ING. ENZO MOLINO TEL MEXICO aa, D. F.

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1 ING. ENZO MOLINO EDIFICIO No. 1-7O1 VILLA OLIMPICA TEL MEXICO aa, D. F. TNKOM March 31, 1986 DR. H. PETERSON President, IMIA Halso-och Sjukvadsnamnden P. O. Box 9099 S Stockholm, Sweden Dear Dr. Peterson: I am writing to you in connection with IMIA-LAC activities. Since the establishment of the organizing group, we have circulated a document with proposed bylaws, and started some contacts with other countries of the region. However, some important changes in my professional activities have occurred which are increasingly hampering my capacity to fulfill the role of president of this group. Since the presidency of IMIA-LAC was accepted on behalf of my country, and we would like to honor our commitment, Dr. Ram6n Boom has kindly accepted to take my place until the final formalization of the Latin American Federation and elections take place. I will continue to act as Mexican representative to IMIA. Dr. Boom is also most happy by Dr. Morales in Cut ^.^n ^^^^^^ Please acp«pfrny best persojiafefsgards "^ ~^r**^ the meeting being organized. ING. BJSKO MOLING c.c.: Dr. Emilio Morales, Direcci6n SAD, Ministerio de Salud Publica, Calle M 260, E/19 y 21, Vedado, La Habana (Z.P.4), Cuba Dr. Ram6n Boom, ISSSTE, Hospital 20 de Noviembre, Gayol 1419, Mexico, D.F. Sr. Valerio Yacubsohn, Primera Junta 349, (1642) San Isidro, Argentina Sr. Roberto Rodrfgues, Facultad de Medicina, da Universidade de Sao Paulo, Caixa PostaT 8091, Sao Paulo, Brasil Ing. Enrique Diaz Cer6n, Presidente, Academia Mexicana de Informdtica, Plaza de la Constituci6n # 2, ler Piso, Mexico, D. F. EM*cg

2 AGENDA, Point 7.2 REPORT OF IMIA-LAC, the Regional Federation of Health Informatics for Latin American and the Caribbean. Report prepared by Valerio Yacubsohn, General Secretary of IMIA/LAC. 1. HISTORIC HIGHLIGHTS: IMIA A N N U A L G E N E R A L MEETING February 11, "Acuerdo de Mexico", during the World Congress "Medical Informatics and Developing Countries", Mexico City. August 21, Foundation of IMIA-LAC in Amsterdam, during the Annual General Meeting, with the participation of Argentina, Brasil, Cuba and Mexico. Elected officers: Washington D.C., October 24, 1986 President: Vice-president: Vice-president: General Secretary: Enzo Molino Ravetto (Mexico) Roberto J. Rodriguez (Brasil) Emilio Morales Jimenez (Cuba) Valerio Yacubsohn (Argentina) Enzo Molino was indicated as Vice-president of IMIA in representation of IMIA-LAC for the period ACTIVITIES: 1) Planned - and not accomplished - an Annual General Meeting for 1984 in Buenos Aires, Argentina. 2) 1st Regional Conference of IMIA-LAC, in Rio de Janeiro, Brasil, November 5-7, 1984, with the participation of Otto Rienhoff, Chairman of WG9. 3) The Fourth Argentine Congress on Health Infomatics, sponsored by IMIA-LAC, Buenos Aires, Argentina, November 20-22, ) Symposium on Health Informatics (together with the National Informatics Congress of SUCESU), Sao Paulo', Brasil. Otto Rienhoff was an invited guest at the Symposium. 5) Symposium on Health Informatics (together with the Argentine Congress on Informatics and Teleinformatics), Buenos Aires, Argentina, May 21, David Shires was invited to give a plenary conference on the topic "Medical Informatics and Health Informatics: the Present and the Future".

3 «ijl-.* - ; 6) 1st Congress on Health Informatics of Uruguay, sponsored by the Catholic University of Montevideo* the UNESCO. and IMIA-LAC,..'" Aiio-nsr 'i~"^-"~ ~.~^:^^^'.^..:'_f_,.2"-~'-~..--' ' V." '."--...:-;.-^'"..'";.;^..~^v"^::.;;_. iiuigj LJ.Q L.. *. -^ * V j A^^ W ' ; ) Travelling Seminar on Health -Informatics, organized-r-by ~ rr-_;ri proahsa/sao Paulo "andi_-the -Pan ^American 'Health Organizationi^financed _by "^ Kellogg 3:Foundation for _...J:wenty ^ Latin-American _- "professionals," with an_jea±ended program that" includedjpre and _ post -MEDINFO -activities, -Washington -D.C. _and Bother -cities, _.,^ October 20 to November 4, : ^~ 8) 1st Brazilian Congress on Health Informatics, to be held in Campinas, Sao Paulo, Brasil, November 19-23, 1986; with the participation of the -following foreign -guests: Gustav -~ Wagner (Germany), Roger Salamon (France), Dennis Protti (Canada), Johann Van der Lei (Netherlands) and Otto Rienhoff (Germany).

4 ..*". 3 LIST OP IMIA-LAC MEMBERS - FULL-MEMBERS: ~--~-^-^..^~~^~~^~~-~~~.~,~ /' _: _ "_ :_L_I'.' :','.r-^rc- -J^:-.:-^^- :-- -~ ^f~ ' -- ~ ARGENTINA '^E^^E:I r ~~: In 8 ~ v _ al. er 1 Y Scubsohn3^r^--T *_ '. _~ BRASIL_ ~ r ^ - Dr.'- Roberto J. Rodrigues'._'.'- : ;'- : *^-.-.-_' _ : ^ CUBA._.;-. Dr. Enillo Morales JimSnez MEXICO Ing. Enzo Molino Ravetto ASSOCIATE-MEMBER: URUGUAY Ing. Sim6n Pablo Tenzer * OBSERVERS: COLOMBIA Ing. Carlos E. Osorio Castro * COSTA RICA Dr. Luis Antonio Meneses CHILE Dr. Carlos P. ITbilla * ECUADOR Dr. Jorge Hennida EL SALVADOR Dr. Jose M. Landaverde PERU Dr. Miguel A. Campos Sanchez REPUBLICA DOMINICANA Ing. Gabriel I. Torres * * Representatives attending the Meeting. NOTE: Dr. Roberto Tapia, from Mexico, also attended the Meeting, but without a proxy.

5 x. n -L r* Ju t* w "" ' ' * ~"~"- --»» - --.*. i i i i i i ^ in I.-,..--,--.-,.. FEDERACION REGIONAL DE INFORMATICA DE LA SALUD PARA AMERICA LATINA Y EL CARIBE. _ '..1 S T A T U T E S ARTICLE 1 - NAME AND AIMS. IMIA-LAC, The Latin American and Caribbean Federation for Health Informatics (hereinafter known as the Federation) shall be constituted as a non-profit organization concerned with the theory and practice of information science and technology within health care and the health care science in a Latin American context. The basic objectives of the organization are:. a) to advance international co-operation and dissemination of information in this field on a Latin American and Caribbean basis. b) to promote high standards in the application of work in this field. c) to promote research and development in this field. d) to encourage high standards in education in this field. e) to function as the autonomous Latin American and Caribbean Regional Council of the International Medical Informatics Association (IMIA). «ARTICLE 2 - SEAT. The seat of the Federation shall be on a rotational basis and established at the country where the Secretariat is located. ARTICLE 3 - MEMBERSHIP. The Federation shall be open to membership by National Societies from the Latin American and Caribbean area.

6 2 "ziizmim 3.1 Full Membership. In each country, a national scientific or technical society, or group of such societies, may become a Full Member, with the restrictions that there shall be only one Full Member for any country and that it shall be representative of the national activities in the field of Health and Medical Informatics and that it shall be the same society or group of societies represented at IMIA. Only Full Members have the rights to the assets of the Federation. Each Full Member shall pay annual dues to IMIA as decided by the IMIA Council. Council shall decide on the admission of Full Members, taking into account the membership arrangements of IMIA. 3.2 Associate Membership. In each country, a national scientific or technical society or group of such societies, may become an Associate Member if they are not yet an IMIA member, but wish to join the Regional Federation, with the restriction that there shall be only one Associate Member for any country and that it shall be representative of the national activities in the field of health and medical informatics. Associate Members have the right to participate in the activities of IMIA-LAC, but no voting privileges. The IMIA-LAC council is entitled to fix the annual dues for this class of membership. 3.3 Observer Membership. In each country, individuals may become Observer Members without restriction to the number of members per country. Members of this group can participate in the Federation activities without other obligations or privileges. 3.4 Termination. The membership of any Member shall be terminated: (a) by declaration of the Member, the resignation to take effect from the beginning of the ensuing year. - (b) by a two-thirds majority of all Full Members: for serious offence, if the conditions of membership are no longer fulfilled, for being more than one year in arrears with payment of subscription. -

7 _.,,..'.; (c) by a simple majority of all Full Members: if the member is more than three years in arrears with the payments of subscription unless Council decides otherwise. Decisions on the admission or termination of Associates and Observers shall be decided by a single majority of Full Members in Council. ARTICLE 4 - OPERATION. The main bodies of the Federation shall be: 4.1^ Council. Council, and the Executive. _ Composition and Voting Rights. The Council shall be composed of one representative from each Full Member, and one representative of the IMIA Board or a person indicated by such Board. Full Members shall have one vote each, and the IMIA Board representative shall have one vote also. Each representative shall be elected by the member society for a maximum period of three years, and in general the same representative shall not serve for more than two consecutive periods Authority. The Council is the General Assembly of the Federation and shall be the supreme authority of the Federation. The Council shall determine fundamental policy, adopt the programme of activity, hear and approve the reports of any subordinate bodies it may have established, decide on admission and exclusion of members, elect Officers and Trustees, adopt and revise Statutes and Bylaws, adopt the budget, review the expenditures and accept the audit reports. Council may establish subordinate bodies as may be necessary for clearly defined permanent or temporary purposes. It shall decide on the composition, the terms of reference and the duration of existence of such bodies. «

8 - 4 - Council may take any decision necessary for the implementation of the programme of the Federation. _ Quorum and Majority. Council shall be able to conduct business only if at least half of the Full Members are present or represented by proxy. If this is not the case, another Council shall be convened within three months, and only after a time such that all members can be notified at least one month in advance. This Council shall operate without any quorum restriction. In the meantime, the Executive shall act in the place of Council. Decisions of Council shall be taken by a simple majority of those members present or represented by proxy who have the right to vote, unless otherwise provided in these Statutes and the Federation Bylaws. Only Full Members can give proxy Meetings. il The Executive. Council shall decide on the dates and places of its meetings but there shall be at least one Council meeting each year. It may, however, be convened at any time if the President, after consultation with the Executive deems it necessary. The Secretary shall be supplied with an up-to-date address for each representative of Full Members and shall issue minutes and agendas to these addresses. The dates of Council Meetins shall be notified to representatives two months in advance of each meeting with a request for items for the agenda. The agenda will be issued one month before the meeting Composition and Election. Council shall elect an Executive committee consisting of an individually elected President, Secretary and two Trustees. All members of the Executive shall be members of Council at the time of their election with the possible exception of the President. The above mentioned persons shall be the Officers of the Federation and shall be elected at the time of the election of the President of IMIA. The IMIA-LAC elected President shall be the Vice-president of IMIA and will in all cases represent the Regional Federation. The term of an Officer shall be three years. The President may not be re elected for two consecutive terms of office. Incomplete terms shall not count.

9 - 5 - If an Officer resigns or dies while in office, a. successor shall be appointed by the respective country for the unexpired portion of the term. In case of emergency, the Executive shall be entitled to elect a temporary successor for the period until the next Council meeting. A member of the Executive Body can be discharged for misdemeanor by a two-thirds vote of Council Authority. The Executive, as a whole or through its Officers, shall conduct the day-to-day operations of the Federation. The President shall convene and conduct the meetings of the Council and the Executive Body. * The draft of the minutes of these meetings shall be approved by the President. During the absence or incapacity of the President, the Secretary shall act in his stead in all matters concerning the Council and the Executive body Meetings. The Executive shall decide on the dates and places of its meetings and shall meet at least twice each year. ARTICLE 5 - FINANCES. The Federation shall be financed by subscriptions from Full Members, and Associates, by royalties from publications, interests on funds, contributions, and surplus from events such as Congresses, Conferences and Symposia, including funds arising from activities of subordinate bodies. The Council shall decide on the scale of annual subscriptions for Associates for the ensuing year. It may accept donations and subsidies. ARTICLE 6 - POSTAL BALLOTS.. The President may authorize the Secretary to conduct a postal ballot on some issue. In this case, a formal proposal shall be put to each representative of Full Members together with a copy to the Secretary or Chairman of the corresponding National Society at the Society's official address. At least two months shall be allowed for replies to be received and they shall be counted as if they were votes in a meeting of Council. In the event of any difference in view being expressed between a National Society's representative and a letter from the Secretary or Chairman of the Society, shall be resolved by ignoring the representative's views.

10 - 6 - ARTICLE 7 - COMMITMENTS. Any documents committing the Federation, except in the case of special proxies, shall be signed by a member of the Executive Body, usually the President, in accordance with and subsequent to an explicit minute of a meeting of the Executive. All legal actions, whether as plaintiff or as defendant, shall be the responsibility of the Executive Body, represented by the President or one of its members, designated for this purpose by him. ARTICLE 8 - AMENDMENTS. All proposals for modification of these Statutes or dissolution of the Federation must be submitted by at least one Full Member. Any such proposal shall be brought to the notice of all Members of Council at least one month in advance of the Council meeting at which it will be discussed. Approval of such proposals shall require a two-thirds majority of all Full Members. In the case of dissolution, Council shall decide by the same majority on the method of liquidation of the Federation and the disposal of its assets. 6773C