 a.m. Conference Dance SUNDAY, MAY 6, :00 a.m.-8:00 a.m. Committee Meetings 7:00 a.m.-8:00 a.m. Elections 8:15 a.m.-8:30 a.m. Lauds (Morning Prayer) 8:30 a.m.-10:00 a.m. Joint Session 10:00 a.m.-12:00 p.m. Plenary Session III Knights Ladies 12:30 p.m. Post Joint Executive Board Meeting Bro. Carlton Robinson, Knights District Deputy Bro. Will Jemison, President Bro. Bruce Taylor, Vice President Bro. Willie Gude, Secretary Bro. Oliver Mahone,