MINUTES BIBB COUNTY BOARD OF COMMISSIONERS February 24, :00 p.m.

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1 MINUTE BIBB COUNTY BOARD OF COMMIIONER February 24, :00 p.m. The regular meeting of the Bibb County Board of Commissioners was held in the Commission Boardroom on Tuesday, February 24, 2004 at 6:00 p.m. Board Members present: Chairman Tommy C. Olmstead, Vice Chairman amuel F. Hart, r., Commissioner Charles W. Bishop and Commissioner Elmo A. Richardson, Jr., Commissioner Bert Bivins, III, taff present: Mr. Virgil Adams, County Attorney; Mr. Bill Johnston, Director of Buildings & Properties; Mr. am Kitchens, Assistant Director, Buildings & Properties; Mr. Tommy Brown, Director of Human Resources; Mr. Bill Vaughn, Chief Administrative Officer; Ms. Deborah Martin, Finance Director; Mr. Don Hoch, Director of Lake Tobesofkee; Mr. Ken heets, County Engineer; Mr. Tony Rousey, Director of Information & Technology ervices; Mrs. Barbara Wood, Public Affairs Officer and Ms. Rhonda cott, Administrative Assistant, Commissioners Office. News Media: Mr. Travis Fain of The Telegraph. Chairman Olmstead recognized and welcomed Dr. Luther trickland, Jr., Day tar Church of God, for the PRAYER FOR THE DAY. Chairman Olmstead asked Commissioner Bishop to lead the Pledge of Allegiance. ANNOUNCEMENT Chairman Olmstead announced that there will be a Town Hall Meeting on Thursday night at 6:00 p.m. at the Porter Ellis Community Center. Chairman Olmstead announced that the Taste of Macon event will be held on Wednesday, March 3 at the Historic Atlanta Depot from 5:30 p.m. - 7:30 p.m. He added that the Commissioners were scheduled to meet with the Legislators earlier that day. APPROVAL OF MINUTE On motion of Commissioner Richardson, seconded by Commissioner Hart and carried, the Minutes of the regular meeting of February 10, 2004 were approved as written. RECOGNITION OF VIITOR Chairman Olmstead recognized and welcomed the following visitors: Mr. Clifford Johnson, Mr. cotty hepherd, Mr. Bernard impson, Mr. Christopher Thomas, Mrs. hirley Williams, Mr. 1

2 Barney Young, Mr. Chip Wagner, heriff Jerry Modena, Mrs. Mary Modena, Ms. Elaine Miller, Ms. Yvette Cabey, Major Bob White, gt. George Meadows, Captain Wayne Ennis, Mr. Charles anferrare, Lt. David Davis, Ms. Diane Easley, Lt. Albert Hall, Reverend Henry Lowe, Major Leonard Thomas, Ms. Teresa Jones, Mrs. Berdine Dennard, Mr. Andrew Belk, Reverend Diane Hollings, Lt. Mickey Pearce, Ms. Johnnie Mae Dawkins, Mr. Dwight Davis, Mr. Mentz Davis, Captain Helen Jackson, Chief Deputy James W. Allen, Ms. Mattie Lundy and Ms. Cynthia immons. Chairman Olmstead presented a Resolution and watch to Captain tella Davis, Bibb County heriff s Office, upon her retirement on February 1, Captain Davis expressed her gratitude to her friends, family and co-workers who were in attendance on her behalf. he stated that her leaving was bittersweet and that she really enjoyed her tenure with Bibb County. Chairman Olmstead noted that Ms. Rhonda cott, Administrative Assistant, Commissioners Office, was filling in for the Clerk of the Board. REFERRAL: The following items were referred to the ORDINANCE AND REOLUTION: Correspondence from Mr. amuel F. Hart, Jr., Adams, Jordan & Treadwell, respecting amendments to ection 1-11 of the Code of Bibb County, Georgia, Entitled General Penalty, to provide an effective date; to repeal conflicting ordinances and for other purposes. RECORD & INFORMATION: Monthly departmental reports and agency activities received for record: Clerk, tate Court. ACTION: Ratification of the following Resolutions of the Board of Commissioners: Recognizing Mrs. Frances Richardson Ingram upon her 85 th birthday; Honoring Mr. Bob Fountain on his retirement after 30 years of dedicated service to the Bibb County Public Works and Engineering Departments; Designating February 20, 2004 as Arbor Day in Bibb County; Recognizing the 7 th Annual James Wimberly Institute of Black tudies and History, Inc., for 2

3 its efforts in honoring local racial barrier breakers and unsung heroes. On motion of Commissioner Richardson, seconded by Commissioner Hart and carried, the before mentioned Resolutions were ratified. COMMITTEE REPORT: Chairman Olmstead gave a brief report of his activities since the last meeting. They were as follows: 2/11 - RAC Meeting - Meeting with Bill Thompson, Chuck O Neal & Van Etheridge - NewTown Macon Executive Committee Meeting 2/12 - Luncheon Meeting with Marjorie Almand & Frank Fields - hield Club Dinner 2/13 - Interview with Andrew Manis - Bob Fountain s Retirement Reception 2/16 - Meeting with GA EPD Representatives, Cleve Cunningham, Marshall Butler, Baxter Evans & Ken heets - Dinner honoring Major General & Mrs. Donald Wetekam 2/17 - Tour of Macon Occupational Medicine with Leonard Bevill & Bill Vaughn 2/18 - Looked at Grounds at Rutland High chool with Ken heets 2/20 - Arbor Day Celebration at kyview Elementary chool FINANCE, TAX AND REVENUE COMMITTEE - Committee Chairman Hart reported the following: 1. The Committee recommends approval of a supplemental appropriation to the FY 2004 General Fund budget in the amount of $22, required for the relocation of the Board of Elections Office. 2. The Committee recommends approval of a Change Order in the amount of $42, to the contract for Alterations and Additions to the Bibb County DFAC Building and approval of authorization for Chairman Olmstead to sign the Change Order. 3. The Committee recommends approval of the change to ection 2-345(a) of the County Code which would require agencies receiving less than $5, in funding from Bibb County to submit a compilation to be completed by a Certified Public Accountant on an annual basis and at such time that Bibb County hires an internal auditor that this requirement may be 3

4 relaxed and the records of such agencies be reviewed by the internal auditor. 4. The Committee recommends the bid for a Closed Circuit Camera ystem for River Edge Behavioral Health Center be awarded to BTV ystems in the amount of $23, The Committee further recommends that Buildings and Properties Department act as Project Manager to oversee the installation. RIK MANAGEMENT COMMITTEE - No Report. ENGINEERING/PUBLIC WORK COMMITTEE - No Report. Commissioner Bishop encouraged everyone to come out to the upcoming Town Hall Meetings because they really need some input from the community. TOBEOFKEE COMMITTEE - No Report. PUBLIC AFETY COMMITTEE - No Report. HUMAN REOURCE AND INFORMATION ERVICE COMMITTEE - Committee Chairman Bivins reported the following: 1. The Committee recommends approval to initiate efforts for valuation of The County s Health Care and Workers Compensation Program through a request for qualifications. 2. The Committee recommends the approval for extending The Carl Vinson Institute contract for Position Descriptions and alary urveys, at no additional cost, to October The Committee recommends that the Chairman be authorized to sign the County s Employee Assistance Program Contract for

5 4. The Committee recommends approval of two (2) temporary employees for Civil Court Clerk s Office due to medical emergencies. These positions are not permanent. Commissioner Bivins reported that he attended an RDC meeting recently but had nothing to report. Commissioner Bivins also reported that the Land Bank Authority is in the process of planning a tour for the members of the Board. ORDINANCE, REOLUTION & LEGILATIVE COMMITTEE - No Report. LICENE & TAX COMMITTEE - Committee Chairman Richardson reported the following: 1. The License and Tax Committee recommends approval of New 2004 alcoholic beverage license applications for Latina ales, Inc. located at 4173 Frontage Road West and Acapulco Restaurant located at 5503 Brookhaven Road. On motion of Commissioner Richardson and carried, the before mentioned recommendation PROPERTIE COMMITTEE - No Report. Chairman Olmstead stated that he would like to refer a petition for the paving of eville Road in East Bibb County to the Engineering/Public Works Committee. UNFINIHED BUINE - None. NEW BUINE - None. There being no further business and on motion duly made and seconded, the meeting adjourned at 6:30 p.m. Ms. Rhonda J. cott Administrative Assistant Board of Commissioners 5