Please forward this information, as needed, to others in your department that does not receive the FS-QDB broadcasts.

Transcription

1 General Accounting Office April 06, 2006 Re: Fiscal Close Schedule and Instructions The following information is now available for Fiscal Closing : 1. The Fiscal Closing Letter and Schedule (pdf) 2. Accounts Payable closing announcement letter (pdf) Please forward this information, as needed, to others in your department that does not receive the FS-QDB broadcasts. Additional information that will be available at a later date: 1. The cash-closing instructions for June 30, The Carry Forward Guidelines distributed by the Office of Academic Planning and Budget will be available in May 3. The Sales & Service Funds closing packet will be available on the web by June 1 st. 4. The accrual sheets or funds these are available on the web at the address mentioned below. The closing packet pdf pages are linked to the web under Please follow the link under General Accounting to Closing Schedule. Any further updates or changes to the closing schedule will be posted on the Closing Schedule web page.

2 General Accounting April 06, 2006 DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND ADMINISTRATIVE OFFICERS: Re: Fiscal Closing, June 30, 2006 It is that time of year to prepare for the annual fiscal closing process, as prescribed by the State of California. This closing process, which results in a statement of the year's financial operations in the University of California annual report, requires the coordinated efforts of General Accounting and campus departments to ensure that all financial activity is accurately recorded. For campus departments there are two significant periods in the fiscal closing process: 1. The time prior to June During this period, it is important that all departments review and reconcile their ledgers, verifying that all requisitions, invoices, and payroll transactions pertaining to fiscal year , thus far, have been recorded accurately and all financial adjustments have been posted. 2. During June and the first two weeks of July - prior to the closing of the June Preliminary Ledger During June and the first two weeks of July, please monitor June financial activity with the use of the On-Line Financial System Reports - General Ledger, OASIS - GL inquiry or query FS-QDB - GL Open Transactions. If there are items that have not appeared, please take the necessary action by the posted deadline to ensure they are recorded on the preliminary ledger. Action to be taken may include expense transfers, income and expense deferrals or accruals, and budget adjustments, or a phone call to the appropriate contact person listed in the Schedule of Deadlines. When submitting online transactions, be sure to change the effective date to 06/30/06. REMINDER: Expenditures that pertain to fiscal year must be booked by July 7. Verify that charges have been applied to the correct full accounting unit (FAU), all adjustments must be posted by July 14. Non-Payroll Adjustments, for fiscal year funds, can NOT be posted after that date, nor can adjustments be done in the next fiscal year. The period of time between the June preliminary ledger and the June final ledger, July 15 through Aug 4, is used by central administrative offices to process the required adjustments and transfers that complete the closing process and produce the June 30 Final General Ledger and associated reports.

3 The following information is attached to assist you in planning for fiscal closing: Disposition of Unexpended Balances pages i - iii This listing provides information regarding the disposition of balances for specific fund groups. Please read this section carefully to determine what steps you are required to take to enable the General Accounting office to carry forward fiscal fund balances. Schedule of Deadlines for the Preliminary Ledger pages 1-10 This schedule will enable you to coordinate your needs with the closing requirements of the University of California and various campus departments, including Purchasing, Payroll, Facilities, University Relations, Financial Aid Office and the Graduate Division. Summary of Deadline Dates pages This listing provides summarized deadline information in date order and references the page where that step can be found within the Schedule of Deadlines. If you would like further information about fiscal closing, please call Terri Kirkman, in General Accounting (4-2603) or the contact person listed in the Schedule of Deadlines. General Accounting on the web - Maaza Woldemusie Manager, UCLA General Accounting Attachments

4 RECONCILE LEDGERS MONTHLY Be sure all transactions have been posted to the correct Full Accounting Unit (FAU), make necessary adjustments and clear all deficits. REMINDER: Expenditures that pertain to Fiscal year must be booked by July 7. Verify that charges have been applied to the correct FAU, all adjustments must be posted by July 14, Non-Payroll Adjustments, for fiscal year funds, can NOT be posted after that date, nor can adjustments be done in the next fiscal year. I doubt we ll have any, but I think I ll double check the OFSR - OVERDRAFT REPORTS anyway, just to be sure. Keep a close eye on all FAUs between June 30 and July 14, you don t want to find any unexpected surprises on the final ledger.

5 DISPOSITION OF UNEXPENDED BALANCES Each June 30, fiscal year-end, the General Accounting Office has the responsibility of managing unexpended balances in the following manner: A1. Appropriations Financed from State General Fund Support (19900, 19905, 19906, 19924, 19932, and 19935). Balances will be reallocated at the full accounting unit (FAU) level. Guidelines for the campus organizations will be provided by the Office of Academic Planning and Budget. A2. Appropriations Financed from State General Fund Support Academic Senate Grants must be spent or encumbrances accrued and overdrafts cleared. Guidelines for Academic Senate grants will be provided by the Academic Senate Office. Contact Cathy Davis at cdavis@senate.ucla.edu or B. Appropriations for Specific Programs Financed from State General Fund Support ( xx, EXCLUDING 19905, 19906, 19914, 19924, 19932, and 19935). Additional guidelines will be provided by the Office of Academic Planning and Budget. Encumbered balances related to allocations will be carried forward to Unencumbered balances on fund numbers 19904* 19907, 19908, and will lapse at June 30, Departments may request the carry forward of any unencumbered balance on these fund numbers by submitting a Request for Carry Forward of Operating Funds form to the UCLA Office of Academic Planning and Budget (APB) * - positive balances will be returned to Office of Instructional Development (OID) per letter of agreement with recipients. The disposition for this fund group is subject to change, see APB s carry forward guidelines for FY Unencumbered balances on fund numbers 19915, 19919, 19923, 19927, 19928, 19929, 19950, 19951, and see the award instructions received from the UCOP Program. Awards ending June 30, where projects are not complete, must have authorization from the program to extend the project end date and carry forward balances. i

6 Disposition of Unexpended Balances - continued C. Appropriations Financed from Registration Fees ( ). Balances from University Extension (20300) operations will be transferred to their reserve, all others will be reallocated at the full accounting unit (FAU) level. D. Appropriations Financed from State General Fund Special State ( ). Additional guidelines will be provided by the Office of Academic Planning and Budget. Special State Funds ( , ) - Balances will be reappropriated to finance specific liens recorded during the second year of the allocation. Purchases against reappropriated funds (Carry Forward/No Cost Time Extension) must be completed within the expiration date of the award appropriation. FINAL expenditures MUST be recorded on the May ledger of the third year. Do not submit carry forward requests on third year Special State Appropriations. Lottery funds ( ) - Balances will be reallocated at the FAU level. E. Appropriations Financed from Endowment Funds ( and ) excluding Opportunity Funds (07427, 09505, 09522, and 09549) and Educational Funds (05397 and 05399). Additional guidelines will be provided by the Office of Academic Planning and Budget. Balances, whether encumbered or unencumbered, will be carried forward provided the period of availability extends into the next fiscal year and the terms of the fund, which are set by the donor, permit carry-forward of funds. Allocation by Local Committee or Chancellor's Action. In addition to encumbered balances, funds not encumbered by purchase orders or other firm commitments of record as of June 30th will be carried forward, providing the central authority allocating the funds has given written approval. F. Regents and Presidential Allocations, Systemwide Endowment and Certain Other Fund Appropriations Financed from Opportunity Funds (07427, 09505, 09522, and 09549) or Educational Funds (05397 and 05399). Additional guidelines will be provided by the Office of Academic Planning and Budget. Balances will be reallocated at the full accounting unit (FAU) level, except for fund where positive balances will be returned to Office of Instructional Development (OID) per letter of agreement with recipients. ii

7 Disposition of Unexpended Balances - continued G. Appropriations Financed from Contract, Grant, and Various Donor Funds ( , , , , , , and ). Balances remaining in appropriations for State, Federal, and Private Contracts and Grants and Various Donors will be carried forward into the new year, including those appropriations that terminate June 30, The terminated awards will be closed individually in the new fiscal year; however, all items of expense should be charged or encumbered by June 30th to ensure that the financial reports can be prepared within the 90-day time period established by most funding agencies. H. Appropriations Financed from Self-Supporting Activities ( ). Unexpended appropriations will be carried forward if the conditions under which each fund was established allow such action. Surplus Property Proceeds (68310) - Current year appropriations will be carried forward automatically. Appropriations from prior years will lapse as of June 30th unless they are encumbered by purchase orders or the General Accounting Office is notified in writing of other firm commitments. Federal Contract and Grant Overhead (69749 and 69750) - Balances will be carried forward at the FAU level. UCLA Policy 913 (69970) - Deficits must be cleared by the department for the May ledger. Balances will be carried forward at the FAU level. I. Appropriations Financed from Auxiliary Enterprises ( ). UC Housing System (UCHS) ( , and 70090) balances will be transferred to the Net Revenue fund at the Office of the President, all others will be carried forward at the FAU level. J. Appropriations Financed from Reserves ( ). Balances will be carried forward. iii

8 SCHEDULE OF DEADLINES FOR THE JUNE 30, 2006 PRELIMINARY LEDGER This schedule is provided for departments to coordinate their needs with those required for fiscal closing. Observance of the deadline dates and hours will facilitate the closing process for everyone. Although many transactions are now submitted electronically there are still some paper documents that need to be manually processed. For those paper documents, if it is close to the cutoff date, please use the campus messenger service or hand deliver to the appropriate office to guarantee a timely delivery. Whenever possible, please post transactions or send documents prior to the cutoff. Questions concerning the transactions should be directed to the person or department shown within this schedule. This schedule is available through the General Accounting home page at The preliminary ledger is the last opportunity a department will have to make corrections and adjustments for the period of July 1, 2005 through June 30, 2006 in order to have them affect fiscal year and be reflected on the June 30, 2006 Final Ledger. PAGE A. Establishing Encumbrances 2 B. Recording Expenditures 3-5 C. Recording Income, Service Department Billings, and Recharges 6 D. Recording Adjustments and Year-end Accruals & Deferrals 7 8 E. Recording Budget Adjustments 9 SUMMARY OF DEADLINES Message concerning bi-weekly payroll: Those departments that have employees on bi-weekly pay schedules that are working any days between Sunday, June 18 and Friday, June 30 and feel that the bi-weekly payroll charges for those days are of material value can accrue the charges for the preliminary ledger. A memo detailing the acct/cc-fund sub object and dollar amount to be accrued must be sent to the General Accounting Office no later than Wednesday July 05 by 10:00 a.m. (see page 7), please include your department name and a contact person and phone number. Please DO NOT HOLD DOCUMENTS -- all input and forms are processed on a daily basis. 1

9 A. ESTABLISHING ENCUMBRANCES (COMMITMENTS AND CARRY FORWARDS) TERMINATING FUNDS ONLY: DAY DATE HOUR TRANSACTIONS CONTACT EXTENSION Fri. May 26 5 p.m. Purchase Requisitions for Equipment PLEASE NOTE: Requisitions received by the deadline will be processed in PURCHASING Rula Dickert Fri. June 09 5 p.m. Request for Carry Forward of Funds A special letter providing guidelines will be sent out from the Office of Academic Planning and Budget in May. OFFICE OF ACADEMIC PLANNING AND BUDGET Michael Bradley Fri. June 16 5 p.m. Purchase Requisitions for Supplies PLEASE NOTE: Requisitions received by the deadline will be processed in Requisitions received after the deadline will be processed on a first come first serve basis. Fri. June 16 5 p.m. Facilities Service Requisitions (FSR) Estimated job orders. PURCHASING Rula Dickert FACILITIES Tracy Beck Fri. June 30 8 p.m. Low Value Orders (LVO) or BruinBuy orders. Be sure encumbrance is posted with June 30, 2006 effective date. Invoice must be to AP by July 3, 2006 to be paid for June 2006 (mark as Pay for June 2006 ). ACCOUNTS PAYABLE End Encumbrance Section 2

10 B. RECORDING EXPENDITURES: DAY DATE HOUR TRANSACTIONS CONTACT EXTENSION Mon. May 01 Telecommunications Service Request (TSR) This early date is for requesting large jobs. The deadline for submitting regular service requests is May 19. (Jobs completed after June 02 will be billed next fiscal year). Fri. May 12 Work Study - Law LAW WORK STUDY TERMINATES. Earnings paid after this date will be charged 100% to departmental account. Fri. June 09 3 p.m. Financial Aid Award Transmittal Form SZ Fri. June 16 Work Study - (except Law Work-Study.) ACADEMIC YEAR WORK STUDY TERMINATES. Earnings paid after this date will be charged 100% to departmental accounts Wed. June 21 8 p.m. Payroll On-Line Roster for employees paid at an hourly rate. This is the regular Bi-Weekly deadline. Thurs. June 22 8 p.m. Payroll On-Line Roster for June General Assistance Payroll. This is the regular monthly deadline. Thurs. June 22 8 p.m. Payroll EDAT for employees paid at an hourly rate. This is the regular Bi-Weekly deadline. Fri. June 23 3 p.m. Receipt of Cylinder Management Orders via mail/telephone/fax/ for delivery of items chargeable to funds. Fri. June 23 8 p.m. Payroll On-Line EDAT for June General Assistance Payroll. This is the regular monthly deadline COMMUNICATIONS TECHNOLOGY SERVICE Customer Service FINANCIAL AID OFFICE Yuan Richards FINANCIAL AID OFFICE Elizabeth Paniagua FINANCIAL AID OFFICE Yuan Richards PAYROLL PAYROLL PAYROLL CYLINDER MANAGEMENT Salvador Rodriguez PAYROLL

11 B. RECORDING EXPENDITURES: (cont.) DAY DATE HOUR TRANSACTIONS CONTACT EXTENSION Wed. June 28 Procurement Card Transactions Last day for procurement card purchases to be passed by the merchant to the credit card company and be included as business. Matching orders must be posted by 10 a.m. June 30, Fri. June 30 Final delivery date for OfficeMax, VWR & Fisher Scientific products ordered through BruinBuy and chargeable to June ACCOUNTS PAYABLE or a.edu ACCOUNTS PAYABLE or a.edu Mon. July a.m. Requests for reimbursement for all outstanding disbursements made through June 30, 2006 from University Petty Cash Funds. Custodians of a Petty Cash Fund should submit a request for reimbursement. Marked business ATT: Shirley Sams Accounts Payable Petty Cash, Wilshire 1st floor, Mon. July a.m. Vendor Invoices and Check Requests. Vendor Invoices and Check Requests that are delivered to Accounts Payable by 10 a.m. July 3, 2006 will be processed as business (unless clearly marked as business). PLEASE NOTE: Vendor Invoices & Check Requests received after the July 3 cutoff will be processed as business. ACCOUNTS PAYABLE ACCOUNTS PAYABLE or AP@finance.ucl a.edu 4

12 B. RECORDING EXPENDITURES: (cont.) DAY DATE HOUR TRANSACTIONS CONTACT EXTENSION Mon. July a.m. Travel Expense Vouchers and Express Expense Reports - Reimbursement due traveler. This is the final date that all FY travel receipts must be to the travel office for reimbursements due travelers in order to have the charge post for the June preliminary ledger. Mon. July a.m. Travel Expense Vouchers and Express Expense Reports - Applicable to travel Note: General Funds (19900) will not be reappropriated to cover travel liens. If travel expenses are incurred prior to July 1 for a trip that will not be completed until the fiscal year , charges may be made to funds for round trip tickets, per diem and other allowable expenses incurred through June 30, To record the charges a letter requesting accrual detailing the account to be charged, traveler, destination, and dates of travel must be sent to the Travel Office, Wilshire, Suite 130, TRAVEL TRAVEL travel@finance. ucla.edu travel@finance. ucla.edu End Recording Expenditures Section 5

13 C. RECORDING INCOME, SERVICE DEPARTMENT BILLINGS, AND RECHARGES: DAY DATE HOUR TRANSACTIONS CONTACT EXTENSION Fri. June 16 5 p.m. The UCLA Foundation Monetary Transfer Form (MTF). Fri. June a.m. Recharges to Other Campuses - (Intercampus). NOTE: This is a firm cutoff. Intercampus recharges received after this date will be processed as business. Deliver to: General Accounting Intercampus Recharges Wilshire 5th floor, Fri. June 30 4 p.m. Campus Gift Acceptance all gift checks received as of June 30th must be deposited with main cashier. Electronic Gift Transmittal form must be submitted via internet ( Gift Transmittals received after June 22 may not match with the ledger. Fri. June 30 4 p.m. All Cash/Checks/Credit Card receipts received as of June 30 must be deposited with main cashier. Funds received on Friday June 30 must be deposited with a main cashier by Monday, July 3 by 12 noon, marked JUNE business. See June Cash Collection for Fiscal Closing memo for complete instructions Fri. June 30 8 p.m. University Invoices - BAR system for services rendered for fiscal year Wed. July a.m. Interdepartmental Recharge Requests. (Form AO-FS103) NOTE: This is a firm cutoff. Recharges received after this date will be processed in Deliver to: General Accounting Recharges Wilshire 5th floor, Wed. July 05 8 p.m. On-line Recharges NOTE: cutoff is on the 5th calendar day at 8 p.m. for business. Be sure to post effective date as 06/30/06. FIM Jane McNeely GENERAL ACCOUNTING Dana Broadbooks FINANCE & INFORMATION MANAGEMENT (FIM) Veridiana Chavarin LOCAL MAIN CASHIER STUDENT ACCOUNTING Jeff Brigman GENERAL ACCOUNTING Dana Broadbooks GENERAL ACCOUNTING Terri Kirkman End Recording Income Section 6

14 D. RECORDING ADJUSTMENTS: NOTE: This is the last opportunity a department will have to make corrections and adjustments for the period of July 1, 2005 through June 30, 2006 in order to have the changes reflected on the final June Ledger. DAY DATE HOUR TRANSACTIONS CONTACT EXTENSION Fri. May 19 Noon EDLR transaction of EDB to adjust Work-Study payments through April 2006 Tues. June 13 Noon EDLR transaction of EDB to adjust Work-Study payments through May 2006 PAN - wrkstudy@saonet.ucla.edu required FINANCIAL AID OFFICE Yuan Richards FINANCIAL AID OFFICE Yuan Richards Fri. June 16 9 a.m. Payroll Expenditure Transfers - form UPAY PAYROLL Fri. June 16 3:00p.m. Adjustments to Graduate and Post Doctoral Award transmittal form 10. GRADUATE DIVISION Ana Lebon Sherman Chew Fri. June 16 3 p.m. Adjustments to Financial Aid Award Transmittal Form SZO FINANCIAL AID OFFICE Elizabeth Paniagua Fri. June 23 8 p.m. On-Line Payroll Expenditure Transfers PAYROLL Wed. July a.m. Accruals of a material value for 13-month Bi-Weekly payroll charges for Sunday, June 18, through Friday, June 30. NOTE: PLEASE DELIVER FORMS TO: General Accounting Wilshire 5th Floor, GENERAL ACCOUNTING Pierce Bilyeu Dana Broadbooks Maaza Woldemusie Terri Kirkman (fund 19900)

15 D. RECORDING ADJUSTMENTS: (cont.) DAY DATE HOUR TRANSACTIONS CONTACT EXTENSION Tues. July 11 9 a.m. Year-end Accruals and Deferrals as in compliance with June 1 letter to Manager of Business Activity. NOTE: PLEASE DELIVER FORMS TO: General Accounting Wilshire 5th Floor, GENERAL ACCOUNTING Pierce Bilyeu Dana Broadbooks Maaza Woldemusie Fri. July 14 6 p.m. On-line Financial Journals. GENERAL ACCOUNTING Dana Broadbooks Bob Crawford Terri Kirkman Maaza Woldemusie Fri. July 14 8 p.m. On-line Non-Payroll Expenditure Adjustment Request End Recording Adjustment Section GENERAL ACCOUNTING Pat Romero Doug Willis

16 E. RECORDING BUDGET ADJUSTMENTS DAY DATE HOUR TRANSACTIONS CONTACT EXTENSION Thurs. May 18 5 p.m. Interlocation Transfer of Funds this is a firm cutoff, any requests received after this date can t be processed until FY GENERAL ACCOUNTING Terri Kirkman Polly Means Fri. June 30 8 p.m. On-line Transfer of Funds permanent budget subs 00 and 01. Fri. July 14 8 p.m. On-line Transfer of Funds permanent budget for All FAU Permanent Funds only. ACADEMIC BUDGET & PLANNING Fay Woo ACADEMIC BUDGET & PLANNING Fay Woo Fri. July 14 8 p.m. On-lineTransfer of Funds temporary budget GENERAL ACCOUNTING M. Douglas Willis EXTRAMURAL FUND MANAGEMENT (EFM) efm@resadmin. ucla.edu End Recording Budget Adjustment Section 9

17 JULY 14, :00 P.M. - The June PRELIMINARY Ledger is now closed. Thank you for all your hard work. Mon. Mon. July 17 Aug. 07 June Prelim now available through FS-QDB. Scheduled distribution of June Preliminary General Ledger. Expect 3 to 4 days for delivery of paper reports. June Final now available through FS-QDB. Scheduled distribution of June Final General Ledger. Expect 3 to 4 days for delivery of paper reports. FS0 100 General Ledger is mailed out by Mail & Doc Services. For missing reports send an to RECORDS AND RESOURCE MANAGEMENT Linda Arquieta. Other FS0 reports RECORDS AND RESOURCE MANAGEMENT Betty Taylor larquiet@financ e.ucla.edu NOTE: Departments are urged to submit transactions on a daily basis. DO NOT HOLD manual documents, forms are processed on a daily basis. General Accounting will not be able to process documents for the June 30 ledger if they are received after the listed cut off dates. 10

18 SUMMARY OF DEADLINES DUE DATE TIME PAGE DESCRIPTION Good Luck for a successful Closing! May 01 3 Telecommunications Service Request (TSR) for large orders, May 20 for regular orders May 12 3 Work Study - Law Work-Study Terminates May 18 5 p.m. 9 Interlocation Transfer of Funds (ITF) May 19 Noon 7 Work Study - adjust Work-Study payments through April 2006 May 26 5 p.m. 2 Purchase Requisitions for Equipment June 09 3 p.m. 3 Financial Aid Award Transmittal Form SZO-7060 June 09 5 p.m. 2 Request for Carry Forward of Funds Forms due in Academic Planning and Budget Office June 13 Noon 7 Work Study - adjust Work-Study payments through May 2006 June 16 3 Work Study - Academic Year Work Study Terminated June 16 9 a.m. 7 Payroll Expenditure Transfer form UPAY 646 June 16 3 p.m. 7 Adjustment to Graduate and Post Doctoral Award Transmittals Forms June 16 3 p.m. 7 Adjustments to Financial Aid Award Transmittal Form SZO-7060 June 16 5 p.m. 2 Purchase Requisitions for Supplies June 16 5 p.m. 2 UCLA Facilities Service Requisitions (FSR) June 16 5 p.m. 6 The UCLA Foundation Monetary Transfer Form (MTF) June 21 8 p.m. 3 Payroll On-Line Roster - Bi-Weekly June 22 8 p.m. 3 Payroll On-Line Roster - Monthly June 22 8 p.m. 3 Payroll On-Line EDAT - Bi-Weekly June a.m. 6 Recharges to Other Campuses (Intercampus) June 23 3 p.m. 3 Cylinder Management Orders: Receipt of mail/telephone/fax/ /web orders for delivery of items chargeable to funds June 23 8 p.m. 3 Payroll On-Line EDAT - Monthly June 23 8 p.m. 7 On-line Payroll Expense Transfers 11

19 SUMMARY OF DEADLINES DUE DATE TIME PAGE DESCRIPTION June 28 4 Procurement Card Transactions June 30 4 Final delivery date for OfficeMax, VWR and Fisher Scientific products ordered through BruinBuy and chargeable to June 2006 June 30 4 p.m. 6 Campus Gift Acceptance Form and Deposit of Gift Checks June 30 4 p.m. 6 All Cash/Checks/Credit Card Receipts to be deposited at local Main Cashier June 30 8 p.m. 9 Permanent Budget closed for sub 00, 01 June 30 8 p.m. 2 Low Value Orders or BruinBuy orders June 30 8 p.m. 6 University Invoices (BAR System) July a.m. 4 Petty Cash Funds reimbursement requests for all outstanding disbursements made through June 30 July a.m. 4 Requests for Vendor Invoices and Check payments July a.m. 5 Travel Expense Vouchers - reimbursement due traveler July a.m. 5 Travel Expense Vouchers and Express Expense Reports - applicable to travel July a.m. 7 Accruals of a material value for Bi-Weekly Payroll Charges July a.m. 6 Interdepartmental Recharge Request (Form AO-FS103) July 05 8 p.m. 6 On-line - Recharges to Campus Departments July 11 9 a.m. 8 Year end Accruals and Deferrals for Business Activities July 14 6 p.m. 8 On-line Financial Journals July 14 8:00 p.m. 8 On-line Non-Payroll Expenditure Adjustments July 14 8:00 p.m. 9 On-line Transfer of Funds - Permanent and Temporary Thank-You for all your Hard Work July 14 8:00 p.m. PRELIMINARY GENERAL LEDGER IS CLOSED July Approximate Release Date for June Preliminary Ledger Aug Approximate Release Date for June Final Ledger 12