Haywood Community College Board of Trustees Board Meeting October 5, 2015

Transcription

1 Haywood Community College Board of Trustees Board Meeting October 5, 2015 The Haywood Community College Board of Trustees held a meeting on Monday, October 5, 2015 at 3:00 p.m. in the Board Room of the 100 Building. The Following persons were present: TRUSTEES: Tony Beaman, Charles Boyd, Bill Hollingsed, Mary Ann Enloe, Richard Lanning, Tom McNeel, George Marshall, Mitchell 4:02), Susan 5:00 p.m.) STAFF: Wendy Hines, Laura Leatherwood, Karen Denney, Brek Lanning, Aaron Mabry, Marsha Stines, George Rolland, Tricia Smith, Katy Gould & Diana Conard (for presentation) Dr. Barbara Parker, BOT Secretary Pat Smathers, Attorney 4:05) Kelsi Long, SGA President Caleb Tate, IT Tammy Goodson, Transcriber VISITORS Call to Order, Ethics Chair Lanning called the meeting to order at 3:00 p.m. and welcomed everyone. He then followed with prayer. Chair Lanning requested a roll call and determined that a quorum was present followed by the reading of the Ethics Statement. No conflicts were noted. The Ethics Statement can be found on electronic page 2 of today s packet. Chair Lanning entertained a motion to approve the agenda. Trustee Hollingsed made the motion to approve the October 5, 2015 agenda as presented. Trustee Marshall seconded the motion. The motion duly passed. The agenda can be found on electronic page 1 of today s packet. 1 Page

2 Consent Agenda Chair Lanning entertained a motion to approve the Consent Agenda which included the August 31, 2015 Board Minutes Trustee Beaman made the motion to approve the, August 31, 2015 Board Minutes as presented. Trustee Sorrells seconded the motion. The motion duly passed. The minutes of the August 31, 2015 Board Meeting can be found on electronic page 5 9 of today s packet. Report by Kelsi Long, SGA President Ms. Long provided highlights from the SGA Report. She noted: SGA officers participated in Leadership Training on August 5 th. SGA Officers and Student Ambassadors participated in Team Building activities on August 12 th SGA Officers assisted with New Student Orientation on August 13 th SGA Officers welcomed students during the 2 nd Annual Week of WOW and led a canned food drive The SGA report can be found on electronic page of today s packet. President s Report Dr. Parker welcomed Board members, reported on the college events of the previous month, and presented several informational items. Some of the noted events of the past and upcoming month were/are: Ms. Katy Gould reported on the success of the first 5K race. She presented a short video of the race and events of the 50 th Celebration. Trustees were presented with a commemorative 50 th Anniversary piece of pottery which was made by our Professional Crafts Clay department. Dr. Parker attended the inauguration of the Principal Chief, Patrick H. Lambert and Vice Chief, Richard G. Sneed of the Eastern Band of the Cherokee Indians this morning. Both addressed the High School Students regarding the importance of education and the impact their decisions have on their future. HCC applied for one of three available Golden Leaf Grants last month. HCC, however, was not selected. In talking with the County Manager, he noted that we had an excellent proposal and encouraged HCC to look forward for other Grant Funding. Interviews for HCC Foundation Director have been completed. A top candidate was selected out of the four candidates that were interviewed. Ms. Pam Hardin has accepted the offer and will begin her position as the Foundation Director on November 9 th. Dr. Parker provided background information on Ms. Hardin. Dr. Leatherwood will work with Ms. Hardin to get her acclimated to the position. Dr. Leatherwood has worked hard to keep the Foundation running smoothly and is much appreciated. The state has reached a budget. Dr. Parker provided highlights. A $4 per credit hour tuition increase will be in effect second semester. All Full Time employees will receive a $750 Bonus. No retirement contribution will be taken from this bonus. The Bonus will be paid separately from employees December paycheck. The net is estimated at $ This is a one-time bonus. Community Colleges received $10 2 Page

3 million which will be divided. There will be some flexibility as to how we can use the funds. In the past funds of this type have been and can be used for across the board raises. There will also be a $350 million bond proposal which is allocated based on county wealth. R&R will be based on needs/square footage needs. There will be no match required for new construction. She further noted that R&R must extend the life of the building by 10 years. The Bond proposal will go on the March, 2016 primary election ballot. The purchase of the Smathers property has been approved by the State Board at their September 18 th meeting. The purchase of the property and funding of the purchase was approved at a previous meeting. Our attorney is working on closing documents. Dr. Parker and Trustee Hollingsed recently attended the NCACCT Conference that was held in Wilmington. Both gave highlights of the conference. Trustee Hollingsed reported on the Wayne Community College Session which detailed their recent shooting on campus. He outlined how they handled the incident, positive lessons learned and negative observations. Dr. Parker summarized our recent crisis drill and the importance of our relationships with our students. She noted that we are currently reviewing/revising our emergency procedures and how we need to be prepared to respond to the media. Dr. Parker and Trustee Hollingsed also reported on the session by Bob Joyce and the Legislative Advocacy Session. Both noted the need for an organized voice for Community Colleges and the huge discrepancy in funding for Community Colleges. Report by Dr. Laura Leatherwood, Vice President of Student Services/Interim Director of Institutional Advancement Summer Enrollment Final Curriculum and Continuing Ed Dr. Leatherwood reported on Summer Enrollment Final numbers for Curriculum and Continuing Education. The report included Curriculum Summer Semester Headcount and FTE for Summer 2007 Summer 2015, Continuing Ed and Adult Education Unduplicated Headcount Summer 2007 Summer 2015, Continuing Ed & Adult Education FTE Summer 2007 Summer 2015, and Headcount & FTE Enrollment Comparison Summer 2014 Summer There is new legislation concerning Summer courses which states, beginning next Summer all courses will earn FTE during Summer Semester. These reports can be found on electronic page of today s packet. Approval of HCC Foundation New Board Members Dr. Leatherwood presented five names for consideration to join the HCC Foundation Board of Directors. Proposed Directors for consideration included; Ron Breese, Don Cooper, John Overbay, Paige Truesdale, and Phillip Wright. Dr. Leatherwood provided background information on each candidate. Chair Lanning entertained a motion to approve the proposed candidates as Directors of HCC Foundation as presented. Trustee Boyd made the motion to approve the proposed candidates for Directors of HCC Foundation as presented. Trustee Marshall seconded the motion. The motion duly passed. The report can be found on electronic page 19 of today s packet. The Board discussed the makeup of the Foundation Board and how they are selected, terms, maximum seats on the board, and demographics of members, etc. 3 Page

4 Trustee McNeel noted that HCC Trustees have 100% participation in the Foundation this year and Foundation Directors are at 80% participation. Trustee Powell noted his support for the upcoming action item from TESA Committee. He also noted that he had attended the Board Retreat that was held on September 22 nd and the manner in which the meeting was conducted was very refreshing. The retreat was a conversation and he would recommend all attending the next retreat. Trustee Powell left the 4:02 p.m. Report by Ms. Wendy Hines, VP of Instruction Proposed Associate in Engineering Program Ms. Hines provided a summary of the proposed Associate in Engineering Program. Details of the proposed program were previously provided and approved in TESA Committee. The Board discussed. Committee Chair Boyd brought forward a motion from TESA Committee to approve the addition of the Associate in Engineering Program as presented. Coming from Committee does not require a second. The motion duly passed. Full description of the Associate in Engineering (A10500) Curriculum program can be found on electronic page of today s packet. Proposed Fee for Humanities 160 and 180 Ms. Hines provided a summary of the proposed activity fee for Humanities 160 and 180. Details of the fee were previously provided and approved in TESA Committee. The Board discussed. Committee Chair Boyd brought forward a motion from TESA Committee to approve the fees for Humanities 160 and Humanities 180 not to exceed $2,000. Coming from Committee, does not require a second. The motion duly passed. The fee schedule can be found on electronic page of today s packet. The Board took a brief recess at 4:10 p.m. The Board resumed at 4:29 p.m. Report by Mr. Brek Lanning, Director of Campus Development Updates Smoky Mountain Development Corporation Building Submission has been made to the System Office to add our receipt of property for approval to the State Board Agenda. We will be notified if this can be added to an earlier agenda. Mr. Lanning, Ms. Denney and Dr. Parker met with Mr. Steinberg and reviewed the financials. Mr. Lanning provided a summary of the past 5 year s financials for the corporation. Dr. Parker noted that a request was made by a Trustee to review five years of financials for Smoky Mountain Development Corporation and that Mr. Steinberg had also included projection of this year. Dr. Parker provided a summary of the progress/timeline to date concerning the building. Trustee Enloe noted that when the property was developed, the county had provided tax money towards the property. The Board discussed. Attorney Smathers will research the background of the tax funds to determine if there were stipulations tied to these funds. Dr. Parker noted that she will be attending Smoky Mountain Development Corporation s next Board Meeting to convey the Board s intent to receive the building. 4 Page

5 Public Services Training Facility We have submitted to State construction requesting approval to award the contract. Waiting for notification on final approval of loan from LGC. Everything indicates that the loan will be approved. The contractor hopes to have the foundation in prior to bad weather. The Board discussed the need to have a Ground Breaking Ceremony. Report by Ms. Karen Denney, Vice President of Business Operations July 31, 2015 State & County Budget Reports Ms. Denney summarized the State and County Budget Reports for period ending August 31, The reports can be found on electronic page of today s packet. Report by Chair Richard Lanning Board Retreat Update Chair Lanning asked Trustee McNeel to provide a summary from the recent Board Retreat. Trustee McNeel noted that the retreat offered a great opportunity to discuss things in an informal setting. The tour was a good opportunity to see the cost savings we achieved by doing several of our projects in-house. The quality of the work/renovations in the Student Center was very impressive. The opportunity to learn and discuss the Strategic Plan s evolution and continued evolvement was appreciated. He noted that the Vision Statement should tell where you are going and recommends that the President work with others to develop a new vision statement that clearly does so. Vice Chair Enloe and Chair Lanning felt this was an informative retreat and well worth the time spent. Chair Lanning noted the retreat was one of the best he has attended. Resolution for Public Services Training Facility Financing Attorney Smathers provided a summary of the Resolution and its necessary adoption. The Resolution is merely a formal document stating that the Board agrees to do the project, agrees to the finance terms, and that the property is being signed over to the County until the terms of the loan have been satisfied. Chair Lanning read the Resolution requesting Haywood County to acquire certain real property owned by the Trustees of Haywood Community College and authorizing such conveyance to the County in its entirety. Trustee McNeel Made the motion to approve the Resolution requesting Haywood County to acquire certain real property owned by the Trustees of Haywood Community College and authorizing such conveyance to the County. All were in favor. Trustee McNeel noted one correction to the document on the second page, first resolution, fourth WHEREAS, 26 th word (Board) should be County. The motion duly passed with the correction. Chair Lanning read the Resolution approving forms of documents (Public Services Training Facility) to be entered into in connection with Haywood County s installment financing of a certain project and making certain findings and determination in connection therewith in its entirety. Chair Lanning made the motion to approve the Resolution approving forms of documents (Public Services Training Facility) to be entered into in connection with Haywood County s installment financing of a certain project and making certain findings 5 Page

6 and determination in connection therewith in its entirety. Trustee Enloe seconded the motion. The motion duly passed. Chair Lanning entertained a motion for the Board of Trustees to go into closed session at 5:00 p.m. pursuant to North Carolina General Statute Section for the following purposes: 1. Under subsection (a) (1) to prevent the disclosure of information that is privileged or confidential. 2. Under subsection (a) (3) to discuss matters protected by attorney client privilege. The motion to go into Closed Session for reasons stated above was made by Trustee Hollingsed. The motion was seconded by Trustee McNeel. The Board went into Closed Session [G.S (a)(1)] Legal & Personnel at 5:00 p.m. The motion duly passed. The Board returned to open session at 6:05 p.m. Chair Lanning entertained a motion to approve the August 3, 2015 Closed Session Minutes as presented. Trustee McNeel made the motion to approve the August 3, 2015 Closed Session Minutes as presented. Trustee Marshall seconded the motion. The motion duly passed. Chair Lanning entertained a motion to approve the August 31, 2015 Closed Session Minutes as presented. Trustee Enloe made the motion to approve the August 31, 2015 Closed Session Minutes as presented. Trustee Beaman seconded the motion. The motion duly passed. Chair Lanning adjourned the meeting at 6:10 p.m. Respectfully Submitted Tammy R. Goodson, Transcriber Documents Included in the Packet Agenda NCSEC Ethics Statement August 31, 2015 Board Minutes August & September SGA Report Summer Enrollment Final Report Curriculum & Continuing Ed Proposed HCC Foundation New Board Members Associate in Engineering (A10500) Curriculum Course Description Curriculum Fee for Humanities 160 and 180 State and County Budget Reports for month ending August 31, Page