BOARD OF DIRECTORS MEETING JANUARY 26, 2016 MEETING MINUTES

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1 BOARD OF DIRECTORS MEETING JANUARY 26, 2016 MEETING MINUTES Board of Directors Members Present Terri Barton Larry Dixon Faith Manfra John Clark Darrell Drummond Tourea Robinson Karen Deigl Debbie Kleinberg Angela Vazquez Karin Diaz Liz Lugo Board of Directors Members Absent Bill Aycrigg Pat Coles Nancy Green-Irwin Mary Jo McKay Andrea Busada Nina Corsi Anita Ingersoll Caely Perez Betty Jimenez Jemith Rosa Management Firm Staff Present Margaret Lynn Duggar Barbara Denmark Colette Vallee Chelsey Nelson Guests James Forstall and AJ Sondossi of Florida Telecommunications Relay, Inc. Jennifer Martinez and Cassandra Jackson of Marion Senior Services Call to Order The meeting was called to order by Darrell Drummond at 10:11 AM. Consent Agenda October 21, 2015 Board Retreat Meeting Minutes January 14, 2016 Executive Committee Conference Call Minutes December 2015 Membership Report Action: John Clark moved to accept the Consent Agenda, with a 2 nd from Tourea Robinson. Motion Treasurer s Report, presented by Karen Deigl December 2015 Fiscal Report highlights: The bank balance in the operating account at December 31, 2015 was $19, The bank balance as of January 8, 2016 was $17, Moving to the Profit & Loss Budget Performance, membership income at December 31, 2015, totaled $17, or % of the budgeted amount of $17,000. Reimbursed Expenses Income (Board fees) totaled $6,630 or % of the budgeted 5, due to the February Board vote to increase Board fees from $220 to $260. 1

2 Total year-to-date income at December 31, 2015 totaled $43, or 95.7% of the budgeted amount of $45,313. Total operating expense for the month of December 2015 was $2, Year-to-date expense at December 31, 2015 totaled $50, or % of the budgeted amount of $44,888. Net operating income for the month of December 2015 totaled $-1, Total year-to-date net operating income at December 31, 2015 totaled $-6, Action: Terri Barton moved to accept the Treasurer s Report, with a 2 nd from John Clark. Motion Advocacy Update, presented by Margaret Lynn Duggar Board members were encouraged to drop off Advocacy brochures if they are visiting Legislators at the Capitol. Hand-written letters were sent to all Legislators, with a note showing elder voting statistics. Management Firm staff hand-delivered Advocacy brochures to all Legislator offices at the Capitol this month. Margaret Lynn Duggar visited the top three identified Legislators in the Miami-Dade area. The Board reviewed the Legislative Guide and Advocacy Activities sheet showing the work of the Board, members, Robert Beck and Management Firm. Appropriations Committees are working on their budgets this week. It is good that the Governor included increases for home and community-based programs, though they were not as large as the ask of FASP s endorsed initiative. Six Legislators called the Management Firm in response to the advocacy letters, including Representative John Cortes and Representative Daphne Campbell. Margaret Lynn Duggar met with Representative John Cortes last week. Margaret Lynn and Colette attended a movie about Glen Campbell s descent into Alzheimer s disease sponsored by the Memory Disorder Clinic at Mayo, in partnership with Representative Matt Hudson, who facilitated an event at an Imax Theater in downtown Tallahassee. Legislators were present for the event. Discussion took place regarding United Way involvement in elder issues throughout the state. Discussion took place regarding a new Bill about prioritization score rules for Medicaid Managed Long Term Care and AARP s stance on the bill. AARP developed a one-page document outlining their analysis and concerns, including language putting undue burden on elders. AARP spoke with Rep. MaryLynn Magar about the bill. When the bill came before the committee, Representative Magar was concerned that AARP and AHCA were not consulted before the bill was introduced. FASP Fundraising Committee Report, presented by Tourea Robinson In the beginning planning stages of the event, Nina Corsi offered Avalon Park as the venue at no cost. Although she has recently changed positions, she said she thought that FASP could still hold the event at Avalon Park. The Management Firm sent out a survey to the FASP membership to poll interest for the event. The response was underwhelming with only 11 responses. The results showed low interest in attending and sponsoring the event and awards. 2

3 The Executive Committee discussed the event and recommends not holding it. The time agencies would have staff away from the office was identified as an obstacle. Nina Corsi shared with Tourea that she thinks the event could be held at the time of the annual Conference. Karen Deigl suggested holding an online silent auction as a fundraiser. Tourea Robinson will research silent auction software. John Clark suggested implementing a policy that every Board member donate $1,000 per year. It was suggested FASP could search for capacity-building grants. Action: Karen Deigl moved to not hold the statewide awards as a FASP event fundraiser, with a 2 nd from John Clark. Motion FASP Newsletter (1 st Quarterly Issue End of March) The sponsorship per issue is currently $2,250. Guest Editor sign-up sheet (if 4 per issue $ if 5 per issue $450.00) needs to be filled. Not meeting the newsletter sponsorship goal has become a growing issue the past two years. The new format spreads the financial responsibility and lessens the financial burden. Board members could have the responsibility to either donate or raise $500 or $1,000. This could be instead of raising money strictly toward the newsletter. The Area Agencies on Aging may be interested in donating. The agencies that donate could have their logo in the newsletter, even if the sponsorship encompassed multiple agencies. District Representatives could aim to raise $1,000-1,500 per year. If each district raised $1,000, that could be a significant revenue increase. There could be a standard letter to send to agencies and organizations for District Representatives to raise the money. For those who donated, FASP could feature them in a spotlight feature in the newsletter or a special series. Each District (11 districts, not counting district 12) will be responsible for $1,200. The districts involved in fundraising will correlate with features in the newsletter (two districts per newsletter). There would be six newsletter issues instead of four. There is currently $9,000 in budgeted newsletter revenue for AARP could have a recurring column in the newsletter for a $5,000 sponsorship. Although FASP sends the newsletter out to approximately 150 organizations, the amount of people the newsletter reaches is much greater. The Management Firm was directed to approximate the circulation statistics of the newsletter. Newsletter sign-up: Jan/Feb - District 1 & 2 March/April District 3 & 9 May/June District 6 & 8 pending July/August District 4 & 7 Sept/ Oct - District 10 & 11 Nov/Dec District 5 and one more district. Action: Karen Deigl moved to ask AARP for a $5,000 sponsorship and adopt a process of each district raising $1,200, two districts per newsletter for six issues per year, resulting in $2,400 raised for each newsletter, with a 2 nd from Terri Barton. Motion 3

4 Florida Telecommunications Relay, Inc. FTRI presented an overview of their services and programs. FTRI was established in FTRI equipment (including amplified phones) is free for those who qualify. Hearing loss is a growing issue. FASP could raise awareness by including articles in the newsletter. FTRI has population statistics based on area in the state on their website: Innovations Summit Marlin Hutchens is retiring from Walgreens, which could affect their sponsorship. The FCOA Board voted in October to do another statewide Innovations Summit. Holding two summits proved to be too difficult financially when the time required of speakers was considered. There is not enough time to plan a high quality event for May of Margaret Lynn Duggar contacted Jeff Johnson about using national AARP speakers (at a discounted or no cost). The Treasure Coast event has been put on hold. There are still plans to hold a statewide Innovations Summit, likely at the Board Retreat in October 2016 at Safety Harbor. The speakers for the October event could be asked to speak at an event in Treasure Coast spring of It was suggested that the statewide Innovations Summit beheld on the Saturday before the annual Conference starts on Monday. FASP May Board Meeting: The FASP May Board meeting will be held via teleconference since there will not be an Innovations Summit in May. The next in-person Board meeting will be August 7 th, 2016 at the annual Conference. State Plan on Aging Advisory Group DOEA has a requirement to submit a state plan. They organize many organizations and individuals to meet for a one-day session each year as part of the process. Andrea Busada will join the meeting by phone and represent FASP. Florida Conference on Aging Pre-Conference Intensive discussion highlights: The Management Firm can include the intensive information in brochure materials if FASP can submit the information in early May. The Call for Presentations is still open for submissions. There are typically many requests for fiscal and human resources issues. All workshop presentation submissions are voted on by the FCOA Program Committee. Action: Karen Deigl moved not to hold a pre-conference intensive, with a 2 nd from John Clark. Motion 4

5 2016 Local Planning Committee Co-Chair needed Responsibilities include 2-3 meetings in the Orlando area. Tourea Robinson will be the 2016 Local Planning Committee Co-Chair. Other Business FASP Survey to DOEA Discussion highlights: The survey was developed as a result of discussions at FASP Board meetings in At the time of the survey, some AAA s were not releasing level 5 client names to providers. The identity of survey respondents is confidential within FASP. It was suggested that there be training for DOEA employees to understand the Surplus/Deficit report. FASP will send the results to DOEA with a letter outlining desired changes and outcomes, including training for DOEA. FASP will send the survey results to F4A at the same time they are sent to DOEA. FASP will request a meeting with DOEA to discuss the results. Discussion on question 14: 1/3 of the respondents indicated that their AAA does not assess the likelihood of an elder who is a level 5 being Medicaid eligible and if they are not likely to be eligible for Medicaid, immediately refer that client on to the CCE provider. It was suggested that pie charts be used for questions 9, 11 and 17. Reaching out to other organizations (i.e. Florida Medical Directors Association) Discussion highlights: FMDA would like to partner with FASP and FCOA because of the broader focus offered by the organizations. FMDA would like to connect and partner with other aging associations. FASP Website Breach, presented by Colette Vallee Sarah Lankester contacted FASP to alert them that the FASP website redirected her to a pornography website. Hacked through the FASP index page. If searching FASP.net on Google, the FASP link that shows goes to a pornography website. The website is offline until the problem is resolved. SiteBlock software can alert the Management Firm whenever there is a change to the website. The software searches through the website code for malicious coding. SiteBlock software costs $48 per year. Action: John Clark moved to purchase SiteBlock software for the FASP website, with a 2 nd from Karen Deigl. Motion Stand Up for Seniors Event Update An event was held in November in Miami-Dade, sponsored by the United Way. The event included Legislators, non-profit leaders and individuals from the business community. The Task Force that planned the event wants to secure permission from Legislators at the Capitol for a special taxing district. One of the key next steps is to find someone to be the face/champion of the initiative. Adjournment There being no further business, the meeting was adjourned at 3:18 PM. 5