SIERRA PACIFIC REGION

Transcription

1 Soroptimist International of the Americas, Inc. SIERRA PACIFIC REGION 38th Annual Spring Conference Embrace Change Empower Women May 16-18, 2014 Visalia Marriott Convention Center Visalia, CA Governor Pat Jones Hosted by Soroptimist International of Visalia Soroptimist improves the lives of women and girls through programs leading to social and economic empowerment Spring Conference of the Sierra Pacific Region

2 f the Americas, Inc. is hereby called to meet in isalia, CA Table of Contents CONFERENCE INFORMATION PAGE Invitation from Governor 3 Checklist for Club Presidents 4 Official Call and General Information including Hotel information 5 Tentative Conference Agenda 6 Friday 7 Saturday Business 7 Saturday Workshops/Dinner 8 Sunday 8 Responsibilities of Club Delegates 9-10 Nominating Committee Report 10 Candidates for the Sierra Pacific Region Board Proposed Amendment #1 19 Proposed SPR Operating Budget 20 Proposed SPR Service Budget 21 ATTACHMENTS AND FORMS Credentials Form 22 Registration & Meal Form 23 Conference Menu 24 Dietary Restriction Form 25 Club Sales Information 26 Club Sales Form 27 Celebration of Life Form 28 Club President Invitation 29 Sample Press Release 30 2

3 Dear Members of Sierra Pacific Region, The 2014 Spring Conference is fast approaching and the Sierra Pacific Region Board and the members of our host club Soroptimist International of Visalia are excited to invite you to join us on May 16-18, 2014 in Visalia to celebrate our awardees and our clubs. Please be sure to download and read the Call to Conference as soon as you receive it and to share it with all of your club members. The Call will provide you with information on registration and hotel accommodations and workshops. We are very excited this year to welcome, SIA President Cheri Fleming from Valencia, California as our official visitor. I am sure you will enjoy meeting her and having her share her vast knowledge of Soroptimist with us. We are also honored to have Fund Development Council Chair Samantha Sam Buchenau join us to share words of wisdom regarding fundraising. Friday evening we will showcase our clubs and club presidents, as well as presentations from our visitors, SIA President Cheri and Fund Development Council Chair Sam. Saturday we will be honoring our Women s Opportunity, Violet Richardson and Ruby Awardees at the Live Your Dream luncheon as well as hearing a few words from a special guest, past SPR WOA awardee Julie Cruz. Saturday afternoon will be filled with informative workshops. Saturday evening is all about the Sierra Pacific Region Board with the installation of officers. Sunday Brunch will give us an opportunity to recognize our Past Governors and our Sierra Pacific Region Awardees for Fellowship and Mary Ellen George Award as well as our Region s club awards. Please plan to attend. This is a great opportunity to renew old friendships, meet new friends, and to get inspired about our many Soroptimist programs. Region Conference is a great place to continue the education of your new members so please be sure to encourage them to attend. Sincerely, Pat Governor Pat Soroptimist improves the lives of women and girls through programs leading to social and economic empowerment. 3

4 CHECKLIST FOR CLUB PRESIDENTS THIS PACKET CONTAINS FORMS THAT MUST BE REVIEWED AND SUBMITTED BY YOUR CLUB. CHECK ALL FORMS FOR DETAILS, DEADLINES AND MAILING ADDRESS Remind club members to make hotel reservations. Complete and mail Conference Registration and Meal form along with one club check. Complete and mail Club Presidents VIP form. Complete and return Club Sales form. Submit official form for Celebration of Life. Encourage members to attend. Bring your club s new retractable banners (if your club has one). We will have a place for them to be displayed, but each club will be responsible for setting up their banner and taking it down at the end of conference. DEADLINE FOR HOTEL RESERVATIONS April 20, 2014 DEADLINE FOR MEAL RESERVATIONS & FORMS April 20, 2014 or before ~ No penalty for early registration ~ REMINDER: ALL forms are due on or BEFORE April 20, 2014 NO REFUNDS AFTER April 25, 2014 MAKE CHECKS PAYABLE TO: Sierra Pacific Region All forms and checks are mailed to: Treasurer Pam Taylor 2448 Blue Spruce Ct Merced, CA

5 OFFICIAL CALL Biennium Embrace Change Empower Women Where: Visalia Marriott Hotel and Convention Center 300 South Court Street Visalia, CA Telephone: Host Club: Soroptimist International of Visalia Hotel Reservation: Deadline: April 20, 2014 Individual members are to call in reservations directly to the Marriott. Please state that you are reserving a room in connection with the Soroptimist conference. STATE: Soroptimist International of the Americas Sierra Pacific Region. PLEASE ONLY RESERVE ROOMS YOU ARE SURE YOU WILL ACTUALLY USE. Single and double occupancy $ per night, plus tax. Hotel Parking: There is a self-parking lot. Conference Registration: List names of all conference delegates, members and/or guests on the Club Registration Form. Meal Package: The total meal package is $ (please see the meal reservation form.) Soroptimists and guests are welcome to attend individual meal functions. The costs are: Friday dinner $30.00 Saturday lunch $25.00 Saturday dinner $40.00 Sunday Brunch $20.00 (Some forms may require that, in addition to sending to the region treasurer, you also make copies for your club.) 5

6 OFFICIAL CALL Registration: Friday, May 16, :00 p.m. to 6:00 p.m. Saturday, May 17, :00 a.m. to 8:50 a.m. (Registration/Credentials will be closed during business session) Saturday, May 17, :30 a.m. to 12:00 noon Saturday, May 17, :00 to 4:00 p.m. Sunday, May 18, :00 a.m. to 9:00 a.m. Delegates to Conference are: President and two elected delegates. If the club President is unable to attend, the President Elect or Vice President shall be her alternate. Any alternate elected by the club or appointed by the Club Board of Directors to fill a vacancy in the club s representation shall present a statement signed by the Club Secretary stating that this person was so selected. Complete the enclosed CREDENTIAL for the three delegates and mail to Treasurer Pam before April 20, You will receive your credential card at the credentials desk when you register for conference. Your credential card entitles you to vote. Delegates must be seated in reserved section prior to the start of the business meeting. Conference Packets containing the official program and other materials will be available at the Registration Desk located in the Charter Oak Ballroom on Friday and in the Grand Board Room during the rest of the conference. Please print and bring a copy of this call with you as the bios of the candidates and copy of the budgets are in this call only. Club Sales: Sales Hours: Please complete the Club Sales Form and return it to Treasurer Pam before April 20, Spaces are available on a first reserved basis. Please observe the posted times for sales as follows: Friday 3:00 p.m. to 6:00 p.m. Saturday 7:30 a.m. to 8:45 a.m. Saturday 2:00 p.m. to 5:00 p.m. Deceased Members: For members who have passed away since March 10, 2013 or not been previously honored, submit form along with a picture before April 20, 2014 to Treasurer Pam Taylor at: ptaylor@ucmerced.edu. with a copy to Governor Pat. Form is page 27 of this Call (Note: there is no longer a fee required so please form and picture) Suggested Attire: Friday evening: Soroptimist Logo Attire Saturday day: Business Attire Saturday evening: Evening/Installation Attire Sunday morning: Business/Casual Attire 6

7 TENTATIVE CONFERENCE AGENDA Friday, May 16, :30 a.m. to 2:00 p.m. Sierra Pacific Region Board Meeting/working lunch. Mountain View Room Soroptimist members are welcome as silent observers with prior notification to Governor. 2:00 to 6:00 p.m. Conference Registration/Credentials Desks Open in Charter Oak Ballroom 6:00 to 7:00 p.m. No Host Social Hour Charter Oak Ballroom Lobby 7:00 to 10:00 p.m. Opening Governor Pat Jones Charter Oak Ballroom ABE Host Club Soroptimist International of Visalia Honoring Club Presidents Procession of the Club Presidents Dinner SIA Update, SIA President Cheri Fleming Fundraising Update, Fund Development Council Chair, Samantha (Sam) Buchenau District Directors Report Announcements Recess Saturday, May 17, 2014 Breakfast: On your own 8:00 to 8:50 a.m. Registration in Grand Board Room 9:00 to11:00 a.m. Sierra Pacific Region Annual Business Session Charter Oak Ballroom ABE Call to Order Presentation of Colors and Pledge of Allegiance Credentials Report Official Greetings Parliamentary Review Adoption of the 2014 Conference Program Adoption of Conference Standing Rules Conference Appointments Nominating Committee Report Nominations from the Floor Statements from Nominees Laws and Resolutions Treasurer s Report Budget Service Budget Recognition of First Time Attendees Fundraising Membership Program Public Awareness Election Procedures 11:15 a.m. Polls Open 12:00 noon Polls Close 12:15 p.m. to 2:00 p.m. Live Your Dream Luncheon Grand Ballroom Welcome and Inspiration SIA Award Recipients Soroptimist Women s Opportunity Award Honorees Soroptimist Violet Richardson Award Honorees Soroptimist Ruby Award for Women Helping Women Honoree Announcements Recess 7

8 TENTATIVE CONFERENCE AGENDA cont d Saturday, May 17, :00 to 4:00 p.m. Workshops Workshop #1 Workshop #2 Promoting the Dream -Recruiting the Next Generation of Soroptimist SIA President Cheri Fleming Jump Start Your Club Meeting SPR Governor Elect Debbie Jensen SPR District III Director Tana Elizondo Workshop#3 Trafficking Jennifer Noelani Botielho, Program Manager, Family Services/Rape Crisis Center, Visalia. 4:00 to 6:00 p.m. free time 6:00 to 7:00 p.m. No Host Social Charter Oak ABE Lobby 7:00 to 10:00 p.m. Charter Oak Ballroom ABE Thought for the evening Welcome Dinner Installation of Sierra Pacific Board of Directors Entertainment Announcements Recess Sunday, May 18, :00 to 9:00 a.m. Registration Grand Board Room 8:30 to 8:45 a.m. Celebration of Life Charter Oak Ballroom ABE 9:00 a.m. to 12:00 Honoring Past Governors Awards Brunch Charter Oak Ballroom ABE Welcome and Inspiration Sierra Pacific Region Awards, Recognition and Reports Fellowship Award Mary Ellen George Award Club Newsletter Recognition Awards Membership Awards Program Awards Public Awareness Recognition Awards Post N Pics Awards Attendance Report Invitation to the 2015 Conference Soroptimist Pledge Adjournment Club Drawings 8

9 RESPONSIBILITIES OF CLUB DELEGATES The elected delegates should have a working knowledge of Soroptimist laws, region bylaws, the objectives and ideals of the organization, and experience as a member of club committees or of the board. Understanding of parliamentary procedure, ability to work with others, and a spirit of good will and understanding will help the delegate, the club and conference body. The club president, who is a delegate and who serves as the leader of a club s delegation should: 1. Read the Call at the first meeting after the Call is received. 2. Allocate time at a business meeting to discuss topics in the agenda, so that a majority opinion expressed by the club will serve as a guide to the delegate 3. Arrange with other delegates for dividing topics of the reports on Conference to be given to the club. 4. Schedule time at a post-conference club meeting, as soon as possible after Conference, for delegates to present their reports. Responsibilities of Club Delegates 1. Study the Call, which indicates the tentative agenda listing business to be transacted, forms, workshops, and the social events. 2. Be sure all reservations and completed credential forms are sent in promptly (usually by the President or Treasurer) 3. Clarify financial responsibilities. (Some clubs have a specific delegate fund divided among delegates, some pay all expenses, and some pay allowances to each delegate.) 4. Take to Conference: Notes from Club discussions, the Call, and your Soroptimist pin. During Conference, each Delegate should: 1. Check in at the Credentials Desk to pick up your Credential Card 2. Wear your conference badge so others may get to know you and what club you represent. (Required at business session) 3. All presidents and other delegates must bring credential cards to all business sessions. 4. Be on time. Time schedules for Conference are most important. You are required to sit in the section reserved for delegates only. 5. Be prepared to jot down important business proceedings and background information to report to the club. 6. Be familiar with standing rules and observe them. When recognized by the chair, state your name, your club and state your position in a concise manner. 7. Participate in discussion and debate. 8. Vote with club viewpoint in mind. Instead of sending delegates instructed to vote a specific way, clubs would be prudent to provide the delegates with the club viewpoint. The delegates could then be instructed to use their best judgment in accordance with Conference discussion, taking into consideration the welfare of all clubs in the Sierra Pacific Region. 9. Volunteer or be willing to accept a specific assignment from the Governor during the Conference. Involvement promotes fellowship and enthusiasm, which you can share with your club members. 9

10 RESPONSIBILITIES OF CLUB DELEGATES cont d After Conference each Delegate should prepare a report as instructed by the club president. (The following outline for reporting may be helpful.) 1. Action by Conference approving the proposed changes in laws, the budget, and other matters presented to the voting body, and the reason for each action. 2. Ideas for increasing club interest and support in attaining Soroptimist goals. 3. Suggestions for improving club administration. 4. Summary of workshops and committee presentations and the gist of addresses and speeches; Awards, who won, why, hints for helping your club win next year. 5. Your personal evaluation of Conference. REPORT OF THE SIERRA PACIFIC NOMINATING COMMITTEE Official List of Nominations for the Sierra Pacific Region Board of Directors Governor-elect Secretary Treasurer District I Director District II Director District III Director Tana Elizondo, SI Hanford Pam Taylor, SI Merced Gail Dekreon, SI San Francisco Terry Hughes, SI Ceres Laura Cross, SI Capitola by the Sea Julie Cartwright, SI Gustine-Newman Bonnie White Silveria, SI Ceres Linda Silveira, SI Hanford The report of the nominating committee will be read at the Saturday morning business session. After the report is read, nominations will then be open and nominations may be made from the floor. Candidates nominated from the floor must have given their consent to serve, if elected, and the nominator (a delegate) must have on hand the candidate s resume using the same format as those in the Call to Conference for distribution to the voting delegates. Please Note: SIA Procedures A. General # 2.Within the Federation, regions, districts, clubs and members have the privilege and responsibility of voting for candidates of their choice. There shall be no circularization of information or campaign materials by anyone for a candidate or nominee including but not limited to electronic and postal mail, facsimile, telephone, printed materials, brochures or leaflets. Only information about the nominees or candidates circulated by their respective nominating committees is allowed. While it is appropriate to have a presentation of all candidates and/or a reception hosted by the region, any social event to promote an individual candidate is prohibited. The result of campaigning will be disqualification of the Candidate 10

11 Position Nominated for: Governor Elect Sierra Pacific Region Region Board Nominee Resume Name: Tana S Elizondo Address: 2462 Cabrillo Ct, Hanford, CA Club: Classification: SI Hanford Insurance Broker Soroptimist Experience: Club Offices Held: President, Vice President 2 terms, Secretary, Director and Delegate Club Committee Chairs: Program Chair-Child Spree and Women s Opportunity Awards; Finance Chair-Festival of Trees & Salad Luncheon, Membership-Leadership and Public Awareness Newsletter and Website Region Experience: District III Director, attended all Region Conferences since becoming a member. I was coordinator as Host Club President. I have also attended S Club conference as an advisor and coordinator. Federation Experience: Laurel Society monthly giving member since 2009 Education: AA Degree College of the Sequoias; One year Fresno State/Minor in Criminology Technical Skills/Qualifications: Business Owner of Insurance Agency that allows me the freedom to travel from Sacramento to Bakersfield frequently. I possess organizational and communication skills needed for presentations. I practice time management which is essential in my profession. Contributions you will make if elected: I believe in the mission of Soroptimist, changing lives through an education has changed my life and I have benefited from this first hand. I believe in giving back to others when opportunities present themselves. I possess a passion to be of service to others in my profession and within the scope of Soroptimist. 11

12 Position Nominated for: Governor Elect Sierra Pacific Region Region Board Nominee Resume Name: Pam Taylor Address: 2448 Blue Spruce Ct., Merced, CA Club: Classification: SI of Merced Educational Services, University Soroptimist Experience: Club Offices Held: President, Vice President, and Treasurer 3 terms Club Committee Chairs: Finance and Service Review/Audit, Human Rights/Status of Women, Annual Fundraiser, Ways and Means, Attendance, Program, Orientation and Leadership, and Social. Region Experience: District IV Director, Treasurer Federation Experience: None Education: BS Accounting Technical Skills/Qualifications: Capable of handling multiple assignments involving detailed record keeping, analysis and follow through to completion, and meeting deadlines. Ability to plan, organize, delegate and control operations by efficient time management, with attention to detail. Communicator and effective manager with strong interpersonal skills who also enjoys working as a team member. Serving currently has Financial Officer for the Staff Assembly of UC Merced. Has the desire and passion to move the Soroptimist Mission forward. Contributions you will make if elected: If elected I will continue to be a voice for our Region at both the Federation and Club level. I would keep my ears open to any and all ideas or suggestions to help increase our membership and visibility within the communities we serve. 12

13 Position Nominated for: Secretary Sierra Pacific Region Region Board Nominee Resume Name: Gail Dekreon Address: 11 Bridgeview Drive, San Francisco, CA Club: Classification: SI of San Francisco Legal/Law Enforcement Soroptimist Experience: Club Offices Held: President- 2 terms, Club Secretary-3 terms, and Parliamentarian- 4 terms Club Committee Chairs: Nominating Committee, Awards, Audit, Public Awareness/ Technical, Programs, Service, Fund Administrator, and Newsletter Region Experience: and District I Director Public Awareness Chair, Newsletter Chair, District II Director Federation Experience: Newsletter Editor for the 2010 SIA 41 st Biennial Convention; attended Leadership Seminar in Philadelphia 2007, Chicago 2009, Honolulu 2011, SIA 42 nd Biennial Convention in Honolulu; attended SI 19 th Convention 2011 in Montreal Education: Juris Doctor 1981, Bachelor of Arts in Sociology 1977 Technical Skills/Qualifications: Highly skilled with Word, Publisher, Quicken; competent with Excel; excellent at research and writing, well organized Contributions you will make if elected: I will attend and actively participate at all Region conferences, academies, district meetings and board meetings. I will assist the Board in planning and execution of projects and programs. I am a doer, give me a task and I will see that it gets done well and on time. I am passionate about our Soroptimist Mission and working with and for women and girls. I will channel that passion into creative ideas and hard work to assist our Region in meeting the needs of all of our clubs. 13

14 Position Nominated for: Treasurer Sierra Pacific Region Region Board Nominee Resume Name: Terry Hughes Address: 1642 Joseph Lane, Ceres, CA Club: SI Ceres Classification: Business, Professional, Trade Services 0807 Soroptimist Experience: Club Offices Held: President, President-elect, Treasurer, Assistant Treasurer, Director, Delegate Club Committee Chairs: Audit, Budget, Fundraisers, VRA, Publicity, Installation, Meeting Calls Region Experience: Violet Richardson Award Chair- 2 terms, District II Director Federation Experience: None Education: College coursework in Financial and Management accounting and tax preparation Technical Skills/Qualifications: 20+ years as full charge bookkeeper Contributions you will make if elected: I will maintain the SPR books and process all transactions in a timely manner 14

15 Sierra Pacific Region Region Board Nominee Resume Position Nominated for: District I Director Name: Laura Cross Address: 1610 Day Valley Rd, Aptos, CA Club: Classification: Capitola-by-the-Sea Property management Soroptimist Experience: Club Offices Held: President- 3 terms, Vice-President, Director- 2 terms, and Secretary -2 terms Club Committee Chairs: Membership and Bras for a Cause fundraiser Region Experience: Big Basin Coordinator Federation Experience: None Education: AA Degree Early Childhood Education, DeAnza College Technical Skills/Qualifications: Microsoft Office, Adobe Acrobat, Quicken, budget preparation and cash flow management Contributions you will make if elected: If elected I will keep clubs in District I informed about region, federation and international news, policies and programs, and schedule visits to meetings and other events. I will be a resource for information, ideas, and problem solving. I plan to be an active listener, critical thinker, and creative problem solver when called upon. I look forward to being a liaison between the clubs and the region board. 15

16 Sierra Pacific Region Region Board Nominee Resume Position Nominated for: District II Director Name: Julie Cartwright Address: 764 Linden Ave, Gustine, CA Club: Classification: SI Gustine-Newman Finance and investment Soroptimist Experience: Club Offices Held: President 2 terms, Vice President 2 terms, Secretary 2 terms Club Committee Chairs: Public Awareness News Letter, New Membership Recruiting Region Experience: Attended SPR conference Federation Experience: None Education: Registered Nurse Master s in Healthcare Administration Technical Skills/Qualifications: MS Office Suite, Project Management and Publisher Project Management Organizational Development Communication and Group Leadership Responsibilities Contributions you will make if elected: To always keep our Mission Goals and Strategic Plan in the forefront of any activity and club membership To support club Presidents and members towards recruiting and maintaining membership to their clubs and ultimately to Sierra Pacific Region. To promote community awareness of our mission and invite the public to support our cause. To be all-inclusive and bring long-standing members and new members to work in harmony and embrace new technology and support our SPR Strategic Plan 16

17 Sierra Pacific Region Region Board Nominee Resume Position Nominated for: District II Director Name: Address: Club: Classification: Bonnie White Silveria 4700 S Sperry Rd, Denair, CA SI Ceres Agriculture Soroptimist Experience: Club Offices Held: President 2 terms, President-elect, Recording Secretary, Corresponding Secretary, and Parliamentarian Club Committee Chairs: SACKs (Soroptimist Compassion Kits) for domestic/child abuse victims, Violet Richardson Award, Fundraising, and Newsletter Region Experience: Sierra Pacific Foundation Board (non-profit board for SPR club donations prior to SIA 501 (c) 3 designation), Credentials chair; MEG chair Federation Experience: Federation convention attendee in SF, International Convention attendee Education: Bachelor s degree in public administration; various professional certifications Technical Skills/Qualifications: computer proficient; retired human resource director; public speaking and report writing skills Contributions you will make if elected: I will be a resource and mentor to clubs and club presidents to assist them in accomplishing their goals and supporting the Soroptimist mission 17

18 Sierra Pacific Region Region Board Nominee Resume Position Nominated for: District III Director Name: Linda Silveira Address: 1737 W Dali Way, Hanford, CA Club: Classification: Hanford Cosmetologist Soroptimist Experience: Club Offices Held: President- 2 terms, 1 st V. Pres., 2 nd V. Pres., Secretary, and Delegate Club Committee Chairs: Festival of Trees Chair, Buy a Salad Clothe a Child salad luncheon Chair and Domestic Violence Region Experience: Attended many region conferences Federation Experience: None Education: COS Lyle s Beauty College Technical Skills/Qualifications: Owned my own Business/Hair stylist; People person/work well with others Contributions you will make if elected: Be in contact with all clubs in our District 18

19 Sierra Pacific Region Proposed Amendment #1 Proposed Amendment to Sierra Pacific Region Procedures B. Finance #7: propose to strike the present language and replace with proposed language which deletes the Violet Richardson Award and the Ruby Award and adds the Soroptimist New Girl s Program (name to be announced July 2014.) Proposed by: Sierra Pacific Board Present Language: The following Region Service Fund Awards may be funded either in part or totally by the Sierra Pacific Region Service Fund based on the Service Budget approved by conference action in 2009: Women s Opportunity Award, Violet Richardson Award, Ruby Award and the Sierra Pacific Region Fellowship Award. Proposed Language: The following Region Service Awards may be funded either in part or totally by the Sierra Pacific Region Service Fund based on the Service Budget approved by conference action: Women s Opportunity Award, Soroptimist New Girl s Program (name to be announced at the SIA Convention July 2014) and the Sierra Pacific Region Fellowship Award. Reason Given: With SIA s new vision, refined mission statement and the new girl s program which will be implemented in July 2014, the SPR board felt that we should follow suit by adding the new girl s program to our list of awards to be funded and deleting the Violet Richardson Award and the Ruby Award. After this club year SIA will no longer be funding a region level Violet Richardson Award. SIA found that only about 50% of clubs participate in this award and that the money going to this award funds other nonprofit organizations and is not making a difference in the lives of the recipients. The Ruby Award has not been funded by SIA for a few years, only the region has been funding an award and again, the money is going to other nonprofit organizations. The new girl s program will focus on career guidance for girls and give girls the same opportunities as the Women s Opportunity Awards gives to women and the funds will be used in direct alignment with our mission s focus. Advantages: Creating greater impact on the lives of girls and making Soroptimist our cause of choice. Using our funds for mission focused programs. Disadvantages: None 19

20 Proposed Sierra Pacific Region Budget members $ 12,100 Interest Income 50 total Income ,150 Balance Forward ,375 Total Income $ 20,525 General Fund Expenses Officers & District Directors Governor $ 2,125 Governor-Elect 1,625 Secretary 500 Treasurer 500 District I Director 950 District II Director 750 District III Director 1,200 Parliamentarian 175 Subtotal $ 7,825 Region Expenses Tax Return $ 650 Bond/Insurance 500 International Convention Delegate (1/4 - every 4 years) 1,500 Federation Biennial Convention 2,000 Federation Governors Roundtable Past Governors Pin Region Board Meetings 1,500 Region Operating 3,000 Subtotal $ 9,150 Committee Expenses SIA Committees (Program, Public Awareness, Fundraising, Membership) $ 2,000 Region Program Committees (Meg/S Clubs, Fellowship) 500 Subtotal $ 2,500 Technical Committees Web Site $ 1,000 Region Tech Committees (Laws & Resolutions, Nominating & Finance) 50 Subtotal $ 1,050 Total Expenses $ 20,525 20

21 Proposed Sierra Pacific Region Service Budget Income Members $4 $ 4,400 Region Service Fund 3,500 Total Income $ 7,900 Expenses Estimate Fellowship from Income $ 4,400 $2,000 from Service Fund for Fellowship 2,000 "New Girls Program" 1,500 Total Expense $ 7,900 21

22 DELEGATES CREDENTIALS FORM Each club in good standing is entitled to three (3) votes. Delegates MUST register with the Credentials Committee upon arrival at Conference. Their credential card will be issued at that time. Please print or type the information List the three delegates who will be representing your club at the 2014 Conference Club: District: President: (If this is not the President, but a 3rd delegate, then please indicate by checking here Delegate: Delegate: I hereby certify that the above named delegates are members in good standing of this club. Signature of President or Secretary: Date: One copy to be mailed no later than April 20, 2014 to: Treasurer Pam Taylor 2448 Blue Spruce Court Merced, CA Retain one copy for club files. Proper completion of this form will simplify and facilitate the credentials verification process at conference. 22

23 President Delegate Member Guest First Time Attendee Friday dinner $30 Saturday Lunch $25 Saturday Dinner $40 Sunday Brunch $20 Total Full Package = $115 REGISTRATION AND MEAL FORM SIERRA PACIFIC REGION CONFERENCE MAY 16-18, 2014 Soroptimist International of District: Club address: Contact Person: Phone: NAME In meal boxes mark "R" for Regular or "V" Vegetarian Type or Print Clearly name as it is to appear on name badge Check all boxes that apply to member. (eg. A president might also be a first time attendee.) (if postmarked after April 20th deadline) + $25 LATE FEE $ Treasurer Pam Taylor 2448 Blue Spruce Court Merced, CA TOTAL $ - By April 20, 2014 or BEFORE NO REFUNDS AFTER APRIL 25, 2014 Conference Menu on next page 23

24 CONFERENCE MENU Friday Dinner Roasted Stuffed Pork Loin - Pork loin stuffed with blend of mushrooms, spinach, garlic, roasted red pepper and provolone cheese with an apple demi glaze sauce. Garden Salad Dessert: Fruit Cobbler Vegetarian Option Pasta with grilled vegetables Saturday Lunch Flatbread Club Turkey breast, bacon, lettuce, tomato, avocado and dijonnaise on grilled flat bread, served with fresh potato chips. Dessert: Carrot Cake Vegetarian Option Grilled Veggie Wrap, marinated portabella mushrooms, roasted peppers, zucchini, summer squash and onions, rolled into a tomato basil tortilla with chipotle ranch dressing and served with fresh potato chips. Saturday Dinner Petite filet bacon wrapped Caesar Salad Chocolate Mousse Vegetarian Option Vegetarian Lasagna Chocolate Mousse Sunday Brunch American Breakfast, Scrambled Eggs, Maple Pepper Bacon, home style potatoes, fresh muffin or sliced sweet breakfast bread, coffee, tea and juice. See next page for DIETARY RESTRICTIONS FORM 24

25 DIETARY RESTRICTION FORM If you have dietary restrictions or allergies that cannot be met by the Vegetarian choices at each meal, please complete the form below and submit it with your REGISTRATION AND MEAL FORM by April 20, 2014 Name: Address: City, State, Zip: Phone: Club: Dietary Restrictions: 25

26 CLUB SALES INFORMATION Clubs are permitted to have promotional items and sales benefiting Club fundraising efforts at the 2014 Region Conference. All spaces are on a first reserved basis.* Must have raffle permit for raffle ticket sales. All ticket sales must be completed by Saturday at 5:00 p.m. Tickets for drawings are considered sales and must be sold only in the sales area. NO selling by going table to table during business meetings and meal functions. To expedite the various drawings at the conclusion of Sunday s Brunch, please have tickets and items easily accessible for distribution. It is recommended that ticket purchasers write their names on the back of the tickets due to time constraints, or bring a supply of small preprinted labels. Permission to participate will be granted ONLY to those clubs who return form to Treasurer Pam Taylor by the deadline of April 20, Sales will be permitted only during the following times: Friday, May 16-3:00 p.m. 6:00 p.m. Saturday, May 17-7:30 a.m. 8:45 a.m. Saturday, May 17-2:00 p.m. 5:00 p.m. NO sales on Sunday. Each club is entitled to one table for club sales items at no charge on a first reserved basis. Commercial sales booths are available on a first reserved basis for $50.00 per space. Commercial sales booths shall not occupy more than 30% of the total booth space area. Return CLUB SALES TABLE REQUEST FORM by April 20, 2014 to: Treasurer Pam Taylor 2448 Blue Spruce Court Merced, CA For more information about Raffle Permits for Non Profits visit the Attorney General of California website: For forms and reports: 26

27 CLUB SALES TABLE REQUEST FORM FROM: Soroptimist International of Our Club/Individual/Commercial Vendor would like to reserve a table in the Sales Room and sell the following items: Name of Club Representative: or Name of Individual Representative: Address of Representative: Daytime phone: Daytime fax: State Raffle Permit #: (Required if you are selling raffle tickets) $50.00 Commercial Vendor Fee enclosed. $50.00 Fee enclosed for Soroptimist Member selling item for non-club benefit. -$0- fee for Soroptimist Club Fundraising Return by April 20, 2014 to: Treasurer Pam Taylor 2448 Blue Spruce Court Merced, CA

28 Celebration of Life Form The Celebration of Life service to honor the lives of Soroptimists in the Sierra Pacific Region who have passed away since March 10th of the previous year is held each year at the Spring Conference. The name and date of death of each deceased member will be announced and printed in the program. A picture of each member will be included in a power point presentation. We would like a brief description of how the member contributed to your club or region. PLEASE USE A SEPARATE FORM FOR EACH DECEASED MEMBER Please type or print the name and information clearly. If you have a copy of the obituary please submit it. Name: Date of Death: Member of S.I. Joined: Brief description of how this member contributed to your club/region (please limit to 100 words). Submitted by Soroptimist International of By Please submit this form, in duplicate, sending a copy to each of the persons listed below. A pdf picture of each deceased member must be sent the Region Treasurer. Please submit the form and picture prior to April 20, 2014 for inclusion in this year s presentation. There is no longer a fee required. Governor Pat Jones Treasurer Pam Taylor 1929 Middelburg Court 2448 Blue Spruce Court Modesto CA Merced CA pjj1929@aol.com ptaylor@ucmerced.edu 28

29 SIERRA PACIFIC REGION CONFERENCE MAY 16-18, 2014 All Current Club Presidents are cordially invited To participate in an evening to Honor the Presidents During the 2014 Sierra Pacific Region Conference May 16, 2014 All Current Club Presidents May Participate Sorry, no vice presidents or presidents-elect may fill in for absent presidents. Club Presidents VIP Processional YES, I will take part in the President s Processional on Saturday, May 16, 2014 NO, I will not be attending the conference Name of President Soroptimist International of District E Mail Telephone: Please complete and return this form by April 20 or earlier to: Pam Taylor, SPR Treasurer 2448 Blue Spruce Court Merced CA Embrace Change Empower Women 29

30 DRAFT PRESS RELEASE Attention Public Awareness Coordinator: Below is a draft press release for you to use to tailor your own release to your local newspapers, radio and television stations in early April. Make sure to double-space it and print it on your club s stationery. Members of Soroptimist International of will join 200 other Soroptimists at the Sierra Pacific Region of Soroptimist International of the Americas, Inc., on May 16-18, 2014 at The Visalia Marriott Hotel/Convention Center, Visalia, California. Local Soroptimist club members will join Soroptimists from 38 Soroptimist clubs in the region for this three-day annual event. (List the names of your club members attending) The conference will highlight a year s worth of community service by local Soroptimist clubs, plus feature programs and projects from Soroptimist International of the Americas and Soroptimist International. Also at the conference, numerous awards will be presented to local clubs (Note: You may wish to mention here your own club s recipients of such awards as the Women s Opportunity Awards program, Violet Richardson Award, Soroptimist Ruby Award for Women Helping Women, etc especially if your club s recipient is the district or region s recipient). 30