MINUTES BIBB COUNTY BOARD OF COMMISSIONERS August 9, :00 p.m.

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1 MINUTES BIBB COUNTY BOARD OF COMMISSIONERS August 9, :00 p.m. The regular meeting of the Bibb County Board of Commissioners was held in the Commission Boardroom on Tuesday, August 9, 2005 at 6:00 p.m. Board Members present: Chairman Charles W. Bishop, Commissioner Samuel F. Hart, Sr., Commissioner Elmo Richardson Jr., Commissioner Joe O. Allen and Commissioner Bert Bivins, III. Staff present: Mr. Virgil Adams, County Attorney; Mr. Steve Layson, Chief Administrative Officer; Mr. Doug Furney, Director of Lake Tobesofkee; Mrs. Barbara Wood, Public Affairs Officer; Mr. Tommy Brown, Human Resources Administrator; Mr. Bill Johnston, Director of Buildings & Properties; Mr. Sam Kitchens, Assistant Buildings and Properties Director; Mr. Ken Sheets, County Engineer; Mr. Tony Rousey, ITS Director; Mrs. Bel Wall, Human Resources; Ms. Charlene Maynard, Human Resources; Mr. Kendall Countryman, Human Resources; and Mrs. Shelia Thurmond, Clerk of the Board. News Media: Mr. Travis Fain, The Telegraph; Ms. Alex Meade, News Talk Radio (940 AM) and Mr. Brandon Long, Middle Georgia News (41). Chairman Bishop recognized Pastor Joe Bowker, Berean Baptist Church, and asked everyone to stand for the PRAYER FOR THE DAY. Chairman Bishop asked everyone to remain standing for the Pledge of Allegiance. ANNOUNCEMENTS: NONE. APPROVAL OF MINUTES On motion of Commissioner Richardson and seconded by Commissioner Hart and carried, the Minutes of the regular meeting of July 26, 2005 were approved as written. RECOGNITION OF VISITORS Chairman Bishop recognized and welcomed Ms. Colleen Giffin, South Bibb County Property Owners Association; Mr. Donald Richardson, Jr.; Mr. Clifford Johnson of Kings Park; Ms. Nettie Thomas and Miss Jasmine Thomas of Kings Park; Ms. Fernella Cabey of Kings Park. REFERRALS: None. 1

2 RECORD & INFORMATION: Order signed by Bart L. Graham, Commissioner, Georgia Department of Revenue, approving the 2004 Tax Digest for Bibb County. ACTION: 1. Ratification of Resolution designating August 4 7, 2005 as The Howard Family Reunion Days in Bibb County. 2. Ratification of Quit Claim Deed conveying right of way to adjacent property owner, Mary Anderson, on Bethel Church Road. On motion of Commissioner Richardson, seconded by Commissioner Hart and carried, the before mentioned items were ratified. 3. Authorization for Chairman to sign two (2) Quit Claim Deeds conveying right of way to adjacent property owners, Arthur Hogges and Marvin Love, on Bethel Church Road. On motion of Commissioner Richardson, seconded by Commissioner Hart and carried, the before mentioned item was approved. REPORT OF CHAIRMAN S ACTIVITIES (July 27, 2005 August 8, 2005) July 27 th -Meeting Van Etheridge and with DOT Representatives Re: I-16/I-75 Interchange Project -Meeting with Commissioners and The International Money Managers 28 th -Chamber Board of Directors Meeting -Convention & Visitors Bureau Board Meeting August 1 st 5 th VACATION COMMITTEE REPORTS: 8 th -Meeting with Steve Layson, Virgil Adams and Staff -Meeting with Marc Treadwell and Tommy Brown Re: Administrative Pay Policy -Chamber Personnel Committee Meeting Re: Chip Cherry FINANCE, TAX AND REVENUE COMMITTEE - Committee Chairman Hart reported the following: 2

3 1. The Committee recommends that payment be made to the Middle Georgia Clean Air Coalition in the amount of $9, The Committee recommends approval of a supplemental appropriation to the FY 2006 General Fund budget in the amount of $12, for Risk Management. 3. The Committee recommends approval of a supplemental appropriation to the FY 2006 Fire Fund budget in the amount of $90, to cover increased benefit cost. 4. The Committee recommends approval of authorization for the purchase of two (2) cars and one (1) service truck by the Fire Department from funds originally budgeted and approved in FY The Committee recommends approval of authorization for an increase in the hourly rate for the law firm of Sell & Melton, LLP, up to $ per hour. recommendation was approved by a four to one (4-1) vote. Commissioner Bivins cast the dissenting vote. 6. The Committee recommends that the term contract with Flowers Baking covering Bread and Related Products remain in force. The Committee further recommends that the Sheriff s Office continue using this contract and also utilize the State of Georgia contract in order to control costs. 7. The Committee recommends approval of a supplemental appropriation to the FY 2005 General Fund budget in the amount of $369, for Panel Attorney s costs for Indigent Defense. 3

4 8. The Committee recommends that all employees requesting reimbursement for Travel Expenses be required to sign the travel expense reimbursement form. 9. The Committee recommends approval of a supplemental appropriation to the FY 2006 General Fund budget in the amount of $40, for the Bibb County Library. 10. The Committee recommends approval of the Request for Qualifications for Professional Architectural and Engineering Services for a new branch library. The Committee further recommends that the Purchasing Agent proceed with the RFQ process by running necessary advertisements. 11. The Committee recommends the quote for Lateral Files for DFACS be awarded to Great Openings/CWC in the amount of $88, by utilizing State of Georgia Contract. Chairman Bishop stated for the record that any vote where there was abstention is recorded in the affirmative. RISK MANAGEMENT COMMITTEE No Report. ENGINEERING/PUBLIC WORKS COMMITTEE Committee Chairman Bivins reported the following: 1. With regards to correspondence from Ms. Kathy Sloanaker, Board of Trustees and Mr. Pat Patterson, Cavalier Club of Mount de Sales Academy, requesting that Interstate Parkway be renamed Cavalier Drive, the Committee recommends that the County Engineer be authorized to poll all property owners on Interstate Parkway regarding the proposed change and report back to the Committee with the results. 4

5 On motion of Commissioner Bivins and carried, the before mentioned 2. The Committee recommends that the Chairman be authorized to sign Supplemental Agreement No. 3 between Bibb County and the Department of Transportation to extend the Traffic Signal Timing Project, No. SAPS-11(227), PI#3KA201. On motion of Commissioner Bivins and carried, the before mentioned LICENSE & TAX COMMITTEE No Report. MACON WATER AUTHORITY Commissioner Bivins reported that budget hearings are going on now and will be continue for the next couple of days if anyone was interested. He advised Ms. Nettie Thomas of Kings Park that he had mentioned her matter of concern to the Authority members and it will be discussed at the next committee meeting. HUMAN RESOURCES AND INFORMATION SERVICES COMMITTEE Committee Chairman Richardson reported the following: 1. The Committee recommends approval for a new State Court Probation Officer s position. On motion of Commissioner Richardson and carried, the before mentioned PROPERTIES COMMITTEE No Report. TOBESOFKEE COMMITTEE - Committee Chairman Allen reported the following: 1. The Committee recommends approval of an agreement between CM Wood Products and Bibb County to remove trees from Claystone Park. On motion of Commissioner Allen and carried, the before mentioned 2. The Committee recommends approval of the request for the Ocmulgee Mountain Bike Association to use Arrowhead Park for cross country mountain bike races on August 28, On motion of Commissioner Allen and carried, the before mentioned 5

6 ORDINANCES & RESOLUTIONS COMMITTEE - No Report. UNFINISHED BUSINESS Commissioner Bivins stated that he wanted to mention one thing for information, adding that it was discussed earlier today. He stated that stuff gets around the Courthouse really fast and when he left the meeting today, an employee said something to him that he had to think about. He stated that the employee said that he had always insisted that everybody be treated the same. He further stated that it was related to signing the travel expense form. He continued that the employee said all of the other employees had to sign the form and so he will go along with that. He added that he thinks before a policy is changed, it should be done by the Board. NEW BUSINESS None. There being no further business, and on motion duly made and seconded, the meeting was adjourned at 6:20 p.m. Shelia Thurmond Clerk of the Board 6