Agenda Board of Directors Meeting Farwest Rotary June 20, 2013

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1 Agenda Board of Directors Meeting Farwest Rotary June 20, 2013 Open Minutes of the previous meeting Financial report Membership report - Pending: Sandy Zimmer (FHWA), Molly Sullivan (KL&J), Carmen Miller (BSC), Chad Herman (AAction Movers), Jeff Hruby (AE2S), John Savageau (Sanford), and Dana Pritschet (ND Dept. of Ag.), Andrea Travnicek, ND Governor s Office Upcoming events/programs Old Business: President Elect Update on 503(c)(4) Tax Exemption Status revocation and reinstatement Website Facebook Photos Billing from GoDaddy and Hostgator Bylaws update to represent new committees and structure Committee Reports: Membership, Chris Padilla Club Public Relations, Jim Kuznia Club Administration, Mark Moberg Service Projects, Murray Sagsveen Rotary Foundation, Mark Thompson Nominating Committee, Steve Neu Audit Committee, Kole Hetletved New Generations Park update see from Bill. Peaches New Business: Proposed Budget Dr. Traiser, Dean U Mary Business School Set-up Committee and banner displays Attendance Socials Adjournment

2 Bismarck Far West Rotary Club Board of Directors Minutes April 25, 2013 CALL TO ORDER President Chris Padilla called the meeting to order at 7:00 a.m. ROLL CALL President Chris Padilla, Vicki Martel, Alan Butts, Kole Hetletved, Mark Moberg, Jim Kuznia, John Van Middlesworth, Murray Sagsveen, Bill Butcher. Wayne Kranzler and Steve Neu were absent. MINUTES Motion by Bill Butcher to approve and seconded Vicki Martel. March Minutes were unanimously approved. FINANCIAL REPORT Kole Hetletved provided the financial report. Cash $10, Undesignated Funds $3, Motion by Mark Moberg to approve and seconded by John Van Middlesworth. Financial Report unanimously approved. MEMBERSHIP Potential members continue to be pursued by many Club members. Potential members include: Sandy Zimmer (FHWA), Molly Sullivan (KLJ) Chad Herman (AAction Movers), Jeff Hruby (AE2S), John Savageau (Sanford), Dana Pritschet (ND Dept. of Ag.) and Andrea Travnicek, ND Governor s Office President-Elect and Board. Chris Padilla reported that no members have volunteered for the president-elect position. All agreed that the board members should encourage a member to apply as soon as possible. Terms Expire for Board Members Bill Butcher and Alan Butts, effective June 30. Steve Neu was not present to discuss future nominees. 503 (c) (4) Tax Exemption Status Club still waiting for reinstatement. Strategic Planning. The bylaws require the following standing committees. The following Board Members will Chair each committee: Membership: Chris Padilla Club Public Relations: Jim Kuznia Club Administration: Mark Moberg Service Projects: Murray Sagsveen Rotary Foundation: Mark Thompson Nominating Committee: Steve Neu Audit Committee: Kole Hetletved GSE Group. Nadine Schaff and Chris Padilla each hosted a member of the GSE group from Finland while they were in Bismarck. The evening on the Lewis & Clark was successful without even leaving the dock. District Conference. Chris Padilla attended & discussed the District Conference in Bemidji. The Club received the Presidential Citation.

3 New Generations Park: Bill Butcher met with Kevin Klepful and Randy Bina regarding signage and a proposed brass plaque with the Four Way Test. Bill has requested matching funds from both the Bismarck Park & Rec and the Rotary District. A budget of $2,500 was motioned by Mark Moberg and seconded by John Van Middlesworth. The trees at the Park look great. Peaches with a Purpose: Mark Moberg discussed having two locations. One on the North and one on the South side of Bismarck. MEETING ADJOURNED The next scheduled Board meeting is at 6 PM June 20 th, at Johnny Carino s. Respectfully submitted, Jim Kuznia, Secretary

4 Hi Chris I have a conflict so will not be able to attend our Farwest Rotary board meeting next Thursday eve. I m particularly sorry to miss it as it is the last of my current term on the board. I have been on our board three different times over the years (were they each for multiple terms or did they all just seem like multiple terms?) and I am pretty confident that this will be my last. It has truly been my pleasure to serve our club in this way. I am forwarding the string of s I have had regarding Rotary District grants for our park, and I intend to continue to work on this project on behalf of our club and report progress to our board as it develops. As you know, Lee Kaldor has agreed to work with me on this project and I would suggest him as a new board member for that and other good reasons. Given the exchange below, and based upon Lee s and my discussions with Randy Bina and Kevin Klimpfel of Bismarck Parks & Rec, it is my intent to apply in January, when we will have an additional $2,500, for a $5,000 match for landscaping. That will give us $10,000 for the landscaping around our Farwest Rotary signage. Then we can apply before April 2014 for a $10,000 match from Parks for our signage (as suggested by Bina when he learned that the District grant can t apply to Rotary signage) so $20,000 can be in place for construction work to begin on the entire project in the spring of We will work with Bina and Klimpfel closely to make sure our ducks are lined up as we go. Parks has people who will design the landscaping, including walkways, benches and whatever, with our input of course, as well as placement of signage. I envision two signs, one identifying New Generations Park sponsored by Farwest Rotary Club and bearing both the RI logo and the Farwest logo, and the other a 36 x 24 bronze plate bearing the Four-Way Test appropriately mounted. The first can be crafted and purchased through a local vendor, and the second purchased through Russell Hampton Co. which is an approved RI vendor with whom I have been in contact. The park sign is estimated to cost about $3,000 roughly based upon the cost of the Bismarck Aquatic Center sign, and the 4-way sign plate was quoted to me at $2,756. There will be an additional cost for whatever the two signs are mounted on. Any of the Parks monies left over from paying for signage can be used to help cover landscaping costs. So that is where I see the project headed. The board may well have other thoughts and direction is certainly welcome. The board will be kept up to speed along the way by either Lee or me. In Rotary, Bill

5 Membership Committee: Chris Padilla, Chair Lee Kaldor Bill Butcher Murray Sagsveen, Member-at-Large

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