MEMBERS PRESENT: Mayor Pro Tempore Steve Yokeley, Commissioners Jim Armbrister, Shirley Brinkley, Dean Brown, and Jon Cawley

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1 MOUNT AIRY, NORTH CAROLINA REGULAR MEETING MINUTES October 1, 2015 MEMBERS PRESENT: Mayor Pro Tempore Steve Yokeley, Commissioners Jim Armbrister, Shirley Brinkley, Dean Brown, and Jon Cawley APPROVAL OF AGENDA: On motion by Commissioner Brinkley, seconded by Commissioner Brown and passed unanimously, the agenda was approved. CONSENT AGENDA: On motion by Commissioner Armbrister, seconded by Commissioner Brown and passed unanimously, the following items were approved by way of consent agenda: APPROVAL OF SEPTEMBER 17, 2015 REGULAR MEETING MINUTES RESOLUTION # APPROVING TAX RELEASES: A RESOLUTION APPROVAL OF TAX RELEASES RESOLUTION NUMBER WHEREAS, a list of taxes to be released has been submitted by the Revenue Collections Assistant II in her capacity of Tax Collector for the City of Mount Airy Finance Department; and WHEREAS, North Carolina General Statute provides for settlement of such taxes; and taxes: WHEREAS, North Carolina General Statute provides for release or refund of NOW, THEREFORE BE IT RESOLVED BY THE CITY OF MOUNT AIRY BOARD OF COMMISSIONERS MEETING IN OPEN SESSION THAT: Section 1. Section 2. Said taxes be released or refunded in accordance with said statutes for the reasons stated on the attached list. This resolution shall become effective upon approval by the Board of Commissioners of the City of Mount Airy. Approved and adopted this the 1 st day of October, 2015.

2 RESOLUTION # DESIGNATING OFFICIAL DEPOSITORIES AND SIGNATORY AUTHORITY: BE IT HEREBY CITY OF MOUNT AIRY, NORTH CAROLINA RESOLUTIONS Designating Official Depositories and Signatory Authority RESOLUTION NUMBER RESOLVED, that the following financial institutions, (hereinafter referred to as Institutions), are designated as depositories for the funds of this Organization: Bank of America, N.A. Branch Banking & Trust Carter Bank & Trust First Community Bank First Citizens Bank & Trust Company PNC Bank Southern Community Bank & Trust Surrey Bank & Trust Wells Fargo Bank, N.A. 2. RESOLVED, that deposit accounts and/or certificates of deposit may be opened and maintained in the name of the name of this Organization with said Institutions in accordance with the applicable rules and regulations for such accounts; that the following officers or employees of this Organization: Siqnatorv Authority Pamela M. Stone, Finance Director (Finance Officer) Heather A. Marshall, Accounting Manager (Deputy Finance Officer) Countersignatory Authority Barbara A. Jones, City Manager Melissa N. Brame, City Clerk ARE HEREBY AUTHORIZED, on behalf of this organization and in its name, to sign checks, drafts, notes, bills of exchange, acceptances, certificates of deposit or other orders for the payment of money; to endorse checks, notes, bills, certificates of deposit, or other instruments, owned or held by this Organization for deposit with

3 said Institutions or for collection or discount by said Institutions; to accept drafts, acceptances, and other instruments payable at said Institutions; to execute and deliver electronic funds transfer agreements and to appoint and delegate, from time to time, such persons who may request transfers on behalf of the Organization; to establish and maintain a night deposit relationship; to waive presentment, demand, protect, and notice of protest, or dishonor any check, note, bill, draft, or other instrument made, drawn, or endorsed by the Organization; to establish credit card accounts on behalf of the City; and, 3. FURTHER RESOLVED, that said Institutions be, and they hereby are authorized to honor, receive, certify, or pay all instruments signed in accordance with foregoing resolution even though drawn or endorsed to the order of any officer or employee signing the same or tendered by him cashing, or in payment of the individual obligation of such officer or employee, or for deposit to his personal account, and said Institutions shall not be required or be under any obligation to inquire as to the circumstances of the issuance or use of any instrument signed in accordance with the foregoing resolution, or the application or disposition of such instrument or the proceeds thereof; and, 4. FURTHER RESOLVED, that said Institutions be, and are hereby requested, authorized and directed to honor checks, drafts, or other orders for the payment of money drawn in this Organization's name, including those payable to the individual order of any person or persons whose name or names appear thereon as signer thereof, when bearing or purporting to bear the facsimile signature(s) of the specified number of the foregoing officers or employees of this Organization and said Institutions shall be entitled to honor and to charge this Organization for such checks, drafts or other orders, regardless of by whom or by what means the actual or purported facsimile signature or signatures thereon may have been affixed thereto, if such signature or signatures resemble the facsimile specimen duly certified to or filed with said Institutions by the City Clerk of this Organization; and, 5. FURTHER RESOLVED, that the City Clerk of this Organization shall certify to said Financial Institutions the name of the persons who are at present authorized to act on behalf of this Organization under the foregoing resolutions and shall from time to time hereafter, as changes in the personnel of said officers and employee are made, immediately certify such changes to said Institutions by submission of a new resolution and signature card, and said Institutions shall be fully protected in relying on such certifications of the City Clerk and shall be indemnified and saved harmless from any claims, demands, expenses, loss, or damage resulting from, or growing out of, honoring the signature of any officer or employee so certified, or refusing to honor any signature not so certified; and, 6. FURTHER RESOLVED, that the foregoing resolutions shall remain in full force and

4 effect until written notice of their rescission shall have been received by said Institutions, and apply to any and all deposit accounts and/or Certificates of Deposit in the name of this Organization, and that receipt of such notice shall not affect any action taken by said Institutions prior thereto; and, 7. FURTHER RESOLVED, that upon adoption of this resolution, all previously adopted resolutions designating official depositories are hereby rescinded; and, 8. FURTHER RESOLVED, that all transactions by any of the officers or employees of this Organization on its behalf, and in its name, with said Institutions prior to the delivery to said Institutions of a certified copy of the foregoing resolution are, in all respects, hereby ratified, confirmed, approved and adopted; and 9. FURTHER RESOLVED, that the City Clerk be, and hereby is authorized and directed to certify these resolutions to said Financial Institutions and that the provisions thereof are in conformity with the Charter and by-laws of this Organization. Adopted this 1 st day of October, (end of consent agenda) PUBLIC FORUM: Mayor Pro Tempore Yokeley opened the public forum for comments regarding any business not on the agenda. Carol Burke, 308 Wrenn Avenue thanked the board for the granite curbing at the USPS parking lot. Thanked Tom Joyce for research to help with determining what the funding would be for the curbing. Thanked the Board for budgeting for HPC to attend the Preservation NC Annual Meeting. Alton Gaither, 121 Brookberry Road spoke as a citizen in regards to the Redevelopment Commission and the negativity that is being expressed in the community. He saw it as an honor to serve on the Redevelopment Commission and believes they are doing a good job and doing what they were set out to do. Marie Wood, 177 Apollo Drive, stated she is a member of the Redevelopment Commission and was discouraged at comments made at the Candidate s Forum. She believes the Redevelopment Commission members are upstanding citizens and know what they need to do and do their business. The Redevelopment Commission wants the betterment for the community. She is tired of hearing the word blighted. She and the members of the Redevelopment Commission are here to do their job with integrity. Betsy McPhail, 201 Wrenn Avenue updated the board on the proposed solarium at Northern Hospital of Surry County.

5 John Pritchard, 128 Ridgecrest Drive spoke about the Redevelopment Commission and the controversy surrounding redevelopment. People have problems with parts of the plan and what the board is hearing is the will of the people-it is up to the Board to decide on how to deal with it. JC Short, 207 River Walk Road spoke about problems with water making circulation on River Walk Road. Concerned about the river bank at Prime Sirloin. Spoke about streets at Fairfield-they are getting to be in terrible shape. Concerned about the USPS parking lotwould like to see the total amount spent after it is completed. Spoke about the sidewalk behind the USPS being in bad shape. There were no further speakers; therefore, Mayor Pro Tempore declared the public forum closed. SPECIAL PRESENTATION: a) Tourism Report: Jessica I. Roberts, Director of Tourism & Marketing: Jessica I. Roberts distributed and reviewed the Tourism Report to the Board of Commissioners. b) Project Lazarus Surry County Update: Karen Eberdt, Project Lazarus Surry Coordinator: Karen Ebert summarized a slide show presentation updating the Board of Commissioners on the recent activities, goals, and upcoming events of Project Lazarus Surry County. They have applied for a KBR grant. Commissioner Armbrister asked about the city finding money to purchase Naloxone kits for the Police Department and Fire Department. Barbara Jones stated she will look at the budget and obtain information from Ms. Eberdt regarding costs involved. Commissioner Brinkley made a motion for the City to develop a letter of support for the KBR grant that Project Lazarus has applied for, Commissioner Cawley seconded it and it was passed unanimously. RESCINDING ORDINANCE TO DEMOLISH PROPERTY LOCATED AT 145 ORCHARD STREET: On motion by Commissioner Brown, seconded by Commissioner Armbrister and passed unanimously, the Board rescinded Ordinance Number Demolition of Property Located at 145 Orchard Street. DESIGNATE VOTING DELEGATE/ALTERNATE VOTING DELEGATE FOR 2015 NCLM ANNUAL CONFERENCE: Mayor Pro Tempore Yokeley and Barbara Jones are attending the 2015 NCLM Annual Conference.

6 On motion by Commissioner Cawley, seconded by Commissioner Armbrister and passed unanimously, Mayor Pro Tempore Yokeley was appointed to be the voting delegate for the 2015 NCLM Annual Conference. LETTER OF SUPPORT FOR NEW ENVIRONMENTAL CLEAN UP GRANT DISCUSSION: MAYOR PRO TEMPORE STEVE YOKELEY: Mayor Pro Tem Yokeley stated the PTRC has requested the City develop a letter of support for them to participate in a proposed EPA Brownfield Assessment Grant. The city has already benefited from an existing grant-approximately $70,000 for Phase I and Phase II environmental studies at the Spencer s Property. This is to request a grant along the Highway 52 corridor, which would be from Mount Airy to Winston Salem. The city would have a much better chance in participating in this grant if approved. They are requesting a letter of support from Mount Airy and some other organizations in Mount Airy to help with their application. Commissioner Cawley made a motion to develop the letter of support for this grant, Commissioner Brown seconded it and it was approved unanimously. MOUNT AIRY HIGH SCHOOL SAFETY GRANT DISCUSSION: COMMISSIONER JON CAWLEY: Commissioner Cawley stated there are a number of safety issues on the high school campus. He would like to propose that the city fund $7,500 annually to the Mount Airy City Schools for safety issues. Mayor Pro Tem Yokeley asked if they should have the school system send a request to the city for this funding. Commissioner Cawley stated he has talked with the school system about this and discussed it with the City Manager and there is certain paperwork to go through. Commissioner Armbrister asked about specifying how/where the money is spent-to know where taxpayer s money is going. Commissioner Brinkley asked if the city had the funds. Barbara Jones stated she spoke with the Finance Director and the MACS system attorney and the city attorney will develop a memo of understanding to be able to secure what the funds are used for and for an auditing paper trail. She can bring this information back to the board. If there is a need for additional funding as part of the budget, she can bring that to the board as well. Commissioner Brinkley said she would make a motion to do this one time to see where the money is in the city s budget and if the money is there. Commissioner Brown said he thinks it will be a good thing. Commissioner Brinkley made a motion to fund a one-time $7,500 grant to the Mount Airy City Schools, Commissioner Brown seconded it and it was passed unanimously.

7 REMARKS BY OFFICIALS: Commissioner Cawley: This was a good meeting. The Redevelopment Commission is doing important work. The process needs to be done as openly and fairly to all people as it can be. Going forward, his vision is they redevelop that property and the city is designated an All America City again. People come here because of the people-not because of redevelopment. Great to live in a place that others want to visit. Commissioner Brown: The Redevelopment Commission does an excellent job. The plan is what is causing the controversy and he believes that will be solved soon. He thinks each member of the Redevelopment Commission has done an outstanding job. Thanks to Jessica Roberts for the tourism report. Thanks to Karen Eberdt for the good work she is doing with Project Lazarus. Thanks to Commissioner Cawley for what he is doing. Commissioner Armbrister: Congratulations to Jessica Roberts for the work she does and her achievements. Thanks to Carol Burke and Betsy McPhail for the work they are doing. The Redevelopment Commission has done something professional and turned out a good product-there is no question of any one person and their capabilities in that group. The focus in the thread from the Candidate s forum was on a few issues that are part of the plan. A lot was narrowed down to the private property that people own. Simple fix, take it out of the area. Reminder that the Relay for Life has been rescheduled to October 16, 2015 at Veterans Park. Commissioner Brinkley: Worked with Jessica Roberts for a while-jessica does an outstanding job. Thanks to Jessica for the work she does. Thanks to Karen Eberdt for her work with Project Lazarus. She is part of the Board that appointed the Redevelopment Commission and believes they chose the best people for this group-they are honest and have integrity. She has lost faith only because the commission has gone beyond what she thought the city board selected them to do, which was to redevelopment the Spencer s Property. The plan (as she has seen it) is great but not what she thought the board selected the commission to do. She has empathy to those on the Redevelopment Commission for negative comments made against them-this doesn t mean they aren t doing a good job. Mayor Pro Tem Yokeley: Would like to place discussion of policy for putting things on the agenda on October 15, 2015 meeting agenda. Thanks to Jessica Roberts and Karen Eberdt for their hard work. Thanks to Chief Watson for his role in Project Lazarus Surry County. Minimum Housing policy has been a big success. The board has voted to demolish and have demolished 7 houses in the past three or four years. Also, 7 property owners have voluntarily demolished their properties themselves. He is in favor of the Redevelopment Commission and will continue to be in favor of it. There has been a lot of misinformation and misunderstandings and that is unfortunate. He believes the Redevelopment Commission has tried very hard to be forthright and open about the process. They will keep trying to explain the process to everyone. Reminder that the next Redevelopment Commission meeting is October 14, 2015 at 5:30 pm. They anticipate an exciting meeting and hope everyone can attend.

8 Barbara Jones: Recognized Jeff Boyles and the Public Works Department staff for their hard work at the USPS parking lot. They have been out there many, many hours working on this and it looks great. Chief Poindexter: Fire Prevention Week is next week. The theme is Hear the Beep Where You Sleep. ADJOURNMENT: On motion by Commissioner Armbrister, seconded by Commissioner Brinkley and passed unanimously, the meeting was adjourned. Approved and adopted this the 15 th day of October, ATTEST: Melissa N. Brame, City Clerk Stephen A. Yokeley, Mayor Pro Tempore

MEMBERS PRESENT: Mayor Deborah Cochran, Commissioners Shirley Brinkley, Dean Brown, Jon Cawley, and Steve Yokeley

MOUNT AIRY, NORTH CAROLINA REGULAR MEETING FOR BRIEFING MINUTES February 6, 2014 MEMBERS PRESENT: Mayor Deborah Cochran, Commissioners Shirley Brinkley, Dean Brown, Jon Cawley, and Steve Yokeley MEMBERS