RECORD OF PROCEEDINGS Board of Education Regular Meeting Tuesday, November 19, :00 p.m. Oconomowoc High School Little Theatre

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1 RECORD OF PROCEEDINGS Board of Education Regular Meeting Tuesday, November 19, :00 p.m. Oconomowoc High School Little Theatre ORDER OF BUSINESS Call to Order - President Wiemer called the regular board meeting to order at 7:03 p.m. Pledge of Allegiance - The Pledge of Allegiance was recited. Roll Call: Present: Member Arenas, Clerk Bickler, Vice President Griswold, Treasurer Guckenberger, Member Schick, President Wiemer and Member Zimmer Others Present: Superintendent Roger Rindo; Director of Student Services Dawes, Director of Curriculum and Instruction Leonard-Witte, Interim Director of Business Services Sheridan, Manager of Buildings and Grounds Newman and Deputy Clerk Snyder The meeting was properly noticed according to Wisconsin Statutes. The agenda content was accepted and a change in order of the agenda was approved by consensus. After public participation; Item XI.A on the auditor will follow; followed by Item XI.F (Athletic Fields Forever item). There was also consensus to have the public participation item be devoted to any other agenda item other than the Athletic Fields Forever (AFF) item. Comments for AFF will be handled during that agenda item. Rules for the meeting were used according to policy. SCHOOL SHOWCASE Meadow View Elementary School Meadow View Elementary Principal Jason Schreiber introduced Meadow View s school showcase on literacy instruction. Meadow View teachers Jen McMillen, Kristen Flanagan, Liz DePeaux, Lee Ann Robinson, Jen Seidemann, Kim Dabney, and Becky Janny assisted in preparing and/or presenting the showcase based on an article written by Richard Allington on "Every Child, Every Day" that highlighted six things that every child should receive every day in high quality reading instruction. Meadow View Elementary students and accompanying videos demonstrated the six elements. AWARDS AND GRANTS Superintendent Rindo announced that Cindo Bourdo, teacher at Park Lawn Elementary School, recently received a grant from the Association of American Educators (AAE). Ms. Bourdo will use the funds from this grant to purchase books for her classroom. She will be recognized at Park Lawn School on Friday, November 22 for this award. Superintendent Rindo also spoke about Oconomowoc recently being ranked as #2 in the 10 Best Wisconsin Communities for Young Families. This ranking was based on three critical criteria: amenities offered in the community, cost of affordable housing, and quality and performance of schools. CORRESPONDENCE AND INFORMATION Superintendent Rindo reported on the following: The Annual Report for Waukesha County Technical College to all K-12 District Boards was distributed to Board members.

2 Page 2 Many Veterans Day activities occurred in the district celebrating our veterans. Dr. Rindo attended the celebration at Silver Lake Intermediate School, which was an outstanding program. There was a wide array of student performances, both musical and digital, that were very moving. He congratulated Director Tom Klubertanz for the outstanding performances and productions provided by the Hairspray cast and crew. An Arts Events calendar is provided in the Information and Correspondence section of this Board packet highlighting many of the late November and December arts events. This is American Education Week. Thank you to teachers and staff for all they do. The district is celebrating a very successful fall sports season with two WI Little Ten championships in football and girls swimming. There were also numerous top place finishes and WI Little Ten All Conference Fall selections. There were a total of 115 competitions with an overall record of Congratulations athletes, families and coaches! PUBLIC PARTICIPATION Mike Bickler moved, seconded by John Griswold, to open Public Participation. The motion passed unanimously. Mr. Kurt Schrang commended the directors and teachers on the recent band concert. He also thanked students, families and teachers for their donations to the Veteran s Memorial Park. A group of students presented the donation. Mr. Schrang encouraged the district to continue to teach history in the Oconomowoc High School curriculum. Erica DeGlopper spoke against the common core standards and the upcoming smarter balanced test, and spoke about violations of the 10th amendment. Mike Bickler moved, seconded by John Griswold, to close Public Participation. The motion passed unanimously. NEW BUSINESS RECEIPT OF AUDITED FINANCIAL REPORT Business Office Director Sheridan introduced this agenda item. An electronic copy of the financial statements had been provided in the Board agenda packet for Board review. Hard copies were also distributed to members at the Board meeting. In addition, Judith Bruni, CPA and partner with Feld Schumacher & Company, LLP presented a summary of the June 30, 2013 audited financial statements. Both Ms. Sheridan and Ms. Bruni thanked the Business Office and Human Resources staff for their assistance. As reported previously, OASD s General Fund Balance at year end was $11,860,335 ($845,513 assigned and $11,014,822 unassigned). Unassigned fund balance is twenty percent (20%) of General Fund activity. Board policy requires a General Fund Balance within a range of 15% to 25% of General Fund activity. Assigned fund balance represents anticipated spending related to the WAN/Wireless project (residual expenditures), Park Lawn boiler replacement, Employer

3 Page 3 403(b) obligations, AFF commitments for the Shoe Factory fields, and modular classrooms (a portion of expenditures). Questions from the Board in regard to investment options were addressed. John Griswold moved, seconded by Dave Guckenberger, to acknowledge receipt of the 2013 Audit Report. The motion passed unanimously. On behalf of the Board, Member Schick thanked Ms. Bruni for attending this evening s meeting. Other members added their thanks. APPROVAL OF GUARANTEED MAXIMUM PRICE FOR ATHLETIC FIELDS FOREVER (AFF) PROJECTS The following were public participation comments for this agenda item: Brad Bella spoke in support of the AFF projects and spoke about the importance of having a field dedicated to soccer and the effect that pitch of a field less suited for soccer can have on a soccer game. Tina McKandes, Booster Club President, spoke in support of the AFF projects; Eric Jensen spoke in support of the AFF projects and the soccer program and provided a handout to the Board. Jerry Polasky spoke regarding his 21 years in Booster Club and the history and thousands of dollars of funds donated by the Booster Club. Chad VandeZande spoke regarding his support for the AFF projects with the school and its programs and sports being a cornerstone of the community. Mike Bickler moved, seconded by Dave Guckenberger, to close AFF public participation. The motion passed unanimously. Background information was provided for Board review in the meeting agenda packet. Matt Newman, Manager of Building and Grounds, provided some background information and introduced Nicholas & Associates representatives. Member Schick asked Athletic Director Scott Raduka six questions: 1) Will all varsity venues be built to WIAA standards? Raduka response: Yes. 2) Is the Board voting to approve the football scoreboard this evening? Raduka response: Yes. 3) Does the plan for the soccer fields ensure a full growing season and will the seed be done before the synthetic turf is installed? Raduka/ Nicholas response: Yes Growing season will include Spring 2014 and Fall ) Before a shovel is put in the ground, will the Board be informed about any misplaced teams? Raduka response: Yes - Misplaced teams will include boys and girls track and field, girls soccer and boys baseball. 5) How long has soccer waited for a WIAA field? Raduka response: About 30 years. 6) The Athletic Fields Forever (AFF) process began with a substantial donation. Wasn t it a soccer donation that began the process? Raduka response: Yes with Fred Begale about four years ago. Member Guckenberger asked Mark Mickelson questions on phasing changes and asked who made the changes in phasing. Mr. Mickelson said that changes occurred as in-depth discussions occurred with staff, in Athletic Fields Forever meetings and in regard to the fund raising campaign. The original phasing plan was a scheduling plan with athletic calendar and construction calendar. The fund raising calendar brought a new dimension into the phasing

4 Page 4 process. In-kind donations help minimize certain costs (i.e. soil, etc.) In-kind donations will be treated as sub-contractors with Nicholas & Associates scheduling and managing them as subcontractors. There was discussion regarding funding the project with fundraising and donations, use of fund balance, etc. Director Sheridan reviewed the funding document which she explained was very conservative as it does not include any additional pledges and assumes a break-even budget. The plan uses an internal funding from the fund balance with a plan to repay the fund balance over a three year period with repayment of $450,000 each of those three years. Member Guckenberger questioned whether there was a need to amend the current budget. There was general agreement that the district would outperform the current budget and there may be no need to amend it. Sandy Schick moved, seconded by Mike Bickler, to approve the Guaranteed Maximum Price with alternate item numbers in the GMP document, and to approve the AIA Document A Exhibit A (Guaranteed Maximum Price) for Nicholas & Associates (Construction Manager) for work on the Athletic Fields Forever (AFF) project in that same amount. In seconding the motion, Member Bickler amended the motion to include that administration would come back to the next meeting with two alternate bids on the scoreboard for soccer, and bids for the rest of the project for completion. This was seconded by Sandy Schick. The vote on this amendment was unanimous. A roll call vote was called by President Wiemer for the original motion to approve the Guaranteed Maximum Price, etc. (as stated above).. Arenas - aye ; Bickler - aye ; Griswold - aye ; Guckenberger - nay ; Schick - aye ; Zimmer aye and Wiemer aye. The motion passed 6-1. The Board took a short break at this time. PRESENTATION OF GOALS PART 2 INTERMEDIATE SCHOOLS AND OHS SITE GOALS Principal Ellyn Helberg, Silver Lake Intermediate School, and Principal Michael O Connor, Nature Hill Intermediate School reviewed their priority goals for the school year. Associate Principals Melissa Anders and Todd Irvine presented Oconomowoc High School goals. REPORTS APPROVAL OF MEETING MINUTES Mike Bickler moved, seconded by John Griswold, to approve the Special Board Meeting Minutes from October 23 and November 4, 2013 and the Regular Board Meeting Minutes from October 15, The motion passed unanimously. APPROVAL OF TREASURER S REPORT Treasurer Guckenberger provided an update from the Business Committee held on Tuesday, November 18, The committee met to review bank requisitions, check registers, financial statements, purchase cards and other reports. No unusual findings were identified. Other key

5 Page 5 issues discussed by the committee included: Budget now loaded into the Skyward program; utility costs; investments, West Fields, etc. Sandy Schick moved, seconded by Dave Guckenberger, to approve the lists of bills and expense reimbursements through the period ending November 13, 2013, as recommended by the Business Committee. The motion passed unanimously. APPROVAL OF PERSONNEL ACTIONS Mike Bickler moved, seconded by John Griswold, to approve the recommended support staff new hires (Bleuel, Craven, Olson, Schneck) and resignations (Bechtol, Howard). The motion passed unanimously. REPORT HEALTH SERVICES Lisa Dawes, Director of Student Services introduced Lindsay Wojtasiak, new OASD district nurse. Ms. Wojtasiak presented the Health Services Report to the Board. This report is required and verified by our medical advisor. The Health Services Department has redefined some of the general categories previously reported to give more specific information regarding health concerns. Questions from the Board were addressed. REPORT ENERGY PROGRAM Matt Newman, Manager of Building and Grounds, introduced Nadine Wiencek and Greg Maroo. The annual OASD energy report is presented as an informational item. One main focus is active, ongoing monitoring through weekly audits that are conducted and reported back to the Site Administrator, Head Custodian, and Energy Manager. Corrective action has worked very well as the monitoring has seen a consistent reduction in unauthorized use. Judicious use of the various energy systems of each campus has been emphasized and proper shut downs have been noted. One key point to recognize is that our facilities are being used more extensively during weekend hours. OLD (UNFINISHED) BUSINESS FOLLOW-UP REPORT ON 3 RD FRIDAY COUNT OPEN ENROLLMENT The Board requested additional information at the October meeting to better understand the increase in students open enrolled out of OASD for the 13/14 school year. The comparison chart indicates that the increase is primarily due to students open enrolled out who either never attended OASD or attended private schools previously. The administration will conduct a survey of these target families to determine the following: 1) Why did you not choose to attend OASD schools? 2) What would need to change for your consider returning to OASD in the future? NEW BUSINESS APPROVAL OF EARLY GRADUATION REQUESTS Dave Guckenberger moved, seconded by Sandy Schick, to approve early graduation for Jessika Atwood, Crystal Bliss, Rachel Court, Kevin Erdmann, Chrisianna Fosdal, Kayla Goetz, Ella Imes, Hannah Konruff, Hawk Luera, Wyatt Mack, Riley Peterson, and Amber Sleik at

6 Page 6 semester, contingent upon their successful completion of all first semester course work. The motion passed unanimously. POLICY REVIEW APPROVAL TO DELETED SELECTED SECTION 400 POLICIES Sandy Schick moved, seconded by John Griswold, to delete the following policies: 434 Released Time for Students; 434-Rule Released Time for Students; Student Representatives to the Board; Student use of Weapons; Lockers and Desks; and Use of Trained Dogs. The motion passed unanimously. 1 ST READING/POSSIBLE ACTION POLICY & RULE 458 SCHOOL WELLNESS Mike Bickler moved, seconded by Lisa Arenas, to approve the 1st reading, and waive the second reading, for Policy and Rule 458 School Wellness. The motion passed unanimously. 1 ST READING/POSSIBLE ACTION POLICY USE OF SURVEILLANCE CAMERAS Following discussion, the Board requested additional clarification regarding the bus company and audio sections of this policy, and to bring the policy back for a second reading next month. Mike Bickler moved, seconded by John Griswold, to approve the 1st reading for Policy Use of Surveillance Cameras. The motion passed unanimously. 1 ST READING/POSSIBLE ACTION POLICY 850 PUBLIC SOLICITATIONS ON SCHOOL PREMISES Mike Bickler moved, seconded by Steve Zimmer, to approve the 1st reading, and to waive the second reading of Policy 850-Public Solicitations on School Premises. The motion passed unanimously. APPROVAL OF COMMUNICATIONS AND MARKETING POSITION The District currently employs a part-time (50%) Public Information Coordinator. The proposed position of Director of Communication and Marketing would eliminate that position and create a full-time position with a significantly expanded scope. A full job description was provided in the Board s agenda packet. In summary, this new position will build support for the OASD through various ongoing strategies including: Comprehensive branding, marketing, and promotion of the District; developing and distributing marketing and communication materials; serving as the District s liaison for media organizations; overseeing all District communication tools, both internal and external and developing and maintaining fundraising campaigns to support District initiatives, both separately and in conjunction with OPEF. This position has a targeted start date of February, Mike Bickler moved, seconded by Dave Guckenberger, to approve the new position of Director of Communication and Marketing with a targeted start date of February, The motion passed unanimously. FUTURE MEETING AND AGENDA ITEMS A special Board Workshop has been scheduled for Wednesday, December 4, 2013 in the Meadow View Elementary School Board Room from 4:00-7:00 p.m.

7 Page 7 The next Regular Board of Education meeting is scheduled for Tuesday, December 17, 2013 at 7:00 p.m. in the Little Theatre at Oconomowoc High School, 641 E. Forest Street, Oconomowoc, WI Member Guckenberger asked if a charter school status update could be included on the next agenda. ADJOURNMENT Mike Bickler moved, seconded by Dave Guckenberger, to adjourn. The motion passed unanimously. The meeting adjourned at 9:45 p.m. Respectfully submitted, Mike Bickler, Board Clerk Don Wiemer, Board President