Gayle Garbolino-Mojica, County Superintendent of Schools Barbara Morton, Executive Director, SELPA COUNCIL OF SUPERINTENDENTS (COS)

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1 Gayle Garbolino-Mojica, County Superintendent of Schools, Executive Director, SELPA COUNCIL OF SUPERINTENDENTS (COS) Location Date/Time Placer County Office of Education May 21, 2015 Burns Room 9:00am 360 Nevada Street Auburn, CA Call to Order and Establish Quorum AGENDA 2. Public Comment This is the time in which anyone in the audience may address the Council on any items not on the Agenda. Comments will be limited to three (3) minutes unless the Council agrees to extend the time beyond three (3) minutes. The Council has the discretion to restrict public comments to those matters it deems relevant to the subject matter jurisdiction. 3. Action Items: 3.1 Approval of Minutes Approval of the minutes from the February 26, 2015 meeting is requested. 3.2 Approval of COS Proposed Meeting Dates Approval of the meeting dates for is requested. 3.3 Approval of Annual Budget Plan (ABP) Approval of the Annual Budget Plan is requested. 3.4 Approval of Annual Service Plan (ASP) Approval of the Annual Service Plan is requested. 4. Discussion: 4.1 Allocation Plan Update Updates from other governance committee meetings will be presented for discussion. 5. Information Items: 5.1 Mental Health Update The legal opinion on mental health expenditures and information on the audit request will be presented. 5.2 Charter School Update The current status of compliance and exit notices will be reviewed. 1

2 COS Agenda May 21, 2015 Page Two 5.3 Compliance Update California Department of Education (CDE) is performing several concurrent compliance audits and updates will be provided. 5.4 Non-Public School (NPS) Update Information on a new NPS and the review of a local NPS will be presented. 5.5 State-wide Special Education Task Force Report Highlights of the report will be presented. 5.6 Executive Director Report Updates on committee meetings and other current SELPA activities will be shared. 5.7 Comments/Reports from Committee Members. Accommodating Those Individuals with Special Needs In Compliance with the Americans with Disabilities Act, the Placer County SELPA encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact our office at (530) , well in advance of the regular meeting you wish to attend, so that we may make every reasonable effort to accommodate you, including aids or services. Documents distributed for public session items, less than 72 hours prior to the meeting, are available for public inspection at the Placer County Office of Education, 360 Nevada Street, Auburn, CA 2

3 PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA COUNCIL OF SUPERINTENDENTS (COS) AGENDA ITEM NO. 3.1 MEETING DATE: SUBJECT: Approval of Minutes. AGENDA ITEM SUBMITTED FOR: Public Hearing SUBMITTED BY: Reports/Presentations X ACTION PRESENTING TO COUNCIL: Action... REQUEST FOR ACTION: Staff requests approval of the minutes for the February 26, 2015 Council of Superintendent s (COS) meeting.... BACKGROUND AND SUMMARY: Minutes for the February 26, 2015 COS meeting are attached for review. 3

4 PLACER COUNTY SELPA Gayle Garbolino-Mojica Superintendent, Executive Director SELPA COUNCIL OF SUPERINTENDENTS (COS) Minutes for COS February 26, Call to Order The meeting was called to order by Gayle Garbolino-Mojica, COS Chairperson, at 9:00am in the PCOE Main Burns Conference Room. Members Present: Gayle Garbolino-Mojica-Placer County Superintendent of Schools (Chair) Gary Yee-Ackerman Charter School District Lisa Graham-Alta Dutch Flat School District Gabe Simon-Colfax Elementary School District Shannon Jacinto-Foresthill Union School District Kathi Daugherty-Newcastle Elementary School District Steve Schaumleffel-Placer Hills Union School District George Sziraki-Placer Union High School District Derk Garcia-Roseville City School District Ron Severson-Roseville Joint Union High School District Robert Leri-Tahoe Truckee Unified School District Scott Leaman-Western Placer Unified School District Others Present: -Executive Director, SELPA Melanie Purdy-Administrative Secretary, SELPA Suzie Arcuri-Executive Assistant, PCOE Members Absent: Laura Grassmann-Auburn Union School District Brad Tooker-Dry Creek Joint Elementary School District Linda Rooney-Eureka Union School District Cynthia Wood-Horizon Charter/ Partnerships for Student-Centered Learning (PaSCL) Gordon Medd-Loomis Union School District Roger Stock-Rocklin Unified School District 2.0 Public Comment There was no public comment. 3.0 Action/Discussion Items: 3.1 Approval of Minutes Lisa Graham moved to approve the minutes from the COS November 20, 2014 meeting. Gabe Simon seconded the motion. It was carried unanimously with aye votes: Gayle Garbolino- Mojica, Gary Yee, Shannon Jacinto, Kathi Daugherty, Steve Schaumleffel, George Sziraki, Derk Garcia, Ron Severson, Robert Leri and Scott Leaman. 4

5 3.2 Allocation Plan Review The Executive Committee of the Council of Superintendents (ECCOS) and the Program/Business Review Committee (PBRC) began discussion on potential changes to the Allocation Plan. Both committees as well as the Special Education Administrators Committee (SEAC) have reviewed several spreadsheets which were included for COS discussion. These included seven documents that provided basic revenue and allocation figures by Local Education Agency (LEA) for school years through The figures did not include additional revenue such as the Preschool Grant, Low Incidence (LI) and Out-of-Home- Care (OOHC) funds. The next spreadsheet showed the Maintenance of Effort (MOE) figures for It also includes the percentage of expenditures for the 5 specific Standard Account Code Structure (SACS) goals required for MOE which are paid for out of each LEA s AB 602 allocation. The last spreadsheet contained additional information on special education identification percentages, English Language Learners (ELL), Low Incidence (LI) and Foster Youth. In 2007 SELPA governance committees designed and adopted a blended allocation model. A portion of the total allocation is distributed based on Average Daily Attendance (ADA) and the rest is allocated based on Severely Handicapped (SH) students as defined by law. For independent study, the ADA portion was reduced to 20% based on the time students spend in class. One factor under consideration is whether to amend the SH rate for students who meet the autism criteria for services. It was included in the current plan because the state has defined Autism as a severe handicap. One PBRC member asked that an ADA-only model be adopted but the other members felt more data was needed before recommendations can be made. Spreadsheets showing an ADAonly model will be brought to the March PBRC meeting when PBRC will continue to review the Allocation Plan and collect more data to decide if revisions should be recommended. 3.3 Approval of Executive Committee of the Council of Superintendents (ECCOS) Due to impending retirements there is an opening for a K-8 and a small district superintendent on ECCOS. ECCOS recommended Derk Garcia of Roseville City School District (RCSD) and Shannon Jacinto of Foresthill Union School District (FUSD) to fill these vacancies. Kathi Daugherty moved to approve Derk Garcia and Shannon Jacinto to serve as the new ECCOS members. Gary Yee seconded the motion. It was carried unanimously with aye votes: Gayle Garbolino-Mojica, Lisa Graham, Shannon Jacinto, Gabe Simon, Steve Schaumleffel, George Sziraki, Derk Garcia, Ron Severson, Robert Leri and Scott Leaman. 4.1 Regional Program Update Placer County Office of Education (PCOE) reported letters have been sent to all LEAs requesting information on plans to take back or expand existing programs. Presently, there are no requests to take back any PCOE regional programs. Rocklin Unified School District is planning to expand their middle school Autism Spectrum Disorders (ASD) program. Auburn Union School District plans to operate a 3 rd grade ASD program. Roseville City School District will be opening an ASD middle school program. PBRC advised PCOE not to operate an ASD preschool in the south county. The need involves students from only one district and PBRC recommended adhering to current local guidelines which support PCOE in only opening new programs when more than one LEA exhibits a need. 5

6 PCOE provided a regional cost update in regard to an increase in the number of Deaf and Hard of Hearing (DHOH) students that are entering preschool in the fall when students are expected. DHOH students are housed at Ophir Elementary School. PCOE staff has explored moving this program to the south county where a majority of these students live, but has received resistance from the parents. Continued discussions are planned. Thomas Jefferson Elementary in RCSD does not currently have space but may be able to arrange something in the future. Del Oro High School DHOH students are participating in after school and weekend activities which has increased the demand for translators from Eaton Interpreting and caused PCOE to exceed their budget. 4.2 Charter School Update CORE Charter School notified the SELPA in June 2014 that it is exploring the option of exiting the SELPA to join El Dorado County Charter SELPA. Their application is under review. Fiscal sanctions were imposed on Horizon Charter School (HCS) beginning in December In January SELPA received a letter from the California Department of Education (CDE) stating HCS had not corrected all of its systemic non-compliance. The letter contained specific detailed instructions and stated 50% of the Individual Education Plans (IEPs) submitted remained out of compliance. There were 30 pages of corrective actions. CDE visited HCS again in February and stated HCS had made improvements, but still has 2 systemic noncompliant items. CDE plans to visit HCS again in March or April. ECCOS must decide on criteria to remove the sanctions and members decided to have that discussion once HCS is no longer systemically non-compliant. 4.3 Mental Health Update The governor s proposed budget does not include rolling the state mental health funds into the AB602 funding. SELPA is seeking an updated legal opinion on the use of mental health funds from Fagen, Friedman and Fulfrost as discussed at the last meeting. The opinion is expected in mid-march. 4.4 Non-Public School (NPS)/Non-Public Agency (NPA) Update SELPA was contacted by CDE regarding two students in the SELPA who are receiving Lindamood-Bell services as CDE staff is conducting a state-wide review of the Lindamood- Bell non-public agency (NPA). NPAs are not authorized to provide Specialized Academic Instruction (SAI) and are limited to providing only Related Services. CDE has indicated compensatory services may be required of any LEA that offered Lindamood-Bell services during the school day which would interfere with core instruction. That was attached for review. Sierra Foothills Academy (SFA) opened a non-public school (NPS) in Loomis last spring. LEAs are now hesitant to send students to SFA as the staff make numerous requests for oneto-one aides, fail to provide adequate progress reporting and appear to lack sufficient behavior support. SELPA will conduct a program review at SFA this spring. Sierra School at Eastern is currently serving 14 Placer County students and is interested in opening an NPS in Placer County. SEAC was supportive and SELPA will pursue this option with the support of COS. 6

7 4.5 Executive Director Report The Special Education Task Force will be releasing their recommendations soon. 4.6 Comments/Reports from Committee Members 5.0 Adjournment 5.1 The meeting was adjourned at 9:49am. The next COS meeting is scheduled for May 21,

8 PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA COUNCIL OF SUPERINTENDENTS (COS) AGENDA ITEM NO. 3.2 MEETING DATE: SUBJECT: Approval of COS Proposed Meeting Dates. AGENDA ITEM SUBMITTED FOR: Public Hearing SUBMITTED BY: Reports/Presentations X ACTION PRESENTING TO COUNCIL: Action... REQUEST FOR ACTION: Staff requests approval of the proposed meeting dates for the school year.... BACKGROUND AND SUMMARY: COS holds regular meetings on the 3 rd Thursday quarterly starting in September. A tentative meeting schedule is attached for discussion and review. The dates have been proposed in order to keep members apprised of current issues as well as to address Local Plan requirements for budget review and potential program transfer requests. 8

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10 PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA COUNCIL OF SUPERINTENDENTS (COS) AGENDA ITEM NO. 3.3 MEETING DATE: SUBJECT: Approval of Annual Budget Plan (ABP) AGENDA ITEM SUBMITTED FOR: Public Hearing SUBMITTED BY: Reports/Presentations X ACTION PRESENTING TO COUNCIL: Action... REQUEST FOR ACTION: Staff requests approval of the Annual Budget Plan (ABP) for BACKGROUND AND SUMMARY: Annually each SELPA is required to hold a public hearing and approve SELPA-wide special education budget figures. The ABP for fiscal year is attached for review. It is in the format provided by CDE and includes only those Standardized Account Code Structure (SACS) categories required by CDE. 10

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12 PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA COUNCIL OF SUPERINTENDENTS (COS) AGENDA ITEM NO. 3.4 MEETING DATE: SUBJECT: Approval of Annual Service Plan (ASP) AGENDA ITEM SUBMITTED FOR: Public Hearing SUBMITTED BY: Reports/Presentations X ACTION PRESENTING TO COUNCIL: Action... REQUEST FOR ACTION: Staff requests approval of the Annual Service Plan (ASP) for BACKGROUND AND SUMMARY: Annually each SELPA is required to hold a public hearing and approve SELPA-wide special education services offered across the SELPA as documented in the ASP. Included for review are services available in incarceration facilities, as well as explanations for Code 900, or Other which if used, must be used only for one particular service across the LEA. Also included is an At-A-Glance document showing all services offered in the SELPA as reflected on IEPs on December 1,

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22 PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA COUNCIL OF SUPERINTENDENTS (COS) AGENDA ITEM NO. 4.1 MEETING DATE: SUBJECT: Allocation Plan Update. AGENDA ITEM SUBMITTED FOR: Public Hearing SUBMITTED BY: Reports/Presentations X DISCUSSION PRESENTING TO COUNCIL: Discussion BACKGROUND AND SUMMARY: The Executive Committee of the Council of Superintendents (ECCOS), the Program Business Review Committee (PBRC) and the Special Education Administrators Committee (SEAC) have continued to review data and discuss potential changes to the current Allocation Plan. In March and April PBRC and SEAC discussed the Philosophy Statement and reviewed data for a proposed Average Daily Attendance (ADA) only model. PBRC members also discussed special factors identified by Local Education Agencies (LEAs) which include small district consideration, preschool students, geographic location and independent study. PBRC meets again on May 22 nd and will review additional data and proposals. Two spreadsheets are included for COS member review. The first is a summary of potential gains and losses should an ADA only model be adopted and the second shows current special education allocations by LEA and the amount each LEA receives per special education student. 22

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25 PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA COUNCIL OF SUPERINTENDENTS (COS) AGENDA ITEM NO. 5.1 MEETING DATE: SUBJECT: Mental Health Update. AGENDA ITEM SUBMITTED FOR: Public Hearing SUBMITTED BY: Reports/Presentations X INFORMATION PRESENTING TO COUNCIL: Information BACKGROUND AND SUMMARY: The legal opinion on mental health expenditures which states mental health funds should not be used for behavior intervention and information on the request for an audit of mental health funds in schools will be presented. 25

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38 PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA COUNCIL OF SUPERINTENDENTS (COS) AGENDA ITEM NO. 5.2 MEETING DATE: SUBJECT: Charter School Update. AGENDA ITEM SUBMITTED FOR: Public Hearing SUBMITTED BY: Reports/Presentations X INFORMATION PRESENTING TO COUNCIL: Information BACKGROUND AND SUMMARY: A graphic showing CDE Verification Review site visits is included for review. Horizon Charter School (HCS) hosted CDE staff for another on-site review where 3 remaining items were reviewed. HCS was found to be in compliance and ECCOS will consider criteria to remove sanctions at their next meeting, or when official notification is received from CDE. CORE Charter School was denied membership in El Dorado County Charter SELPA and applied for membership in Desert Mountain SELPA in southern California. SELPA received a letter dated April 28, 2015 stating CORE would remain in Placer County SELPA for the school year but will apply to a charter SELPA for the school year. 38

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40 PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA COUNCIL OF SUPERINTENDENTS (COS) AGENDA ITEM NO. 5.3 MEETING DATE: SUBJECT: Compliance Update. AGENDA ITEM SUBMITTED FOR: Public Hearing SUBMITTED BY: Reports/Presentations X INFORMATION PRESENTING TO COUNCIL: Information BACKGROUND AND SUMMARY: CDE is conducting several compliance reviews which include Data Identified Non-Compliance (DINC), California Longitudinal Pupil Achievement Data System (CALPADS)/California Special Education Management Information System (CASEMIS) alignment, Disproportionality and Individualized Education Program (IEP) Delays. SELPA staff members are providing support to all LEAs and CDE staff has stated they expect that several more LEAs across the state will be identified in one or more of these categories in the future. 40

41 PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA COUNCIL OF SUPERINTENDENTS (COS) AGENDA ITEM NO. 5.4 MEETING DATE: SUBJECT: Non-Public School Update. AGENDA ITEM SUBMITTED FOR: Public Hearing SUBMITTED BY: Reports/Presentations X INFORMATION PRESENTING TO COUNCIL: Information BACKGROUND AND SUMMARY: Sierra School Eastern met with SELPA and presented three options for opening a program in Placer County. SEAC has discussed the options and Sierra School is now looking for a facility. Sierra Foothills Academy is scheduled for a program review by SELPA and LEA staff on May 13 th and 14 th. Preliminary results will be presented. 41

42 PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA COUNCIL OF SUPERINTENDENTS (COS) AGENDA ITEM NO. 5.5 MEETING DATE: SUBJECT: State-wide Special Education Task Force Report. AGENDA ITEM SUBMITTED FOR: Public Hearing SUBMITTED BY: Reports/Presentations X INFORMATION PRESENTING TO COUNCIL: Information BACKGROUND AND SUMMARY: Highlights of the report will be presented. 42

43 PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA COUNCIL OF SUPERINTENDENTS (COS) AGENDA ITEM NO. 5.6 MEETING DATE: SUBJECT: Executive Director Report. AGENDA ITEM SUBMITTED FOR: Public Hearing SUBMITTED BY: Reports/Presentations X INFORMATION PRESENTING TO COUNCIL: Information BACKGROUND AND SUMMARY: Updates on committee meetings and other current SELPA activities will be shared. 43

44 PLACER COUNTY SPECIAL EDUCATION LOCAL PLAN AREA COUNCIL OF SUPERINTENDENTS (COS) AGENDA ITEM NO. 5.7 MEETING DATE: SUBJECT: Comments/Reports from Committee Members. AGENDA ITEM SUBMITTED FOR: Public Hearing SUBMITTED BY: Reports/Presentations X INFORMATION PRESENTING TO COUNCIL: Information BACKGROUND AND SUMMARY: Committee members can share any important information and/or reports with other members. 44