HENRY HUDSON REGIONAL SCHOOL DISTRICT BOARD OF EDUCATION One Grand Tour, Highlands, New Jersey 07732

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1 HENRY HUDSON REGIONAL SCHOOL DISTRICT BOARD OF EDUCATION One Grand Tour, Highlands, New Jersey The Regular Meeting of the Henry Hudson Regional School District Board of Education held Wednesday, August 26, 2015 was called to order by President, Rosemary Ryan at 7:00 p.m. in the Music Room of the School, One Grand Tour, Highlands, New Jersey. AUGUST 26, 2015 MINUTES 1. CALL TO ORDER OF THE REGULAR MEETING 1.1 Opening Statement: Pursuant to N.J.S.A. 10:4-12, notice of this meeting has been provided by publication in the Asbury Park Press on May 25, 2015, and posted in the Borough Halls of Atlantic Highlands and Highlands and in the Regional School within the time limits prescribed by law. 1.2 Fire Exits - Fire exits are located in the direction indicated. In case of fire, you will be signaled by bell and/or public address system. If so alerted to fire, please move in a calm and orderly fashion to the nearest smoke free fire exit. 1.3 Roll Call Board of Education Members _ X Mrs. Mohr _ X Mrs. Gluckstein _ X Mr. Dowds _ X Mrs. Salazar _ X Ms. Ryan _ X Mrs. Horner _ X Ms. Woods Absent Mr. Mullan Absent Mrs. Chiles _ X Mrs. Sherlock, SBA/Board Secretary _ X Dr. Compton, Superintendent _ X Mr. McOmber, Attorney 1.4 Pledge of Allegiance 1.5 Statement to the Public: Often times it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases by unanimous vote. Before a matter is placed on the agenda at a public meeting, the administration has thoroughly reviewed the matter with the Superintendent of Schools. The members of the board work with the administration and Superintendent to assure that the members fully understand the matter. Only then is it placed on the agenda for action at a public meeting. In rare instances, matters are presented to the Board of Education for discussion at the same meeting that final action may be taken. 2. PRESENTATIONS None 3. REPORTS 3.1 Superintendent Report Dr. Susan Compton Dr. Compton updated the board on the following: 7 th Grade orientation was held today. Tomorrow will be the new teacher orientation. September 2 & 3, 2015 Tri District In-service. The first day workshops will be held at Henry Hudson Regional. The second day, the teachers will have workshops at their individual schools. September 8, 2015 is the first day of school for the students. Tri-District Board President meeting was held July 29, 2015 and went very well.

2 Regular Meeting on August 26, 2015 August 10, 2015 we had a meeting with Dr. Richens, Interim County Superintendent. Ms. Ryan, Mrs. Sherlock, Mr. Mullins, the Principals from all three districts, Mr. Loughran and Ms. Umbach all attended. The representatives from the County Office were the Curriuculum Cirector, Special Education Supervisor and their financial person. The meeting was an overview for Regionalization. The County Office will do a partial feasibility study and present us with the figures sometime in October. October 15, 2015 there will be a Tri-District Regionalization Task Force Meeting. 3.2 Principal Mrs. Lenore Kingsmore Mrs. Kingsmore gave the following report: The Extended School Year went well. Thank you to Mrs. DeSanto, Mrs. Noland and the Aides. They did a great job. Thank you to the Custodians and the Secretarial Staff who worked through the summer to get school ready. The building looks great. Today was the 7 th Grade orientation. Over 100 people attended including parents, students and families. Staff members and Student Council Members also attended. This afternoon was new student orientation for new High School and 8 th Grade students. Tomorrow New Teacher Orientation and SCiP Teacher additional training. 4 APPROVAL OF MINUTES Motion by Mrs. Horner, Seconded by Mrs. Woods, to approve the minutes as follows: 4.1 Regular Meeting held July 22, CORRESPONDENCE 5.1 Joseph Ettore, County Engineer - Approval letter for banner installation. Ms. Ryan discussed the banners which will be installed on First Avenue in Atlantic Highlands. 6. QUESTIONS FROM THE PUBLIC Agenda Items Only NONE Time will be allocated for public comment at this meeting. Each speaker may be allotted a limited time after being recognized by the presiding officer. Individuals wishing to address the Board shall be recognized by the presiding officer and shall give their names, addresses and the group, if any, that they represent. Although the Board encourages public participation, it reserves the right through its presiding officer, to terminate remarks to and/or by any individual not in keeping with the conduct of a proper and efficient meeting. The Board will not respond to questions during the public participation portion of this meeting involving the employment, appointment, termination of employment, negotiations, terms and conditions of employment, evaluation of the performance of, promotion or disciplining of any specific, prospective or current employee, or any other matter that may be discussed during a non-public meeting in accordance with N.J.S.A. 10:4-12 as amended effective April 21, Please state name and address. Time Limit: Three (3) minutes 7. SUPERINTENDENT S REPORT Motion by Mrs. Salazar, Seconded by Mr. Dowds, to approve Page 2 of 11

3 7.1 PUPIL/PERSONNEL Regular Meeting on August 26, A Special Education Teacher Mary Jensen Motion to approve the employment of Mary Jensen, who resides in Marlboro, NJ, as a full-time Middle School Special Education Teacher (Language Arts) effective September 1, 2015 pending proper certification. Ms. Jensen will be paid from the salary schedule MA Step 4, $55, and receive single health benefits. 7.1B Special Education Teacher Jennifer Green Motion to approve the employment of Jennifer Green, who resides in Jackson, NJ, as a full-time Special Education Teacher (Math) effective September 1, 2015 pending proper certification. Ms. Green will be paid from the salary schedule BA Step 2, $50, and receive single health benefits. 7.1C Letter of Resignation Gloria Gutierrez Motion to accept with regret, the letter of resignation from Gloria Gutierrez effective August 31, D Sports Physicals Motion to approve retroactive, August 6, 2015 from 12:30 p.m. to 2:30 pm, as additional date for the sports physicals. 7.1E Sport Physicals Nurse Motion to approve, retroactively, Laura Redman, Substitute Nurse to assist with the sports physicals for 2 hours at a rate of $25.00 per hour. 7.1F Teachers to Attend Summer Meetings/Orientation Motion to approve teachers to attend meetings/orientation over the summer at contracted rate of $25.00 per hour, as needed. 7.1G School Nurse Summer Hours Motion to approve, retroactive, Amy Marsh, School Nurse, for 8 hours of clerical work to get the nurse s office ready for the start of school at the contracted rate $25.00 per hour. 7.1H Substitute Approval Bus Driver A motion is requested to approve Susan Collins as substitute bus driver for the school year, pending proper credentials. 7.1I Field Trip Approval A motion to approve the following field trips Date September 16, 2015 Dates September 28, 2015 November 17, 2015 March 7, 2016 Page 3 of 11 Place/Time Memphis Pig Out, Atlantic Highlands 7 th Grade Welcome Lunch L. Kingsmore, J. Corneliusen, A. Faria, S. Porter J. Manigrasso,L. McCaffrey, D. DeSanto, K. Noland, R. Patrick Approximately 60 students 11:00 a.m. 12:00 p.m. Place/Time Count Basie Theatre Theatre Class M. Sweeney Approximately 50 students (Each Performance) 10:00 a.m. 2:00 p.m.

4 Regular Meeting on August 26, J Salary Guide Adjustment Krista Corr Motion to approve Krista Corr for a salary guide adjustment from Teacher Salary Guide BA Step 2 $30, (60%) to MA Step 2, $32, (60%) effective, September 30, 2015 as per contractual agreement. 7.1K English Language Services Motion to approve Katrina Chu to provide English Language Services to our Limited English Proficient students for the Mrs. Chu is ELS certified and is needed to assist ELL students up to 3x per week. She will be compensated at the period coverage rate of $31.00 per hour. 7.1L Certified Sign Language Interpreter A motion to approve the following Certified Sign Language Interpreter on an as needed basis: Name: Christine Synder Martin CI/CT 321 Shore Drive #25 Highlands, NJ Cost: $ for the first 2 hours $35.00 per additional hour Standard 2 hour minimum 7.1M Interlocal Agreement Speech Therapist A motion to continue the Interlocal Agreement between Henry Hudson Regional and Highlands Elementary Board of Education for a Speech Therapist one day per week for the school year. 7.1N Training/Mentor Fees Lenore Kingsmore A motion to approve payment of $2, for training/mentor fees for Lenore Kingsmore to obtain the Standard School Administrator Certificate. 7.1O NJSIAA/DAANJ/Legal One Athletic Directors Course Motion to approve April Triplett to attend NJSIAA/DAANJ/Legal One Athletic Directors Course on Wednesday, August 19, 2015 at a cost of $ P 2015 Chinese Bridge Delegation A motion to approve Rosemary Ryan, Board President to attend the 2015 Chinese Bridge Delegation November 9 18, 2015 at a cost of $ Q Athletic Trainer/Consultant Motion to approve of John Merris, as Athletic Trainer/Consultant retroactively for games held on August 21, 2015, August 24, 2015 and August 25, 2015 at a rate of $35.00 per hour. 7.2 EDUCATION/TECHNOLOGY 7.2A Acceptable Use and Internet Safety Policy Consent and Waiver Agreement A motion is requested to approve the staff and student Acceptable Use Consent and Waiver Agreements for the school year. 7.2B Chromebook Google Agreements A motion is requested to approve the 7 th Grade Chromebook-Google Agreement and the 8 th 12 th Grade Chromebook-Google Agreement for the school year. Page 4 of 11

5 7.2C Student & Teacher Handbook Approval Motion to approve the Henry Hudson Regional Student & Teacher Handbooks for the school year. 7.2D Professional Development network (PDN) Workshops Motion to approve all certified staff members to present during and/or attend Professional Development network (PDN) Workshops outside of the regular contracted day at the rate of $35.00 per hour with Superintendent approval, not to exceed $5,000.00,utilizing Title 11A funds. 7.2E School Improvement Panel (ScIP) Teacher Training Motion to approve John Corneliusen and Shawn Feeney to attend School Improvement Panel (ScIP) Teacher Training on August 27, 2015 from 11:30 am to 2:00 pm, at the contractual rate of $25.00 per hour. 7.3 POLICY 7.4 OTHER 7.5 REPORTS 7.5A Fire/Security Drills July 2015 To spread upon the minutes the fire/security drills for the month of July as follows: July 7, 2015 July 10, 2015 Fire Drill Evacuation Bomb Threat Ms. Ryan, Yes*. Motion Carried. Ms. Ryan Abstained from 7.1P 7.6 HARASSMENT, INTIMIDATION AND BULLYING (HIB) Motion by Mrs. Gluckstein, Seconded by Mr. Dowds, to approve 7.6A & 7.6B Case # None 7.6A Harassment, Intimidation and Bullying (HIB) Report Motion to affirm the Harassment, Intimidation and Bullying (HIB) Report presented at the July 22, 2015 meeting. 7.6B Harassment, Intimidation and Bullying (HIB) Report Motion to accept the Harassment, Intimidation and Bullying (HIB) Report as follows: ID # of involved individual(s) Student ID # of Victim(s) Date, Time, Location Parents Contacted Determination Recommendation Page 5 of 11

6 8. BUSINESS ADMINISTRATOR/BOARD SECRETARY S REPORT Motion by Mrs. Gluckstein, Seconded by Mrs. Mohr, to approve SECRETARY S FINANCIAL REPORTS 8.1A July 2015 Investment Reports INVESTMENT ACTIVITY July 2015 TD BANK Interest $ NEW JERSEY CASH MANAGEMENT FUND Beginning Balance $306, Interest End Balance $306, Interest Earned Year-to-Date $ B Secretary s Report/Reconciliation Report for month ending June 30, 2015 Motion to approve the attached Secretary s Report/Reconciliation Report for month ending June 30, C Monthly Transfer Report June 2015 Motion to approve the attached Monthly Transfer Report for June D Approval of Vouchers Motion to approve the vouchers as of August 27, 2015 in the amount of $523, E Student Activities Fund July 2015 Motion to approve the Student Activities Fund for the month of July F Board Secretary s Certification Motion to approve the Board Secretary s Certification as follows: Pursuant to N.J.A.C. 6A:23A (c)3, I, Janet Sherlock, Board Secretary, certify that as of June 30, 2015 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Henry Hudson Regional Board of Education pursuant to N.J.S.A. 18A: and N.J.S.A. 18A:22-8.2, and no budgetary line item account has been over expended in violation of N.J.A.C. 6: (a)1. In accordance with N.J.A.C. 6A:23A (c)2, it is certified that anticipated revenue has changed for the month ending June 30, Increased Interest for Investment $ June 30, 2015 Board Secretary Date 8.1G Board of Education s Certification To approve the Board of Education s Certifications for June 30, Pursuant to N.J.A.C. 6A:23A (c)4, the Henry Hudson Regional School Board of Education certifies that as of June 30, 2015 after review of the Secretary s Monthly Financial Reports and the Reconciliation Monthly Financial Reports and upon consultation with Page 6 of 11

7 the appropriate district officials, to the best of the Board s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A (a) 1 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 8.1H Student Activities Fund July 2015 Motion to approve the Student Activities Fund for the month of July OPERATIONS 8.3 CONTRACTS 8.3A Tiny Tots Therapy, Inc. Motion to approve the Tiny Tots Therapy, Inc. to provide the following services for the school year, as needed: Occupational & Physical Therapy Services $ per hour CPTA/PTA Therapy Services $ per hour Occupational & Physical Therapy Evaluation $ Occupational & Physical Therapy Services (Home based) $ (per session) Occupational & Physical Therapy Services (Out of District) $ (per session) 8.3B Actively Learn Proposal A motion to approve the proposal from Actively Learn to provide online textbook services for the school year in the amount of $3, C rschooltoday A motion to approve the proposal from rschooltoday to provide on registration forms for athletics for the school year in the amount of $ OTHER 9. ADDITIONAL MOTIONS 9.1 SUPERINTENDENT S REPORT Motion by Mr. Dowds, Seconded by Mrs. Horner, to approve 9.1A 9.1K 9.1A Monmouth County Curriculum Consortium s New Teacher Institute Motion to approve the following new teachers to attend the Monmouth County Curriculum Consortium s New Teacher Institute at Matawan High School retroactive to August 18 and 20, 2015 at a cost of $ each to be paid by Title IIA funds: Lauren McCaffrey Science Teacher Mary Jensen Special Education Teacher Jennifer Green Special Education Teacher 9.1B Substitute Approval A motion is requested to approve the following individuals as substitutes for the school year: Page 7 of 11

8 Date Oct. 16, 2015 Regular Meeting for August 26, 2015 Helen Parker, who resides in Leonardo and holds a BA in English from St. Joseph s College, Brooklyn, NY. Dolly Caldwell, who resides in Red Bank and holds a BA from Rutgers University. 9.1C Workshop/Professional Day Requests A motion to approve the following Workshop/Professional Day Requests: Training/Seminar Description & Location Special Education Law in N.J. Workshop, Edison, NJ Employee Name/Title H. Akers, School Social Worker Page 8 of 11 Cost of Training/ Seminar Other Expenses/ Reimbursement $ Tolls/Mileage 9.1D P/T Interim Athletic Site Coordinator Nicholas Pizzulli Motion to approve the employment of Nicholas Pizzulli, who resides in Oceanport, NJ, as a part-time Interim Athletic Site Coordinator effective September 1, 2015 pending proper certification. Mr. Pizzulli will be paid $65.00 per hour, not to exceed $22, and receive no health benefits. 9.1E P/T Community Information Coordinator A motion to reappoint Laurie Brekke as Tri-District Part Time Community Information Coordinator through an Interlocal Agreement between Henry Hudson Regional, Atlantic Highlands Elementary and the Highlands Elementary Boards of Education for the school year. Mrs. Brekke will be paid $25.00 per hour for 16 hours per week and will receive no health benefits. 9.1F Tri-District Network Administrator Randy Wilson A motion is requested to reapprove the Interlocal Agreement between Henry Hudson Regional, Atlantic Highlands Elementary and the Highlands Elementary Boards of Education, to include an additional amount of $2, to be paid by Henry Hudson Regional School. 9.1G Fall Sports Schedules A motion is requested to approve the Sports Schedules as posted on the HHRS website. 9.1H Salaries for Non Affiliated Staff School Year Motion to approve the salary for Margaret Colvin, Classroom Aide, $15, effective September 1, I Substitute Approval A motion is requested to approve Amanda Monteforte, as a Substitute Secretary for the School Year as needed at a rate of $12.00 per hour. Ms. Monteforte is currently employed as part time Secretary at Highlands Elementary. 9.1J Athletic Training Coverage Plan of Care A motion is requested to approve the Athletic Training Coverage Plan of Care. 9.1K Athletic Trainer/Consultant Motion to approve of John Merris, as Athletic Trainer/Consultant for the School Year at a rate of $35.00 per hour.

9 9.2 BUSINESS ADMINISTRATOR/BOARD SECRETARY S REPORT Motion by Mrs. Gluckstein, Seconded by Mrs. Mohr, to approve 9.2A 9.2C 9.2A Audiometric Calibration A motion to approve audiometric calibration for health office at a cost of $93.00 to be shared with Highlands Elementary. (Henry Hudson Regional cost will be $46.75) 9.2B Monmouth County Vocational School District Tuition Contract A motion is requested to approve the Tuition Contract Agreement between Monmouth County Vocational School District and Henry Hudson Regional School District. 9.2C Pritchard Industries, Inc. Addendum to Service Agreement A motion is requested to approve the Pritchard Industries, Inc., month to month, addendum to the service agreement to include grounds maintenance in the amount of $3, per month. 10. PRESIDENT S REPORT Ms. Ryan gave the following report: The Education Foundation fundraiser at the Montecalvo s house was very successful. They raised $23, and there were 125 people who attended. We also received a $5, from Ms. Carol Stillwell. She and Mrs. Montecalvo are two of the top NJ business women. They took great interest in being mentors for our students. Mrs. Salazar, who attended the Chinese Bridge Delegation in the past, explained program and how it will benefit our students. 11. BOARD OF EDUCATION COMMENT NONE 12. COMMENTS FROM THE PUBLIC NONE Please state name and address. Time Limit: Three (3) minutes 13. CLOSED EXECUTIVE SESSION Motion by Mrs. Gluckstein, Seconded by Mrs. Mohr, to go into closed executive session at 7:28 p.m. for approximately 20 minutes. Action will be taken after closed session. SUNSHINE LAW RESOLUTIONS WHEREAS, pursuant to N.J.S.A. 10:4-12 (b), the Board of Education may exclude the public from that portion of a public meeting at which the board discusses any of the matters described at N.J.S.A. 10:4-12 (b) (1)-(9); NOW THEREFORE BE IT RESOLVED that the Board of Education shall forthwith enter into closed session to discuss the following matter(s) concerning: Page 9 of 11

10 Matters rendered confidential by state or federal law: X Personnel Appointment of a public official Matters covered by the attorney-client privilege Pending or anticipated litigation Pending or anticipated contract negotiations Protection of the safety or property of the public Matters which would constitute an unwarranted invasion of privacy Matters in which the release of information would impair a right to receive funds from the X United States Government Matters concerning collective negotiations and/or the negotiations of terms and conditions of employment of employees of the Board of Education Possible imposition of a civil penalty or suspension Student Hearing BE IT FURTHER RESOLVED that said discussion may be disclosed to the public when reasons for discussing and acting upon it in closed session no longer exist. 14. RETURN TO OPEN PUBLIC SESSION Motion by Mrs. Mohr, Seconded by Mr. Dowds, to return to open public session at 8:01 p.m. 15. ADDITIONAL MOTIONS 15.1 Contract April Triplett Motion by Mrs. Gluckstein, Seconded by Mrs. Mohr, to approve April Triplett s Contract as Dean of Students Affairs and Activities for the school year at a Salary of $124, Contract Lenore Kingsmore Motion by Mrs. Salazar, Seconded by Mrs. Gluckstein, to renew Lenore Kingsmore s Contract as Principal of Henry Hudson Regional School for the school year at a Salary of $139, and an addendum to include Merit Goals totaling $5, Specific goals to be approved at the September Meeting. Page 10 of 11

11 16. ADJOURNMENT There being no further business before the Henry Hudson Regional Board of Education, Motion by Mrs. Gluckstein, Seconded by Mr. Dowds, to adjourn the meeting at 8:02 p.m. Respectfully Submitted, Janet Sherlock School Business Administrator/Board Secretary Page 11 of 11