ASME Pressure Vessels & Piping Division. Bylaws. April 2013

Transcription

1 ASME Pressure Vessels & Piping Division Bylaws April 2013 PVP Division Approval: Apri1 5, 2013 Technical Group Approval: August 22, 2013 TCOB Approval: Superseded Revisions November 2009 January 2004 January 2002 January 2000 November 1997 March 1996 (with 12/03/96 update) July 1995 May 1992 November 1990 June 1988 October 1987 June 1987 March 1987 September 1983 April 1983 earlier, unknown 1 of 13

2 I. RECORD OF REVISIONS... 3 II. INTRODUCTION, OBJECTIVES AND ACTIVITIES... 4 II.A Introduction... 4 II.B Goals... 4 II.C Activities... 4 II.D Voting and Approval of Actions... 5 II.E Terms of Office... 5 II.F Removal from Office... 5 II.G Bylaws and Operation Guide... 5 II.H Conference Registration Fee Exemption... 5 II.I PVPD Memorial Scholarships... 7 II.J The Rudy Scavuzzo Student Paper Competition and Symposium... 7 II.K Custodian Fund... 7 III. ORGANIZATION... 7 III.A Executive Committee... 7 III.B Administrative Committees... 8 III.B.1 Program Committee... 8 III.B.2 Communications Committee... 8 III.B.3 Honors & Awards Committee... 9 III.B.4 Professional Development Committee III.B.5 Division Senate and Senate Select III.B.6 Membership Committee III.B.7 Liaison Representatives III.B.8 International Committee III.B.9 Role of PVP Spouses III.C General Committee III.C.1 Technical Committees III.C.2 Special Technical Committees of 13

3 I. RECORD OF REVISIONS A Record-of-Revision shall be provided that summarizes revisions of the current document as compared to the revision it supersedes. The Bylaws shall be named with a revision date in the form of Month and Year, e.g., March 2009, prominently displayed on the document's title page, and on each page of the document, as practical. Copies of revisions shall be distributed by the Executive Committee Member charged with maintenance of the Bylaws; full or partial copy distributions may be made as practical, i.e., only pages affected by changes versus complete new copies. A list of previous (superseded) revisions shall be listed on the cover page, indicating the month and year of the superseded versions. Changes are noted with respect to the November 2009 Version. 1. Revise Title Page for April 2013 Version. 2. Revise the Record of Revisions. 3. Reorganize Sections to be consistent with similar reorganization of Operation Guide. 4. Change Operating Procedures to Operation Guide to be consistent with ASME terminology. 5. Change Goals and include the latest. 6. Change Materials & Structures Group/Operating Board to K&C Governing Organization throughout. 7. Change Council on Engineering to Knowledge and Communities ("K&C") throughout. 8. Change Publications to Communications throughout. 9. Move various how to items to Operation Guide; Membership Roster, Custodian Fund, Annual Report, Correspondence. 10. Delete Publicity Committee. 11. Add II.F Removal From Office. 12. Add Terms of Office Table II.E.1 and remove terms of office from text where it occurs. 13. Add provisions for filling vacancies in Executive Committee and Senate officers in Sections.III.A.2 and III.B Add Senate Select in Section III.B Add approval voting of actions. 16. Delete ICPVT no longer considered a PVP related organization. 17. Change ASME to the Society. 18. Change Program Committee description to virtual committee of ad-hoc Conference Program Committees. 19. Rename Sam Y. Zamrik Literature Award to G.E.O Widera Literature Award. 20. Rename PVP Medal to ASME S.Y. Zamrik Pressure Vessels and Piping Medal, a Society award. 21. Change Computer Technology to Computer Technology & Bolted Joints and associated scope. 22. Change terminology for JPVT to include Transactions of the ASME and Journal of Pressure Vessel Technology. 23. Change Senate Historian to Senate Vice-Chair/Historian and Senate as integral part of the EC without vote. 24. Add II.K Custodian Fund 25. Add III.B.9 Role of Spouses. 3 of 13

4 II. II.A INTRODUCTION, OBJECTIVES AND ACTIVITIES Introduction This Division shall be known as the Pressure Vessels and Piping Division (PVPD) of the American Society of Mechanical Engineers (the Society). The PVPD shall constitute a technical division of the Society in pressure vessels and piping technology and associated systems in accordance with the Society's Constitution, Bylaws, and Rules appropriate governing the Society. II.B Goals 1. Provide a forum to the engineering and scientific communities to promote, share and disseminate state-of-the-art pressure technologies, relating to the power, petrochemical and process industries, and sustainable and alternative energies 2. Organize conferences to foster the development and exchange of information 3. Promote high quality technical publications 4. Provide the basis for development of ASME Codes and Standards 5. Promote the application of National and International Codes and Standards to enhance public safety 6. Encourage the development of emerging technologies 7. Create professional development opportunities for early career and practicing engineers 8. Interact with international professional organizations 9. Promote the participation of engineering students in technical paper symposia 10. Cooperate with ASME Technical Divisions and Local Sections 11. Develop future Division leaders through training and participation in PVP activities 12. Diversify conference locations to improve global recognition 13. Increase participating membership in PVP activities 14. Increase participation of women and minority engineers II.C Activities 1. The Division shall, when desirable, organize, sponsor and conduct sessions at national meetings of the Society. 2. The Division may organize a division conference and/or exhibition subject to the approval of the Society s Governing Bodies. 3. The Division will, when appropriate, participate in joint sessions with other divisions or committees at meetings of the Society. 4. The Division shall manage the publication of the Journal of Pressure Vessel Technology (JPVT), Transactions of the ASME, subject to policy established by the Society. 5. Committees and task forces shall be maintained for the identification, organization, collection, and review of technical information pertaining to pressure vessels and piping. 6. The Division shall, when appropriate, promote the development and the conduct of continuing education. 7. The Division shall recognize outstanding engineering achievement in pressure vessels and piping technology and associated systems, and shall recommend suitable award for such achievement. 8. The Division activities will be directed by members of the Society, who have attained prominence and prestige in pressure vessels and piping technology, and who have shown, by their activity within the Division, the necessary ability and willingness to discharge such responsibilities. 4 of 13

5 II.D Voting and Approval of Actions 1. Four voting members of the Executive Committee shall constitute a quorum, with at least three of these members present (including those participating via teleconference or video conference, or other appropriate meeting methods). Proxy votes may be challenged on items not on the agenda for the meeting. Except where specifically stated otherwise, all actions of the Executive Committee shall be determined by a majority vote. 2. Executive Committee (EC) voted actions are approved by a majority of the members of the EC voting. 3. General Division Membership voted actions are approved by no less than ½ of the Division membership applicable for the voted action. II.E Terms of Office Unless otherwise stated, terms of office shall be in accordance with the Society Terms of Office. The Terms of Office for Division positions are listed in Table II.E.1. Also, see III.A.2 below for the process used to temporarily adjust terms of office to address certain special circumstances. II.F Removal from Office Any appointed or elected Division officer may be removed or suspended from office or committee membership, by the Executive Committee for cause (which shall include, without limitation, violations of fiduciary duty, racial or other improper discrimination, sexual harassment and defamation). Any officer or member of the Division elected by the Executive Committee may be removed for cause only by the majority vote of the Executive Committee membership. II.G Bylaws and Operation Guide The Division's Bylaws and Operation Guide shall be maintained to reflect current practice in accordance with Society Policy requirements. The Operation Guide shall conform to ASME Policy 4.12 on Operation Guides and K&C Operation Guide Section 21. The Division Bylaws shall be adopted and amended by a voted action of the Executive Committee of the Division, and with approval by the K&C Governing Organization and the Technical Communities Operating Board. The Division Bylaws and the Division Operation Guide are parallel documents such that the Bylaws describe what and the Operation Guide describes how. The major headings of each document are thereby expected to remain the same as much as practical. II.H Conference Registration Fee Exemption Members of the Executive Committee and Senate Select shall be exempt from base registration fees for the Division's annual (summer) Conference. For exemptions see Society Policy of 13

6 Table II.E.1 Terms of Office Office Term Limitations Primary Responsibility Executive Committee Member 6 years, non-renewable Upon approval, the new member serves one year as a non-voting member of the Executive Committee. Thereafter, he/she serves a five-year term. Executive Committee JPVT Technical Editor 5 years, renewable once 10 years Executive Committee JPVT Associate Editor 3 years, renewable once 6 years Executive Committee Technical Committee Chair 2 years, renewable once 4 years Executive Committee Technical Committee None Approval by concurrence Technical Committee Member of committee with updated resume on-file; review annually. Honors & Awards 2 years, renewable once 4 years Executive Committee Committee Member Membership Committee 2 years, renewable once 4 years Executive Committee Chair Liaison Representative 3 years 3 years Executive Committee Senate President 1 year, non-renewable Year following Senate Vice-Chair/Historian Senate Vice- Chair/Historian 1 year, non-renewable Year following Division Chair International Chair 2 year, renewable once 4 years Executive Committee Special Technical 2 year renewable (once) 4 years Executive Committee Committee Chair Senate Select Evaluate annually See Paragraph III.B.5.3 Executive Committee 6 of 13

7 II.I PVPD Memorial Scholarships The Executive Committee shall be responsible for administration of one or more PVPD Memorial Scholarships. These scholarships may be awarded in memory of a deceased PVPD member to the member s alma mater, to the college or university that the member is most closely associated with, or to a deserving college or university student selected by the ASME Foundation. Each PVPD Memorial Scholarship shall be awarded on a single- or multi-year basis with the amount and term of the Scholarship to be determined by the Executive Committee. II.J The Rudy Scavuzzo Student Paper Competition and Symposium The Rudy Scavuzzo Student Paper Competition and Symposium is held each year during the Annual PVPD Conference, unless otherwise approved by the Senate and Executive Committee. The Senate President or other person appointed by the Senate and the Executive Committee is the Competition Organizer who administers the Competition including awards (cash and certificates) with the oversight of the Executive Committee in accordance with Operation Guide. II.K Custodian Fund The PVPD assumes full risk in conference planning; therefore, a reserve of 60% of the custodian fund is held to enable a financial recovery in the event of a conference failure. In addition, the purpose of the Custodian Fund is to support scholarships, Division leadership training, the Rudy Scavuzzo Student Paper Competition and Symposium, honors and awards, and other PVPD activities. The Custodian Fund shall be administered according to Society Policy 2.1. III. ORGANIZATION The Pressure Vessels and Piping Division shall be organized under the Constitution, Bylaws, and Rules of the Society. In case of conflict between Division and Society Bylaws and Rules, those of the Society shall govern. III.A Executive Committee The management of Division affairs shall be vested in an Executive Committee. III.A.1 III.A.2 III.A.3 The Executive Committee consists of the Chair, the VC, the Secretary, and Members-at-Large. Vacancies shall be filled by appointment by the Executive Committee. If the Chair position becomes vacant, the Vice-Chair shall assume the role as Chair and the next most senior Executive Committee member becomes the Vice-Chair. If the Vice-Chair position becomes vacant, the next most senior Executive Committee member becomes the Vice-Chair. The Executive Committee may request that the Chair serve an additional year as Chair in order to achieve an orderly succession within the Executive Committee. There are five voting members of the Executive Committee (EC): the Chair, the Vice-Chair, and the next three most senior members. At the conclusion of the Honors & Awards Luncheon at the annual (summer) Conference, the Chair from the previous year enters the Senate, the Vice- 7 of 13

8 Chair becomes the Chair, and the next most senior EC member becomes the Vice-Chair. III.A.4 III.A.5 There shall be at least three meetings of the Executive Committee during the year, one during the annual PVPD Conference, a fall meeting in September through early November, and a third meeting in March or early April (training meeting). Other meetings of the Executive Committee may be called by the Chair as needed or at the request of four members of the Executive Committee. The Senate Select, an integral part of the EC, shall participate in the meetings. III.B Administrative Committees The Executive Committee shall establish Administrative Committees or groups as necessary to conduct the Division's operations effectively. It is the Administrative Committee Chair's responsibility to maintain an adequate and active Administrative Committee membership, in accordance with membership specified for each Committee. Administrative Committees recognized as necessary by these Bylaws for proper conduct of the business of the Division are listed below. Other Administrative Committees may be appointed by the Division Chair, as required, with the approval of the Executive Committee. Administrative Committees operate in accordance with Division Operation Guide. III.B.1 Program Committee 1. The Program Committee supports the Division technology transfer objectives. The Chair is an Executive Committee member, assigned by the Executive Committee. An incoming member of the Executive Committee may be designated as the Program Committee Chair. 2. The Division normally forms an ad hoc Program Committee for each yearly (summer) Conference. In that regard, the Division Program Committee is a virtual committee consisting of the Division Program Chair, and the various Conference ad hoc Program Committees. III.B.2 Communications Committee The Communications Committee supports the communications activities of the Division. The Chair is an Executive Committee member, assigned by the Executive Committee. An incoming member of the Executive Committee may be designated as the Communications Committee Chair. Other members of the Communications Committee shall be the Technical Editor of the Journal of Pressure Vessel Technology, the Division Newsletter Editor, Technical Committee and Special Technical Committee Communications Chairs and others as selected by the Communications Committee Chair and approved by the Executive Committee. The Communications Committee is responsible for: 1. Transactions of the ASME Journal of Pressure Vessel Technology a. The Journal of Pressure Vessel Technology is the essential repository for archival technical information developed by the Division, but may contain additional contributions from other organizations. b. The Technical Editor of the Journal of Pressure Vessel Technology is responsible for the technical content of this Journal, and is designated as the representative of the Division to the Society. 8 of 13

9 c. The Technical Editor shall be nominated by the Executive Committee, and approved by the Society. Associate Editors shall be nominated by the Technical Editor, endorsed by the Executive Committee, and approved by the Society. 2. Paper review procedures. 3. Special publications, such as symposium volumes and Decade of Progress volumes. 4. The ad hoc editors for special volumes and the Division Newsletter editor shall be recommended by the Communications Chair and approved by the Executive Committee. 5. Publicity of the Division within and outside of the Society. 6. Coordination of Division publicity activities related to conferences and liaison with the Society organizations associated with communications. III.B.3 Honors & Awards Committee 1. The Division Honors & Awards Committee consists of thirteen members comprised of a Division Honors & Awards Chair, three immediate Past-Chairs of the Division Executive Committee, the Honors Representative from each Technical Committee, and the International Chair (or designee). All Honors & Awards Committee members are subject to approval by the PVPD Executive Committee and the ASME Committee on Honors. 2. The Honors & Awards Committee is responsible for accumulating and screening recommendations from Division members concerning persons and papers for honors and awards. The Chair is an Executive Committee member, assigned by the Executive Committee. An incoming member of the Executive Committee may be designated as the Honors & Awards Committee Chair. The Executive Committee shall approve all appointments. 3. The Chair of the Honors & Awards Committee shall be designated as the Division representative to the Committee on Honors of the Board of Governors, and shall be responsible for reviewing recommendations, submitting recommendations to the Executive Committee, and forwarding nominations to the Society Committee on Honors. 4. The Honors & Awards Committee shall, in the case of Society awards, including the ASME S.Y. Zamrik Pressure Vessels and Piping Medal, present recommendations to the Executive Committee and, if so instructed, process the recommendations to the Society Committee on Honors. 5. Division awards, such as the S.S. Chen PVP Outstanding Service Award, Certificates of Recognition, Certificates of Appreciation, Literature Awards (G.E.O. Widera Literature Award and the Editor's Choice Award), the PVP Jim Farr Outstanding Conference Session Award, and the PVP Dr. Heki Shibata Outstanding International Technical Session Award are processed by the Honors & Awards Committee and forwarded to the Executive Committee. 6. All awards are approved by the Executive Committee. 9 of 13

10 III.B.4 Professional Development Committee 1. The Professional Development Committee is responsible for developing and coordinating programs for continuing education and professional growth of members of the Division and others, both within and outside the Society, with an interest in pressure vessels, piping and related subjects. 2. The Chair is an Executive Committee member, assigned by the Executive Committee. An incoming member of the Executive Committee may be designated as the Professional Development Chair. 3. The Professional Development Representative of each Technical Committee shall be a member of the Professional Development Committee. Other members of this Committee may be appointed on an ad hoc basis by the Chair. III.B.5 Division Senate and Senate Select 1. The Division in its inception in 1966 established an Advisory Board of past Chairs who have detailed knowledge of Division functions to act in an advisory capacity to the Executive Committee. However, as the Division has grown over the years, many past Chairs became no longer active in the Division with a fewer number remaining active. The Advisory Board was renamed the Senate Board in 1987, which eventually evolved into a smaller group of active Senators called the Senate Select, which is comprised of approximately ten (10) Senators (past Chairs). The Senate Select is an integral part of the Executive Committee with no vote. 2. The presiding officer shall be the Senate President. Terms of office for the Senate President and Vice-Chair/Historian are as defined in Table II.E In case of a vacancy in the officers of the Executive Committee such that the Chair serves an additional year (see III.A.2), the Senate President and Vice-Chair/Historian may serve an additional year as Senate officers in order to achieve an orderly succession of officers within the Senate. In case of a vacancy in the Senate officers, the Senate shall appoint another Senator to fill the vacancy. 4. The Senate Select attend Executive Committee meetings to report on Senate activities and provide consultation and historical perspective to the Executive Committee. These activities may be serving on the ASME Nominating Committee, serving as Technical Group Leaders, serving on the Events Planning Committee, or other activities at the discretion/request of the Executive Committee. 5. The Senate Select Committee supports Division activities such as: a. Assist, advise, counsel and provide consultation to the Executive Committee on Divisional matters b. Share their knowledge and expertise c. Act as mentors to Executive Committee members and provide the necessary training to the division leadership d. Serve in functions that are beneficial to the Division 10 of 13

11 e. Identify high-ranking leaders from industry and academia as speakers for the Conference plenary sessions f. Support and help the Division Journal and serve as a technical source for preparing position papers g. Participate in discussions with the Executive Committee on potential new members of the EC h. Monitor activities of the Division to avoid conflicts of interest; monitor the Custodian Fund and Conference contracts i. Provide the PVP Honors & Awards Committee with nominations for the ASME S.Y. Zamrik Pressure Vessels and Piping Medal and the S.S. Chen PVP Outstanding Service Award j. Actively seek out Division Members deserving of being recommended for promotion to ASME Fellow k. Organize and support special symposia at the PVP Conference (e.g., the Rudy Scavuzzo Student Paper Competition and Symposium, panel sessions dealing with emerging technologies, etc.) l. Solicit sponsorships for the PVP Conference m. Initiate, review and recommend funding approval for scholarships for college students 6. The Senate Select is the principal organizer of the Rudy Scavuzzo Student Paper Competition and Symposium and other actions as deemed necessary by the Executive Committee. III.B.6 Membership Committee The Membership Committee promotes membership in the Society and the Division among the non-member engineers. The Chair of the Committee shall be chosen by the Executive Committee and reports directly to the Executive Committee. Additional members, as needed, shall be chosen by the Chair of the Membership Committee. Members of the Committee include the Membership Chair and a designated Representative from each of the Technical Committees. III.B.7 Liaison Representatives 1. Liaison representatives with other Divisions of the Society and with other organizations may be appointed by the Executive Committee and may include the members of the Senate Select. 2. A PVPD Ex-Officio (voting) member of the Society Board on Pressure Technology Codes & Standards (BPTCS) may be nominated by the Executive Committee. BPTCS and the Society Council on Codes and Standards (CCS) approve the nominee. 3. The Division Chair is the Division Representative to the K&C Governing Organization. III.B.8 International Committee The Executive Committee may appoint an International Chair for a renewable term of two years. The International Chair reports directly to the Executive Committee, and is a member of the General Committee. The International Committee consists of the Chair, a Representative from each Technical Committee and others appointed on an ad hoc basis by the International Chair. 11 of 13

12 III.B.9 Role of PVP Spouses The commitment and dedication required of EC and Senate members would be significantly more difficult without the continued support of their spouses. Spouses are considered volunteers who may assist in the Conference program and other events as requested. III.C General Committee The affairs of the Division shall be coordinated by a General Committee, presided over by the Chair of the Executive Committee. This General Committee shall consist of the following voting members: the Executive Committee, the Past Division Chairs (PVPD Senate), Membership Chair, International Chair, the Officers of Technical Committees (and Special Technical Committees), and the Technical Editor of the Journal of Pressure Vessel Technology. III.C.1 Technical Committees 1. The primary responsibility of the Technical Committee is to contribute to the Division conferences by developing sessions, panels, tutorials and forums in their respective areas that promote the state-of-the-art knowledge and technologies for the benefit of the pressure vessels and piping communities of practice and industry. 2. The Executive Committee may add new Technical Committees, may discontinue existing ones, and may restructure them as necessary. Such actions shall be accomplished by unanimous consent of the voting members of the Executive Committee. 3. The Technical Committees are the technical nucleus of the Division. It is their responsibility to provide support to the Division as required by the objectives and activities of the Division, and to be represented at scheduled meetings. 4. The Executive Committee of the Division shall establish Technical Committees to guide the several activities representing the particular disciplinary interests of the Division. Each of these Committees shall have officers, to include a chair, a vice-chair, and a secretary (or vicechair/secretary). 5. The Technical Committee shall include at least six additional members, who are not considered as officers. Technical Committees recognized by these Bylaws for proper conduct of the business of the Division and their respective areas of responsibility: are as follows: a. The Codes and Standards (C&S) Technical Committee provides liaison between applicable national and international code organizations (committees) and PVPD. Liaison activities include contact with Code personnel and review of Code or PVPD documents. b. The Computer Technology and Bolted Joints (CT&BJ) Technical Committee deals with the development, validation and qualification of computer technology and its applications within industry and all aspects of the design and analysis of bolted joints and their use to best advantage by the pressure vessels and piping industry. c. The Design and Analysis (D&A) Technical Committee concerns itself with the development and application of design and analysis methods required for the pressure vessels and piping industry. It provides a forum for engineers to advance new theories and to maintain an awareness of the latest developments in pressure vessels and piping 12 of 13

13 technology. d. The Fluid-Structure Interaction (FSI) Technical Committee promotes the study and application of the dynamics of fluid-structure interactions as they relate to the design and operation of pressure vessels, piping systems and components. Emphasis is placed on the fundamental and engineering aspects of flow-induced vibration, fluidstructure interactions, wave propagation, fluid dynamics and multi-physics, as well as characterization of fluid-structure interaction dynamical systems and their response. e. The High Pressure Technology (HPT) Technical Committee focuses on the research, development, design and operation of pressure vessels and piping high pressure components and systems. f. The Materials and Fabrication (M&F) Technical Committee disseminates information on current as well as potential materials and fabrication techniques pertaining to pressure vessels and piping systems. g. The Operations, Applications and Components (OAC) Technical Committee promotes the exchange of information in special areas of pressure vessels and piping such as testing, safety and qualification of components, quality assurance and inspection, and the operation of pressure vessels and piping systems. h. The Seismic Engineering (SE) Technical Committee enhances and promotes the study and application of seismic structural engineering as related to design and operation of pressure vessels, piping systems and components. III.C.2 Special Technical Committees The Executive Committee may establish Special Technical Committees (STCs) to focus on specific technical subjects. STCs are similar to the Technical Committees in structure and operate as approved by the Executive Committee. Each STC shall have a Chair. STC Chairs report to the Division Executive Committee. END OF PVP Bylaws Document 13 of 13