THE DELHI GOLF CLUB LIMITED Dr. Zakir Hussain Road, New Delhi

Transcription

1 Serial No. 009 THE DELHI GOLF CLUB LIMITED Dr. Zakir Hussain Road, New Delhi Minutes of the Ninth meeting of the General Committee of the Delhi Golf Club Limited for the financial year held on Monday, 11 December 2017 commenced at 4 PM in the Board Room of the Delhi Golf Club Limited at Dr. Zakir Hussain Road, New Delhi followed by At-Home at 6.15 PM in the Main Bar and concluded at 7 P.M. PRESENT:- Mr. Raj Kumar Bhargava Maj. Gen. K.M.S. Shergill, VSM (Retd.) Mr. Vijay Kumar Topa President/Chairman Captain Treasurer Mr. Vivek Chandra Capt. L.S. Bahl Mr. Satish Girotra Mrs. Shiraz Singh Mr. Prabhash C. Jain Mr. Ravi Kapur Mr. Anil Madan Mr. Rajeshwar Kumar Mr. Rohit Sabherwal Mr. Bharat Tandon Mr. Ashwini Kumar Luthra Mr. Rajiv Hora Secretary 1 P a g e

2 1. To Welcome the members of the General Committee and confirm presence of quorum: The President being the Chairman of the Meeting, welcomed all the members and confirmed the presence of the requisite quorum. After confirmation of the quorum, the President called the meeting to order. 2. To consider and approve request(s), for grant of leave of absence to the members of the General Committee (Directors), if any; The General Committee granted leave of absence to the following members of the General Committee who had expressed their inability to attend the meeting: Mr. Rajiv Gauba Mr. Ashok Lavasa Mr. Dharmendra Govt. Nominee Govt. Nominee Govt. Nominee 3. Condolence: The Committee observed a minute s silence in memory of the following Members who had passed away recently:- S. No Name M. No. Category 1. Mr. A.S. Puri P180 A Member 2. Mr. Suraj S.J. Bahadur B039 A Member 3. Mrs. Neena Ranjan R196 M/W Member 4. Mr. Brij Raj Punj P214 M/W Member 5. Mr. Ranvir Chopra C243 C Member 4. Grant of privilege to use the Club facility under Surviving Spouse Category: The General Committee granted privilege to use the Club facility under surviving Spouse Category to the below listed: (i) Mrs. Rajni Saxena, W/o. Late Shri. Girish Chandra Saxena (S400) (ii) Mrs. Rajni Hoon, W/o. Late Shri. Ashok Hoon (H010) (iii) Mrs. Sagarie Muthanna, W/o. Late Shri. M. G. Muthanna (M042) (iv) Dr. Mano Ranjan, H/o. Late Smt. Neena Ranjan (R196) (v) Mrs. Neena Macedo, W/o. Late Shri. Nicholas Macedo (M013) 2 P a g e

3 5. Resignations: The General committee took note of following resignations from membership: (1) Mr. R.C. Tandon (T122) as A member. (2) Wg. Cdr. S.K. Badhwar (Retd.) (B006) as A member. (3) Mrs. Shakuntala Bhatia (B060) as M/W member. (4) Mr. Rabinder Malik (M490) as M/W member. (5) Mrs. Priya Batra (B045) as C member. (6) Mr. Anupam Pradip Puri (P219) as C member. 6. Noting of Minutes of the GC meeting held on 06 th November The Minutes of the last Meeting of General Committee held on 06 th November 2017 were placed before the members of the General Committee, which were signed on 20 th November The General Committee noted the minutes of the last meeting held on 06 th November Action Taken Report: (i) Creation of a DGC owned International Annual Golf Event: The Club is planning to conduct an International Tournament-DGC MASTERS recognized by the Asian and European Tour in the month of March. The total cost to conduct the tournament including prize money is $1 Million incase of live TV an additional $500,000. The Club has committed 50% of the total cost and the balance will be raised by Mr. Shiv Kapur. Mr. Shiv Kapur is in consultation with Asian Tour authorities to get a suitable date and the availability of dates would be known by end of December. Subsequently, the Management Committee would take a final call on the Tournament. (ii) Green Complexes upgradation: The Captain stated that Fifteen (15) Designers were asked to bid for renovation/upgradation of the Lodhi Course, out of which 10 have responded. Shortlisting will be done which will be followed by Skype Interviews. (iii)golf Course Superintendent: The Club had advertised for a Golf Course Superintendent in the website of US & Australian Golf Course Superintendents Associates and Golf jobs in Asia. We have received 33 Applications and are now being Shortlisted. A Core Team would be formed to look into it and subsequently an interview via Skype will be followed for final selection. 3 P a g e

4 (iv)breaches: The matter is in discussion with L&DO and we are hoping for a favorable decision before the end of the month. (v) Status on Open House in regard to heating of Swimming Pool: It was stated that the Swimming Pool renovation at the new depths should commence immediately and must be completed latest by 15 February Letter received from MoUD appointing Shri. Durga Shanker Mishra (IAS Officer) as Government Nominee in the General Committee of the Club: The General Committee was apprised about the superannuation/ retirement of Mr. Ashok Lavasa, Government Nominee in the General Committee as conveyed by the Ministry of Urban Development (MOUD) vide letter no. L-II-17(7A)/ DGCL/Vol. V(Pt.)/409 dated 14 th November, In furtherance, the General Committee was informed that the Ministry of Urban Development (MOUD) vide letter no. L-II-17(7A)/ DGCL/ Vol. V(Pt.)/412 dated 16 th November, 2017 has nominated Shri. Durga Shanker Mishra having DIN: to hold directorship as Government Nominee in the General Committee of the Club in place of Shri. Ashok Lavasa. Accordingly, the matter with regard to appointment of Shri. Durga Shanker Mishra and cessation of Mr. Ashok Lavasa was discussed and thereafter, the General Committee passed following resolution in this regard: i. RESOLVED THAT cessation of Mr. Ashok Lavasa (DIN: ) holding directorship as Government Nominee in the General Committee of the Club w.e.f. 14 th November, 2017 consequent to his superannuation be and is hereby noted and taken on record by the General Committee. RESOLVED FURTHER THAT Maj. Gen. K.M.S. Shergill, VSM (Retd.) (DIN: ) and Mr. Rohit Sabherwal (DIN: ), Members of the General Committee be and are hereby individually/ jointly authorized to intimate all the concerned authorities about the change in constitution of the General Committee in requisite manner and do all such acts, deeds and things including signing and filing of requisite forms to give effect to the foregoing resolution for and on behalf of the Club. RESOLVED FURTHER THAT Mr. Vijay Kumar Topa, Treasurer (Member of the General Committee) be and is hereby authorized to certify the said resolution, update the statutory registers maintained for the purpose, for and on behalf of the Club. 4 P a g e

5 ii. RESOLVED THAT nomination of Shri. Durga Shanker Mishra (DIN: ) by the Ministry of Urban Development to hold directorship as Nominee Director in the General Committee of the Club with immediate effect be and is hereby noted and taken on record by the General Committee. RESOLVED FURTHER THAT Maj. Gen. K.M.S. Shergill, VSM (Retd.) (DIN: ) and Mr. Rohit Sabherwal (DIN: ), Members of the General Committee be and are hereby individually/ jointly authorized to intimate all the concerned authorities about the change in constitution of the General Committee in requisite manner and do all such acts, deeds and things including signing and filing of requisite forms to give effect to the foregoing resolution for and on behalf of the Club. RESOLVED FURTHER THAT Mr. Vijay Kumar Topa, Treasurer (Member of the General Committee) be and is hereby authorized to certify the said resolution, update the statutory registers maintained for the purpose for and on behalf of the Club. 9. Proposed Changes in Memorandum and Articles of Association/ Bye-Laws/ Administration Manual of the Club by the Sub Committee formed. As stated above, the matter will be discussed after having the meeting with the Club Members on Thursday, 14 th December 2017 in the Board Room and with the Past Presidents/Captains on Monday, 18 th December 2017 in the Party Room. The Sub Committee will then put-forth its draft for consideration/discussion with members of the General Committee on Saturday, 23 rd December specifically for this purpose. 10. Training Facility to be set up to be funded through CSR. It was apprised that there is a need to upgrade the existing Training Centre of the Club to make it World Class and extend its ambit by making the training centers available to amateurs other than existing members. Further, numerous interested organizations have shown their interest to collaborate with club for the promotion of golf and for the imparting of training in the game of Golf towards their CSR activities. In pursuit of the same intent, the club is desirous of undertaking CSR Activities as an Implementing Agency and henceforth, it was decided to accord the approval to the General Committee to act as Corporate Social Responsibility (CSR) implementing agency in accordance with the provisions of Section 135 of the Companies Act, 2013 read with the rules framed thereunder. The General Committee discussed and passed following resolution: RESOLVED THAT in principle approval of the General Committee be and is hereby accorded to upgrade the existing training center of The Delhi Golf Club and make it accessible to amateurs other than existing members etc. 5 P a g e

6 RESOLVED FURTHER THAT consent of the General Committee be and is hereby accorded to act as Corporate Social Responsibility (CSR) implementing agency pursuant to the provisions of Section 135 of the Companies Act, 2013 read with rules made there under and other applicable provisions, if any. RESOLVED FURTHER THAT Mr. Rajiv Hora, Secretary of the Club be and is hereby authorized to take necessary steps involved to act as CSR Implementing Agency and do or cause to be done all such acts, matters, deeds and things and execute, sign requisite documents including any amendment thereof, and writings and make representations before authorities, settle any queries, difficulties, doubts that may arise with this regard and to make such filings, as may be necessary or desirable and sub-delegate all or any powers conferred on him, if considered necessary, for and on behalf of The Delhi Golf Club Limited. RESOLVED FURTHER THAT Mr. Rajiv Hora, Secretary of the Club be and is hereby entrusted with the powers as mentioned below but not limited to the following: Ensuring systematic development of a set of processes and guidelines for CSR to deliver the proposed value. Outlining the broad areas of CSR interest and an overview of activities to be undertaken as implementing agencies. Identification of the target sector for CSR Contribution specifically Corporate Sector. Marketing and enhancing the brand value of Delhi Golf Club as a CSR Implementing agency. Filing, signing of requisite documents for various registrations required. Finalizing the arrangements with third parties. Ensuring implementation of the projects and monitoring and reporting of the same. 11. Professionalizing of DGC operations. Mr. Bharat Tandon, Chairman of the Committee was of the opinion that the Club Management should have a professional CEO on Board who will be assisted by a competent team to take care of the functioning of the Club and the role of Secretary to be redefined as that of a CEO. After deliberations, the members of the General Committee agreed in unanimously that the terminology used for the position of Secretary can be changed/redefined as that of a CEO. 6 P a g e

7 12. Update on the upgradation/renovation of the green complexes of the Lodhi Course & Recruitment of Greens Keeper. The matter has already been deliberated under Agenda Item No. 7 under the head Action Taken Report was not discussed further. 13. Noting of minutes of meetings of Sub Committees. The General Committee took note of the minutes of meeting of following sub-committees: (a) F&B SC meeting dated 27 th November 2017: The minutes of F&B SC meeting dated 27 th November 2017 were placed before the members of the General committee. There were no comments received on the minutes and subsequently the General Committee took note of the minutes of the F&B SC meeting dated 27 th November (b) Tournament SC meeting dated 31 st October 2017: The minutes of meeting of Tournament Sub-Committee dated 31 st October 2017 were placed before the members of the General Committee. There were no comments received on the minutes and subsequently, the minutes were noted and taken on record by the members of the General Committee. (c) Membership SC meeting dated 08 th December 2017: The minutes of meeting of Membership Sub-Committee dated 08 th December 2017 were placed before the members of the General Committee. There were no comments received on the minutes and subsequently, the minutes were noted and taken on record by the members of the General Committee. (d) Finance SC meeting dated 08 th December 2017: The minutes of meeting of Finance Sub Committee dated 08 th December 2017 were placed before the members of the General Committee. There were no comments received on the minutes and subsequently, the minutes were noted and taken on record by the members of the General Committee. 14. LIST OF APPLICANTS: The following members met the General Committee: 7 P a g e

8 (A) FOREIGN TENURE: (i) Mr. Ravish Chopra, Banker (Retd.), (previously was a Foreign Tenure M/W member and completed six years on 4 th December 2017) is recommended for Foreign Tenure M/W membership subject to one month break. (Nationality: British) (ii) Mr. Tomoyoshi Hisamori, Japanese Government Agency (JETRO), tested on 1 December 2017 is recommended for Foreign Tenure C membership. (Nationality: Japanese). (B) FOREIGN TENURE (NRI): (i) Mr. Viresh Mathur, Bank Employee, (presently Foreign Tenure (NRI) A member and will complete six years on 16 th January 2018) is recommended for Foreign Tenure NRI A membership subject to one month break. (Nationality: Indian) (C) GOVERNMENT TENURE: (i) Mr. Venugopal Reddy Gaddam, Dy. Director General, UIDAI (previously was a Government Tenure M/W member) is recommended for Government Tenure M/W membership. (ii) Mr. Desh Deepak Verma, Secretary General, Rajya Sabha, Handicap 12 from Lucknow Golf Club (previously was Government Tenure member) is recommended for Government Tenure A membership. (iii) Mr. Ashish Kumar, General Manager, Postal Life Insurance, (previously was a Government Tenure A member) is recommended for Government Tenure A membership. (iv) Mr. Anjum Pervez, Officer on Special Duty, National High Speed Rail Corporation Ltd., Handicap 12 from Qutab Golf Course is recommended for Government Tenure A membership. (v) Mr. Sudeep Lakhtakia, Spl. DG CRPF, Handicap 18 from BSF Sports Complex and Golf Course is recommended for Government Tenure M/W membership. (vi) Mrs. Ruchi Ghanashyam, Secretary to Government of India, tested on 8 th December 2017 is recommended for Government Tenure C membership. (vii) Justice Ajay Manikrao Khanwilkar, Judge, Supreme Court of India, tested on 1 December 2017 is recommended for Government Tenure C membership. (viii) Mr. Subhash Chandra Garg, Secretary (Economic Affairs), MoF, tested on is recommended for Government Tenure C membership. 8 P a g e

9 (ix) Mr. Sanjay Murthy Kondru, Joint Secretary, Ministry of Information & Broadcasting, tested on 2 December 2017 is recommended for Government Tenure C membership. (x) Mr. Santosh Kumar Sarangi, Joint Secretary, Ministry of Commerce & Industry, Handicap 22 from Qutab Golf Course is recommended for Government Tenure C membership. (xi) Mr. Ajay Narayan Jha, Secretary, M/o. Environment, Forest & Climate Change. Tested on is recommended for Government Tenure C membership. (xii) Mr. Bhupinder Singh Bhalla, Joint Secretary, M/o. Commerce & Industry, tested on 9 th December 2017 is recommended for Government Tenure C membership. (D) CHANGE OF CORPORATE NOMINEE: (i) Dr. Ashutosh Pasricha, Account Manager, M/s. Schlumberger, Handicap 24 from Jaypee Greens is recommended for Corporate Tenure C membership in place of Mr. Sujit Kumar. (E) COURTESY INTERVIEW: (i) Mr. Nishant Bansal, S/o. Mr. Vijay Bansal, DT5228 dated (SD631) approved Associate C membership in his own turn. 15. Any other matter with the permission of the Chair. With the permission of the President, being the Chairman of the meeting and other members of the General Committee present at the meeting, following additional agenda item were discussed at the meeting: (i) Note for the General Committee in regard to NCR Cup: The General Committee left the decision onto charges to be made to the President, Captain, Treasurer, Chairman Tournament along-with the Secretary to look at it as per the Guidelines of the Club as also the request received from Indian Golf Union (IGU). (ii) Removal of member from Member Register under Article 54 of Memorandum and Articles of Association for default of payment, posted on 01 November 2017: The names of the members who have defaulted in payment of the membership fees since considerable time period were presented before the General Committee. The Secretary of the Club apprised the members that in terms of the provisions of Article 54 of the Articles of Association, the members who have defaulted in payment of Club bill s despite of serving several reminders, the Club as per the Articles would remove the 9 P a g e

10 members name from the Register of Members. The members of the General Committee approved of the same. The same was taken on records. Pursuant to power under said Articles, the Committee has decided to remove the name of following members from Register of Members of the Club for non -payment of their bill despite of the reminder(s) being served on such members: C155 G262 M224 M367 M485 R098 S698 SD1186 SL295 SS230 TC455 V138 D256 MRS HENRIETTE CHOPRA MS. KANIKA GUPTA MRS GURJIT KAUR DR (MRS) S.D. MEHRA MR B P MISRA MRS LALIT KUMARI RISHI MR VIDYA BHUSHAN SONI MR VIRAJ TALWAR MR VIKRAM GUPTA MRS PAMELA BHAGAT MR TARIQ HAMEED KARRA Mrs. PRATIMA VERMA Mr. PARAMJIT SINGH DUGAL (iii)date of next General Committee meeting: It is proposed to convene the next General Committee meeting on Monday, 15 th January The members discussed and accorded their consent to freeze the date of 15 th day of January 2018 for the next General Committee meeting. (iv)the members of the General Committee would separately meet on Saturday, 23 rd December 2017, 1130 hrs onwards in the Board Room to discuss the outcome of the meeting with the past Presidents and Captains on the revision of Memorandum and Articles of Association/Bye-Laws/Administration Manual of the Club. 16. Vote of Thanks: There being no other point, the meeting concluded with a vote of thanks to the Chair. Date: 30 th December 2017 Time: PM Place: New Delhi RAJ KUMAR BHARGAVA CHAIRMAN 10 P a g e