President Dee Molinare called the meeting to order at 7:00 p.m. in the Lincoln-Way Central Fine Arts Center.

Transcription

1 LINCOLN-WAY COMMUNITY HIGH SCHOOL DISTRICT 210 BOARD OF EDUCATION MEETING MINUTES July 21, :00 P.M. A. Routine Matters: President Dee Molinare called the meeting to order at 7:00 p.m. in the Lincoln-Way Central Fine Arts Center. Roll call was taken. Members present: Mrs. Christine Glatz; Mr. Christopher Kosel; Mr. Joseph Kirkeeng; Mr. Joseph Kosteck; Mr. Christopher Lucchetti; Mr. Ronald Lullo; and Mrs. Dee Molinare. A quorum was established. Members absent: Also present: Dr. R. Scott Tingley, Superintendent; Mr. Tim Reilly, Assistant Superintendent; Mr. Steven Langert, District Treasurer; Mrs. Kelly Luzzo, District Director of Finance; Mr. Robert Schiffbauer, District Director of Personnel; Dr. Aimee Feehery, District Director of Instruction and Staff Development; Mrs. Taryn Atwell, Community Relations Director; Mrs. Mary Harrison, District Director of Special Services; Mr. Rich Wilkey, District Director of Buildings and Grounds; Mr. Mike Leone, District Director of Transportation; Mrs. Linda Lopez, Executive Director of the Lincoln-Way High School Foundation; Dr. Steve Provis, Principal, Lincoln-Way Central High School; Dr. Sharon Michalak, Principal, Lincoln-Way East High School; Dr. Mark Cohen, Associate Principal, Lincoln-Way East High School; Dr. Monica Schmitt, Principal, Lincoln-Way West High School; Mr. John Murphey, Aetna Development; and Mrs. Susan Fennell, Recording Secretary. Mrs. Molinare welcomed the roughly 50 guests in attendance. B. Public Comment: The board heard comments from Ms. Eileen Maylone; Mr. Jay Curatolo; Mr. Steven Wahlert; and Ms. Jenny Nekola; who spoke on a variety of topics including: misplaced priorities; remembering Lincoln-Way North; unbalanced enrollment, the AUP findings and associated corrective action, selling three large district-owned properties, Aunt Nancy s Day Care, taxpayers paying for four high schools when student enrollment supports three, and the closure of Lincoln-Way North. C. Consent Agenda: Mr. Kosel moved, seconded by Mrs. Glatz, that the consent agenda be approved as presented: the June 9, 2016 open and closed session special meeting minutes and the June 16, 2016 open and closed session regular meeting minutes; the June 20, 1

2 2016 payroll in the amount of $2,387, and the July 5, 2016 payroll in the amount of $2,572,290.69; and the disposition of the closed session minute summary and tapes. Roll call taken; Mr. Kosel, Mrs. Glatz, Mr. Lullo, Mr. Lucchetti, and Mrs. Molinare voted Aye. Mr. Kirkeeng and Mr. Kosteck abstained. Motion carried. D. Awards, Presentations, and/or Recognition: Curriculum and Instruction Update Mr. Reilly reported that the state will no longer use the PARCC test to meet federal high school testing requirements, but instead will provide a free SAT college entrance exam to all 11th graders beginning in the spring of Mr. Reilly reviewed English/Language Arts and Mathematics PARCC test scores for and , noting significant progress and growth. Mr. Reilly was very pleased to provide a snapshot of Advanced Placement test results, reporting a significant increase in the number of AP courses offered and a 57% increase in the number of students taking AP exams. In addition, District 210 students will receive college credit for 2,218 courses, saving nearly $3.5 million dollars in college tuition. Mr. Reilly noted that board Goal 1, Objective D-3 challenged teachers to increase the enrollment and success rate of high-achieving students in AP courses, and that the district will continue to encourage students to challenge themselves by taking the most rigorous courses offered. Mrs. Molinare thanked Mr. Reilly for his informative report. E. Action Items: Presentation of Outstanding Invoices Mr. Lucchetti moved, seconded by Mrs. Glatz, that the board approve the July 15, 2016 list of bills in the amount of $3,783, as presented. After a brief discussion regarding the newly formatted bills list and a request for an aging report to identify invoices older than 45 days, roll call was taken. All in favor voted Aye; none opposed. Motion carried. Personnel Report Dr. Tingley submitted the personnel report as follows: a. Leaves: b. Resignations: Katherine Fairbairn, Paraprofessional, Lincoln-Way Central, effective at the end of the school year. 2

3 Dr. Tingley recommended the board accept the resignation as presented. Mr. Kosel moved, seconded by Mrs. Glatz, that the board accept the resignation as presented. All in favor voted Aye; none opposed. Motion carried. Retirements: c. Employment: James Nealon, Career and Industrial Technology Instructor, Lincoln-Way Central and East High Schools, effective August 16, 2016; Britney Kravish, World Language Instructor (Spanish), Lincoln-Way Central and West High Schools, effective August 16, 2016; Richard Pagliaro, Interim Business Manager, effective July 11, 2016; Tracy McMahon, Payroll Clerk, District Annex, effective August 15, Dr. Tingley reviewed the education and employment history of each of the new employees, noting that Mr. Pagliaro, who has more than 40 years experience as a business manager in both private and public school systems, will work as Interim Business Manager for no more than 100 days throughout the school year alongside Mr. Steve Langert. Dr. Tingley then recommended the board approve the employment recommendations as presented. Mr. Lullo moved, seconded by Mr. Kosel, that the board approve the employment recommendations as presented. Roll call taken; all in favor voted Aye. None opposed. Motion carried. Approval of the Treasurer s Report for June 2016 Mr. Langert highlighted the Treasurer's Report for June 2016, noting that the interfund loan made from the Educational fund to the Operations and Maintenance fund will be reflected on the monthly Treasurer's Report as an outstanding loan until it is repaid. Mr. Langert reported that a detailed plan to repay the loan will be discussed when the tentative budget is presented in August and September, adding that the hope is to repay the loan in two years instead of three. Mrs. Glatz moved, seconded by Mr. Kosel, that the board accept the Treasurer's Report for June 2016 as presented. Following questions related to refunds to three of the feeder districts for transportation fees, roll call was taken. All if favor voted Aye; none opposed. Motion carried. Approval of the Student Activities Report for June 2016 Dr. Tingley referenced a breakdown of funds transferred from various student activity funds and the Educational fund to zero out the long-standing negative fund balance in the Building Trades account as recommended by the district s auditors. Dr. Tingley also discussed the process the district will follow to transfer fund balances and close the Lincoln-Way North activity accounts, adding that Mrs. Luzzo is working to transition all student activity accounts into Skyward's financial software. Mr. Lullo moved, seconded by Mr. Kosel, that the board accept the Student Activities Report for June 2016 as presented. Following discussion 3

4 regarding the accounting of Novell-related deposits and expenses in the general ledger instead of a student activity account, completing the necessary steps to fully address the audit findings, the current status of the Superintendent's Emergency fund, and proper accounting for the two district-owned lots in the Lighthouse Point subdivision, roll call was taken. All in favor voted Aye; none opposed. Motion carried. Approval of the District 843 Budget for Dr. Tingley reviewed the proposed budget for the Lincoln-Way Area Special Education Joint Agreement District 843, highlighting the projected student enrollment in the programs utilized by District 210. Dr. Tingley also reviewed projected expenditures for transportation, bus monitors, and operations/maintenance for the school year, noting an overall estimated expenditure reduction of more than $82,000. Mr. Lullo moved, seconded by Mr. Kosel, that the board approve the proposed budget for the Lincoln-Way Area Special Education Joint Agreement District 843 as presented. Roll call taken; all in favor voted Aye. None opposed. Motion carried. District 161 Transportation Agreement Dr. Tingley reported that per the board's request, section five of the transportation agreement was amended to allow District 161 a one-time opportunity to opt out of the agreement, the timing of which would coincide with the expiration of several bus lease agreements, preventing a surplus of buses should District 161 discontinue transportation services. Dr. Tingley then recommended approval of the amended transportation agreement as presented. Mr. Kosel moved, seconded by Mr. Kirkeeng, to approve the amended District 161 Transportation Agreement as presented. Roll call taken; all in favor voted Aye. None opposed. Motion carried. Resolution to Prepare Tentative Budget for FY 2017 Mr. Langert explained that board action is required to adopt the Resolution to Prepare a Tentative Budget for FY 2017, and then reviewed the timeline to insure compliance with the state's budget process. Mr. Langert reported that a legal notice will be published in an area newspaper informing the public that a tentative budget will be on display for 30 days prior to adoption; and that a public hearing on the proposed FY 2017 budget will be held on September 6, 2016 at 6:30 p.m. at Lincoln-Way Central. In addition, the FY 2017 tentative budget will be presented and discussed at the Finance and Building Advisory Committee meeting on August 9 and the Board of Education meeting on August 18. Mr. Langert reported that any changes made to the tentative budget will be posted on the district's web site, and the FY 2017 budget will be presented to the board for adoption at the September 15, 2016 regular board meeting. Mrs. Molinare requested a motion to approve the Resolution to Prepare the Tentative Budget for FY 2017 as presented. Mr. Kosel moved, seconded by Mrs. Glatz, that the board approve the Resolution to Prepare the Tentative Budget for FY 2017 as presented. Following discussion regarding a "draft" budget to monitor expenses prior to the budget adoption in September, roll call was taken. All in favor voted Aye; none opposed. Motion carried. Ten-Year Life Safety Survey Dr. Tingley referenced a proposal from DLA Architects, Ltd. to conduct a ten-year Life Safety survey at both Lincoln-Way Central and East, for a total cost of $52,953 4

5 or five cents per square foot. Dr. Tingley then reviewed costs ranging from $.06 - $.11 per square foot for similar services provided to various other area school districts. Mrs. Molinare requested a motion to approve the proposal from DLA Architects, Ltd. to conduct a ten-year Life Safety survey at both Lincoln-Way Central and East as presented. Mrs. Glatz moved, seconded by Mr. Lullo, to approve the proposal from DLA Architects, Ltd. as presented. In response to Mr. Lullo's question, Dr. Tingley explained that the cost per square foot proposed by DLA Architects, Ltd. is relatively low because as the district architects, DLA Architects, Ltd. possess the digital blueprints and is familiar with the buildings. Dr. Tingley then explained the Request for Qualification (RFQ) process the district would have to follow to select a new architect. Dr. Tingley also confirmed that the initial agreement with DLA Architects, Ltd. was formally approved by the board in November Following further discussion, roll call was taken. All in favor voted Aye; none opposed. Motion carried. Temporary Easement Agreement Dr. Tingley reported that the Temporary Easement Agreement was discussed at both a recent board meeting and Tuesday s Finance and Building Advisory Committee meeting, and that finding comparable easement rates has been difficult. Dr. Tingley reported speaking with representatives from the Village of Tinley Park who confirmed that the developer has requested right-in/right-out access onto both 191st Street and Harlem Avenue for a period of one year to construct a haul road, after which, the developer would restore the area to its original condition. Dr. Tingley reminded the board that about one-third of the property is in a flood plain, and that the district is currently collecting $5,000 annually per the terms of the recently approved agricultural lease agreement. Dr. Tingley noted that the developer has agreed to compensate the district $2,500 for the temporary easement, and that he believes the term can be changed to six months with a provision for a weather-related extension. Mrs. Molinare then requested a motion to approve the Temporary Easement Agreement as presented. Mr. Lucchetti moved, seconded by Mr. Kosteck, to approve the Temporary Lease Agreement as presented. Mr. Kosel and Mr. Kirkeeng raised concerns about future dealings with this particular developer, and if/how granting the easement would impact the value of the district's property. Mr. John Murphey, the attorney for Aetna Development, addressed the board, stating that the necessary IDOT permits have been secured and that the development plans for the construction of a "strip/commercial" property have been approved by the Village of Tinley Park. Mr. Murphey explained the purpose of the easement; stated that the developer has no objection to changing the term of the agreement from one year to six months with an added weather clause, and that the developer expects to be fully permitted to begin construction by Labor Day. After further discussion, Mr. Kosel moved, seconded by Mr. Kirkeeng, that the board table any action on the Temporary Easement Agreement until the next board meeting to allow the board time to review the development plan and discuss potential changes in the property value with an appraiser. Independent Contractor Agreement with Aunt Nancy s Child Care Dr. Tingley reviewed the proposed Independent Contractor Agreement with Aunt Nancy's Child Care, noting that the district's intent is to establish a remittance 5

6 amount for the school year, and if the board agrees to provide on-site daycare services beyond the upcoming school year, the district will develop a RFP for the school year. Dr. Tingley reported that the proposed agreement calls for a total annual remittance of $60,000 ($20,000 per site), payable in monthly installments from October-July, with a reduction if overall attendance falls below 85% of total capacity. Mrs. Molinare then requested a motion to approve the Independent Contractor Agreement with Aunt Nancy's Child Care as presented. Mrs. Glatz moved, seconded by Mr. Lucchetti, to approve the Independent Contractor Agreement with Aunt Nancy's as presented. After extensive discussion amongst the board regarding the DCFS licensing procedure, remedying past DCFS violations, liability insurance coverage, daycare fees, and tying the remittance amount to a percentage of overall revenue, the board agreed to modify the agreement as follows: Section 4c - add Union School District 81; and Section 11 - change the total remittance to $90,000 and remove the sentence related to a remittance reduction if capacity falls below 85%. After further discussion, Mr. Kosel moved, seconded by Mr. Lullo, that the board approve the Independent Contractor Agreement with Aunt Nancy's Child Care with the above mentioned changes. Roll call taken; Mr. Kosel, Mrs. Glatz, Mr. Lullo, Mr. Lucchetti, and Mrs. Molinare, voted Aye. Mr. Kirkeeng and Mr. Kosteck voted No. Motion carried PSAT Placement Exam Dr. Tingley explained that the district's past practice has been to use the EXPLORE test to place incoming freshmen into core academic classes, adding that the ACT company is no longer preparing new EXPLORE or PLAN tests, and while the retired exams purchased in the past worked very well, all of those exams and answer keys have been posted online by students and other school districts. Dr. Tingley stated that the PSAT 8/9 can be given to 8th graders for placement and to 9th graders as a way to monitor and measure growth. The exam would cost approximately $10 per student or $18,000, compared to $19,600 to rent a new EXPLORE test for one year. Mr. Reilly confirmed that the state will fund the SAT for the school year. Mr. Lullo moved, seconded by Mr. Kosel, to approve the PSAT placement exam. After discussion regarding communicating new placement test information to parents and offering Saturday testing dates, roll call was taken. All in favor voted Aye. None opposed. Motion carried. F. Informational Items: Report of the Lincoln-Way Area Special Education District 843 Governing Board Meeting Held on June 28, 2016 Mr. Lullo reported that the governing board discussed the proposed budget, and approved the employment of a part-time business manager and an additional part-time employee to oversee both the transportation area and staff evaluations for the school year. FOIA Requests Dr. Tingley referenced a list of 97 FOIA requests received from June 6-July 14, Dr. Tingley noted that district personnel are also collecting information 6

7 requested by the Security and Exchange Commission and the Department of Justice, and that the number of FOIA requests is taxing the district's faculty/staff. Discussion ensued regarding the number of hours district personnel and attorneys spend daily/weekly researching and responding to FOIA requests. Dr. Tingley stated that within the next month or so, a part-time position may have to be added to handle the volume of FOIA requests. Legislative Report Dr. Tingley reported receiving correspondence from State Representative Anthony DeLuca outlining the allocation of General State Aid (GSA) payments under SB 2047 which became law on June 30. Dr. Tingley reported that SB 2047 represents an overall statewide funding increase of $900 million to elementary and secondary education, including a $361 million increase in GSA. Dr. Tingley noted that District 210 will receive an additional $41,240 or.8% in GSA. Buildings and Grounds Report Mr. Wilkey reported that the maintenance staff continues to move furniture between buildings and prepare classrooms for the upcoming school year. Mr. Wilkey referenced the Utilities and Contractual Maintenance report and the Electricity and Natural Gas analysis for May, noting that the district continues to spend less than last year and is running the cogeneration systems as much as possible. Asset of the Month Dr. Tingley reviewed the August 2016 Asset of the Month entitled, Family Support, which deals with family life providing high levels of love and support. Dr. Tingley then discussed reinforcement at home, at school, and in the community. Foundation/Alumni Report Mrs. Lopez reported that current fundraising activities include the Calendar Campaign, Partner Program, and Dream Raffle Campaign. In addition, upcoming reunions include: Classes of the Fabulous Fifties - August 6; Class of September 9 & 10 Classes of 1986 and September 30 Community Relations Report Mrs. Atwell highlighted various activities including: 20 AFJROTC students attended a leadership course at Scotts Air Force Base; More than 600 community members attended the 2016 ROCK Orchestra Concert; Summer camps continue at each of the district's high schools; District 210 teachers attended numerous educational conferences over the summer; and DePaul University head volleyball coach, Nadia Edwards, will discuss volleyball skills and strategies at an informational session on July 25 at Lincoln-Way East. 7

8 Superintendent s District Report Dr. Tingley reported having contacted six appraisers to provide a quote to appraise five vacant district-owned parcels; responses were received from the following companies: Company Name Location Cost Associated Property Counselors, Ltd. Oak Forest, IL $9,300 Appraisal Associates Chicago, IL $7,500 The Gorman Group Tinley Park, IL $9,500 Dr. Tingley requested direction from the board to move forward with Appraisal Associates, noting that the appraisals are considered a specialty item and are under the bid threshold. Following Mr. Kirkeeng's questions regarding a 30-day response time, the type of appraisal to be performed, and that the results will be used as benchmark or starting point only, the board authorized Dr. Tingley to contact Appraisal Associates to provide appraisals as discussed. Correspondence Mrs. Molinare noted that information regarding the Joint Annual Conference was included in the board packet. G. Closed Session: H. Action After Closed Session: I. Other Business: J. Adjournment: Mr. Lullo moved, seconded by Mr. Kosel, that the board meeting be adjourned. All in favor voted Aye. None opposed. Motion carried. The board meeting adjourned at 8:55 p.m. Dee Molinare, President Christopher A. Kosel, Secretary 8