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1 WHATCOM COUNTY COUNCIL AGENDA BILL NO CLEARANCES Initial Received in Council Office Agenda Assigned to: DLB'Ifd? IJ/ /8/15 Finance/Council Originator: Division Head: 11/23/15 Dept. Head: DLs"'r;tb Prosecutor: K( tl/zv(rr Purchasing/Budget: ~~ 1~131~.. Executive: s~~ v J.l /ldi/ls TITLE OF DO t'vm f{!nt: Memorandum of Agreement between and Whatcom County 0 1 llv L ATTACHMENTS: MOA,AppendixA SEP A review required? ( ) Yes ( X ) NO Should Clerk schedule a hearing? ( ) Yes (x ) NO SEPA review completed? ( ) Yes ( x) NO Requested : SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) A memorandum of agreement provides salary and program support to provide an extension program between January 1 and December 31,2016. COMMITTEE ACTION: COUNCIL ACTION: Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at: l l J..CO~W}J:.(ltCf!f!b.Wf!.J!-.~~()J!l1 il.

2 WHATCOM COUNTY WSU Whatcom County Extension 1000 N Forest Street, #201 Bellingham WA DrewBetz Director MEMORANDUM TO: Jack Louws, County Executive FROM: Drew Betz, Director ~ ~ NOV JACKLOUWS COUNTY EXECUTIVe RE: Memorandum of Agreement with DATE: November 23, 2015 Enclosed is the necessary paperwork for a contract extension with Washington State University to continue the jointly sharing of costs for faculty positions and program support in Extension Whatcom County and for your review and signature. Background and Purpose Continue to share costs for faculty positions in WSU Whatcom County Extension serving Whatcom County. Continue cost sharing for Forestry Program to serve Whatcom County in Include the majority of funds from Whatcom County Solid Waste in the WSU Contract. Hiring will be done through WSU to support the goals of the agreement with Solid Waste. The work will be done through our community horticulture program. Funding Amount and Source 2015 Whatcom County General Fund Budget for Whatcom County WSU Extension, $1 07, and $35, from the Health Department Solid Waste Division. The $35,000 represents an increase based on needs programmatic requests from Solid Waste. Differences from Previous Contract $11,305 was added for Recycling and Composting Education. We will incorporate these funds into our Community Horticulture program and enhance the training and delivery of this education through the Master Gardener and Community Gardens programs and in cooperation with other programs in our office. There is a $3,761 increase in contributions to faculty salaries to meet the contribution level asked by WSU for Please contact Drew Betz, WSU Whatcom County Extension, at extension 5805, if you have any questions or concerns regarding the terms of this agreement. Encl.

3 WHATCOM COUNTY CONTRACT INFORMATION SHEET Whatcom County Contract No Originating. Dep_artrnent: Program/Project: (i.e. Dept. Division and Project) Contract or Grant Administrator: Contractor's I Agency Name: Cooperative Extension Memorandum of Agreement DrewBetz Is this a New Contract? If not, is this an Amendment or Renewal to an Existing Contract? Yes X NoD Yes D No X If Amendment or Renewal, (per WCC (a)) Original Contract#: Does contract require Council Approval? Yes X No 0 IfNo, include WCC: (see Whatcom County Codes , and ) Is this a grant agreement? Yes 0 No X If yes, grantor agency contract number(s): CFDA#: Is this contract grant funded? Yes 0 No X If yes, Whatcom County grant contract number(s): Is this contract the result of a RFP or Bid process? Contract Yes 0 No X Ifyes, RFP and Bid number(s): Cost Center: Is this agreement excluded from E-VerifY? No 0 Yes X If no, include Attachment D Contractor Declaration form. IfYES, indicate exclusion(s) below: D Professional services agreement for certified/licensed professional. D Contract work is for less than $100, Contract for Commercial off the shelf items (COTS). D Contract work is for less than 120 days. 0 Work related subcontract less than $25,000. X Interlocal Agreement (between Governments). 0 Public Works- Local Agency/Federally Funded FHW A. Contract Amount:( sum of original contract amount and any Contracts that require Council Approval (incl. agenda bill & memo) prior amendments): Professional Services Agreement above $20,000. $ 1,266, Bid is more than $50,000. This Amendment Amount: Professional Service Contract Amendments that have an increase greater than $20,000 and other contracts with a $ cumulative increase greater than $50,000. Total Amended Amount: RENEWALS: Council approval is not required when exercising an $ 1,409, option to renew that is provided in the original contract. Summary of Scope: This amendment continues the shared agent costs for WSU Whatcom County Extension for 2016 and includes the cost of the forestry extension program for 2016 and incorporates funding from Whatcom County Solid Waste Division into this contract for Term of Contract: 12 months Expiration : 12/31/2016 : 11/23/15 : : 3. AS Finance reviewe_d_: - -~""_:::..-~._.ji\::~=~===~=:==================== 4. IT reviewed (ifit related): ~ : Contractor signed: : Contract Routing: I. Prepared by: Drew Betz 1 "'])),...&:: Last edited 10/01/15 2. Attorney signoff: Vh e 'L1~~~?LJ- 6. Submitted to Exec.: : i I f:j. '~Its 7. Council approved (if necessary): : 8. Executive signed: : 9. Original to Council: :

4 Whatcom County Contract No. Amendment No. 17 Whatcom County Contract No CONTRACT BETWEEN WHATCOM COUNTY AND THIS AMENDMENT is to the Contract between Whatcom County and_ dated September 22, 1999 and designated "Whatcom County Contract No ". In consideration of the mutual benefits to be derived, the parties agree to the following: Appendix A to this agreement is amended as set forth in the Amended Appendix A Unless specifically amended by this agreement, all other terms and conditions of the original contract shall remain in full force and effect. This Amendment takes effect: January 1, 2016 regardless of the date of signature. IN WITNESS WHEREOF, Whatcom County and _have executed this Amendment on the date and year below written. DATED this day of, 2016 CONTRACTOR: Daniel Nordquist, AVPRA Office of Grant and Research Development STATE OF WASHINGTON ) ) ss. COUNTY OF WHITMAN ) On this _day of, 20_, before me personally appeared to me known to be the of the and who executed the above instrument and who acknowledged to me the act of signing and sealing thereof. NOTARY PUBLIC in and for the State of Washington, residing at. My commission expires

5 WHATCOM COUNTY: Approve~ as to form: / Approved: Accepted for Whatcom County: By: Jack Louws, Whatcom County Executive STATE OF WASHINGTON ) ) ss COUNTY OF WHATCOM ) On this day of, 2015, before me personally appeared Jack Louws, to me known to be the Executive of Whatcom County, who executed the above instrument and who acknowledged to me the act of signing and sealing thereof. NOTARY PUBLiC in and for the State of Washington, residing at. My commission expires CONTRACTOR INFORMATION: Daniel G. Nordquist AVPRA Office of Grant and Research Development Mailing Address: OGRD Pullman, WA Contact Name: Dan Nordquist Contact Phone: (509) Contact FAX: (509) ogrd@wsu.edu

6 INTERAGENCY AGREEMENT Between WASHINGTON STATE UNIVERSITY EXTENSION And Whatcom County APPENDIX A Professional Services Contract The following individuals and programs will be jointly funded under this Memorandum of Agreement through a Professional Services Contract for the period January 1 through December 31, $Amount for County Portion County Director * 4H Agent Agricultural Systems Agent Water Resources Agent $26, Extension Forestry Program Community Horticulture Program $10, $35, Total $142, *Includes department head responsibilities for one Extension Educator. Richard Koenig Jack Louws Associate Dean and Director Whatcom County Executive WSU Extension Dan Nordquist A VPRA/Director Office of Grant & Research Development 1

7 ' COUNTY ORIGINAL MEMORANDUM OF AGREEMENT _... ~~ WHATCOM COUNfY j CONTRACT 1\10. J' l:.. q!0900cj ~~~ Between WASHINGTON STATE UNIVERSITY COOPERATIVE EXTENSION And WHATCOM COUNTY L Background The mission of Cooperative Extension (WSU-CE) is to assist the people of Washington State in making informed decisions through research and experience-based educational programs, to improve agriculture and protect natural resources, to improve capabilities of individuals and families, to aid communities in developing and adapting to changing conditions, and to provide developmental opportunities for youth. WSU-CE conducts educational programs throughout the state of Washington. Faculty members and support staff are employed to plan, conduct, and evaluate these programs. Counties maintain close coordination and cooperation with WSU-CE to provide constituents with relevant and effective educational programs. II. Purpose The purpose of this agreement is to formalize the longstanding relationships between WSU-CE and Whatcom County. This also continues a longstanding, joint funding relationship for county/area Extension agents and designated support staff. It is the intent of this Memorandum of Agreement to provide constituents in Whatcom County with educational programming to better improve capabilities of individuals and families, to aid communities in developing and adapting to changing conditions, and to provide developmental opportunities for youth. The 4-H program is a longstanding youth outreach of WSU-CE jointly conducted with Whatcom County. III. Under terms of this Memorandum of Agreement, Cooperative Extension agrees to: A. Recruit, employ, and establish salaries for county/area Extension agents and designated WSU-CE support staff for Whatcom County. Employment concurrence will be sought from County Executive before an individual is hired and assigned to the County. WSU-CE shall immediately report to the County Executive when vacancies occur in any County/ Area Extension Agent and/or WSU-CE support staff positions. B. Assure that annual salary increase monies will be available for WSU-CE agents an_d designated support staff that matches the average percentage appropriated for such purpose by the Washington State Legislature. Annual salary adjustments for Whatcom County Extension agents will be based on merit or whatever criteria is established by the Washington State Legislature. C. Supplement the funds received from the Whatcom County personal services contract and pay total salary and fringe benefits for each county/area agent and designated staff members.

8 of support for Extension agents and jointly funded staff in future years, either party may terminate the contract. Written notice of termination must be received before October 1 for termination effective January 1 of the next year. D. Whatcom County and Cooperative Extension each shall assume the risk of, be liable for, and pay all damage, loss, cost and expense of its officers, officials, and employees arising out of any duty performed, or not performed, while acting in good faith within the scope of this agreement. E. The nondiscrimination clause contained in section 202, Executive Order 11246, as amended by Executive Order 11375, relative to Equal Employment Opportunity for all persons without regard to race, color, religion, sex, or national origin, and the implementing rules and regulations prescribed by the Secretary of Labor are incorporated herein. VI. Administration A. The Cooperative Extension Whatcom County Chair shall be responsible for administering this cooperative undertaking including supervising staff members. B. Personal property shall be acquired, held and disposed of by the party funding the acquisition. Separate inventories of the property showing ownership shall be maintained. The parties will not jointly acquire any real property in this cooperative undertaking. APPROVED: WHATCOM COUNTY Cooperative Extension ~ Pete Kremen, Whatcom County Executive Approved as to form: Director t & Research Development State of Washington ) ) ss. County of Whatcom ) On this J..Q_ day of September 1999, before me personally appeared PETE KREMEN, to me known to be the County Executive of WHATCOM COUNTY, and who executed the above instrument and who acknowledged to me the act of signing and seali thereof.

9 Whatcom County Contract No. Amendment No. 17 Whatcom County Contract No CONTRACT BETWEEN WHATCOM COUNTY AND THIS AMENDMENT is to the Contract between Whatcom County and_ dated September 22, 1999 and designated "Whatcom County Contract No ". In consideration of the mutual benefits to be derived, the parties agree to the following: Appendix A to this agreement is amended as set forth in the Amended Appendix A Unless specifically amended by this agreement, all other terms and conditions of the original contract shall remain in full force and effect. This Amendment takes effect: January 1, 2016 regardless of the date of signature. IN WITNESS WHEREOF, Whatcom County and _have executed this Amendment on the date and year below written. DATED this day of, 2016 CONTRACTOR: Daniel Nordquist, A VPRA Office of Grant and Research Development STATE OF WASHINGTON ) ) ss. COUNTY OF WHITMAN ) On this _day of, 20_, before me personally appeared to me known to be the of the and who executed the above instrument and who acknowledged to me the act of signing and sealing thereof. NOTARY PUBLIC in and for the State of Washington, residing at. My commission expires

10 WHATCOM COUNTY: r -, Pr0secuting Attorney ' Approved: Accepted for Whatcom County: /( /,,;;_ ( By: Jack Louws, Whatcom County Executive STATE OF WASHINGTON ) ) ss COUNTY OF WHATCOM ) On this day of, 2015, before me personally appeared Jack Louws, to me known to be the Executive of Whatcom County, who executed the above instrument and who acknowledged to me the act of signing and sealing thereof. NOTARY PUBLiC in and for the State of Washington, residing at.. My commission expires. CONTRACTOR INFORMATION: Daniel G. Nordquist AVPRA Office of Grant and Research Development Mailing Address: OGRD Pullman, WA Contact Name: Dan Nordquist Contact Phone: (509) Contact FAX: (509)_ ogrd@wsu.edu

11 INTERAGENCY AGREEMENT Between WASHINGTON STATE UNIVERSITY EXTENSION And Whatcom County APPENDIX A Professional Services Contract The following individuals and programs will be jointly funded under this Memorandum of Agreement through a Professional Services Contract for the period January 1 through December 31, $Amount for County Portion County Director * 4H Agent Agricultural Systems Agent Water Resources Agent $26, Extension Forestry Program Community Horticulture Program $10, $35, Total $142, *Includes department head responsibilities for one Extension Educator. Richard Koenig Jack Louws Associate Dean and Director Whatcom County Executive WSU Extension Dan Nordquist A VPRA/Director Office of Grant & Research Development 1