OHIO HIS' RECORDS RETENTION SCHEDULE (RC-2) - Part 1. See instructions before completing this form. Must be submitted with PART 2. John Creech.

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Theodora Loren Johnston
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1 OHIO HISTORY CONNECTION Ohio History Connection State Archives of Ohio Local Government Records Program 800 E. 17* Avenue Columbus, OH OHIO HIS RECORDS RETENTION SCHEDULE (RC2) Part 1 Page 1 of 5 Must be submitted with PART 2 Section A: Local Government Unit jf." (local ggi// jfofnmsi J $ty _ &* _ $i ^ V (signature of responsible official) John Creech (name) (unit) Senior Planner 0 0? (title) (date) 2o1 S Section 8: Records Commission Records Commission (513) High Street, Suite 730 Hamilton Butler (address) (city) (zip code) (county) (telephone number) To have this form returned to the Records Commission electronically, include an address: big(erp@ci.hamilton.oh,us I hereby certify that our records commission met in an open meeting, as required by Section ORC, and approved the schedules listed on this form and any continuation sheets. I further certify that our commission will make every effort to prevent these records series from being destroyed, transferred, or otherwise disposed of in violation of these schedules and that no record will be knowingly disposed fif which pertains to any pending legal case, claim, action or request. This action is reflected in the minutes kept by this commission. Records Commission Chair Signature Dale SectionC: Ohio History Connection State Archives Signature Title Date Section JO: State Signature Title Date Please Note: The State Archives retains RC2 forms permanently. It is strongly recommended that the Records Commission retain a permanent copy of this form SAO/LGRP RC2 (Part 1 & 2), Revised August 2014

$Page 2 of 5 <5> For use by State or tgrp <6> ; K«r \d.. i*::f tgrp ; i... 15001 Payroll Records (including comp time records, leave forms, payroll change notices}.$

2 Page 2 of 5 <5> For use by State or tgrp <6> ; K«r \d.. i*::f tgrp ; i Payroll Records (including comp time records, leave forms, payroll change notices}. fm Transient Letters/Memos including post it notes, text messages, phone messages, voice mail and other records which served to convey information of temporary importance Purchase Orders, Request for checks, invoices, vouchers, cash reports :!% ;,q....; Solicitations/Advertising ;,Q;/;:;: Seminar Material _ ;p, ; _ y :! Travel Requests a ; Agendas (Planning Commission, 6ZA, Historic Design Review) s jf\ Weekly Reports 5 years Staff Meeting Notes ":.?. O\ SAO/LGRPRC2 (Part I & 2), Revised August 2014

Page 3 of 5 15010 Drafts of Memos and Letters Eorase fey State or ; tgrp. (6) Required.; U3&P. 1 _ " L ~ "> 15011 Street/Alley Vacations. Street Name Changes.

3 Page 3 of Drafts of Memos and Letters Eorase fey State or ; tgrp. (6) Required.; U3&P. 1 _ " L ~ "> Street/Alley Vacations. Street Name Changes Telephone Bills (cell phone and land line) 2 years provided audited a.; Purchasing Card Reconciliation (original in Finance Department) 1 year. ; "13* Copies of Council Communications (Council Reports/ Caucus Reports) Clerk of Council is in receipt _~ Phone Directories 1 year after superseded or obsolete Neighborhood or Area Plans Kv " "" "., Lot Splits/Combinations ". ~~_: SAO/LGRP RC2 (Part 1 & 2), Revised August 2014

Page 4 of 5 (0 <s> For use by Stale or : 1X5K3* im KC3 Required by M2Bi» i 15018 Special Project Files (i.e. Safe Routes to School, Riversedge, Artspace, etc.

4 Page 4 of 5 (0 <s> For use by Stale or : 1X5K3* im KC3 Required by M2Bi» i Special Project Files (i.e. Safe Routes to School, Riversedge, Artspace, etc.) Q ^ Annexation Documentation W^ Census/Demographic Analysis superseded or obsolete ""El: Rezoning, official zoning maps and GfS Comprehensive Housing Strategy, Comprehensive Plan and other major studies Planning Commission, Board of Zoning Appeals and Architectural Design Review Board Minutes. : tgli ". " _. * _ Drafts of Planning Commission, Board of Zoning Appeals and Architectural Design Review Board Minutes minutes are adopted :>; Certificate of Appropriateness Retain for life of structure or until Superseded _. " Q : :.. j SAO/LGRP RC2 (Part I & 2), Revised August 2014

5 Pace 5 of 5 See instructions bejot; completing this form. Citv of Hamilton Purchase Orders, Request for checks, invoices, vouchers, cash reports SAO/LGRP RC2 (Part I & 2), Revised August 2014

CONNECTION RECORDS RETENTION SCHEDULE (RC-2)- Part 1

CONNECTION RECORDS RETENTION SCHEDULE (RC-2)- Part 1 !.'-,--.'-, '.:'";J >, \ ' - - ' I ' - I -. >' ';... Ohio History Connection State Archives of Ohio Local Govemment Records Program 800 E. 17th Avenue Columbus, OH 43211-2474 (-,">-? J, *,,T- Page lof