MINUTES WATONWAN COUNTY HUMAN SERVICES June 17, 2015

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1 MINUTES WATONWAN COUNTY HUMAN SERVICES June 17, CALL TO ORDER at 9:02 A.M. ROLL CALL Chair, David Holmgren; Vice Chair, Kathleen Svalland; Commissioners: Raymond Gustafson, Scott Sanders, and Keith Brekken; Citizen s Representative, Karen Altenburg; Director, David Christianson; Social Services Supervisors, Amy Pluym and Kathy Carlson; Support & Accounting Supervisor, Erin Sandbo-Marks; Income Maintenance Supervisor, Jodi Halvorson; and Community Public Health Supervisor, Katie Lohse. ABSENT: Brown County Public Health Director, Karen Moritz 2. REVIEW OF MINUTES of the May 20, 2015, Human Services Board Meeting Sanders motioned for approval, Gustafson seconded and the motion passed unanimously. 3. ADDITIONS to the agenda so noted 4. APPROVAL of the amended agenda Gustafson motioned to approve, Svalland seconded and the motion carried unanimously to approve the agenda as amended. 5. NEXT REGULAR BOARD MEETING will be July 22, 2015 starting at 9:00 A.M. 6. NEW STAFF INTRODUCTION Jaimie Beavers, County Agency Social Worker Child Protection Specialist. 7. STAFF PRESENTATION Income Maintenance (Singles Unit and Long Term Care) staff members, Lori Sandmeyer, Alice Hayes and Michelle Lepp, were present at today s meeting to introduce themselves to the board members, as well as explain their job duties and program areas. 8. COMMUNITY HEALTH SERVICES BOARD MEETING Katie Lohse Family Planning Special Projects (FPSP) update: the new budget does not include carry over and it should be around $60, The contract is being reviewed by Brown County Attorney now. Lohse provided a quick epidemiology update on the Avian Flu and Middle East Respiratory Syndrome Coronavirus (MERS CoV). Public Health Emergency Planning Budget Period 4 (PHEP BP4) budget and work plan are due July 10, Medical Cannabis update: the research manager came to speak at the Local Public Health Association (LPHA) meeting. Minnesota is the first state no smokeables/plant forms are allowed. Only liquids and oils-capsules, tinclure and vapor are allowed. June 1, 2015, was the start date to certify practitioners and patients that applied. July 1, 2015, these people will be able to buy medical cannabis if on the registry. As of June 8, 2015, there were 104 practitioner s applications and 27 patients that had been certified by practitioners. 9. DIRECTOR DISCUSSION/UPDATES David Christianson 1

2 There was a discussion in regards to the need for Dialysis treatments to be available at the Madelia Hospital and Clinic. There are many roadblocks at this point in reasons why this may not be an options. Some of them being, the cost of the medical service, as well as, how many patients that would be guaranteed to utilize it in the Madelia area. More discussion to come in future months on this topic. Christianson informed the board members of the Health and Human Services Finance Bill that is going thru in regards to Child Protection funding. Watonwan County will be granted $75, in funding to address child welfare disparities. Christianson requested the board s permission to post for a new position for a County Agency Social Worker to fulfill the new child protections requirements set forth by the state. Gustafson motioned, Sanders seconded and the motion passed unanimously to approve the posting and hiring of a new County Agency Social Worker. Discussion on the recent MCIT (Minnesota Counties Insurance Trust) ergonomics review done at Human Services by Bruce Casey. Based on his recommendations, Christianson is requesting up $7,051 to cover the cost of purchasing 11 new ergonomic office chairs and one workstation. Sanders motioned, Gustafson seconded and the motion passed unanimously to approve the purchase of 11 chairs and 1 desk, as well as implement a rotating schedule to replace outdated office equipment. 10. INCOME MAINTENANCE REPORT Jodi Halvorson The monthly Income Maintenance caseloads report was distributed and reviewed. Halvorson informed the board that she had denied a request for county burial because it did not meet the county policy requirements to bring it to them for approval. The family requesting the county burial, wanted the remains shipped to another country. In our counties policy, it states that the remains can only be transported within continental U.S.. Request for county burial was denied. 11. SOCIAL SERVICE CASELOAD/UPDATES Amy Pluym & Kathy Carlson The monthly workgroup and intake reports were distributed and reviewed. Carlson: Applied with Blue Plus to contract for CD (Chemical Dependency) assessments. We currently only have a contract with UCare for the same service. Update on the Child Protection recommendations and the committees being formed for the areas of; updates on guidelines, workforce development (training) and child mortality review. Pluym: The UCare/MSHO audit is complete with 100% accuracy. MnChoice reassessments will begin this fall. Beginning July 1, 2015, there will be a new procedure for reporting adult protection issues. The state will provide a single, toll-free number that the general public can call to report suspected maltreatment of vulnerable adults. Mandated reporters, including law enforcement, educators, health professionals, social workers and other licensed professionals will be using a new web-based reporting system on the states website. Reports will then be submitted to the appropriate lead investigative agency by the state. Friends on First update: Madelia Enterprise is no longer going to be a considered relocation site because of a new pizza business will be moving into 2

3 this building in the near future. Pluym was assured that the old Moulton-Parson s building will be renovated by July 1, 2015 and she will be doing a walk through the building sometime this week. Pluym extended an invitation to the board members to attend the 10-County picnic at Memorial Park on July 22, LICENSING REPORT Kathy Carlson The June 2015 licensing actions for daycare, child foster care, and adult foster care were distributed and reviewed. 13. PERSONNEL David Christianson Probationary Appointment for Jaimie Beavers, County Agency Social Worker. Svalland motioned, Brekken seconded and the motion passed unanimously to approve the recommendation for a one-step increase on the annual Pay for Performance Review for Mary Colbenson, County Agency Social Worker. Svalland motioned, Brekken seconded and the motion passed unanimously to approve the recommendation for a one-step increase on the annual Pay for Performance Review for Sue Uhde, County Agency Social Worker. Sanders motioned, Altenburg seconded and the motion passed unanimously to approve the recommendation for a half-step increase on the annual Pay for Performance Review for Ann Kolden, Public Health Nurse. Sanders motioned, Altenburg seconded and the motion passed unanimously to approve the recommendation for a one-step increase and Permanent Status for Randee Nelson, Financial Worker and Melissa Raddatz, Child Support Officer. Termination of Phased Retirement for Marcia Flohrs, Child Support Lead Worker, effective July 1, 2015 Sanders moved, Brekken seconded and the motion passed unanimously to approve the Resignation in good standing for Nancy Menssen, Collections Officer, effective June 13, Sanders moved, Brekken seconded and the motion passed unanimously to approve the Temporary Appointment of Nancy Menssen, Collections Officer, to assist in the transition of the newly hired Collections Officer. Sanders moved, Altenburg seconded and the motion passed unanimously to approve the Resignation in good standing for Megan Winter, County Agency Social Worker, effective July 2, Gustafson motioned, Brekken seconded and the motion passed unanimously to approve the Resignation in good standing and permission to post for Tiffany Sandbo s, County Agency Social Worker position. Resignation in good standing for Lana Sander s, Public Health Nurse position. Permission was also given at this time to approve posting for the replacement of Lana Sander s position. Brekken moved, Gustafson seconded and the motion passed unanimously to approve the Temporary Appointment of Brandi Forstner, County Agency Social Worker, to assist in the transition to the newly hired Child Protection Specialist. 3

4 14. COMMITTEE and MEETING REPORTS Board: SCHSAC: N/A VFC Board: N/A IMM-Track: N/A Brown County Evaluation: N/A Enterprise North: o Gustafson reported that there was a purchase of a new minivan to replace one that had been in an accident. There was discussion on salary increases and it was decided to increase salaries by 2%. There was also a discussion on meds procedure. MRCI: o Brekken stated that they are working on placing people and are having a hard time keeping full time employees because of the other employment opportunities in Mankato. Other: N/A 15. STAFF TRAINING/DEVELOPMENT Board: N/A Director: N/A Staff: N/A 16. MONTHLY FINANCIAL/CLAIMS Brekken moved, the motion was seconded by Altenburg, and the motion carried unanimously to close the meeting at 10:57 A.M. pursuant to MS 13D.05, subd 2(3) to review May/June assistance, relief and claims including welfare data. Brekken moved, Sanders seconded and the motion passed unanimously to open the meeting at 11:01 A.M. Gustafson moved, Svalland seconded and the motion carried unanimously to approve the monthly claims as presented. 17. CONTRACTS/AGREEMENTS/POLICY: Gustafson moved, the motion was seconded by Brekken, and the motion carried unanimously to approve the amended Fraud Investigator Plan of Cooperation Agreement. Sanders moved, the motion was seconded by Svalland, and the motion carried unanimously to approve the Estate Recovery and Probate Policy and Procedure (Human Services Policy #38). Sanders moved, the motion was seconded by Altenburg, and the motion carried unanimously to approve the following new pack of Data Practices Policies: o Data Practices Policy for Data Subjects o Data Practices Policy for Member of the Public o Policy for Ensuring the Security of Not Public Data Gustafson moved, the motion was seconded by Brekken, and the motion carried unanimously to approve the MDH Grant Project Agreement Amendment for Public Health Emergency Preparedness (PHEP) Budget Period 4 that runs from July 1, 2015 through June 30, Total grant award amount is $36,

5 Sanders moved, the motion was seconded by Svalland, and the motion carried unanimously to approve the Amended Guardian and Conservator Purchase of Service Agreement with Lutheran Social Services. The request that was granted consisted of increasing the current contract from $2, per year for guardianship services, up to a maximum of $4, per year for OTHER: N/A 19. ADJOURNED at 11:21 A.M. on a motion from Brekken, seconded by Sanders and the motion carried unanimously. Respectfully submitted, Dated: 7/22/2015 Erin Sandbo-Marks, Support & Accounting Supervisor Dated: 7/22/2015 Dave Holmgren, Chair 5