MCHENRY COUNTY FINANCE & AUDIT AGENDA MAY 4, Public Meeting County Board Conference Room 8:15 AM

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1 MCHENRY COUNTY FINANCE & AUDIT AGENDA MAY 4, 2017 Public Meeting County Board Conference Room 8:15 AM 667 Ware Rd, Administration Building, Woodstock, IL CALL TO ORDER 2. MINUTES APPROVAL 1. Finance & Audit - Public Meeting - Apr 6, :15 AM 3. PUBLIC COMMENT 4. MEMBERS' COMMENTS 5. PRESENTATION 6. ROUTINE CONSENT AGENDA 1. Resolution Authorizing the County Board Chairman to Enter Into a Contractual Agreement with the Illinois Housing Development Authority Accepting an Abandoned Residential Property Grant and Authorizing and Emergency Appropriation into the Planning and Development FY2017 Budget 2. Resolution Authorizing the Reclassification of Position # (Temp Project Manager) and Position # (Utility Coordinator) in the County Board Approved Departmental Rosters 3. Resolution Authorizing the Reclassification of Position # from County Recorder Office Supervisor to Recording Specialist II 4. Resolution Authorizing a Budget Line Item Transfer in the County Recorder's FY2017 Budget for the Purchase of a HPE 3PAR StoreServ 8200 Storage Area Network Resolution Authorizing Monthly Transactions for the Delinquent Tax Program 6. Resolution Authorizing an Extension to the Insurance Broker/Consultant Service Agreement with Arthur J. Gallagher & Co. 7. Resolution Authorizing the Elimination of Positions (Admin Spec II - Operations) and (Data & Audit Program Monitor) to be Combined and Replaced with New Position (# to be Determined) Contract and Grant Lifecycle Monitor in the McHenry County Mental Health Roster 8. Resolution Authorizing Acceptance of a Modification to the Illinois Department of Commerce and Economic Opportunity Grant # for Additional Case Management Funds in the Amount of $9,594 for the Trade Assistance Act Customers 9. Resolution Awarding a Contract for Guardrail Spraying and Appropriating Funds 10. Resolution Authorizing the Purchase of Additional Parts and Services in FY2017 with Rush Truck Centers of Illinois and Lakeside International Trucks for the Purpose of Maintaining the Division of Transportation's Vehicle Fleet McHenry County Page 1 Updated 5/2/2017 4:10 PM

2 Agenda Finance & Audit May 4, Resolution Authorizing the Establishment of a New Fund (Fund 19) on the County's Financial Book of Record for Fiscal Year 2018 to be titled "The McDOT RTA Sales Tax Project Fund" 12. Resolution Amending Resolution R Authorizing a Contract with TKK Electronics of Milwaukee, WI for the Purchase of an In-Car Video Camera System for the McHenry County Sheriff and a Budget Line Item Transfer in the RTA Sales Tax Fund Fiscal Year 2017 Budget 13. Resolution Adopting a Letter of Understanding to an Economic Development Program Approved in Resolution R Pertaining to the Collection and Distribution of the Agreed Upon Incentive for Fabrik Industries Inc. 14. Resolution Authorizing the Entry into an Agreement with The National Group LLP for Lobbyist Services 7. ITEMS REMOVED FROM CONSENT AGENDA 8. NEW BUSINESS 9. OLD BUSINESS 10. REPORTS 1. Auditor's Report 2. Contigency Reports 3. Economic Development Corporation 4. Visit McHenry County 11. FUTURE TOPICS 12. EXECUTIVE SESSION (AS NECESSARY) 13. ADJOURNMENT ++ This item taken out of traditional committee order. McHenry County Page 2 Updated 5/2/2017 4:10 PM

3 MCHENRY COUNTY FINANCE & AUDIT MINUTES APRIL 6, Public Meeting County Board Conference Room 8:15 AM 667 Ware Rd, Administration Building, Woodstock, IL CALL TO ORDER Meeting called to order at: 8:17 AM by Michael Skala. PRESENT: Skala, McCann, Barnes, Heisler, Christensen (8:19 AM), Wheeler, Smith ABSENT: Also present: Peter Austin, County Administrator; Ralph Sarbaugh, Associate County Administrator- Finance; Scott Hartman, Deputy County Administrator; Dan Wallis, Court Administration; Judge Sullivan; Pam Palmer, Auditor; Sandy Salgado, Sheriff; Tiki Carlson, E-911; Scott Hennings and, Division of Transportation; Lisa Ryan, Norm Vinton and Patrick Kenneally, State's Attorney; John Reinert and Jeff Thorsen, County Board members. 2. MINUTES APPROVAL 1. Finance & Audit - Joint Public Meeting - Mar 9, :14 AM RESULT: MOVER: SECONDER: AYES: ACCEPTED [UNANIMOUS] James Heisler Mary McCann Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith 2. Finance & Audit - Public Meeting - Mar 9, :15 AM RESULT: MOVER: SECONDER: AYES: 3. PUBLIC COMMENT None. 4. MEMBERS' COMMENTS None. ACCEPTED [UNANIMOUS] James Heisler Mary McCann Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith Minutes Acceptance: Minutes of Apr 6, :15 AM (Minutes Approval) 5. PRESENTATION None. 6. ROUTINE CONSENT AGENDA Chairman Skala questioned if there were any items the members would like to have pulled from the Consent Agenda for discussion. McHenry County Page 1 Updated 4/18/2017 9:03 AM Packet Pg. 3

4 Minutes Finance & Audit April 6, Ms. McCann recommended Mr. Ross attend the Committee of the Whole meeting to give an update on his annual report and provide an overview of the Assessor's Department. She stated that they all need to have a thorough understanding of Assessments. Mr. Christensen arrived at 8:19 AM. Ms. Barnes recommended they pull items #3 and #12 for discussion. Mr. Wheeler recommended they pull item #4 for discussion. Mr. Smith recommended they pull item #7 for discussion. Chairman Skala recommended they pull items #13 and #14 for discussion as well. Ms. McCann made a motion, seconded by Ms. Barnes to recommend approval of items 1, 2, 5, 6, 8, 9, 10, and 11 on the routine consent agenda. The motion carried on a roll call vote of all ayes. (Barnes, Christensen, Heisler, McCann, Smith, Wheeler, Skala) 1. Resolution Authorizing an Emergency Appropriation to the Emergency Telephone System Board (ETSB) Fiscal Year 2017 Budget for the Upgrade and Implementation of Logging Recorders RESULT: MOVER: SECONDER: AYES: RECOMMENDED [UNANIMOUS] Mary McCann Yvonne Barnes Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith 2. Resolution to Approve Appointment of Members to an Expanded Board of Review for Assessment Year 2017 RESULT: MOVER: SECONDER: AYES: RECOMMENDED [UNANIMOUS] Mary McCann Yvonne Barnes Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith 3. Resolution Awarding a County Highway Pavement Preservation Maintenance Crack Seal Contract and Appropriating Funds RESULT: MOVER: SECONDER: AYES: RECOMMENDED [UNANIMOUS] Mary McCann Yvonne Barnes Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith 4. Resolution Awarding a County Highway Pavement Preservation Maintenance Resurfacing Contract and Appropriating Funds Minutes Acceptance: Minutes of Apr 6, :15 AM (Minutes Approval) RESULT: MOVER: SECONDER: AYES: RECOMMENDED [UNANIMOUS] Mary McCann Yvonne Barnes Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith 5. Resolution Authorizing the Reclassification of Position # from a Clerk III to a Clerk II in the Sheriff's Departmental Roster McHenry County Page 2 Updated 4/18/2017 9:03 AM Packet Pg. 4

5 Minutes Finance & Audit April 6, RESULT: MOVER: SECONDER: AYES: RECOMMENDED [UNANIMOUS] Mary McCann Yvonne Barnes Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith 6. Resolution Authorizing a Contract with TKK Electronics of Milwaukee, WI for the Purchase of an In-Car Video Camera System for the McHenry County Sheriff and a Budget Line Item Transfer Between Non-Departmental Operations and Non-Departmental Capital Projects in the FY2017 Budget RESULT: MOVER: SECONDER: AYES: RECOMMENDED [UNANIMOUS] Mary McCann Yvonne Barnes Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith 7. Resolution Authorizing the Reclassification and Elimination of Certain Positions in the State's Attorney's County Board Approved Departmental Employee Roster RESULT: MOVER: SECONDER: AYES: RECOMMENDED [UNANIMOUS] Mary McCann Yvonne Barnes Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith 8. Resolution Authorizing an Emergency Appropriation of $300,000 to the FY 2017 Non- Departmental Budget and a Contract with Sunnyside Dodge for the Purchase of Ten (10) New Pursuit Vehicles for the McHenry County Sheriff RESULT: MOVER: SECONDER: AYES: RECOMMENDED [UNANIMOUS] Mary McCann Yvonne Barnes Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith 7. ITEMS REMOVED FROM CONSENT AGENDA 1. Resolution Authorizing the Reappointment of Regular Board of Review Hearing Officer Sharon L. Bagby Ms. Barnes questioned why this individual was not interviewing for consideration of this reappointment. The committee members were informed that Mr. Ross has requested this individual be considered for reappointment at this time Minutes Acceptance: Minutes of Apr 6, :15 AM (Minutes Approval) The committee members were informed there are rules surrounding the Board of Review appointments and the Assessor can request the reappointment of an existing Board of Review member. McHenry County Page 3 Updated 4/18/2017 9:03 AM Packet Pg. 5

6 Minutes Finance & Audit April 6, RESULT: MOVER: SECONDER: AYES: RECOMMENDED [UNANIMOUS] Yvonne Barnes Mary McCann Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith 2. Resolution Authorizing Acceptance of $50,000 from the National Center of State Courts, an Emergency Appropriation to the Court Administration FY2017 Budget, and the Creation of a New Civil Case Manager Position for the Circuit Court of the 22nd Judicial Circuit's Civil Justice Improvement Program Mr. Wheeler questioned how the department will know if they successfully achieve the goals outlined in the proposal. He noted the contract requires the County to pick up the cost of an employee in its entirety in the future so he would like to know what they believe they will get for the costs moving forward. Mr. Wallis stated as they move through the process to measure outcomes they will use national standards and look at clearance rates, and then add metrics to determine how they are doing. The goal, once the pathways have been developed, is to reduce costs of litigation. This will be very hard to quantify. They will also look at ways to use dispute mediation more effectively in hopes of moving cases through the system much sooner. Mr. Wheeler questioned what authority this individual will have in their work with the judges. Mr. Wallis noted, very little, though the project includes the involvement. The judges understand they will be involved with part of the process changes. Judge Sullivan noted this will not be an easy or simple process because they will be trying to change the overall culture of litigation. They will have to get the judges, attorneys and litigants to agree to the changes being recommended. If they can get buy in, the process will go much smoother. The overall goal is to get individuals through the court process in a quicker manner with much less cost to the litigant. This will be the first project of this type in the Country. Ms. McCann noted they mentioned in the Human Resources Committee meeting this program will mean additional costs to the County budget in year two. Given the push for the departments to control costs the Board members need to be cognizant of the increased costs they are placing onto the overall budget. RESULT: MOVER: SECONDER: AYES: RECOMMENDED [UNANIMOUS] Yvonne Barnes Mary McCann Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith Minutes Acceptance: Minutes of Apr 6, :15 AM (Minutes Approval) 3. Resolution Authorizing Applications for and Execution of a FY2016 and FY2017 Section 5310 Grant Agreement for the MCRide Transit Service under the Regional Transportation Authority's General Authority to Make Such Grants Mr. Smith questioned how the boundaries of the program is determined. The committee members were informed the County waits for the entities to approach the County with a desire join the program as they want though some areas are chosen as transfer points between certain areas. McHenry County Page 4 Updated 4/18/2017 9:03 AM Packet Pg. 6

7 Minutes Finance & Audit April 6, RESULT: MOVER: SECONDER: AYES: RECOMMENDED [UNANIMOUS] Larry W Smith Yvonne Barnes Skala, McCann, Barnes, Heisler, Christensen, Wheeler, Smith 4. Resolution Authorizing of the Contract Extension with Baker Tilly Virchow Krause, LLP to Provide Annual Outside Audit Services on the County's 2017 and 2018 Fiscal Years Ms. Barnes noted as she recalls the County Board voted to not pursue this route and stated she believes this committee decided to reconsider this action based on software issues facing staff. Concern was previously voiced by the County Auditor regarding the County Board's desire to pursue a new vendor at the same time as they are trying to implement new financial software. Ms. Palmer informed the committee members she had brought forward her concerns regarding staffing constraints and their time commitment that will be needed from Auditing, Purchasing, County Administration and the Treasurer's offices with them taking on a new audit firm and major software changes. She stated this would be very difficult. RESULT: RECOMMENDED [6 TO 1] MOVER: Larry W Smith SECONDER: James Heisler AYES: Skala, McCann, Heisler, Christensen, Wheeler, Smith NAYS: Barnes 5. Resolution Setting a Goal to Reduce the 2017 McHenry County Fiscal Year Property Tax Levy by 10 Percent Chairman Skala informed the committee members he pulled this resolution and requested the committee members to review the alternative amendment provided for consideration. Chairman Skala noted his concern is they are choosing a hard number without knowing where this figure came from and how they are to achieve this amount. He stated that the board members may not like where the proposed cuts are being suggested and they may not have the ability to achieve that goal. He stated it is difficult for him to state they expect to achieve something without knowing how they expect to do so. Chairman Skala stated they also need to redefine the costs included in the Capital plan and address any ongoing expenses that have not been included. This will include the expenses for the new ERP (Enterprise Resource Planning) software. They need to understand the ramifications to the cuts. He stated he is uncomfortable saying he will back these cuts unless they state where and how the cuts will be made. Minutes Acceptance: Minutes of Apr 6, :15 AM (Minutes Approval) Mr. Smith voiced concern that the department heads will come before us saying their department will be devastated with implementing certain cuts so no cuts will be made. He stated he would like to include a hard number in the resolution. If they see this number is too high to reach, they can amend the number to phase in the suggested savings. Ms. McCann noted there are challenges in the original proposal. The Asset Preservation Program is expected to cost the County over $20 million dollars. They need to take a hard look at their revenue streams to see what impacts can occur to the County's General Fund if something should occur. An example is if the State should freeze property taxes. Additional expenses could hit our revenues so they all need to be cognizant of the expenses and new projections that could affect the County. McHenry County Page 5 Updated 4/18/2017 9:03 AM Packet Pg. 7

8 Minutes Finance & Audit April 6, Ms. Barnes stated the reduction request should not be a surprise to anyone. By creating an Ad Hoc committee it gets people involved in the process early on. The issues will then present themselves over time. In some instances timelines can be changed to spread out the costs or they may be able to use services more efficiently. If the County Board makes this a priority, this can happen. Mr. Heisler left committee at 9:08 AM. Concern was voiced they are arguing over the language in the Resolution but not talking about where they believe the 10% cuts can be taken from. Mr. Wheeler stated if they don't get a goal or objective they can't achieve it. They can all work to come up with solutions to lower the current burden to the taxpayers. He stated this way we will be obligated to this mandate. He stated if they don't reach their objective, there will be disappointment but they can and will deal with that at that time. Now they have to prove to the taxpayers we are listening to their concerns. Ms. Barnes stated that she believes discussions on this issue have already started even though they have not discussed this issue here. There are plenty of ideas being brought forward by the County Board members and residents so she is not concerned they haven't had discussions here yet. This resolution allows them to start the process in a formal manner. Mr. Smith made a motion to accept Chairman Skala's resolution in place of the resolution in the packet. Ms. McCann seconded the motion. Chairman Skala stated that one of his concerns has been, since day one is, the County Board members direct staff to implement budget cuts without being responsible for those cuts. He believes the County Board members need to direct staff where to make the cuts, not the other way around. Chairman Skala stated he is not in favor of creating an Ad Hoc committee and believes its the Finance Committees responsibility to do this. Chairman Franks believes this should process should be handled by the Ad Hoc committee. Chairman Skala stated he believes the issues should flow through a Committee of the Whole (COW) meeting so all the County Board members are thoroughly involved in the whole process. Though eleven of the County Board members will be a part of the Ad Hoc committee, it is still not a majority of their members and everyone of them should have a say in the process and be completely involved in what they are attempting. He believes the cuts are achievable but will change the way the operations of this County Government unit and how looks like today. The operations will change and he is hopeful it is not detrimental to the needed services. Ideally he would like to make the cuts without there being any affects to anyone. It is the unknowns that concerns him the most. Chairman Skala has requested staff to provide complete departmental budget information so they can discuss where the cuts will come from. He stated they need to know where the revenues come from, where they are spent and lay all that out. Chairman Skala reminded the committee members that the biggest cost to the budget is for personnel. They currently budget for 100% fully staffed departments and should be budgeted that way. That is not the reality. They have positions that are not 100% filled. They have vacancies that are budgeted for so funding is always left on the table in this area. He has requested staff look at the trends to determine where the cuts that can be made, without changing the overall operations of the departments. That would be ideal, but this is one area they will have to look at. He feels the 10% should be set as a goal because he intends to meet the goal. It provides flexibility for the members. The County Board member are who need to make the decisions for cuts in order for them to meet this goal, not staff. There are some departments that will be unable to make many cuts because they are not a revenue generator. Minutes Acceptance: Minutes of Apr 6, :15 AM (Minutes Approval) Mr. Christensen left committee at 9:33 AM. Ms. McCann stated it is important for the members of the Finance and Audit committee to go to their other committees and ask questions in regards to the budgets for the departments that report to them. It is the County Board that makes the policy decisions that drive the budget. She stated the McHenry County Page 6 Updated 4/18/2017 9:03 AM Packet Pg. 8

9 Minutes Finance & Audit April 6, resolution that Mr. Wallis brought forward was an example of that. He made a request without knowing where the funds would come from for the two year program. Now it will be up to the County Board members to find the funding to pay for the new ongoing costs. They did the same thing regarding the Water Resource person. Since this was desired and Planning and Development said they couldn't afford it, the County Board approved the position, without them knowing how and where the funds would come from to pay for said position. She stated it is decisions like this that continually increase County costs. Board members need to ask the hard questions during their committee meetings on how they expect to cover their ongoing costs in the future. It was stated there are pending ongoing situations in the State that could affect the County and impacts how we do business. Some of the additional costs could come from the State. If the State can no longer do their job some of those costs will fall to the County to do it. Mr. Christensen returned to committee at 9:36 AM. Ms. Barnes repeated what was stated above for Mr. Christensen. She stated that she believes the County does have the resources needed to address their needs without there being any change to the services or functions of the County. Mr. Christensen stated his issue is, there has been no discussion or consideration on where the cuts are to come from. He has a problem when they talk about budgets they say they will cut the budgets by 10%. He is hopeful they can cut more than 10% but he feels it is completely irresponsible to just take funding from one pot and move it around to another pot, it can't be done. His issue is their overall discussion. Their discussion has been about them continually talking about cutting 10% overall with no clue where the cuts would come from. Ms. Barnes made a motion to call the question, to end debate. Mr. Wheeler seconded the motion. Chairman Skala stated it will take a 3/5's vote to end the debate. Aye (Wheeler, McCann) Nay (Smith, Christensen, Barnes, Skala) The motion failed on a vote of two ayes (McCann, Wheeler) and four nays (Barnes, Christensen, Smith, Skala) Mr. Smith stated he would hope all the County Board members will be allowed to bring forward their recommendations to the Ad Hoc Committee but feels they need to come up with a defined goal for the resolution. He is afraid if they don't do this they will have twenty four different ideas on how to define their goal. He stated he is also hopeful they can offer a comprehensive plan surrounding the capital plan. He is in favor of reducing the levy as long as there is a comprehensive plan in place to address the needs identified in the capital plan. Mr. Smith requested a vote on the amendment to replace the resolution in the packet with the one provided by Chairman Skala. The motion carried on a roll call vote of four ayes (Christensen, McCann, Smith, Skala) and two nays (Barnes, Wheeler) Chairman Skala stated they now have the new resolution in front of them, he questioned if any of the members have any discussion, suggested changes or questions? Mr. Smith noted in the first "Now Therefore Be it Resolved" it abates the levy decrease with the goal to raise the levy back up in the future. Chairman Skala suggested they abate the dollars since we don't know what the future years will bring us. This allows future boards to abate those dollars going forward as long as they need to. Since we are a taxed capped County, the ability to raise funds are tax capped based on the CPI. He would prefer they retain the status quo but this provides the ability for future boards the flexibility to address any unforeseen needs. Minutes Acceptance: Minutes of Apr 6, :15 AM (Minutes Approval) Ms. Barnes made a motion to amend the first "Whereas" to insert after "high property taxes a negative impact on the local economy" to include "and harm residential property owners and businesses"; Mr. Smith seconded the motion. The motion carried on a voice vote of all ayes. The motion on the original motion, with changes, passed on a roll call vote of all ayes. (Barnes, Christensen, McCann, Smith, Wheeler, Skala) McHenry County Page 7 Updated 4/18/2017 9:03 AM Packet Pg. 9

10 Minutes Finance & Audit April 6, Mr. Wheeler left committee at 9:53 AM. RESULT: RECOMMENDED WITH CHANGES [6 TO 0] MOVER: Yvonne Barnes SECONDER: Chris Christensen AYES: Skala, McCann, Barnes, Christensen, Wheeler, Smith AWAY: Heisler 6. Property Tax Abatement Ordinance (not in packet) The committee members were reminded, in July 2015 the County was asked, at the request of the City of McHenry, the County agreed to participate in an economic incentive program that would abate a portion of the property taxes due from Fabrik in the City of McHenry for Fabrik Molded Plastics. The City of McHenry and Fabrik has requested the County adopt a letter of understanding that would change the approach of the incentive program from an abatement program. The City of McHenry would collect the incentive amount due from the taxing bodies and remit that amount back to Fabrik. This would make the process a more straight forward approach. The incentive amounts would be paid after the taxes have been paid on that proprerty. This would be similar to an economic incentive, after the fact. Mr. Hartman noted, if this is not done, they would have to adopt an abatement ordinance by this March for this program. This approach corrects a logistical error. Mr. Wheeler returned to committee at 9:55 AM. Mr. Smith left committee at 9:55 AM. A letter of understanding would come before the comittee to address this chance. Mr. Smith returned to comittee at 9:58 AM. Chairman Skala made a motion, seconded by Ms. McCann to table item 6.14, the Property Tax Abatement Ordinance indefinately. The motion carried on a voice vote of all ayes (Barnes, Christensen, McCann, Smith, Wheeler, Skala) 8. EXECUTIVE SESSION (AS NECESSARY) Chairman Skala informed the committee members they would need to go into executive session to discuss litigation. Mr. Wheeler made a motion, seconded by Mr. Christensen to enter into executive session at 9:58 AM to discuss litigation. The motion carried on a roll call vote of all ayes (Barnes, Christensen, McCann, Smith, Wheeler, Skala) The committee members took a recess at 9:58 AM prior to entering into executive session. The executive session resumed at 10:04 AM. Minutes Acceptance: Minutes of Apr 6, :15 AM (Minutes Approval) Also present: Peter Austin, County Administrator; Ralph Sarbaugh, Associate County Administrator - Finance; Scott Hartman, Deputy County Administrator; John Reinert and Jeff Thorsen, County Board members; and Norm Vinton, Assistant State's Attorney. Ms. Barnes made a motion, seconded by Mr. Christensen to return to regular session at 10:25 AM. The motion carried on a roll call vote of all ayes (Barnes, Christensen, McCann, Smith, Wheeler, Skala) No action was taken by the committee during executive session. 9. NEW BUSINESS McHenry County Page 8 Updated 4/18/2017 9:03 AM Packet Pg. 10

11 Minutes Finance & Audit April 6, None. 10. OLD BUSINESS None. 11. REPORTS 1. Auditor's Report None. 2. Contigency Reports None. 3. Economic Development Corporation Mr. Austin informed the committee members that he attended a meeting with Ms. Cumpata yesterday in Belvidere. They spoke about the next steps that will be needed for CEDS (comprehensive economic development strategies). Chairman Skala, Mr. Austin and Ms. Cumpata attended the Chicago Regional Growth Initiative in Kendall County for their semi annual meeting. The group received a 1/2 million dollar grant to put a program in place for a public-private program that could be used to drive economic development in the region. This program should be beneficial for all involved. The program is based on a program that was implemented in Denver and did great. This program involves seven (7) county economic development office. Each County is expected to contribute to the program based on their population. 4. Visit McHenry County Mr. Hartman informed the committee members that Visit McHenry County received an award at the Illinois Tourism Conference for their "Best Visitor Publication" for its annual Insider Guide magazine. This publication is used to promote the area as a tourism destination. This is a very prestegious award for this group. Despite the State's funding issues, Visit McHenry County did receive 9 months of their grant funding. Mr. Hartman informed the committee members that both Visit McHenry County and McHenry County's Economic Development Corporatation are actively involved with each other with the director's being members of each group. 12. FUTURE TOPICS Mr. Austin informed the committee members Mr. Ross provided an update on the candidate for Board of Review. Ms. Barnes questioned how they determine when they interview appointees and when they do not. She stated that not all the appointments seem to follow the same process. Minutes Acceptance: Minutes of Apr 6, :15 AM (Minutes Approval) Ms. Barnes noted Human Resources went over the new positions and questioned why the new administration positions were not on today's committee agenda? Mr. Austin stated he was told to take the issue to the Internal Support & Facilities Committee. 13. ADJOURNMENT Noting no further business by the committee Ms. Barnes made a motion, seconded by Ms. McCann to adjourn the committee meeting at 10:35 AM. The motion carried on a voice vote of all ayes. McHenry County Page 9 Updated 4/18/2017 9:03 AM Packet Pg. 11

12 6.1 R E S O L U T I O N - S U P E R M A J O R I T Y RESOLUTION AUTHORIZING THE COUNTY BOARD CHAIRMAN TO ENTER INTO A CONTRACTUAL AGREEMENT WITH THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY ACCEPTING AN ABANDONED RESIDENTIAL PROPERTY GRANT AND AUTHORIZING AND EMERGENCY APPROPRIATION INTO THE PLANNING AND DEVELOPMENT FY2017 BUDGET WHEREAS, Numerous abandoned residential properties are located throughout unincorporated McHenry County; and WHEREAS, if left unabated, these abandoned properties can have deleterious effects on surrounding neighborhoods and can negatively impact the property value of adjacent homes; and WHEREAS, in September 2016, the Planning and Development Committee authorized staff to apply to the Illinois Housing Development Authority for an Abandoned Residential Property grant for the purpose of demolishing abandoned residential structures and rehabilitation the property for future beneficial use; and WHEREAS, the Illinois Housing Development Authority has notified the County that it has been awarded a grant in the amount of $75,000; and WHEREAS, the Illinois Housing Development Authority requires the County to provide a County Board resolution authorizing acceptance of the grant along with an executed grant agreement by May 26, NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that it hereby authorizes the County Board Chairman to enter into a contractual agreement with the Illinois Housing Development Authority (IHDA) accepting an Abandoned Residential Property grant in the amount of $75,000. BE IT FURTHER RESOLVED, by this County Board of McHenry County, Illinois that it hereby authorizes the following emergency appropriation into the Department of Planning and Development FY2017 Budget: REVENUE: OCA (Planning and Development-State Grants) $75,000 EXPENDITURES: OCA (Planning and Development-Contractual Services) ($75,000) BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified copy of this Resolution to DATED at Woodstock, Illinois, this 16th day of May, A.D., Jack D. Franks, Chairman McHenry County Board 5970 / DASandquist Page 1 Packet Pg. 12

13 6.1 ATTEST: Mary E. McClellan, County Clerk ATTACHMENTS: APP Funding Agreement (PDF) McHenry County Incumbency Certificate (PDF) Packet Pg. 13

14 6.1 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: Planning and Development Category: Budget Prepared By: Dennis Sandquist RESOLUTION - SUPERMAJORITY DOC ID: 5970 TO: McHenry County Board FROM: Dennis Sandquist DATE: May 4, 2017 SUBJECT: Resolution Authorizing the County Board Chairman to Enter Into a Contractual Agreement with the Illinois Housing Development Authority Accepting an Abandoned Residential Property Grant and Authorizing and Emergency Appropriation into the Planning and Development FY2017 Budget Board / Committee Action Requested: Approve the attached resolution which authorizes the County Board Chairman to enter into a contractual agreement with the Illinois Housing Development Authority (IHDA) accepting an Abandoned Residential Property grant in the amount of $75,000. The resolution also authorizes an Emergency Appropriation of the grant funds into the Department of Planning and Development's FY2017 Budget. Background and Discussion: Numerous abandoned residential properties are located throughout unincorporated McHenry County. These properties are unoccupied by the owner or other lawful occupant, have multiple broken or boarded up windows; have broken, unhinged, or continuously unlocked doors; or are in danger of or have already suffered from significant damage due to exposure to the elements, vandalism, or freezing. The County Building Enforcement Officer has notified the owner or other responsible parties that the structures are dangerous and must be stabilized and secured or demolished. If left unabated, these abandoned properties can have deleterious effects on surrounding neighborhoods and can negatively impact the property value of adjacent homes. In order to combat this problem, in September 2016, the Planning and Development Committee authorized staff to apply to IHDA for an Abandoned Residential Property grant for the purpose of demolishing abandoned residential structures and rehabilitation the property for future beneficial use. Staff applied for a grant in the amount of $75,000, which is the maximum available grant award without requiring matching funds. Based on recent experience demolishing abandoned residential structures, we estimate that $75,000 will allow the demolition of three to four homes. In February 2017, IHDA notified the County that we had been awarded a grant in the amount of $75,000. IHDA providing the County with the final grant agreement, a copy of which is attached, on April 20th. The executed agreement must be returned to IHDA by May 26 along with a County Board resolution authorizing acceptance of the grant. In anticipation of receiving this grant, the McHenry County Five Year Consolidated Plan has been amended to include "Removal of Spot Blight" as an eligible activity for Community Development Block Grant (CDBG) funding. This will allow the county the option of allocating a portion of its CDBG funds for the demolition of abandoned structures. In particular, the County Page 3 Packet Pg. 14

15 Resolution - Supermajority (ID # 5970) Meeting of May 4, may choose to utilize CDBG funds to complete the demolition of a final house rather than return unutilized grant funds to IHDA. Regardless of it the County chooses to expend CDBG funds on demolitions, the Consolidated Plan amendment will allow CD Division staff to administrate the Abandoned Property Grant program while being paid through CDBG administration funds. The grant application listed the following eight abandoned residential properties as potentials for demolition and site restoration based on their substantial history of building code violations: 5406 Hillside Road, McHenry Crestwood Avenue, McHenry Ramble Road, Wonder Lake Deep Spring Road, Wonder Lake Country Club Road, Woodstock O Brian Road, Harvard Carlton Drive, Spring Grove Hill Crest, Cary The property at 6303 Hill Crest has since been donated to Habitat for Humanity which will be performing the demolition. Staff will further evaluate the remaining nine properties and prioritized them for demolition. In some instances, the property owners may voluntarily grant the County the authority to demolish the structures. In other cases, the State s Attorney Office will be requested to obtain court orders for the demolitions. Impact on Human Resources: None. The grant will be administered by existing staff in the Planning and Development Administration, Community Development, and Building Divisions. While working on the grant program, CD Division staff will continue to be funded through CDBG administration funds. Impact on Budget (Revenue; Expenses, Fringe Benefits): The grant will increase the Planning and Development FY2017 Budget by $75,000 through an emergency appropriation. The grant does not require matching funds. The County may choose to allocate CDBG funds to the program, particularly to complete the demolition of a final house. Impact on Capital Expenditures: None. Impact on Physical Space: None. Impact on Other County Departments or Outside Agencies: Implementing the grant will require the assistance of the McHenry County State's Attorney Office and Purchasing Department. The State's Attorney Office will be reviewing and approving the IHDA contract and other grant documents. The State's Attorney will also be obtaining court orders for the demolition of abandoned structures and/or preparing property owner agreements Updated: 4/27/ :04 PM by Dennis Sandquist Page 4 Packet Pg. 15

16 6.1 Resolution - Supermajority (ID # 5970) Meeting of May 4, 2017 voluntarily allowing the County to demolish the structures. The Purchasing Department will assist with the procurement of contractors to perform the demolition and site restoration work. Conformity to Board Ordinances, Policies and Strategic Plan: The grant program will conform to County Board ordinances and policies. The final grant agreement has been submitted to the State's Attorney Office for review and approval prior to execution by the County Board Chairman. All contractor services will be competitively procured in compliance with the County Purchasing Ordinance. Attachments / Appendices: APP Funding Agreement (PDF) McHenry County Incumbency Certificate (PDF) HISTORY: 05/02/17 Planning, Environment & Development Updated: 4/27/ :04 PM by Dennis Sandquist Page 5 Packet Pg. 16

17 6.1.a PROGRAM FUNDING AGREEMENT APP This PROGRAM FUNDING AGREEMENT (this Agreement ), made and entered into as of the 26 th day of May, 2017, by and between MCHENRY COUNTY, an Illinois unit of local government ( Recipient ) and the ILLINOIS HOUSING DEVELOPMENT AUTHORITY (the Authority ) a body politic and corporate established pursuant to the Illinois Housing Development Act, 20 ILCS 3805/1 et seq., as amended from time to time (the IHDA Act ). W I T N E S S E T H: WHEREAS, pursuant to authority under Section 7.31 of the IHDA Act and the rules promulgated thereunder and codified at 47 Ill. Adm. Code 381 (the Rules ), the Authority may provide Funds to municipalities and counties in Illinois participating in the Abandoned Residential Property Municipality Relief Program for the maintenance and demolition of abandoned properties; and WHEREAS, the Authority has issued, and the Recipient has accepted, that certain Conditional Commitment Letter (together with any amendments thereto, the Commitment ), pursuant to which the Authority has agreed to provide funds to the Recipient in an amount not to exceed Seventy-Five Thousand and No/100 Dollars ($75,000.00) (the Funds ) and Recipient will use the Funds for Eligible Uses in connection with maintenance and demolition of Abandoned Residential Property within the Recipient s jurisdiction (the Project ) and for no other purpose; and WHEREAS, as an inducement to the Authority to provide the Funds, the Recipient agrees to enter into this Agreement and consents to be regulated and restricted by the Authority as provided in this Agreement, the IHDA Act and the Rules. NOW, THEREFORE, the parties hereto agree as follows: 1. Incorporation. The foregoing recitals are made a part of this Agreement. 2. Act and Regulations. The Recipient agrees that at all times its acts regarding the Project shall comply with the applicable provisions of the IHDA Act and the Rules. 3. Definitions: Abandoned Property Program shall mean the Abandoned Residential Property Municipal Relief Program authorized by Section 7.31 of the IHDA Act and the Rules. Abandoned Residential Property shall have the meaning ascribed to it in the Rules. Application shall mean the application for the Funds completed by the Recipient. Attachment: APP Funding Agreement (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) 1 Packet Pg. 17

18 6.1.a Business Day shall mean any day other than (i) a Saturday or Sunday, or (ii) a day on which the Authority is authorized or obligated by law to be closed. Closing Date shall mean the date upon which all requirements set forth in the Commitment have been satisfied. This Agreement shall be dated as of the Closing Date and shall become effective as of the Effective Date. Commitment shall mean that certain Conditional Commitment Letter by the Authority and accepted by the Recipient dated as of March 17, Disbursements shall mean the Funds that may be disbursed to the Recipient after the Closing Date. Effective Date shall mean May 26, Eligible Uses shall have the meaning ascribed to it in the Rules. Fund Documents shall mean the Application, this Agreement, the Commitment and any and all other documents evidencing or governing the Funds. Initial Disbursement shall mean that portion of the Funds that may be disbursed to the Recipient after the Closing Date for reimbursement in connection with expenses for Eligible Uses incurred by the Recipient as of January 1, 2015 through the Effective Date. Quarterly Disbursements shall mean that portion of the Funds that may be disbursed to the Recipient after the Closing Date for reimbursement in connection with expenses for Eligible Uses incurred by the Recipient as detailed on the Recipient s Quarterly Disbursement Statements. Termination Date shall mean the date which is two (2) years after the Effective Date. 4. Commencement. The term of this Agreement shall commence on the Effective Date and, unless terminated earlier pursuant to the provisions herein, shall terminate on the Termination Date. No disbursement shall be made under this Agreement after the Termination Date. Any Funds disbursed to the Recipient but not expended by the Recipient as of the Termination Date shall be returned to the Authority within Five (5) Business Days after the Termination Date. 5. Project Requirements. In connection with the Project, the Recipient shall perform functions that include, but may not be limited to, the following: a. Report data-points and financials to Authority, as set forth herein. b. Use funds for Eligible Uses as ascribed in Rules. Attachment: APP Funding Agreement (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) 2 Packet Pg. 18

19 6.1.a c. Recipient is not barred from receiving funds under any federal program or any program of the state. In addition, Recipient is not delinquent in the payment of any debt to the State of Illinois (or if delinquent has entered into a deferred payment plan to pay the debt), and Recipient and its affiliates acknowledge the Authority may declare this Agreement void if this certification is false or if Recipient or an affiliate later becomes delinquent and has not entered into a deferred payment plan to pay off the debt. d. Recipient has satisfied and will continue to satisfy all terms, conditions, and covenants of and has not suffered or will suffer any event of default of any agreement, contract or requirement of the Authority, HUD, the State, or any political subdivision thereof. e. Recipient has not been convicted of bribery or attempting to bribe an officer or employee of the State in that officer s or employee s official capacity; nor has it made an admission of guilt of such conduct which is a matter of record but has not been prosecuted for such conduct. In addition, if Recipient has been convicted of a felony, as least five (5) years have passed after the date of completion of the sentence for such felony, unless no person held responsible by a prosecutor s office for the facts upon which the conviction was based continues to have any involvement with the business. f. Recipient will at all times, in the performance of this Agreement, comply with all applicable federal, state, and local laws and regulations. g. Recipient shall obtain a fidelity bond coverage or honesty insurance in an amount that is at least equal to the lesser of (a) the Funds awarded, or (b) $100, with the Authority named as an additional insured. h. Recipient shall provide wire instructions or ACH deposit instructions for the Bank Account (as defined in Paragraph 8.f hereof). i. Recipient shall perform any other functions that the Authority may reasonably require. The Authority reserves the right to assess the Recipient s performance of the Project at all times throughout the term of this Agreement. If the Authority determines, in its sole discretion, that the Recipient s performance of the Project is not satisfactory or that the Project is not yielding satisfactory results for the operation of the Abandoned Property Program, the Authority shall have the right to terminate this Agreement pursuant to Paragraph 10 hereof. 6. Additional Covenants. The Recipient further certifies under oath, covenants and agrees that, to the best of Recipient s knowledge, information and belief to the following: a. that Recipient is an eligible recipient of the Funds based on Section of the Rules; b. that all properties within the definition of Project as defined herein are Abandoned as defined in Section of the Rules; Attachment: APP Funding Agreement (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) 3 Packet Pg. 19

20 6.1.a c. that the wages to be paid to all laborers and mechanics employed in connection with the Project shall be not less than the prevailing wage rates ( Prevailing Wages ) as provided for under the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq. and Recipient shall require that all contractors and subcontractors in connection with the Project require the payment of Prevailing Wages; d. that Recipient will comply with all federal, state and local laws, including, but not limited to, historical preservation, environmental and lead based paint laws and regulations; and e. that any and all third-party vendors procured by the Recipient in connection with the Project have been procured within applicable laws and regulations. 7. Certifications. a. That all representations and warranties of the Recipient contained in this Agreement and the other Fund Documents are true, accurate and complete as of the date hereof and shall be true, accurate and complete at the time of the Disbursement; b. that the Funds shall be used only for the purposes described in this Agreement; and c. that the award of Funds is conditioned upon the certification as set forth in this Paragraph Disbursement of Funds. Provided that adequate funds have been appropriated or directed to the Authority to fulfill its obligations under this Agreement, the Authority will authorize the Disbursements as follows: a. Initial Disbursement. On or after the Effective Date, the Recipient shall provide the Authority with a detailed accounting of all expenses incurred by the Recipient for Eligible Uses as of January 1, 2015 through the Effective Date (the Initial Disbursement Statement ), as set forth in Paragraph 8.d hereof, on a form supplied by the Authority, and documents substantiating the expenditures made by Recipient, which must be satisfactory to the Authority in its sole and absolute discretion. Provided that the Authority approves of the Initial Disbursement Statement, the Initial Disbursement will be disbursed within forty-five (45) days of the Authority s receipt of the Initial Disbursement Statement. b. Quarterly Disbursements. Within ten (10) calendar days of the end of each quarter, commencing with the first full quarter ending after the Effective Date, the Recipient shall provide the Authority with a detailed accounting of all expenses incurred by the Recipient for Eligible Uses (the Quarterly Disbursement Statement ), as set forth in Paragraph 8.d hereof, on a form supplied by the Authority which must be satisfactory to the Authority in its sole and absolute discretion. Provided that the Authority approves of the Attachment: APP Funding Agreement (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) 4 Packet Pg. 20

21 6.1.a Quarterly Disbursement Statement, the Quarterly Disbursement will be disbursed within forty-five (45) days of the Authority s receipt of the Quarterly Disbursement Statement. Notwithstanding anything to the contrary contained herein, each Quarterly Disbursement shall also be based on the Recipient s performance under the Abandoned Property Program to date and the Recipient s continued willingness to perform. Notwithstanding anything to the contrary contained herein, the Authority reserves the right, in its sole and absolute discretion, to increase, decrease or eliminate the Funds to the Recipient and the Authority has the right to modify the expenditure timeline as set forth herein. c. Rejection of Disbursement Statement. If the Authority rejects the Recipient s Initial Disbursement Statement or a Quarterly Disbursement Statement, the Authority shall give its reasons for such rejection in a written notice to Recipient as provided in Paragraph 19 hereof and the Recipient shall have five (5) Business Days from the date of receipt of the rejection notice, or within such further time as the Authority in its sole discretion permits, to cure any defects in the documents submitted and, provided the cure is accepted by the Authority, additional Disbursements may be made to the Recipient. If the Recipient fails to cure any defects to the Authority s satisfaction, the Authority may declare a default under this Agreement, effective upon notice to the Recipient, and shall have the remedies available to it as set forth in Paragraph 10 hereof. d. Disbursement Statements. The Initial Disbursement Statement and each Quarterly Disbursement Statement shall include: (i) A complete and accurate Abandoned Property Program-Cumulative Accounting of the expenses for Eligible Uses incurred by the Recipient on a form supplied by the Authority. (ii) Evidence and back-up documentation of expenses for Eligible Uses, including, but not limited to, receipts, ledgers, invoices, before and after pictures, addresses or geographic coordinates, and number of abandoned residential properties served. (iii) Any and all other documents and showings reasonably requested by the Authority or its counsel. e. Documentation Retention. As set forth in Paragraph 11 hereof, Recipient shall maintain copies of all documents substantiating expenditures made by Recipient in connection with the Abandoned Property Program for a period of five (5) years after the Termination Date. Recipient shall ensure that all books, records, and supporting documents in relation to all expenses in connection with the Abandoned Property Program are maintained at the address listed for the Recipient in Paragraph 19 hereof and are available for inspection by the Authority upon the Authority s request. f. Bank Account for Disbursements. The Authority shall effectuate Disbursements by transferring the Funds directly to a bank account (the Bank Account ), Attachment: APP Funding Agreement (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) 5 Packet Pg. 21

22 6.1.a established at a bank or other financial institution (the Bank ) selected by the Recipient and acceptable to the Authority. Recipient shall provide evidence of the Bank Account to the Authority on a form acceptable to the Authority and shall include ACH instructions on a form acceptable to the Authority. Recipient shall be responsible for the management of the Bank Account, and shall cause the Bank to provide the Authority with copies of statements upon the Authority s request. Recipient shall maintain the Bank Account as a separate account or a separate sub-account designated solely for the Abandoned Property Program. Any fees and costs charged or incurred by Bank in connection with the Bank Account shall be paid by the Recipient. 9. Reporting Requirements. The Recipient shall provide quarterly reports to the Authority within ten (10) calendar days of the end of each quarter, commencing with the first full quarter ending after the Effective Date in accordance with Section of the Rules. The Recipient s submission of the Quarterly Disbursement Statements as set forth in Paragraph 7 hereof will be sufficient to meet the reporting requirements under this Paragraph Additional Covenants. a. Non-Discrimination. i. The Recipient shall not, in the provision of services in connection with the Project, or in any other manner, discriminate against any person on the grounds of race, color, creed, religion, sex, age, disability, national origin, familial or marital status, unfavorable military discharge or because the person is receiving governmental rental assistance. ii. The Recipient shall comply with all of the provisions of Paragraph 13 of the IHDA Act, and all other provisions of federal, state and local law relative to non-discrimination. iii. iv. The Recipient agrees not to commit unlawful discrimination in employment in Illinois as that term is used in the Illinois Human Rights Act (775 ILCS 5/1-101 et seq.) and rules applicable to public contracts, including equal employment opportunity, refraining from unlawful discrimination The Recipient agrees to comply with the applicable provisions of the Fair Housing Act (42 USC 3601 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), the Illinois Environmental Barriers Act (410 ILCS 25), the Illinois Accessibility Code (71 Ill.Adm. Code 400), and all other applicable state and federal laws concerning discrimination and fair housing. The Recipient further agrees to take affirmative action to ensure that no unlawful discrimination is committed. The Recipient agrees and acknowledges that they are in compliance with and will remain in compliance with all federal and State laws, Attachment: APP Funding Agreement (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) 6 Packet Pg. 22

23 6.1.a rules, and regulations required as a regular course of their business and pursuant to IHDA Act, the Rules, and the Abandoned Property Program. The Recipient agrees and acknowledges that it is its responsibility to determine which laws, rules and regulations apply. b. Grant Act and Grant Transparency Act. The Recipient also acknowledges that the Authority s issuance of the Funds to the Recipient is governed by the Illinois Grant Funds Recovery Act (30 ILCS 705) (the Grant Act ) and the Grant Accountability and Transparency Act (30 ILCS 70) (the Grant Transparency Act ) and agrees to comply with the Grant Act and the Grant Transparency Act, to the extent by which each applies to the Funds. 10. Violation of Agreement. Upon learning of a violation of any of the provisions of this Agreement by the Recipient or if the Authority determines, in its sole discretion, that the Recipient s performance of the Project is not satisfactory or that the Project is not yielding satisfactory results for the operation of the Abandoned Property Program, or if the Recipient becomes insolvent, defunct, or commences bankruptcy proceedings, or should any director, officer, employee or official of Recipient engage in fraud, willful misconduct or gross negligence or misappropriate any funds, then the Authority may give written notice of such violation or unsatisfactory performance to the Recipient, as provided in Paragraph 19 hereof. If such violation or unsatisfactory performance is not corrected to the satisfaction of the Authority within thirty (30) days after the receipt of such notice, or within such further time as the Authority in its sole discretion permits, the Authority may declare a default under this Agreement, effective upon notice to the Recipient the Authority may: a. Recover the disbursed Funds, or such portion of the disbursed Funds as are, in the sole judgment of the Authority, related to the violation of this Agreement; b. Terminate this Agreement; and c. Exercise such other rights or remedies as may be available to the Authority under this Agreement, at law or in equity. No waiver by the Authority of any breach of this Agreement shall be deemed to be a waiver of any other existing or subsequent breach of this Agreement. No delay in exercising, failure to exercise, or incomplete exercise by the Authority of any right under this Agreement shall operate as a waiver of such right or any other right. The Authority s remedies are cumulative and the exercise of one remedy shall not be deemed an election of remedies, nor foreclose the exercise of the Authority s other remedies. Notwithstanding the foregoing thirty (30) day cure period for violations of the Agreement, the cure period for Requests for Disbursements shall be as set forth in Paragraph 7 hereof. 11. Monitoring of Project. The Authority, the Auditor General and the Attorney General, and their respective agents or representatives (collectively, the Auditor ) shall have the Attachment: APP Funding Agreement (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) 7 Packet Pg. 23

24 6.1.a right at any time from the Closing Date through five (5) years after the Termination Date, upon notice to the Recipient to inspect the books and records of the Recipient relating to the Project completed during the Project. Recipient shall make available this Agreement and all books, records and supporting documents related to this Agreement for review and audit by the Auditor. Recipient shall cooperate fully with any audit conducted by the Auditor and shall permit the Auditor full access to all relevant materials. The required documentation may include, but is not limited to, a copy of the municipality's or county's Application to the Authority; all records relating to the Eligible Uses under the Program, as set forth in Section of the Rules; and any other documentation required by the Auditor. Recipient further agrees that the failure of the Recipient to maintain the books, records, and supporting documents required by this Paragraph 11 shall establish a presumption in favor of the State of Illinois and the Authority for the recovery of any funds paid by the State of Illinois or the Authority under this Agreement for which adequate books, records and supporting documentation are not available to support their purported disbursement. 12. Indemnification of the Authority. Recipient agrees to defend and indemnify and hold harmless the Authority from and against any and all damages, including, but not limited to, any past, present or future claims, actions, causes of action, suits, demands, liens, debts, judgments, losses, costs, liabilities and other expenses, including, but not limited to, reasonable attorneys fees, costs, disbursements, and other expenses, that the Authority may incur or suffer by reason of or in connection with the Project, including without limitation the execution of the Fund Documents and the provision of the Funds. Recipient further agrees that the Authority, if it so chooses, shall have the right to select its own counsel with respect to any such claims. The obligations of Recipient under this Paragraph 12 shall survive the provision of the Funds. 13. Drug-Free Workplace. If applicable, Recipient agrees to comply with the Drug Free Workplace Act (30 ILCS 580/1 et seq.). The Recipient s Drug Free Workplace Certification (form of which is attached hereto as Exhibit A) is made a part of this Agreement. 14. Amendment of Agreement. This Agreement shall not be altered or amended except by a written instrument signed by the parties to it. 15. Partial Invalidity. The invalidity of any clause, part or provision of this Agreement shall not affect the validity of its remaining portions. 16. Binding on Successors. This Agreement shall bind, and the benefits shall inure to, the respective parties hereto, their legal representatives, executors, administrators, successors in office or interest and assigns, provided that the Recipient may not assign this Agreement, its right to the Funds proceeds or any of its obligations under this Agreement without the prior written approval of the Authority. 17. Gender. The use of the plural in this Agreement shall include the singular; the singular shall include the plural; and the use of any gender shall be deemed to include all genders. 18. Captions. The captions used in this Agreement are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope or the intent of any Attachment: APP Funding Agreement (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) 8 Packet Pg. 24

25 6.1.a provision of the Agreement. 19. Notices. Any notice, demand, request or other communication that any party may desire or may be required to give to any other party under this Agreement shall be given in writing, at the addresses set forth below, by any of the following means: (a) personal service; (b) overnight courier; or (c) registered or certified United States mail, postage prepaid, return receipt requested. If to the Authority: Illinois Housing Development Authority 111 East Wacker Drive, Suite 1000 Chicago, Illinois Attention: Legal Department If to Recipient: McHenry County 2200 North Seminary Avenue Woodstock, Illinois Attention: Such addresses may be changed by notice to the other party given in the same manner as provided in this Paragraph 19. Any notice, demand, request or other communication sent pursuant to subparagraph (a) shall be served and effective upon such personal service. Any notice, demand, request or other communication sent pursuant to subparagraph (b) shall be served and effective one (1) Business Day after deposit with the overnight courier. Any notice, demand, request or other communication sent pursuant to subparagraph (c) shall be served and effective three (3) Business Days after proper deposit with the United States Postal Service. 20. Counterparts. This Agreement may be executed in counterparts, and each counterpart shall, for all purposes for which an original of this Agreement must be produced or exhibited, be the Agreement, but all such counterparts shall constitute one and the same instrument. [REMAINDER OF PAGE INTENTIONALLY BLANK; SIGNATURE PAGE FOLLOWS] Attachment: APP Funding Agreement (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) 9 Packet Pg. 25

26 6.1.a IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their authorized officers. Exhibit A: RECIPIENT: MCHENRY COUNTY, an Illinois unit of local government By: Name: Title: AUTHORITY: ILLINOIS HOUSING DEVELOPMENT AUTHORITY By: Name: Title: Drug-Free Work Place Certification Attachment: APP Funding Agreement (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) 10 Packet Pg. 26

27 6.1.a EXHIBIT A DRUG FREE WORK PLACE CERTIFICATE STATE OF ILLINOIS This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free Workplace Act, effective January 1, 1992, requires that no Fundee or contractor shall receive a Funds or be considered for the purposes of being awarded a contract for the procurement of any property or services from the State unless that Fundee or contractor has certified to the State that the Fundee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or Funds payments, termination of the contract or Funds and debarment from contracting or Funds opportunities with the State for at least one (1) year but not more than five (5) years. For the purpose of this certification, "Fundee" or "contractor" means a corporation, partnership, or other entity with twenty-five (25) or more employees at the time of the issuing of the Funds, or a department, division, or other unit thereof, directly responsible for the specific performance under a contract or Funds of $5,000 or more from the State. The contractor/fundee certifies and agrees that it will provide a drug free workplace by: (a) (b) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the Fundee's or contractor's workplace; (2) Specifying the actions that will be taken against employees for violations of such prohibition; and (3) Notifying the employees that, as a condition of employment on such contract or Funds, the employee will: A. abide by the terms of the statement; and B. notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the Fundee's or contractor's policy of maintaining a drug free workplace; Attachment: APP Funding Agreement (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) 11 Packet Pg. 27

28 6.1.a (3) any available drug counseling, rehabilitation, and employee assistance programs; and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by paragraph (a) hereof to each employee engaged in the performance of the contract or Funds and posting the statement in a prominent place in the workplace. (d) Notifying the contracting or Funding agency within ten (10) days after receiving notice under subparagraph (3) of paragraph (a) hereof from an employee, or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is so convicted, as required by Section 5 of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THAT HE OR SHE IS AUTHORIZED TO EXECUTE THIS CERTIFICATION ON BEHALF OF THE DESIGNATED ORGANIZATION. MCHENRY COUNTY, an Illinois unit of local government By: Name: Title: Attachment: APP Funding Agreement (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) 12 Packet Pg. 28

29 6.1.b INCUMBENCY CERTIFICATE The following named individual(s) has/have been duly elected and are now fulfilling the office set forth after his/her name, with all the powers attached thereto; the signature after his/her name is the genuine signature of such individual: Name: Office: Signature: Jack D. Franks County Board Chairman Mary E. McClellan County Clerk DATED at Woodstock, Illinois this day of May, A.D., McHenry County, an Illinois municipal corporation By: Secretary Attachment: McHenry County Incumbency Certificate (5970 : 10 - IHDA Abandoned Residential Property Grant and Emergency Appropriation) Packet Pg. 29

30 6.2 R E S O L U T I O N RESOLUTION AUTHORIZING THE RECLASSIFICATION OF POSITION # (TEMP PROJECT MANAGER) AND POSITION # (UTILITY COORDINATOR) IN THE COUNTY BOARD APPROVED DEPARTMENTAL ROSTERS WHEREAS, on December 5, 2016, in accordance with the voter approved referendum creating the county-wide elected office of County Board Chairman, McHenry County welcomed its first elected at large County Board Chairman, Mr. Jack D. Franks; and WHEREAS, a common goal of both the new Office of Chairman and the County Board are to set the example of how local governments can and should restructure the way of providing services to eliminate duplication and cost of services, while streamlining their operations to reduce the tax burden on the citizens; and WHEREAS, to accomplish these goals, the County Administrator is now requesting the reclassification of two staff positions (Executive Assistant and a Communication Specialist) to assist the County Board Chairperson and the County Board in achieving these objectives; and WHEREAS, working with County Administration, it has been determined that the County Board approved rosters contain two (2) budgeted vacant positions that could be utilized to fulfil this while simultaneously reducing the cost to the budget. Position # (Temp Project Manager) in the County Administration roster and Position # (Utility Coordinator) in the Division of Transportation roster are two positions now being recommended to be reclassified into the positions of Executive Assistant and Communication Specialist; and WHEREAS, the projected cost effects to the County s Budget will show a reduction in the personnel expenses upon approval of the reclassification of the positions in an amount of $38,950 in salaries, and $6,992 in benefits or a total of $45,942 annually; and WHEREAS, after review and discussion the Human Resources and Finance & Audit Committees concur with said reclassifications and are recommending approval by the County Board. NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that it hereby approves, authorizes and directs the Director of Human Resources to reclassify and update the positions of Temp. Project Manager and Utility Coordinator to Executive Assistant and Communication Specialist in the County s HR and Payroll systems as illustrated below: Positions Status Currently Positions Reclassified Position # Grd Description Salary Position # Grd Description Salary UG Temp Project Mgr $100, E Executive Assistant $54, N Communication Specialist $24,000 Sub-Total Gen. Fd. $100,000 Sub-Total Gen. Fd. $78,000 Net Savings Gen. Fd. $22, N Utility Coordinator $40, N Communication Specialist $24,000 Social Security IMRF $3,133 $4,218 Social Security IMRF $1,836 $2,472 Sub-Total Hwy Fd. $48,301 Sub-Total Hwy Fd. $28,308 Net Savings Hwy Fd. $19,993 Social Security $7,650 Social Security $5,967 IMRF $10,300 IMRF $8,034 Sub-Total $17,950 Sub-Total $14,001 Net Savings Benefit Fds $3,949 Total Budget Savings $45, / RASarbau Page 1 Packet Pg. 30

31 6.2 BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified copy of this Resolution to the County Board Chairman, the Highway Engineer, the Director of Human Resources, the County Auditor, the Associate County Administrator Finance and the County Administrator. DATED at Woodstock, Illinois, this 16th day of May, A.D., ATTEST: Jack D. Franks, Chairman McHenry County Board Mary E. McClellan, County Clerk Packet Pg. 31

32 6.2 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: County Administration Category: Personnel Prepared By: Ralph Sarbaugh RESOLUTION DOC ID: 5900 TO: McHenry County Board FROM: Ralph Sarbaugh DATE: May 4, 2017 SUBJECT: Resolution Authorizing the Reclassification of Position # (Temp Project Manager) and Position # (Utility Coordinator) in the County Board Approved Departmental Rosters Board / Committee Action Requested: Authorizing the reclassification of position # (Temp Project Manager) and position # (Utility Coordinator) in the County Board approved departmental rosters. Background and Discussion: On December 5, 2016, in accordance with the voter approved referendum creating the county-wide elected Office of Chairman, Mr. Jack Franks was sworn into office as County Board Chairman for the County of McHenry, IL. The goal of Chairman Franks as the County Board Chairman is to streamline County Government, reduce property taxes, encourage bi-partisanship, and ensure all aspects of local government are streamlined and transparent for the taxpayers of McHenry County. To accomplish and promote these goals, Chairman Franks is employing two staff (Executive Assistant and a Communication Specialist) to assist him and the County Board in achieving these objectives. Working with County Administration, it was determined that the County Board approved rosters contained two (2) budgeted vacant positions that could be utilized to fulfil this request while simultaneously reducing the cost to the budget. Position # (Temp Project Manager) in the County Administration roster and Position # (Utility Coordinator) in the Division of Transportation roster are two positions now being recommended to be reclassified to create the positions of Executive Assistant and Communication Specialist. The following table represents the effect on the County Budget: Positions Status Currently Positions Reclassified Position # Grd Description Salary Position # Grd Description Salary UG Temp Project Mgr $100, E Executive Assistant $54, N Communication Specialist $24,000 Sub-Total Gen. Fd. $100,000 Sub-Total Gen. Fd. $78,000 Net Savings - Gen. Fd. $22, N Utility Coordinator $40, N Communication Specialist $24,000 Social Security IMRF $3,133 $4,218 Social Security IMRF $1,836 $2,472 Sub-Total Hwy Fd. $48,301 Sub-Total Hwy Fd. $28,308 Net Savings - Hwy Fd. $19,993 Social Security $7,650 Social Security $5,967 IMRF $10,300 IMRF $8,034 Sub-Total $17,950 Sub-Total $14,001 Net Savings - Benefit Fds $3,949 Total Budget Savings $45,942 Page 3 Packet Pg. 32

33 Resolution (ID # 5900) Meeting of May 4, Impact on Human Resources: To reclassify the two positions in the HR and Payroll Systems of the County. Impact on Budget (Revenue; Expenses, Fringe Benefits): Illustrated above Impact on Capital Expenditures: N/A Impact on Physical Space: N/A Impact on Other County Departments or Outside Agencies: N/A Conformity to Board Ordinances, Policies and Strategic Plan: Yes HISTORY: 03/15/17 Human Resources Committee FAILED 04/12/17 Internal Support & Facilities NOT RECOMMENDED Updated: 4/3/2017 3:00 PM by Kathy Fetterman Page 4 Packet Pg. 33

34 6.3 R E S O L U T I O N RESOLUTION AUTHORIZING THE RECLASSIFICATION OF POSITION # FROM COUNTY RECORDER OFFICE SUPERVISOR TO RECORDING SPECIALIST II WHEREAS, the County Recorder has conducted a review and analysis of the current Recorder Office positions, duties and responsibilities, workloads, and staff capabilities; and WHEREAS, the County Recorder is now requesting a reclassification of position # from a Recorder Office Supervisor to a Recording Specialist II; and WHEREAS, this change in the Recorder's Office roster will result in an overall annual savings of $8, in the General Fund. NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois hereby authorizes the reclassification of position # Recorder Office Supervisor (Grade 9E) to a Recording Specialist II (Grade 6N). BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified copy of this Resolution to the McHenry County Recorder, the Director of Human Resources, the McHenry County Auditor, the County Administrator, and the Associate County Administrator - Finance. DATED at Woodstock, Illinois, this 16th day of May, A.D., ATTEST: Jack D. Franks, Chairman McHenry County Board Mary E. McClellan, County Clerk ATTACHMENTS: Recorder Reclassification Savings (PDF) 5990 / HAEddy Page 1 Packet Pg. 34

35 6.3 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: Human Resources Category: Personnel Prepared By: Holly Eddy RESOLUTION DOC ID: 5990 TO: McHenry County Board FROM: Cheryl Chukwu DATE: May 4, 2017 SUBJECT: Resolution Authorizing the Reclassification of Position # from County Recorder Office Supervisor to Recording Specialist II Board / Committee Action Requested: Reclassification of position # from a Recording Office Supervisor, Grade 9E to a Recording Specialist II, Grade 6N. Background and Discussion: The County Recorder has conducted a review of the current positions, duties, responsibilities, workloads and staff capabilities. Upon completion of said review, it was determined that a position should be reclassified from a Recording Office Supervisor to a Recording Specialist II. Impact on Human Resources: N/A Impact on Budget (Revenue; Expenses, Fringe Benefits): Annual savings of $8, in wages and benefits. Impact on Capital Expenditures: N/A Impact on Physical Space: N/A Impact on Other County Departments or Outside Agencies: N/A Conformity to Board Ordinances, Policies and Strategic Plan: Attachments / Appendices: Recorder Reclassification Savings (PDF) HISTORY: 04/25/17 Human Resources Committee RECOMMENDED Page 2 Packet Pg. 35

36 6.3.a Attachment: Recorder Reclassification Savings (5990 : Personnel Reclassification Recorder's Office) Packet Pg. 36

37 6.4 R E S O L U T I O N RESOLUTION AUTHORIZING A BUDGET LINE ITEM TRANSFER IN THE COUNTY RECORDER'S FY2017 BUDGET FOR THE PURCHASE OF A HPE 3PAR STORESERV 8200 STORAGE AREA NETWORK WHEREAS, the County Recorder s EVA Storage Area Network (SAN) leased in 2012 has exceeded its useful life creating the need for replacement of the unit to effectively accommodate records storage for the office; and WHEREAS, a SAN Bid was issued to five potential bidders with three vendors responding to the request; and WHEREAS, a HPE 3PAR StoreServ 8200 Storage Area Network, a tape library, installation and support services may be purchased for an amount not to exceed $136, from System Solutions, Inc., 3630 Commercial Avenue, Northbrook, IL 60062; and WHEREAS, a budget line item transfer in the amount of $136, from OCA (Recorder Fund Balance Enhancement) to OCA (Recorder Computer Technology Equipment) is necessary for this purchase; and WHEREAS, according to the Generally Accepted Accounting Principles, the purchase price of the SAN must be recorded as an expense against the budget in the year the equipment is received; and WHEREAS, the purchase of the HPE 3PAR StoreServ 8200 Storage Area Network is recommended by the Internal Support and Facilities & Finance and Audit Committees. NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois hereby authorizes and directs the Director of Purchasing to negotiate the purchase of the HPE 3PAR StoreServ 8200 Storage Area Network at an amount not to exceed $136,962.00; and BE IT FURTHER RESOLVED, that a budget line item transfer in the amount of $136, from OCA (Recorder Fund Balance Enhancement) to OCA (Recorder Computer Technology Equipment) in the amount of $136, is hereby authorized; and BE IT FURTHER RESOLVED, by this County Board of McHenry County, Illinois that recording of the capital value has been accounted for in the County Recorder s fiscal year 2017 Computer Technology Equipment budget; and BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified copy of this Resolution to the County Recorder, the County Auditor; the County Administrator; the Associate County Administrator - Finance; the Treasurer; the Director of Information Technology; and the Director of Purchasing. DATED at Woodstock, Illinois, this 16th day of May, A.D., Jack D. Franks, Chairman McHenry County Board 6012 / SDBoone Page 1 Packet Pg. 37

38 6.4 ATTEST: Mary E. McClellan, County Clerk ATTACHMENTS: SUMMARY SHEET (PDF) Packet Pg. 38

39 6.4 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: Information Technology Category: General Prepared By: Sabrina Boone RESOLUTION DOC ID: 6012 TO: McHenry County Board FROM: Tom Sullivan DATE: May 4, 2017 SUBJECT: Resolution Authorizing a Budget Line Item Transfer in the County Recorder's FY2017 Budget for the Purchase of a HPE 3PAR StoreServ 8200 Storage Area Network Board / Committee Action Requested: Approve Resolution Authorizing a Budget Line Item Transfer in the County Recorder s FY2017 Budget for the Purchase of a HPE 3PAR StoreServ 8200 Storage Area Network in Fiscal Year Background and Discussion: The Recorder s HP EVA 6300 Storage Area Network, leased in 2012, has exceeded its useful life. This creates the need for replacement. As a result, a bid was issued through the Purchasing Department for a HPE 3PAR StoreServ 8200 Storage Area Network, a tape library, backup software, and installation and support services. System Solutions, Inc., 3630 Commercial Avenue, Northbrook, IL 60062, is the successful vendor. They will deliver and implement the solution for a total cost not to exceed $136, A budget line item transfer is necessary from OCA to OCA for this purchase. Impact on Human Resources: N/A Impact on Budget (Revenue; Expenses, Fringe Benefits): Authorization for a budget line item transfer in an amount not to exceed $136, from OCA (Recorder Fund Balance Enhancement) to OCA (Recorder Computer Technology Equipment) for the purchase of a HPE 3PAR StoreServ 8200 Storage Area Network. Impact on Capital Expenditures: N/A Impact on Physical Space: N/A Impact on Other County Departments or Outside Agencies: N/A Conformity to Board Ordinances, Policies and Strategic Plan: N/A Attachments / Appendices: SUMMARY SHEET (PDF) Page 3 Packet Pg. 39

40 SUMMARY SHEET Date: 4/20/17 County of McHenry Purchasing Bid/RFP: SAN VENDOR VENDOR Vendor City/State CIVITAS IT CHICAGO IL PCM NAPERVILLE IL ORIGINAL SIGNATURE YES YES Mandatory Pages? YES YES Description BW908A 1 $ $ BW908A#001 1 $ $ K2Q35B 1 $ $ K2Q35B#0D1 1 $ $0 H6Z00A 2 $ $ H6Z00A#0D1 2 $ $0 K2P93B 8 $ $ K2P93B#0D1 8 $ $0 Qty QW938A 2 $ $17, QW938A#0D1 2 $ $0 QK724A 48 $ $12, QK724A#0D1 48 $ $0 QW939A 2 $ $ QW939A#0D1 2 $ $0 AK381A 1 $ $ AK381A#0D1 1 $ $0 C0H28A 2 $ $ C0H28A#0D1 2 $ $0 HA114A1 1 $ $0 HA114A1#5DS 1 $ $ HA114A1#5XP 1 $ $ AH220A 1 $ $ C7978A 1 $ $65.75 H6Z26A 3 $ $ H6Z26A#0D1 3 $ $0 K2P93B 24 $ $15, K2P93B#0D1 24 $ $0 K2R29A 1 $ $ K2R29A#0D1 1 $ $0 QK734A 12 $ $ QK734A#0D1 12 $ $0 QK733A 20 $ $ a Attachment: SUMMARY SHEET (6012 : 15 - Budget Line Item Transfer for Purchase of HPE 3PAR StoreServ 8200 Storage Area Network) UNOFFICIAL RESULTS Packet Pg. 40

41 SUMMARY SHEET Date: 4/20/17 County of McHenry Purchasing Bid/RFP: SAN QK733A#0D1 20 $ $0 H5M58A 4 $ $ H5M58A#0D1 4 $ $0 BW909A 1 $ $ BW909A#0D1 1 $ $0 HA113A1 1 $ $0 HA113A1#5BY 1 $ $ L7F20AAE 1 H1K92A5 1 H1K92A5#80K 1 H1K92A5#9LJ 2 H1K92A5#W3G 1 H1K92A5#WSF 1 H1K92A5#X82 32 H1K92A5#YNW 1 H1K92A5#YTJ 3 H1K92A5#YTL 2 C7976AN 3 $ $41.18 $ $0 $ $ $ $ $ $ $ $0 $ $14, $ $ $ $ $ $ $ $ P-VBRENT-VS-P $ $ V-VBRENT-VS-P04PP-00 6 $ $ TOTAL $143, $144, HPE 3PAR StoreServ 8200 & MSL4048 $4, $19, Installation and Configuration 1 60 Hours of Data Migration Services by 1 $37, Included in above HPE Certified Master SAN Architect Sent to 5 potential bidders. Received 3 responses. TOTAL $185, $164, a Attachment: SUMMARY SHEET (6012 : 15 - Budget Line Item Transfer for Purchase of HPE 3PAR StoreServ 8200 Storage Area Network) UNOFFICIAL RESULTS Packet Pg. 41

42 ORIGINAL SIGNATURE Mandatory Pages? Description BW908A 1 BW908A#001 1 K2Q35B 1 K2Q35B#0D1 1 H6Z00A 2 H6Z00A#0D1 2 K2P93B 8 K2P93B#0D1 8 QW938A 2 QW938A#0D1 2 SUMMARY SHEET Date: 4/20/17 County of McHenry Purchasing Bid/RFP: SAN Vendor City/State Qty QK724A 48 QK724A#0D1 48 QW939A 2 QW939A#0D1 2 AK381A 1 AK381A#0D1 1 C0H28A 2 C0H28A#0D1 2 HA114A1 1 HA114A1#5DS 1 HA114A1#5XP 1 AH220A 1 C7978A 1 H6Z26A 3 H6Z26A#0D1 3 K2P93B 24 K2P93B#0D1 24 VENDOR SSI NORTHBROOK IL YES YES $1, $ $ $ $ $ $0 $ $ $ $0 $ $ $ $0 $ $14, $ $0 $ $ $ $0 $ $ $ $0 $ $ $ $0 $ $ $ $0 $ $0 $ $ $ $ $ $ $ $50.86 $ $ $ $0 $ $14, $ $0 $ VENDOR 6.4.a Attachment: SUMMARY SHEET (6012 : 15 - Budget Line Item Transfer for Purchase of HPE 3PAR StoreServ 8200 Storage Area Network) UNOFFICIAL RESULTS Packet Pg. 42

43 K2R29A 1 K2R29A#0D1 1 QK734A 12 QK734A#0D1 12 QK733A 20 QK733A#0D1 20 H5M58A 4 H5M58A#0D1 4 BW909A 1 BW909A#0D1 1 HA113A1 1 HA113A1#5BY 1 L7F20AAE 1 H1K92A5 1 H1K92A5#80K 1 H1K92A5#9LJ 2 H1K92A5#W3G 1 H1K92A5#WSF 1 H1K92A5#X82 32 H1K92A5#YNW 1 H1K92A5#YTJ 3 H1K92A5#YTL 2 C7976AN 3 SUMMARY SHEET Date: 4/20/17 County of McHenry Purchasing Bid/RFP: SAN $ $ $0 $ $ $ $0 $ $ $ $0 $ $ $ $0 $ $ $ $0 $ $0 $ $ $ $48.60 $ $0 $ $ $ $ $ $ $ $0 $ $12, $ $ $ $ $ $ $ $ $ P-VBRENT-VS-P $ $ V-VBRENT-VS-P04PP-00 6 $ $ TOTAL $128, HPE 3PAR StoreServ 8200 & MSL4048 Installation and Configuration 1 $2, $ 60 Hours of Data Migration Services by HPE Certified Master SAN Architect 1 $5, $ Sent to 5 potential bidders. Received 3 responses. TOTAL $ a Attachment: SUMMARY SHEET (6012 : 15 - Budget Line Item Transfer for Purchase of HPE 3PAR StoreServ 8200 Storage Area Network) UNOFFICIAL RESULTS Packet Pg. 43

44 6.5 R E S O L U T I O N RESOLUTION AUTHORIZING MONTHLY TRANSACTIONS FOR THE DELINQUENT TAX PROGRAM WHEREAS, the County of McHenry had undertaken a program to collect delinquent taxes and to perfect titles to real property in cases where the taxes on same have not been paid pursuant to 35 ILCS 200/21-90; and WHEREAS, pursuant to said program, the County of McHenry has acquired an interest in the real estate described in the attached information; and WHEREAS, it appears to your Finance and Audit Committee that it would be in the best interest of the County to dispose of its interest in said property; and WHEREAS, the parties in the attached information have offered the amounts shown and the distribution of these amounts have been determined as stated; and WHEREAS, your Finance and Audit Committee recommends the adoption of this Resolution. NOW, THEREFORE BE IT RESOLVED, by the County Board of McHenry County, Illinois, that the Chairman is hereby authorized to either execute a deed of conveyance of the County's interest or authorize a cancellation of the appropriate certificates of purchase, whatever the case may be, relative to the real estate described below, and in the attached information for the amounts shown, to be disbursed according to law (said information sheets attached hereto and made part hereof); and PIN Resolution cert# reconveyance BE IT FURTHER RESOLVED, that the County Clerk is hereby requested to distribute a certified copy of this Resolution to the County Administrator, the Treasurer, the State's Attorney, the County Clerk, and the McHenry County Delinquent Tax Agent. DATED at Woodstock, Illinois, this 16th day of May, A.D., ATTEST: Jack D. Franks, Chairman McHenry County Board Mary E. McClellan, County Clerk ATTACHMENTS: Delinquent Tax Certificate Reconveyance (PDF) 5968 / DMWestmoreland Page 1 Packet Pg. 44

45 6.5 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: Treasurer Category: Appointment Prepared By: Denise Westmoreland RESOLUTION DOC ID: 5968 TO: McHenry County Board FROM: Denise Westmoreland DATE: May 4, 2017 SUBJECT: Resolution Authorizing Monthly Transactions for the Delinquent Tax Program Board / Committee Action Requested: Background and Discussion: Impact on Human Resources: Impact on Budget (Revenue; Expenses, Fringe Benefits): Impact on Capital Expenditures: Impact on Physical Space: Impact on Other County Departments or Outside Agencies: Conformity to Board Ordinances, Policies and Strategic Plan: Attachments / Appendices: Delinquent Tax Certificate Reconveyance (PDF) Page 2 Packet Pg. 45

46 6.5.a Attachment: Delinquent Tax Certificate Reconveyance (5968 : Delinq Tax /29/17 Packet Pg. 46

47 6.6 R E S O L U T I O N RESOLUTION AUTHORIZING AN EXTENSION TO THE INSURANCE BROKER/CONSULTANT SERVICE AGREEMENT WITH ARTHUR J. GALLAGHER & CO. WHEREAS, in June 2014, after formally soliciting proposals and evaluating potential service providers, McHenry County selected Arthur J. Gallagher & Co. (AJG) to provide insurance broker/consulting services from December 1, 2014 through November 30, 2017; and WHEREAS, McHenry County has been pleased with the professional services provided by AJG and desires to extend the current agreement from December 1, 2017 through November 30, 2018 with the option to extend the agreement for two additional years; and WHEREAS, AJG has submitted a proposal to extend the current agreement accordingly at the same fixed rate of $33,500 per year; and WHEREAS, the McHenry County Purchasing Ordinance allows the County to award a contract for professional services where the total cost is $20,000 or greater upon the joint recommendation of the Department Head and Director of Purchasing to the County Board; and WHEREAS, the Deputy County Administrator and Director of Purchasing are jointly recommending the extension of the insurance broker/consultant professional service agreement with AJG as proposed; and WHEREAS, the Internal Support & Facilities and Finance & Audit Committees concur with this recommendation and are recommending approval of the contract extension by the McHenry County Board. NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that the Director of Purchasing is hereby authorized to extend the current agreement with Arthur J. Gallagher & Co. for one year commencing on December 1, 2017 and ending on November 30, 2018 for a flat fee of $33,500 and for each annual renewal period thereafter if subsequently approved; and BE IT FURTHER RESOLVED, that funding for the Agreement is to be budgeted annually in the Insurance Liability Fund (OCA Professional Services); and BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified copy of this Resolution to the Director of Purchasing, Deputy County Administrator, Associate County Administrator-Finance and County Administrator. DATED at Woodstock, Illinois, this 16th day of May, A.D., Jack D. Franks, Chairman McHenry County Board 5959 / SEHartman Page 1 Packet Pg. 47

48 6.6 ATTEST: Mary E. McClellan, County Clerk ATTACHMENTS: AJ Gallagher Contract Extension Proposal (PDF) AJG Agreement (PDF) Packet Pg. 48

49 6.6 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: County Administration Category: Contract & Agreement Prepared By: Scott E Hartman RESOLUTION DOC ID: 5959 TO: McHenry County Board FROM: Scott E Hartman DATE: May 4, 2017 SUBJECT: Resolution Authorizing an Extension to the Insurance Broker/Consultant Service Agreement with Arthur J. Gallagher & Co. Board / Committee Action Requested: Authorization to extend an Insurance Broker/Consultant Service Agreement with Arthur J. Gallagher & Co. Background and Discussion: In 2014, the County entered into a contract with Arthur J. Gallagher & Co. (AJG) to provide insurance broker/consultant services for casualty, property and related insurance program needs for a fixed rate of $33,500 per year. We are in the third and final year of the contract and the County has been very pleased with the service, support, expertise and value provided by AJG. For this reason, Risk Management staff would like to extend the agreement as opposed to engaging in another Request For Proposal process. Since this is a professional service and McHenry County has a prior satisfactory relationship with AJG, the McHenry County Purchasing Ordinance allows the Director of Purchasing and Deputy County Administrator (for Risk Management) to bring forth a joint recommendation to continue this professional service without needing to solicit other proposals. Attached please find a letter from AJG proposing to extend the agreement for one year (which would commence on December 1, 2017) plus two option years at the same fixed rate of $33,500 per year. It is recommended that this agreement be extended as proposed. The current AJG agreement expires on November 30, However, this matter is timely because if the County is not supportive of extending the agreement and desires to go through the RFP process again, we would need to start immediately in order to a have a successor broker on board by June to begin the insurance renewal process. Risk Management is requesting the County Board's support to continue this agreement and not undertake the RFP process for insurance brokers/consultants. Impact on Human Resources: None. Impact on Budget (Revenue; Expenses, Fringe Benefits): The brokerage fees will be included in the annual budget submittal for Risk Management. Impact on Capital Expenditures: None. Impact on Physical Space: None. Page 3 Packet Pg. 49

50 6.6 Resolution (ID # 5959) Meeting of May 4, 2017 Impact on Other County Departments or Outside Agencies: None. Conformity to Board Ordinances, Policies and Strategic Plan: This action conforms to the requirements of the McHenry County Purchasing Ordinance. Attachments / Appendices: AJ Gallagher Contract Extension Proposal (PDF) AJG Agreement (PDF) HISTORY: 04/12/17 Internal Support & Facilities RECOMMENDED Updated: 4/5/2017 5:01 PM by Scott E Hartman Page 4 Packet Pg. 50

51 6.6.a Packet Pg. 51 Attachment: AJ Gallagher Contract Extension Proposal (5959 : Contract AJ Gallagher Insurance

52 6.6.b Attachment: AJG Agreement (5959 : Contract AJ Gallagher Insurance Broker Agr) Packet Pg. 52

53 6.6.b Attachment: AJG Agreement (5959 : Contract AJ Gallagher Insurance Broker Agr) Packet Pg. 53

54 6.6.b Attachment: AJG Agreement (5959 : Contract AJ Gallagher Insurance Broker Agr) Packet Pg. 54

55 6.6.b Attachment: AJG Agreement (5959 : Contract AJ Gallagher Insurance Broker Agr) Packet Pg. 55

56 6.6.b Attachment: AJG Agreement (5959 : Contract AJ Gallagher Insurance Broker Agr) Packet Pg. 56

57 6.6.b Attachment: AJG Agreement (5959 : Contract AJ Gallagher Insurance Broker Agr) Packet Pg. 57

58 6.6.b Attachment: AJG Agreement (5959 : Contract AJ Gallagher Insurance Broker Agr) Packet Pg. 58

59 6.6.b Attachment: AJG Agreement (5959 : Contract AJ Gallagher Insurance Broker Agr) Packet Pg. 59

60 6.7 R E S O L U T I O N RESOLUTION AUTHORIZING THE ELIMINATION OF POSITIONS (ADMIN SPEC II - OPERATIONS) AND (DATA & AUDIT PROGRAM MONITOR) TO BE COMBINED AND REPLACED WITH NEW POSITION (# TO BE DETERMINED) CONTRACT AND GRANT LIFECYCLE MONITOR IN THE MCHENRY COUNTY MENTAL HEALTH ROSTER WHEREAS, the McHenry County Mental Health Board (MHB) recognizes its fiduciary responsibility to streamline administrative efforts where applicable without jeopardizing the ability to meet the statutory mandates of the Community Mental Health Act or to provide accountability and oversight of local tax dollars; and WHEREAS, the MHB is proposing to eliminate the position of Administrative Specialist II - Operations (Position Grade 5N) and Data and Audit Program Monitor (Position Grade 8N) and combining and modifying the respective duties into a single new position titled Contract and Grant Lifecycle Monitor (Position # TBD - Grade 8N); and WHEREAS, the changes as proposed above will result in the elimination of two (2) positions (one salary grade 5N and one grade 8N) and the creation of a new position of salary grade 8N, resulting in an annual cost savings of approximately $43,045.28; and WHEREAS, the above changes have been reviewed and approved by the MHB Board of Directors and by the McHenry County Director of Human Resources and determined to be appropriate and in accordance with established policies and procedures. NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois, that the Director of Human Resources is hereby directed and authorized to eliminate position and position and add the new position of Contract Grant and Lifecycle Monitor with a grade 8N and an annual salary of $39,175.00, (all as detailed in the required Personnel Form attached hereto and made a part hereof) to the Mental Health departmental roster to be implemented as of the beginning of business May 22, 2017; and BE IT FURTHER RESOLVED, by this County Board of McHenry County, Illinois that these roster changes as approved will generate a projected annual cost savings of $43, in the Mental Health Salary/FICA/IMRF/Health Benefits Budget; and BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified copy of this Resolution to the Director of Human Resources, McHenry County Auditor, McHenry County Mental Health Board Executive Director, Associate County Administrator - Finance, and the County Administrator. DATED at Woodstock, Illinois, this 16th day of May, A.D., Jack D. Franks, Chairman McHenry County Board 5986 / JMWacker Page 1 Packet Pg. 60

61 6.7 ATTEST: Mary E. McClellan, County Clerk ATTACHMENTS: Personnel Form (PDF) Packet Pg. 61

62 6.7 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: Mental Health Category: Personnel Prepared By: Jane Wacker RESOLUTION DOC ID: 5986 B TO: McHenry County Board FROM: Scott Block DATE: May 4, 2017 SUBJECT: Resolution Authorizing the Elimination of Positions (Admin Spec II - Operations) and (Data & Audit Program Monitor) to be Combined and Replaced with New Position (# to be Determined) Contract and Grant Lifecycle Monitor in the McHenry County Mental Health Roster Board / Committee Action Requested: The McHenry County Mental Health Board (MHB) is requesting the County Board accept MHB's request to update the organization's roster to recognize the elimination of position (Admin Spec II - Operations) grade 5N and position (Data & Audit Program Monitor) grade 8N to be combined and replaced with the new position Contract & Grant Lifecycle Monitor (# to be determined) at an annual salary of $39,175 and a grade of 8N. Background and Discussion: The MHB Executive Director and Compliance and Operations Manager have evaluated staffing needs and propose an organizational restructure to reflect practices consistent with current and anticipated FY 18 organizational operations. The proposed organizational restructure will result in the elimination of two positions with a total salary reduction of $74, to be replaced with a new position at a salary of $39, that will combine and modify duties to be consistent with the needs of MHB. The net result is an annual savings for salary and benefits of $43, The revised job description and related duties were reviewed by County Human Resources and rated at grade 8N. The changes will be effective as of the beginning of business May 22, Impact on Human Resources: Elimination of position (Admin Spec II - Operations) and position (Data & Audit Program Monitor); addition of new position of Contract and Grant Lifecycle Monitor (# to be determined) on the organization roster. Impact on Budget (Revenue; Expenses, Fringe Benefits): Salary and benefit savings will be $43, Impact on Capital Expenditures: N/A Impact on Physical Space: Office space need will be reduced by one workspace. Impact on Other County Departments or Outside Agencies: N/A Attachments / Appendices: Page 3 Packet Pg. 62

63 Resolution (ID # 5986) Meeting of May 4, Personnel Form (PDF) HISTORY: 04/25/17 Human Resources Committee RECOMMENDED Updated: 4/18/2017 9:11 AM by Jane Wacker B Page 4 Packet Pg. 63

64 6.7.a Personnel Template McHenry County Mental Health April 25, 2017 Current Proposed 7.65% 10.30% Position No. Position Title Grade Current/Former Employee Salary Requested Action New Position Title New Grade New Salary Annual Salary Savings FICA Savings IMRF Savings Insurance Savings Total Savings Admin Spec II 5N $35, Eliminate Position $35, $2, $3, $0.00 $41, Data & Audit Program Monitor 8N $39, Eliminate Position None None $0.00 $39, $2, $4, $1, $47, TBD Add Postion Contract and Grant Lifecycle Monitor 8N $39, ($39,175.00) ($2,996.89) ($4,035.03) $0.00 ($46,206.91) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL $0.00 $43, Attachment: Personnel Form (5986 : Personnel Contract & Grant Lifecycle Monitor) C:\Users\jmwacker.MCGC\AppData\Local\Temp\MinuteTraq\mchenrycountyil@mchenrycountyil.IQM2.com\Work\Attachments\-1.xls Packet Pg. 64

65 6.8 R E S O L U T I O N RESOLUTION AUTHORIZING ACCEPTANCE OF A MODIFICATION TO THE ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY GRANT # FOR ADDITIONAL CASE MANAGEMENT FUNDS IN THE AMOUNT OF $9,594 FOR THE TRADE ASSISTANCE ACT CUSTOMERS WHEREAS, the Illinois Department of Commerce & Economic Opportunity has awarded McHenry County Workforce Network additional funds under Case Management Grant # in the amount of $9,594 for the period of October 1, 2016 through September 30, 2017, bringing the total grant award to $19,188; and WHEREAS, the costs to provide Case Management services for dislocated workers who live in McHenry County and were laid off from a qualifying Trade Assistance Event will be paid, in part, out of the additional grant funding amount of $9,594; and WHEREAS, this additional amount of $9,594 was included in the McHenry County Workforce Network FY17 budget approved by the County Board in November of NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that the Chairman of the Board is hereby authorized to execute a grant agreement hereby accepting the modification to the Illinois Department of Commerce & Economic Opportunity Grant # in the amount of $9,594, bringing the total grant amount to $19,188 for the period of October 1, 2016 through September 30, 2017; and BE IT FURTHER RESOLVED, by this County Board of McHenry County, Illinois that these funds have been accounted for in the McHenry County Workforce Network FY17 departmental revenue budget line item OCA (Federal Government Grants) and expenditure budget line items OCA (Regular Salaries), OCA (Social Security/Co. Share), OCA (Ill. Municipal Retirement Fund), and OCA (HCP Premium) for the period of October 1, 2016 through September 30, 2017, and no adjustment to the FY17 budget is needed; and BE IT FURTHER RESOLVED, that the Director of Workforce Network and the County Auditor shall reconcile Fund 90 for November 30, 2017 to assure that the correct fund carryovers are made as part of the annual County year-end process; and BE IF FURTHER RESOLVED, that the County Clerk is hereby requested to distribute a certified copy of this Resolution to the Director of Workforce Network; the Chairman of the Workforce Investment Board; the County Auditor; the Treasurer; the Associate County Administrator - Finance; and the County Administrator. DATED at Woodstock, Illinois, this 16th day of May, A.D., Jack D. Franks, Chairman McHenry County Board 5973 / PASarbaugh Page 1 Packet Pg. 65

66 6.8 ATTEST: Mary E. McClellan, County Clerk Packet Pg. 66

67 6.8 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: Workforce Network Category: Budget Prepared By: Peggy Sarbaugh RESOLUTION DOC ID: 5973 TO: McHenry County Board FROM: Julie Courtney DATE: May 4, 2017 SUBJECT: Resolution Authorizing Acceptance of a Modification to the Illinois Department of Commerce and Economic Opportunity Grant # for Additional Case Management Funds in the Amount of $9,594 for the Trade Assistance Act Customers Board / Committee Action Requested: Request that the County Board approve a modification for McHenry County Workforce Network authorizing acceptance of additional Case Management funds for the Illinois Department of Commerce and Economic Opportunity Grant # in the amount of $9,594, bringing the total grant award to $19,188 for the period of October 1, 2016 through September 30, Background and Discussion: The Workforce Network is a federally funded program under the Workforce Innovation and Opportunity Act (WIOA), which is passed through the Illinois Department of Commerce and Economic Opportunity to McHenry County. The purpose of the program is for the training and development of the workforce in McHenry County for in-demand occupations. Services include job search skills, resume writing, and training grants through a certified service provider to gain or upgrade skills to help eligible individuals become more employable. Workforce Network also offers grant funds and services to local businesses to help them access a skilled workforce, and to increase efficiency, productivity, and employee retention. The additional $9,594 awarded in Grant # will be used to provide Case Management for the dislocated workers who live in McHenry County and were laid off from: Modine Manufacturing Co., Motorola, Nokia Solutions and Walgreens. Impact on Human Resources: None Impact on Budget (Revenue; Expenses, Fringe Benefits): None Impact on Capital Expenditures: None Impact on Physical Space: None Impact on Other County Departments or Outside Agencies: None Conformity to Board Ordinances and Policies: Conforms to the Comprehensive Economic Page 3 Packet Pg. 67

68 Resolution (ID # 5973) Meeting of May 4, Development Strategy and local workforce development plan. HISTORY: 04/27/17 Public Health & Community Services RECOMMENDED Updated: 4/24/ :16 AM by Deborah Merrill Page 4 Packet Pg. 68

69 6.9 R E S O L U T I O N RESOLUTION AWARDING A CONTRACT FOR GUARDRAIL SPRAYING AND APPROPRIATING FUNDS WHEREAS, in order to maintain the highest level of safety on the County Highway system, it is necessary to ensure the Division of Transportation has the ability to keep clear and visible areas immediately under and around guardrail 24 hours a day, 7 days a week, 365 days a year; and WHEREAS, the Division of Transportation has developed an annual guardrail spraying contract to maintain areas immediately adjacent to guardrails along the County Highway system; and WHEREAS, bids were opened on March 23, 2017 at the Purchasing Department and the Transportation and Finance Audit Committees recommend and approved the bids. NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that the bids be accepted for said contract, and that the contract be awarded to McGinty Bros., Inc., of Long Grove, Illinois in the amount of $10,694.00; and BE IT FURTHER RESOLVED, by this County Board of McHenry County, Illinois that this contract may be renewed for December 1, 2017 through November 30, 2018 for an amount of $11,201.00, December 1, 2018 through November 30, 2019 for an amount of $11,739.00, and December 1, 2019 through November 30, 2020 for an amount of $12,156.00; and BE IT FURTHER RESOLVED, by this County Board of McHenry County, Illinois that there is hereby appropriated the sum of ten thousand six hundred ninety-four dollars ($10,694.00) from the Highway Fund, OCA code for said contract for this fiscal year 2017, an amount of $11, for fiscal year 2018, an amount of $11, for fiscal year 2019, and an amount of $12, for fiscal year 2020; and BE IT FURTHER RESOLVED, that the Chairman or the Director of Purchasing are hereby authorized to execute the necessary contract and contract renewal documents for said contract; and BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute one certified copy of this resolution to the Director of Transportation/County Engineer. DATED at Woodstock, Illinois, this 16th day of May, A.D., ATTEST: Jack D. Franks, Chairman McHenry County Board Mary E. McClellan, County Clerk ATTACHMENTS: Year Summary Sheet (PDF) 5948 / ECMarkison Page 1 Packet Pg. 69

70 6.9 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: Division of Transportation Category: Contract & Agreement Prepared By: Edward C Markison RESOLUTION DOC ID: 5948 TO: McHenry County Board FROM: Jeffrey Young DATE: May 4, 2017 SUBJECT: Resolution Awarding a Contract for Guardrail Spraying and Appropriating Funds Board / Committee Action Requested: For consideration is a resolution appropriating funds and awarding a contract for the FY2017 guardrail spraying contract to maintain safety and aesthetics of County owned guardrails. Background and Discussion: McHenry County Division of Transportation (MCDOT) is responsible for maintaining approximately 74,000 feet of guardrail of which approximately 53,000 feet needs to be maintained through pre-emergence and post-emergence herbicide spraying on the County Highway system. The work under this contract consists of spraying herbicide around guardrail and traffic barrier terminals. Use of herbicides are more cost effective than mowing which can be very labor intensive. The need to keep guardrail clean of vegetation is for motorists safety so that the guardrail is clearly visible. Work is to be performed between April and November 30th on an as needed basis as directed by MCDOT. Bids were sent to six (6) potential bidders and opened on March 23, 2017 with four (4) submittals received. The annual appropriation has been completed on a yearly quote in the past falling under the Purchasing Ordinance $20,000 threshold. This is the first year of going our for a multiyear bid which overall exceeded the $30,000 threshold thus the requirement of a resolution. This contract has provisions to allow it to be extended for an additional four (4) years under the same terms and conditions as the original contract with pricing stipulated each per the summary sheet. Impact on Budget (Revenue; Expenses, Fringe Benefits): The requested appropriation amount for guardrail spraying is $10,694 from (Highway Maintenance Contract). This appropriation amount is within the FY2017 budgeted amount. The low bid amount is $10,694, from McGinty Bros., Inc. The cost last year was $12,173 with the same vendor. Impact on Capital Expenditures: none Impact on Physical Space: none Impact on Other County Department or Outside Agencies: none Conformity to Board Ordinances and Policies: conforms to County purchasing ordinance, policies and strategic plan. Attachments / Appendices: Page 2 Packet Pg. 70

71 Resolution (ID # 5948) Meeting of May 4, Year Summary Sheet (PDF) HISTORY: 04/26/17 Transportation Committee RECOMMENDED Updated: 4/20/2017 3:11 PM by Jeffrey Young Page 3 Packet Pg. 71

72 6.9.a SUMMARY SHEET County of McHenry Purchasing Dept Date: Bid/RFP: Vendor City / State ORGINAL SIGNATURE MANDATORY PAGES EXCEPTIONS? Annual Vegetation Spraying of Guardrails Base Year 2017 Option Year Option Year Option Year Base Year 2017 Option Year Option Year Option Year , , , , , , , , TOTAL $12, $12, $12, $12, $12, $12, $12, $12, SAVINGS Vendor City / State ORGINAL SIGNATURE MANDATORY PAGES EXCEPTIONS? Annual Vegetation Spraying of Guardrails Base Year 2017 Option Year Vendor DALTONS NORTH WEBSTER IN YES YES TOTAL ALL 4 YEARS Vendor MCGINTY LONG GROVE IL YES YES Option Year $48, TOTAL ALL 4 YEARS $50, Option Year Base Year 2017 Option Year KINNUCAN LAKE BLUFF IL Option Year Option Year , , , , , , , , TOTAL $10, $11, $11, $12, $15, $16, $17, $17, TOTAL ALL 4 YEARS $45, TOTAL ALL 4 YEARS $66, SAVINGS $20, Sent to 6 potential bidders. Received 4 submittals. Vendor YES YES Vendor TALL GRASS RESTORATION SCHAUMBURG IL YES YES Attachment: Year Summary Sheet (5948 : Guardrail Spraying Contract) UNOFFICIAL RESULTS Packet Pg. 72

73 6.10 R E S O L U T I O N RESOLUTION AUTHORIZING THE PURCHASE OF ADDITIONAL PARTS AND SERVICES IN FY2017 WITH RUSH TRUCK CENTERS OF ILLINOIS AND LAKESIDE INTERNATIONAL TRUCKS FOR THE PURPOSE OF MAINTAINING THE DIVISION OF TRANSPORTATION'S VEHICLE FLEET WHEREAS, the McHenry County Division of Transportation annually budgets for maintenance repairs, parts, and service to its winter operations fleet; and WHEREAS, the Division of Transportation purchases parts and services for winter maintenance operations each year as preventative maintenance and for emergency repairs; and WHEREAS, the County can utilize the State of Illinois contracts # and # to purchase parts and services from Rush Truck Centers of Illinois and Lakeside International Trucks; and WHEREAS, the Division of Transportation is requesting authorization to expend up to an additional projected amount of $30, in FY2017 for the purchase of vehicle parts and services from Rush Truck Centers of Illinois and Lakeside International Trucks under the State of Illinois Master Contract for a total amount of $80,000.00; and WHEREAS, the Transportation and Finance & Audit Committees recommend use of the State of Illinois contract for parts and services from Rush Truck Centers of Illinois and Lakeside International Trucks. NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that there is hereby appropriated the additional sum of thirty thousand dollars ($30,000.00) from OCA for the annual purchase of parts and services from Rush Truck Centers of Illinois and Lakeside International Trucks to repair and service the Division of Transportation's winter operations fleet; and BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified copy of this Resolution to the Director of Purchasing, the County Auditor, the Associate County Administrator - Finance, and the Director of Transportation/County Engineer. DATED at Woodstock, Illinois, this 16th day of May, A.D., ATTEST: Jack D. Franks, Chairman McHenry County Board Mary E. McClellan, County Clerk ATTACHMENTS: CMS International Truck Contracts (PDF) 5947 / ECMarkison Page 1 Packet Pg. 73

74 6.10 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: Division of Transportation Category: Bid Prepared By: Edward C Markison RESOLUTION DOC ID: 5947 TO: McHenry County Board FROM: Edward C Markison DATE: May 4, 2017 SUBJECT: Resolution Authorizing the Purchase of Additional Parts and Services in FY2017 with Rush Truck Centers of Illinois and Lakeside International Trucks for the Purpose of Maintaining the Division of Transportation's Vehicle Fleet Board / Committee Action Requested: For consideration is a resolution appropriating additional funds for Rush Truck Centers of Illinois and Lakeside International Trucks for the purchase of parts and services during FY2017. Background and Discussion: The Division of Transportation (DOT) is responsible for maintaining the snow plow fleet. On November 1, 2016, the County Board approved the resolution appropriating $50,000 for parts and services with Rush Truck Centers of Illinois and Lakeside International Trucks during FY2017. The two vendors were obtained through the State of Illinois Central Management Services (CMS) via contracts # (Rush) and # (Lakeside). At this time, approximately $45,000 has been spent from the original appropriation. Of the amount spent, approximately $18,500 was needed purchasing parts to upgrading the emission systems on nine (9) trucks in the fleet. To continue performing routine repairs to be ready for next winter as well as any unforeseen parts or additional emission upgrades for the remainder of the year, an additional $30,000 is estimated. This will then bring the total appropriation to $80, for the year. This resolution is required per the County's Purchasing Ordinance where funds spent on an individual vendor over $30,000 requires a resolution. This request does not increase the budget for the Division of Transportation as adjustments will be made within the current budget. Impact on Human Resources: N/A Impact on Budget (Revenue; Expenses, Fringe Benefits): The necessary funds ($30,000) are included in the FY2017 budget. Impact on Capital Expenditures: N/A Impact on Physical Space: N/A Impact on Other County Departments or Outside Agencies: N/A Conformity to Board Ordinances and Policies: Conforms to County ordinances, policies Page 2 Packet Pg. 74

75 Resolution (ID # 5947) Meeting of May 4, and the County's strategic plan. Attachments / Appendices: CMS International Truck Contracts (PDF) HISTORY: 04/26/17 Transportation Committee RECOMMENDED Updated: 4/19/2017 4:15 PM by Joseph Korpalski Page 3 Packet Pg. 75

76 6.10.a Attachment: CMS International Truck Contracts (5947 : 82 - FY 2017 Parts and Services - Rush Truck Centers & Lakeside Intl Trucks - 2) Packet Pg. 76

77 6.11 R E S O L U T I O N RESOLUTION AUTHORIZING THE ESTABLISHMENT OF A NEW FUND (FUND 19) ON THE COUNTY'S FINANCIAL BOOK OF RECORD FOR FISCAL YEAR 2018 TO BE TITLED "THE MCDOT RTA SALES TAX PROJECT FUND" WHEREAS, on August 5, 2008 the County Board approved Resolution R authorizing a policy on the utilization of the new quarter cent RTA Sales Funds; and WHEREAS, the policy states that the McHenry County Board intends that the funds generated by the quarter cent sales tax be used for the purposes of funding the McHenry County Board s approved long-range transportation plans; and WHEREAS, upon collection of the new funding source a new fund (Fund 6) was established on the County s Financial Book of Record to allow for the recording of the revenue generated and the expenditures of the fund; and WHEREAS, at the same time a new division (OCA) code was established under the Division of Transportation s Highway Fund (Operating Fund) to account for the Road Projects to be funded by the RTA Sales Tax quarter cent funding, which over the years has caused reporting issues for the Division of Transportation due to the costs of road projects inflating their overall general operating fund; and WHEREAS, the Division of Transportation has now requested that a separate fund be created to account for RTA Sales Tax road projects to eliminate reporting concerns; and WHEREAS, after discussions with the County Auditor, the Associate County Administrator - Finance, the Highway Engineer and the County Administrator, it is agreed upon that a new fund should be established in Fiscal Year 2018 to allow for better reporting. NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that it hereby authorizes the County Auditor to establish a new Fund (Fund 19) on the County s Financial Book of Record to be titled the McDOT RTA Sales Tax Project Fund, to be effective for the FY2018 Budget Development for the purpose of tracking the costs of road projects funded by the quarter cent RTA Sales Tax; and BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified copy of this Resolution to the McHenry County Division of Transportation Engineer; the County Auditor; the County Treasurer; the Director of Purchasing; the Associate County Administrator - Finance; and the County Administrator. DATED at Woodstock, Illinois, this 16th day of May, A.D., Jack D. Franks, Chairman McHenry County Board 6013 / RASarbau Page 1 Packet Pg. 77

78 6.11 ATTEST: Mary E. McClellan, County Clerk Packet Pg. 78

79 6.11 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: County Administration Category: Budget Prepared By: Ralph Sarbaugh RESOLUTION DOC ID: 6013 TO: McHenry County Board FROM: Ralph Sarbaugh DATE: May 4, 2017 SUBJECT: Resolution Authorizing the Establishment of a New Fund (Fund 19) on the County's Financial Book of Record for Fiscal Year 2018 to be titled "The McDOT RTA Sales Tax Project Fund" Board / Committee Action Requested: Authorization to establish a new Fund (Fund 19) for the purposes of tracking RTA Sales Tax Transportation Projects separately from the Division of Transportation's general operating fund known as the Highway Fund (Fund 21). Background and Discussion: On August 5, 2008 the County Board of McHenry County, IL approved Resolution R authorizing a policy on the utilization of the new quarter cent RTA Sales Tax Funds, which states that the funds generated by the quarter cent sales tax will be used for the purposes of funding the McHenry County Board's long-range transportation plan. To account for the collection and spending of the new funding source, the RTA Sales Tax Fund was established on the County's financial book of record. Then, a new division code was established within the Highway Fund that allowed for transfers of the RTA Sales Tax Funds to the Division of Transportation Funds to cover the costs of approved active transportation projects, without realizing the reporting difficulties this would cause for the Division of Transportation. Therefore, after much review and discussion with the County Auditor, the Associate County Administrator - Finance, the Highway Engineer and County Administrator a decision has been made to recommend a new fund be created under the Division of Transportation to allow for the accounting of RTA Sales Tax funded transportation projects separately from the Highway Fund. This request eliminates the reporting confusion on funding sources. Impact on Human Resources: N/A Impact on Budget (Revenue; Expenses, Fringe Benefits): Eliminates a reporting issue for the Division of Transportation. Impact on Capital Expenditures: N/A Impact on Physical Space: N/A Impact on Other County Departments or Outside Agencies: N/A Conformity to Board Ordinances, Policies and Strategic Plan: N/A Page 3 Packet Pg. 79

80 6.12 R E S O L U T I O N - S U P E R M A J O R I T Y RESOLUTION AMENDING RESOLUTION R AUTHORIZING A CONTRACT WITH TKK ELECTRONICS OF MILWAUKEE, WI FOR THE PURCHASE OF AN IN-CAR VIDEO CAMERA SYSTEM FOR THE MCHENRY COUNTY SHERIFF AND A BUDGET LINE ITEM TRANSFER IN THE RTA SALES TAX FUND FISCAL YEAR 2017 BUDGET WHEREAS, on April 18, 2017, the County Board of McHenry County, Illinois approved Resolution R authorizing a contract with TKK Electronics of Milwaukee, WI for the purchase of an In- Car Video Camera System for the McHenry County Sheriff; and WHEREAS, the second Be It Further Resolved paragraph of Resolution R was stated incorrectly, creating an accounting issue for setting up the project budget to establish a tracking of the expenditure while not growing the County s budget; and WHEREAS, the second Be It Further Resolved paragraph of Resolution R should have requested that a budget line item transfer be done between budget line item OCA (RTA Sales Tax - Operating Transfer Out) and budget line item OCA , project # (RTA Sales Tax Public Safety Capital Projects - Vehicle Components > $5,000) in the amount of $412,500; and WHEREAS, the Associate County Administrator - Finance is now requesting Resolution R be amended to reflect the correct action required by the Board, and to allow for the proper recording of the cost of the purchase; and WHEREAS, after review and discussion the Finance and Audit Committee concurs with said amendment and is now recommending approval by the McHenry County Board. NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that the second Be It Further Resolved paragraph of Resolution R hereby be amended to read as follows: BE IT FURTHER RESOLVED, by this County Board of McHenry County, Illinois that it hereby authorizes the following budget line item transfer in the RTA Sales Tax Fund FY2017 budget to allow for the proper recording of the capital purchase: From: OCA To: OCA RTA Sales Tax - Operating Tnsfr Out RTA Sales Tax Public Safety Capital Projects - Vehicle Components > $5,000 Project No $412, $412,500 BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified copy of this Resolution to the Sheriff, the Director of Purchasing, the County Auditor, the Associate County Administrator - Finance and the County Administrator / RASarbau Page 1 Packet Pg. 80

81 6.12 DATED at Woodstock, Illinois, this 16th day of May, A.D., ATTEST: Jack D. Franks, Chairman McHenry County Board Mary E. McClellan, County Clerk Packet Pg. 81

82 6.12 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: County Administration Category: Budget Prepared By: Ralph Sarbaugh RESOLUTION - SUPERMAJORITY DOC ID: 6011 TO: McHenry County Board FROM: Ralph Sarbaugh DATE: May 4, 2017 SUBJECT: Resolution Amending Resolution R Authorizing a Contract with TKK Electronics of Milwaukee, WI for the Purchase of an In-Car Video Camera System for the McHenry County Sheriff and a Budget Line Item Transfer in the RTA Sales Tax Fund Fiscal Year 2017 Budget Board / Committee Action Requested: Amend the second Be It Further Resolved paragraph of Resolution R to reflect a budget line item transfer and not a set up of a new budget. Background and Discussion: On April 18, 2017 the County Board approved Resolution R authorizing the purchase of 50 In-Car Video Cameras for the Sheriff's Department. The 2nd Be It Further Resolved paragraph in the Resolution was misrepresented in that it asked to create a new budget to record the purchase of the camera system. In reality, the paragraph should have requested a budget line item transfer be approved from budget line line item (RTA Sales Tax - Operating Transfer Out) to budget line item (RTA Sales Tax Public Safety Capital Projects - Vehicle Componets > $5,000) to allow for the proper recording of the costs, while not growing the overall budget. This amendment is to fix an accounting issue only. Impact on Human Resources: N/A Impact on Budget (Revenue; Expenses, Fringe Benefits): This cost was accounted for in the development of the FY2017 budget and therefore has no additional impact. This is strictly an accounting fix. Impact on Capital Expenditures: The expense is considered a capital expenditure. Impact on Physical Space: N/A Impact on Other County Departments or Outside Agencies: N/A Conformity to Board Ordinances, Policies and Strategic Plan: Yes, in promoting a quality of life for the Residents of the County. Page 3 Packet Pg. 82

83 6.13 R E S O L U T I O N RESOLUTION ADOPTING A LETTER OF UNDERSTANDING TO AN ECONOMIC DEVELOPMENT PROGRAM APPROVED IN RESOLUTION R PERTAINING TO THE COLLECTION AND DISTRIBUTION OF THE AGREED UPON INCENTIVE FOR FABRIK INDUSTRIES INC. WHEREAS, in July 2015, the County of McHenry adopted Resolution R which authorized the execution of a property tax abatement agreement with the City of McHenry, other taxing jurisdictions and Seth Wagner and Associates Real Estate Company (the Agreement ) to participate in the City of McHenry s underutilized property tax abatement and incentive program for the benefit of Fabrik Industries, Inc.; and WHEREAS, pursuant to the Agreement, the incentive was to commence with an abatement of the incremental 2016 property taxes payable in 2017 which are in excess of the baseline 2014 property taxes; and WHEREAS, it has since been recognized that there is a logistical error with the implementation of the Agreement due to the practical timing of a jurisdiction s ability to annually adopt and file a property tax abatement ordinance against the timeline required for the McHenry County Treasurer to prepare and distribute the property tax bills; and WHEREAS, to acknowledge and remedy the logistical error, a Letter of Understanding has been proposed to change the approach of the incentive from an annual property tax abatement by each participating jurisdiction to the collection of amounts due from each participating jurisdiction by the City of McHenry after the property taxes have been paid and remit that amount to the Agreement's beneficiary; and WHEREAS, the Letter of Understanding is not intended to amend the Agreement but simply establish a procedure to remedy the recognized logistical error while maintaining the spirit and purpose of the Agreement; and WHEREAS, the Finance and Audit Committee recommends the execution of the proposed Letter of Understanding and adoption of the remediating procedures. NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that the County Board Chairman is hereby authorized to execute the Letter of Understanding (attached hereto and made a part hereof as Exhibit A) in connection with a property tax abatement agreement previously approved by this McHenry County Board pursuant to Resolution R ; and BE IT FURTHER RESOLVED, that, in accordance with the procedure outlined in the Letter of Understanding, upon annual notice from the City of McHenry and confirmation that the property taxes due have been duly paid, the Associate County Administrator - Finance or his designee is hereby authorized to, to the extent practical, draw the incentive due proportionally from the County s property tax levies with the exception of the Mental Health Board levy and remit the same to the City of McHenry in fulfillment of the County's intent and obligations established in the property tax agreement; and BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified copy of this Resolution to the County Auditor, County Treasurer, Director of Purchasing, Deputy County Administrator, Associate County Administrator - Finance and the County Administrator / SEHartman Page 1 Packet Pg. 83

84 6.13 DATED at Woodstock, Illinois, this 16th day of May, A.D., ATTEST: Jack D. Franks, Chairman McHenry County Board Mary E. McClellan, County Clerk ATTACHMENTS: Fabrik Executed Letter of Understanding (PDF) Executed Fabrik Agm't (PDF) Packet Pg. 84

85 6.13 McHenry County Board Meeting: 05/04/17 08:15 AM County Board Room Woodstock, IL SCHEDULED Department: County Administration Category: Contract & Agreement Prepared By: Scott E Hartman RESOLUTION DOC ID: 5969 TO: McHenry County Board FROM: Scott E Hartman DATE: May 4, 2017 SUBJECT: Resolution Adopting a Letter of Understanding to an Economic Development Program Approved in Resolution R Pertaining to the Collection and Distribution of the Agreed Upon Incentive for Fabrik Industries Inc. Board / Committee Action Requested: Authorization to execute a Letter of Understanding pertaining to a property tax abatement agreement for Fabrik Industries. Background and Discussion: In July, 2015, McHenry County, at the request of the City of McHenry, agreed to participate in an economic incentive program that will abate a portion of the property taxes due from property associated with Fabrik Industries, Inc. located within the City of McHenry. However, it has since been determined that there is a logistical conflict arising from the practical timing for a jurisdiction to prepare and file a property tax abatement ordinance in contrast to the timeline required by the McHenry County Treasurer to prepare and distribute the property tax bills. In order to remedy this conflict, a new procedure needed to be developed in lieu of the annual adoption of a property tax abatement ordinance to facilitate the incentive program while maintaining the spirit and intent of the agreement. The attached Letter of Understanding provides this remedy by changing the approach of the incentive from a property tax abatement to a process in which the City of McHenry: I) annually collects the amount of the incentive due from each participating jurisdiction after the property taxes have been paid, and ii) remits this amount back to Fabrik. The accompanying resolution provides the Associate County Administrator - Finance with the authority to draw the incentive amount due proportionally from the County's levies with the exception of the Mental Health Board levy which is statutorily protected. Impact on Human Resources: None. Impact on Budget (Revenue; Expenses, Fringe Benefits): No additional impact on revenues beyond that which was previously contemplated in Resolution R Impact on Capital Expenditures: None. Impact on Physical Space: None. Impact on Other County Departments or Outside Agencies: This continues the support and Page 3 Packet Pg. 85

86 6.13 Resolution (ID # 5969) Meeting of May 4, 2017 participation in the City of McHenry's economic incentive program. Conformity to Board Ordinances, Policies and Strategic Plan: This conforms to the spirit and intent of the previously approved economic incentive program. Attachments / Appendices: Fabrik Executed Letter of Understanding (PDF) Executed Fabrik Agm't (PDF) Updated: 4/28/ :29 AM by Deborah Merrill Page 4 Packet Pg. 86

87 6.13.a Packet Pg. 87 Attachment: Fabrik Executed Letter of Understanding (5969 : Contract Fabrik Abatement Agr LOU)

88 6.13.a Packet Pg. 88 Attachment: Fabrik Executed Letter of Understanding (5969 : Contract Fabrik Abatement Agr LOU)

89 6.13.b Packet Pg. 89 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

90 6.13.b Packet Pg. 90 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

91 6.13.b Packet Pg. 91 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

92 6.13.b Packet Pg. 92 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

93 6.13.b Packet Pg. 93 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

94 6.13.b Packet Pg. 94 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

95 6.13.b Packet Pg. 95 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

96 6.13.b Packet Pg. 96 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

97 6.13.b Packet Pg. 97 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

98 6.13.b Packet Pg. 98 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

99 6.13.b Packet Pg. 99 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

100 6.13.b Packet Pg. 100 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

101 6.13.b Packet Pg. 101 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

102 6.13.b Packet Pg. 102 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

103 6.13.b Packet Pg. 103 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

104 6.13.b Packet Pg. 104 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

105 6.13.b Packet Pg. 105 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

106 6.13.b Packet Pg. 106 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

107 6.13.b Packet Pg. 107 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

108 6.13.b Packet Pg. 108 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

109 6.13.b Packet Pg. 109 Attachment: Executed Fabrik Agm't (5969 : Contract Fabrik Abatement Agr LOU)

110 6.14 R E S O L U T I O N RESOLUTION AUTHORIZING THE ENTRY INTO AN AGREEMENT WITH THE NATIONAL GROUP LLP FOR LOBBYIST SERVICES WHEREAS, following the election of the President and single-party control of both parties of Congress, there is an expectation of increased activity in Washington, D.C.; and WHEREAS, in November 2016 the Legislative and Intergovernmental Affairs Committee requested staff to solicit information from federal lobbyists; and WHEREAS, in January 2017 seven (7) legislative consulting firms responded to McHenry County's request for qualifications; and WHEREAS, three (3) legislative consulting firms were requested to provide additional information with two (2) finalists selected to be interviewed by the County Board Chairman, the Chairman of the Law and Government Committee and the County Administrator; and WHEREAS, The National Group LLC was selected to come before the Law and Government Committee and is now being recommended for consideration by the Finance and Audit Committee. NOW, THEREFORE BE IT RESOLVED, by this County Board of McHenry County, Illinois that the Chairman of the Board is hereby authorized to enter into a contract with The National Group LLC in an amount not to exceed $45,000 in FY2017; and BE IT FURTHER RESOLVED, that the cost for the services can be covered in the FY2017 budget under budget line item COA (Non-Departmental-Lobbyist); and BE IT FURTHER RESOLVED, that the County Clerk is hereby authorized to distribute a certified copy of this Resolution to the County Administrator, the Director of Purchasing, the County Auditor and the Associate County Administrator - Finance. DATED at Woodstock, Illinois, this 16th day of May, A.D., ATTEST: Jack D. Franks, Chairman McHenry County Board Mary E. McClellan, County Clerk ATTACHMENTS: #6024 attachment (PDF) 6024 / MAHaines Page 1 Packet Pg. 110

111 6.14.a SERVICE AGREEMENT (THE NATIONAL GROUP (MCHENRY COUNTY, ILLINOIS THIS SERVICE AGREEMENT ( Agreement ) is made as of May 1, 2017 by and between THE NATIONAL GROUP, LLP, a partnership duly organized under the laws of the District of Columbia, with its principal place of business at 818 Connecticut Avenue, N.W., Suite 1100, Washington, D.C ( TNG ) and MCHENRY COUNTY, ILLINOIS with its principal place of business at McHenry County Government Center, 2200 North Seminary Ave., Woodstock IL ( COUNTY ). CONSIDERATION Subject to the termination provisions set forth herein, TNG hereby agrees to provide federal relations consulting services to COUNTY for a period of twelve (12) months (the Term ), commencing on May 1, 2017 and terminating April 30, 2018, in consideration of the sum of Seven Thousand Five Hundred Dollars ($7,500.00) per month, payable at the completion of each month of service. This fee may be increased at the time of each renewal of this Agreement. TERMINATION, REVIEW and RENEWAL Throughout the course of this Agreement, each party has the right to determine whether to continue the Agreement, amend it in any way agreeable to both parties, or terminate the Agreement. The Agreement may be terminated by either party for any reason with 60 days written notice. On or about March 31, 2018, both parties will review the progress of the consulting activities provided by TNG toward agreed upon objectives. If it is deemed that sufficient progress has been made, this Agreement may be renewed for two (2) additional twelve (12) month periods under the same terms unless amended in a manner acceptable to both parties. EXPENSES Attachment: #6024 attachment (6024 : Contract Contract with Lobbyist Services) General overhead expenses are understood to be included in the monthly fee. This includes such items as document preparation, materials, telephone, faxing, duplicating, travel in and around Washington, DC. Page 1 of 2 Packet Pg. 111

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