THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF THURSDAY, MARCH 1ST, :00 P.M.

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1 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF THURSDAY, MARCH 1ST, :00 P.M. Council is to meet in Regular Session on Thursday, March 1st, 2012 at 1:00 p.m. in the Council Chambers with Mayor Dalton McDonald presiding. Members Present: Members Absent with Notification: Staff Present: Page Others Present: I. CALL TO ORDER Mayor McDonald to call the meeting to order at 1:00 p.m. II. MOMENT OF SILENCE FOR OUR FALLEN SOLDIERS AND CITIZENS III. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF IV. APPROVAL OF AGENDA AS CIRCULATED Regular Council meeting of March 1, 2012 Agenda: "Be it resolved that the Agenda for the Thursday, March 1, 2012 Regular Council meeting be approved as circulated. V. DAVID WRIGHT, CHIEF, VOLUNTEER FIRE DEPARTMENT 4-8 Alnwick/Haldimand Fire and Rescue Report of March 2012 and Agenda for the Senior Officers' Meeting of February 28, "Be it resolved that the Alnwick/Haldimand Fire and Rescue Report of March 2012 and Agenda for the Senior Officers' Meeting of February 28, 2012, be received and filed. 9 Monthly Fire Report as prepared and submitted by Diane Nichols, Administrative Assistant. "Be it resolved that the Monthly Fire Report as prepared and submitted by Diane Nichols, Administrative Assistant, be received and filed. VI. SHAWN MCBRIDE, ACTING PUBLIC WORKS SUPERINTENDENT 10 Public Works Department Report dated March, "Be it resolved that the Public Works Department Report dated March 2012, be received and filed. VII. ARRYN MCNICHOL, TREASURER Treasury Report as prepared and submitted by Arryn McNichol, Treasurer dated February 24, "Be it resolved that the Treasury Report as prepared and submitted by Arryn McNichol, Treasurer dated February 24, 2012, be approved. Page 1 of 58

2 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF MARCH 1ST, :00 P.M. Page VII. ARRYN MCNICHOL, TREASURER Financial Accounts Voucher # : (Note will be delivered separately when they have been completed.) VIII. BUILDING DEPARTMENT A verbal update will be provided with respect to the activities and projects within the Buiding Department at this time IX. APPROVAL OF MINUTES Regular Council meeting Minutes of February 15, 2012 "Be it resolved that the Minutes of the Regular Council session of Wednesday, February 15, 2012, be adopted. X. BUSINESS ARISING FROM PREVIOUS MINUTES XI. COMMITTEE REPORTS Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Alnwick/Haldimand Public Library Board Minutes of January 9, 2012; Emergency Management Committee Minutes of November 28, 2011; and Police Services Board Minutes of December 14, "Be it resolved that the following Committee/Board meeting Minutes be approved and/or received and filed:source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Alnwick/Haldimand Public Library Board Minutes of January 9, 2012; Emergency Management Committee Minutes of November 28, 2011; and Police Services Board Minutes of December 14, XII. COMMUNICATIONS Notice of Town Hall Session from LAS and AMO dated Spring "Be it resolved that (Council direction required) Letter from the Ontario Urban Forest Council dated February 12, 2012 RE: Emerald Ash Borer. "Be it resolved that (Council direction required support or receive and file) Letter from Waterfront Regeneration Trust dated February 16th, 2012 RE: Invitation to Greet Honorary Tour Director Prescott Councillor Jennifer Wyman. "Be it resolved that the letter from Waterfront Regeneration Trust dated February 16th, 2012 RE: Invitation to Greet Honorary Tour Director Prescott Councillor Jennifer Wyman, be received and filed. Page 2 of 58

3 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF MARCH 1ST, :00 P.M. Page 57 XII. XIII. XIV. COMMUNICATIONS Human Resources Policy and Procedure Benefits While on Leave. "Be it resolved that the Human Resources Policy and Procedure Benefits While on Leave dated January 2012, as prepared and submitted by the Clerk, Robin van de Moosdyk, be approved. BY-LAWS None at this time. C.A.O. REPORT/UPDATES CAO/Planner Report: (Note will be delivered separately when completed.) XV. ANNOUNCEMENTS/NOTICE OF MOTIONS 58 XVI. XVII. APPROVAL OF CONFIRMING BY-LAW By Law No Being a by law to confirm the proceedings of the Regular Council Session of Thursday, March 1, "Be it resolved that By Law No being a by law to confirm the proceedings of the Regular Council Session of Thursday, March 1, 2012, be read and deemed to be PASSED this 1st day of March, ADJOURNMENT Motion to adjourn: "Be it resolved that the Regular Council Session of Thursday, March 1, 2012, be adjourned at 4:00 p.m. Page 3 of 58

4 ALNWICK / HALDIMAND Fire & Rescue 434 Edwardson Road P.O. Box #176 Grafton, Ontario K0K 2G0 Phone: Fax: REPORT TO COUNCIL FOR FEBRUARY 2012 Old Business: 1) County Councils decision on communications. New Business: 1) The agenda for the Chiefs meeting on 28 th of February in Centreton forms part of this report. 2) The new tanker should arrive in March, we will notify Council when it arrives. 3) A request for additional benches in Roseneath will be done in ) We still need some direction on utilizing the web site to its fullest extent. 5) The computer in station #1 is nearly 15 years old, if there are any ones in the Township that require updating we would like their old one. 6) The annual report should has been installed on the web site. 7) Robin is working on a new communication by-law for 2012 with Cobourg Police Services. Responses: To date we have responded to 32 calls this year compared to 28 calls in the Alnwick/Haldimand Fire and Rescue Report of March 2012 and Agenda for the Senior Officers' Meeting of February Page 4 of 58

5 same time period in 2011, this is an increase of 12% from last year. The responses this month were to (8) Motor Vehicle Collisions (4) Ambulance assists (1) Fires (1) Power lines down and alarms The fire apparatus arrived first on scene for (2) of the medical assist ahead of the ambulance. Equipment / vehicles out of service: None SENIOR OFFICERS MEETING FOR: 28th. February, 2012 at 19:00 hrs. in Station #2 ATTENDANCE : from last meeting of 24 th. January, 2012 Alnwick/Haldimand Fire and Rescue Report of March 2012 and Agenda for the Senior Officers' Meeting of February Page 5 of 58

6 Councilor J. Fell, D. Nicholls, A.Sheppard, D. Wright, R. Nelson, R. Gourd, E. Taylor. Old Business: New Business: 1) Monthly gas detector testing and documentation. The detectors need to be recalibrated!! 2) Annual projects that need to be done during the year 1) Pump testing June 1 st. 2) Undercoating for apparatus summer months. 3) Safety checks for apparatus. 4) Bunker gear cleaning and testing late spring. 5) Fit testing of SCBA masks.- April or May 6) Hose testing. early fall. 7) Fire prevention programs. 8) Assistants to the Fire Marshal card. 9) Chief Officers annual reports January 10)Review job discriptions. 3) Safety reports from Deputy Chief? 4) Mutual Aid Centreton April 26 Camp Bucko 5) Tentative defib recertification March 7 th. 8 th. & 14 th. in station #2 6) Troy Moore will attend the meeting to address driver training and trucks out of the station for training. 7) Rob and Dianne are working on updating the OG s. 8) By-Laws etc. to be put on web site and Dianne will keep the web site updated. 9) Discussion on fire permits starting March Alnwick/Haldimand Fire and Rescue Report of March 2012 and Agenda for the Senior Officers' Meeting of February Page 6 of 58

7 10)Tires off #492 to be sold up for sale. 11)Incentives to promote training and call attendance? 12)Training on Team board to be done at Chiefs meetings. 13)Revised plan for new station #3 update Eldon and Allan went to Bellville for meeting with Chris Bent. 14)Review of By-Laws for the department starting with the Establishing and Regulating By-Law. 15)All training or adjustments to the training calendar must be put through the Training Officer (Allan Sheppard) 16)Review of the training attendance for the last quarter. 17)Dianne should be getting a faxed copy of the weekly training. 18)The last month of the year we try and remember what items we need to budget for the next year, and there are things we forget about until after the budget is submitted and that is too late. On the bottom of the last page we can start a list and have it ready for the end of the year Prices must be attached to the items, then we will prioritize the list we present it to council. Other Business If anyone has items that should be addressed in the agenda prior to our meetings please contact me as soon as possible before our meetings and I will add it to new business. I will need it in writing so I don t put it down wrong. Next meeting: 27 March 19:00 hrs. at Station #2 FUTURE NEEDS Item - Recruits The approximate cost for a new member to join is Alnwick/Haldimand Fire and Rescue Report of March 2012 and Agenda for the Senior Officers' Meeting of February Page 7 of 58

8 Bunker gear, boots, helmet and gloves.. $ 2, Pager $ Recruit course that includes flashover and survival $ 4, Driver training, First aid and defib. $ 1, For a total of $ 9, per member Alnwick/Haldimand Fire and Rescue Report of March 2012 and Agenda for the Senior Officers' Meeting of February Page 8 of 58

9 PK Monthly Fire Report as prepared and submitted by Diane Nichols, Administrative Assistant. Page 9 of 58

10 Municipal Monthly Road Report for February 2012 Topped up Centreton and Roseneath sand domes with stockpiles from Earl s Pit and Pratt s Pit. Also, drew to MTO yard in Grafton. Ongoing patching, grading, snowplowing and sanding. Cutting brush on Baxter, Sandy Bay and Clouston Roads Performed generator test at Fenella Hall and Alnwick Civic Centre. Generator failed and is currently out of service. We are waiting for parts, which are hard to get. Information compiled by: Shawn McBride, CRS Acting Public Works Superintendent February 21 st, 2012 Public Works Department Report dated March, Page 10 of 58

11 Treasurers Report for RCM March 1, 2012: 1. Cash Counter: Treasury has ordered a Model 8626 currency counter with the unique (MDD) mechanical doubles detection which will process the new polymer bank notes along with the older paper currency. This counter has already been purchased by a number of banks, such as BMO, Scotia, HSBC, and the Bank of Canada. Treasury receives high volumes of cash during our tax due dates, and now from the arena. It is conservatively estimated that treasury spends 60 hours per year counting cash, so this will pay for itself in approximately a year. 2. Programmable Thermostat: Treasury had Mike Godin set the programmable thermostats at the Grafton office before he left. The thermostat downstairs and in the Council chamber drops to 16.7 C (62 F) during the night and increases to 22 C (72 F) a couple hours before the Township opens. This should save the Township approximately 1,000 per year. 3. Electronic Signature: Treasury had Diamond Municipal Solutions add the Treasurers electronic signature on the Townships cheques. This will save an incredible amount of time signing cheques throughout the year. 4. HST: We have received 178,000 for our HST claim representing expenses during the period June 30 th to December 31, Our next HST application will be in late June. We will now be applying for the arenas HST. 5. Tax Sales: There are four properties up for tax sale representing over 40,000 in unpaid taxes. Tenders will be opened March 22 nd at 3 pm. 6. Developer and Planning Deposits: Treasury is still in the process of reconciling all the developer and planning deposit accounts back to The invoices will be going out mid March. 7. Training: Treasury will be receiving additional training in late March on our accounting software. We are looking at a number of seminars, conferences, and courses to take throughout the year Budget: The 2 nd draft of the budget was presented to Council. The budget is currently at a 2.49% increase and the public meeting is scheduled for the March 7 th. 9. Public Works Computer: We have ordered a laptop for public works and it should be set-up by the second week in March. 10. Infrastructure Debenture: We are just in the process of finalizing all the documents required for the 600,000 infrastructure debenture. Treasury Report as prepared and submitted by Arryn McNichol, Treasurer dated February 24, Page 11 of 58

12 11. Co-op Student: Tracey Thomas has been working on a variety of tasks, such as preparing the trust and arenas worksheets, and helping with taxes, bank reconciliations, and accounts payable. She will be finished her co-op program on March 16 th. I would respectfully recommend a $500 honourarium for the work performed during her co-op term and $500 for the work performed over the last three summers as a student, which has been the policy at the Township. Compiled by Arryn McNichol Municipal Treasurer Treasury Report as prepared and submitted by Arryn McNichol, Treasurer dated February 24, Page 12 of 58

13 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF REGULAR COUNCIL SATELLITE OFFICE, WEDNESDAY, FEBRUARY 15, :00 P.M Council met in Regular session on Wednesday, February 15, 2012, p.m. in the Council Chambers with Mayor Dalton McDonald presiding. Members Present: Staff Present: Mayor Dalton McDonald Deputy Mayor Raymond Benns Councillors: James Fell Bill Holmes Sandra Jaynes John Logel Joan Stover Terry Korotki, CAO/Planner Robin van de Moosdyk, Clerk I. CALL TO ORDER Mayor McDonald called the meeting to order at 7:00 p.m. II. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no disclosures of pecuniary interest at this time. III. APPROVAL OF AGENDA AS CIRCULATED Moved by Councillor Stover, seconded by Councillor Logel; "Be it resolved that the Agenda as circulated for the Regular Council Session of Wednesday, February 15th, 2012, be approved with addenda as noted. CARRIED." IV. APPROVAL OF MINUTES Regular Council meeting Minutes of February 2, Moved by Councillor Fell, seconded by Councillor Logel; "Be it resolved that the Minutes of the Regular Council meeting of February 2nd, 2012, be approved. CARRIED." V. BUSINESS ARISING FROM PREVIOUS MINUTES Deputy Mayor Benns noted a correction with respect to the location of the Annual General meeting of the Ganaraska Region Conservation Authority, which will be at the Main Office on Highway 28 not at the forest centre. Councillor Fell inquired if there had been a response from Ontario Parks with respect to Peter's Woods and was advised that there was not. VI. PUBLIC WORKS DEPARTMENT Regular Council meeting Minutes of February 15, 2012 Page 13 of 58

14 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL - SATELLITE OFFICE OF WEDNESDAY, FEBRUARY 15, :00 PM A verbal update was provided by the Clerk with respect to the projects and works of the Public Works as provided by the Action Public Works Superintendent. VII. TREASURY DEPARTMENT Financial Accounts Voucher Nos. 4 and 5: Moved by Councillor Holmes, seconded by Deputy Mayor Benns; "Be it resolved that the Financial Accounts - Voucher Nos. 4 and 5 in the amounts of $22, and $309, respectively, be approved. CARRIED." VIII. COMMITTEE REPORTS Alnwick/Haldimand Community Policing Committee meeting Minutes of December 12, 2011; Fenella Hall meeting Minutes of January 11, 2012; Haldimand Memorial Arena and Park Board meeting Minutes of January 18, 2012; and Heritage Alnwick/Haldimand meeting Minutes of December 6, Moved by Councillor Logel, seconded by Councillor Stover; "Be it resolved that the following Committee and Board meeting Minutes be approved and/or received and filed: Alnwick/Haldimand Community Policing Committee meeting Minutes of December 12, 2011; Fenella Hall meeting Minutes of January 11, 2012; Haldimand Memorial Arena and Park Board meeting Minutes of January 18, 2012; and Heritage Alnwick/Haldimand meeting Minutes of December 6, CARRIED." IX. COMMUNICATIONS Letter from the Peterborough Northumberland Crime Stoppers dated February 1, Moved by Councillor Stover, seconded by Councillor Jaynes; "Be it resolved that the letter from the Peterborough Northumberland Crime Stoppers dated February 1, 2012, be received and filed. CARRIED." Letter from the Ontario Advisory Board dated February 7, 2012 RE: Financial Assistance requested. Moved by Councillor Logel, seconded by Councillor Jaynes; "Be it resolved that the request from the Ontario Advisory Board dated February 7, 2012 requesting financial assistance be referred to the 2012 Municipal Budget deliberations on February 16, 2012 for consideration. CARRIED." Letters from Rob Milligan, M.P.P., Northumberland dated January 12, 2012 addressed to Cramahe Township; Trent Hills dated January 17, 2012 and Township of Hamilton dated January 17, 2012 regarding Ground Mounted Solar Systems. Moved by Councillor Stover, seconded by Councillor Holmes; Regular Council meeting Minutes of February 15, 2012 Page 14 of 58

15 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL - SATELLITE OFFICE OF WEDNESDAY, FEBRUARY 15, :00 PM "Be it resolved that the following letters from Rob Milligan, M.P.P., Northumberland dated January 12, 2012 addressed to Cramahe Township; Trent Hills dated January 17, 2012 and Township of Hamilton dated January 17, 2012 regarding Ground Mounted Solar Systems, be received and filed. CARRIED." Letter from the Oak Ridges Moraine Foundation dated January 5, 2012 RE: Highlights of the Foundation's accomplishments. Moved by Deputy Mayor Benns, seconded by Councillor Fell; "Be it resolved that the letter from the Oak Ridges Moraine Foundation dated January 5, 2012 advising of the highlights of the Foundation's accomplishments, be received and filed. CARRIED." Letter from the Town of Aurora dated December 20, 2011 RE: Breeding Birds of the Oak Ridges Moraine 1985 to Moved by Councillor Holmes, seconded by Councillor Logel; "Be it resolved that the letter from the Town of Aurora dated December 20, 2011 RE: Breeding Birds of the Oak Ridges Moraine 1985 to 2005, be received and filed. CARRIED." News Release from Mr. Rob Milligan, M.P.P., Northumberland dated February 1, 2012 RE: Mr. Milligan Hosting a Water-Power Public Meeting Saturday, February 18, 2012 from 1:30 to 3:30 p.m. Campbellford Legion 18 Water Street. Moved by Councillor Fell, seconded by Councillor Holmes; "Be it resolved that the News Release from Mr. Rob Milligan, M.P.P., Northumberland dated February 1, 2012 advising of the Water-Power Public Meeting Saturday, February 18, 2012 from 1:30 to 3:30 p.m. Campbellford Legion 18 Water Street, be received and filed. CARRIED." Letter from the Town of Halton Hills dated January 31, 2012 RE: Introduction of Private Members Bill to Pave Highway Shoulders. Moved by Councillor Logel, seconded by Councillor Jaynes; "Be it resolved that the letter from the Town of Halton Hills dated January 31, 2012 regarding the introduction of Private Members Bill to Pave Highway Shoulders, be received and filed. CARRIED." Letters from the Ministry of Citizenship and Immigration/Ontario Honours and Awards Secretariat dated January 2012 RE: Advising of nomination of Donna Smith for June Callwood Award has been forwarded to Selection Committee and a letter to advise that the Senior Achievement Awards have been announced and presented on December 14, Moved by Councillor Jaynes, seconded by Councillor Logel; "Be it resolved that the letters from the Ministry of Citizenship and Immigration/Ontario Honours and Awards Secretariat dated January 2012 Regular Council meeting Minutes of February 15, 2012 Page 15 of 58

16 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL - SATELLITE OFFICE OF WEDNESDAY, FEBRUARY 15, :00 PM RE: Advising of nomination of Donna Smith for June Callwood Award has been forwarded to Selection Committee and a letter to advise that the Senior Achievement Awards have been announced and presented on December 14, 2011, be received and filed. CARRIED." Thank you from Jackie Innis, St. Mary's Church dated January Moved by Councillor Logel, seconded by Councillor Holmes; "Be it resolved that the Thank you from Jackie Innis, St. Mary's Church dated January 2012, be received and filed. CARRIED." X. BY-LAWS By-Law No Being a by-law to authorize the signing and execution of an Amending Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Transportation and the Corporation of the Township of Alnwick/Haldimand for the purposes of entering into an Authorized Requester Agreement. Moved by Councillor Holmes, seconded by Councillor Fell; "Be it resolved that By-Law No being a by-law to authorize the signing and execution of an Amending Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Transportation and the Corporation of the Township of Alnwick/Haldimand for the purposes of entering into an Authorized Requester Agreement, be read and deemed to be PASSED this 15th day of February, CARRIED." XI. CAO REPORT/UPDATES 1. Alderville First Nation I have ed Angela Gillies earlier this week as to providing three tentative dates in March, 2012 to have a Joint Council meeting. I was to receive an today (February 10th, 2012) that has not been forwarded to the undersigned. Also I have not received confirmation as to our request to have a delegation with Minister Kathleen Wynne (Minister of Aboriginal Affairs) at the ROMA Conference (February 26th-29th, 2012) 2. Eastern Ontario Broadband Project. Re: Public Information Session I wish to confirm that the undersigned, Councillors Logel and Jaynes will be attending the EORN (Eastern Ontario Regional Network) presentation of Mr. Jim Pine at the County building on Wednesday, February 15th, 2012 commencing at 11:00 am. 3. County Fire Dispatch/Communications Meeting in Cobourg on Thursday, February 2, 2012 The undersigned and Fire Chief Dave Wright attended the above captioned meeting of which Bernadette Murray (Administrative Assistant) will be sending to Councillors via a separate my Report as to my interpretation as to what had transpired as to this meeting and also will be sending to you the Meeting Notes of Nancy MacDonald (Executive Assistant to the CAO: Bill Pyatt) dated February 2nd, Chief Building Official and By-law Enforcement Vacancy Our Municipal Clerk Robin has coordinated a communication (Notices; telephone; website; computer s) system and process at the Regular Council meeting Minutes of February 15, 2012 Page 16 of 58

17 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL - SATELLITE OFFICE OF WEDNESDAY, FEBRUARY 15, :00 PM administration office in Grafton and our satellite office in Roseneath to address public inquiries and the processing of the acquisition of a building permit in our municipality. Mr. Scott Jibb of the Township of Hamilton will be responsible for the issuing of building permits and their respective inspections. The undersigned and the Municipal Clerk are addressing the zoning inquiries and other related public inquiries relating to this department. Also the Draft advertisement and employment description for this position will be discussed at the Regular Council Meeting of Wednesday, February 15th, The benefit for the municipality is during the winter season the building activity is very slow and as you know no building permits were issued in the month of January, The program in place is working very efficiently and effectively in my opinion. Moved by Councillor Holmes, seconded by Councillor Fell; Be it resolved that the CAO/Planner Report for the February 15 th, 2012 Regular Council Session, be received and filed. CARRIED." Letter from Rick Norlock, M.P., Northumberland Quinte West dated February 7, 2012 RE: Diamond Jubilee Nominations. Moved by Councillor Holmes, seconded by Councillor Jaynes; Be it resolved that the Council of the Township of Alnwick/Haldimand support the following individuals as nominees for the Diamond Jubilee Medal for their significant contributions and achievements: William Finley Richard (Dick) Raymond Rosemarie Robins CARRIED. 72 Hour Emergency Kits: Moved by Councillor Holmes, seconded by Councillor Jaynes; Be it resolved that the Council of the Township of Alnwick/Haldimand approve the purchase of ten (10) 72 Hour Emergency Kits at a cost of $45.00 per kit. CARRIED. Report on Fire Protection Services for the Municipality of Alnwick/Haldimand Moved by Councillor Fell, seconded by Councillor Logel; Be it resolved that the Report on Fire Protection Service for the municipality of Alnwick/Haldimand as prepared and submitted by Mr. David Wright, Fire Chief, be approved as submitted. CARRIED. XII. ANNOUNCEMENTS/NOTICE OF MOTIONS Councillor Fell noted that there was a large amount of income tax taken from the Councillor pay cheques this month due to the inclusion of the $2, honorarium. It was the consensus to leave as is rather than have the Administrative Assistant Dianne Nichols make adjustments. Councillor Fell provided an update with respect to the twinning with Alnwick, England and stated that he had spoke with the former Mayor of Alnwick who Regular Council meeting Minutes of February 15, 2012 Page 17 of 58

18 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL - SATELLITE OFFICE OF WEDNESDAY, FEBRUARY 15, :00 PM noted that the proposal should be re-submitted to the new Mayor, of which Councillor Fell noted he would be completing. Councillor Fell noted that he has been collecting information from other municipalities and noted that he would like to speak with members of the Heritage Alnwick/Haldimand Committee for additional information. Councillor Logel noted that Mr. Craig Brooks is a new employee at Lakefront Utilities Services Inc. (LUSI) who will be working along with Mr. Jim MacFarlane and will be attending the Grafton Communal Water meetings in the future, and he lives in the Hamlet of Grafton. Councillor Logel advised that the Alnwick/Haldimand Community Policing Committee will be conducting a Workshop on Elder Abuse at the Centreton Community Centre on April 16, 2012 from 1:00 p.m. to 3:00 p.m. Councillor Logel noted that the Mayor s Challenge is just around the corner and requested Council support to get as many individuals, groups, schools involved as possible. Council supported this initiative. Councillor Logel noted that the County of Northumberland is supporting the Habitat for Humanity initiative and requested that the Mayor suggest that County Council give consideration to the rural areas of the County rather than just the urban centers. Councillor Holmes thanked Mayor McDonald for attending the Alnwick Civic Centre Board of Management meeting. Mayor McDonald noted that the concerns as noted by Mrs. Foreman be brought forward at the next Board Meeting to see if some of the issues could be addressed prior to the end of the year and Councillor Holmes concurred. Councillor Holmes suggested that the automated message at the Grafton Office be changed and/or at least shortened. Councillor Holmes noted that he has been approached by a member of the Miniature Airplane Club that have their air field on Beagle Club Road. He noted that there has been issued with respect to noise in the past and the Club is having qualifiers this summer for the all Canadian status which would then be qualified for the World Championships. He asked Council if there was something the Club Members could do to reduce any neighbor concerns prior to the event. Councillor Jaynes stated that the time on the Electronic Recycling Day Event is incorrect and that it should read 8:00 a.m. to 3:00 p.m. Councillor Jaynes stated there will be an open house on Family Day, Monday, February 20 th, 2012 from 2:00 p.m. to 4:00 p.m. with various other activities as well. Mayor McDonald noted that the County of Northumberland s United Way group are sponsoring free skating at the Haldimand Memorial Arena from 12:30 p.m. to 1:30 p.m. with Chili being served after, and then everyone could attend the open house afterwards. There was a discussion with respect to the Accessibility Committee and staff participation at the County wide Accessibility Committee. It was noted that updates with respect to Accessibility issues and projects should be forwarded to Mrs. Nicholls prior to the County meeting in order to provide up-to-date information. Moved by Councillor Jaynes, seconded by Councillor Fell; Be it resolved that Councillor Holmes and Councillor Jaynes bring forward the matter of receiving Incident Reports for all accidents within the Municipal Boundaries for the purposes of possible third party liability issues, at the Police Services Board meeting on Tuesday, February 21, 2012 for Regular Council meeting Minutes of February 15, 2012 Page 18 of 58

19 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL - SATELLITE OFFICE OF WEDNESDAY, FEBRUARY 15, :00 PM further discussion. CARRED. XIII. APPROVAL OF CONFIRMING BY-LAW By-Law No Being a by-law to confirm the proceedings of the Regular Council Session held on Wednesday, February 15th, Moved by Councillor Stover, seconded by Councillor Logel; "Be it resolved that By-Law No being a by-law to confirm the proceedings of the Regular Council Session held on Wednesday, February 15th, 2012, be read and deemed to be PASSED this 15th day of February, CARRIED." XIV. ADJOURNMENT Moved by Councillor Stover, seconded by Councillor Logel; "Be it resolved that the Regular Council Session of February 15, 2012, be adjourned at 9:37 p.m. CARRIED." Mayor, Dalton McDonald Clerk, Robin van de Moosdyk Regular Council meeting Minutes of February 15, 2012 Page 19 of 58

20 Source Protection Committee Meeting Summary SOURCE PROTECTION COMMITTEE MEETINGS 47 & 48 January 30 and February 2, 2012 at Asphodel-Norwood Community Centre, Norwood. Correspondence (February 2 meeting) The following correspondence was provided to the Committee: Correspondence from the five Conservation Authorities/Source Protection Authorities regarding feedback on the draft policies provided during the pre-consultation period October/November 2011 Tom Cathcart, Manager, Inspections Programs, Peterborough County-City Health Unit re: comment on draft policy S-1: Reporting on Mandatory Septic Maintenance Inspections January 6, 2012 Mary Anne Covelli, Director, Source Protection Programs Branch, MOE to Max Christie, Chair, Quinte SPC re: response regarding addressing the threat from handling and storage of fuel January 20, 2012 Review of Draft Policies Staff have reviewed and summarized the feedback received from municipalities, Source Protection Authorities/Conservation Authorities, provincial ministries and other implementing bodies during the pre-consultation process. The Committee reviewed the feedback during these two meetings, and following considerable discussion, made a number of amendments to draft policies for the following threats: Agriculture o Agricultural Source Material o Commercial Fertilizer o Pesticides o Livestock Fuel Non-Agricultural Source Material Aircraft De-icing Storage of Snow Waste Disposal Sites Road Salt Sewage Next Meeting The next Source Protection Committee meeting will be held Wednesday, February 15, 2012 at the Asphodel-Norwood Community Centre, Norwood. Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 20 of 58

21 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 21 of 58

22 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 22 of 58

23 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 23 of 58

24 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 24 of 58

25 Corporation of the Township of Alnwick/Haldimand Emergency Management Committee Meeting Monday, November 28 th, :00 a.m. Grafton Municipal Office PRESENT: REGRETS: Ken Stubbings, Northumberland County Sandra Jaynes, EIO Jim Benham, EIO Alternate Cam Ward, Public Works Superintendent Shawn McBride, Public Works Foreman Dave Wright, Alnwick/Haldimand Fire Chief Allan Sheppard, Alnwick/Haldimand Deputy Fire Chief Debbie Johnston, Haliburton Kawartha Pine Ridge District Health Unit Terry Korotki, CEMC Dianne Nicholls, CEMC Alternate Deputy-Mayor Raymond Benns (arrived 9:55 a.m.) Doug Borton, Inspector, OPP Mayor Dalton McDonald JoAnn Kropf-Hedley, EMO Field Officer CALL TO ORDER AND QUORUM The CEMC called the meeting to order at 9:10 a.m. A quorum was present. MINUTES Without objection, the minutes of the Emergency Management Committee held July 28 th, 2011 were approved. MATTERS ARISING FROM MINUTES Terry Korotki advised that our new Smartboard had been assembled and a training session took place on Friday, October 7 th, 2011, which was taught by a representative from the County of Northumberland. Everyone present at the training session was very impressed with the ability of the board. There will be more training session available if necessary. Terry Korotki advised that our bi-monthly CEMSPI training session took place on Wednesday, October 5 th, 2011 in the Grafton Municipal Building. In attendance were Kathy Moran, Mary Martorino, Sandra Jaynes and Dianne Nicholls. It is the intension to have a CEMSPI training session within the Alnwick/Haldimand staff bi-monthly for the year Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 25 of 58

26 Corporation of the Township of Alnwick/Haldimand Emergency Management Committee Meeting Grafton Municipal Council Chambers, Monday, November 28 th, 2011 Page #2 Terry Korotki advised that a meeting had taken place on Tuesday, October 4 th, 2011 with JoAnn Kropf-Hedley, Terry Korotki, Sandra Jaynes and Dianne Nicholls to review the entire Emergency Plan and Annexes. Changes were made and ed to all Committee Members for their perusal and comments, which will be discussed later in the meeting. Terry Korotki advised that HIRA updates have been completed for the year. Fire Chief Dave Wright enquired when the OPP do their first media release following an emergency, do they share the information with our EIO representatives. Sandra Jaynes and Jim Benham explained that OPP would send out a media release immediately to the public, which is standard procedure for the OPP and they will not necessarily share the information. Ken Stubbings explained that the OPP are included in the Northumberland EIO Committee, which meets on a regular basis. EMERGENCY PLAN A lengthy discussion ensued during the Committee going over the prepared Emergency Plan and Annex A page by page. Two more Annexes were added, that being Annex I EMO Checklist and Annex J Northumberland County Forest Emergency Plan. Also, under Administrative Resources Officer (ARO) a responsibility was added to organize a volunteer list. Sandra Jaynes enquired if there were Fire Safety Plans for municipal buildings, specifically for the Grafton Municipal Building and the Alnwick Civic Centre. Dianne Nicholls advised that these were completed by Ross Poole, Fire Inspection Officer. The Emergency Plan and Annex A were approved with changes made. CEMC MEETING UPDATE Terry Korotki provided copies of the last two CEMC meeting minutes to all that was present and provided a brief update. Terry Korotki advised that Alnwick/Haldimand Township would be involved with the Fleming College students again next year for our annual Emergency Exercise along with Hamilton Township, Northumberland County and possibility Cramahe Township. Date is set for Thursday, April 5 th, Ken Stubbings advised that he is meeting with the students to provided contact information to them for each municipality. 2 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 26 of 58

27 Corporation of the Township of Alnwick/Haldimand Emergency Management Committee Meeting Grafton Municipal Council Chambers, Monday, November 28 th, 2011 Page #3 NEW BUSINESS Sandra Jaynes enquired about universal fire dispatch within Northumberland County. Ken Stubbings advised that Cobourg Fire Chief Al Mann and he attended the Northumberland CAO meeting in November. There is to be a meeting with the fire department and Northumberland CAO Committee to develop a universal fire dispatch system. Deputy-Mayor Raymond Benns enquired if anyone was aware of the fiber optic lines being installed in the Roseneath area and will it benefit our municipality as far as our communications system. Nobody was aware of the system. Mr. Benns thought there should be a public information session regarding this for the residents. COMMITTEE MEMBER COMMENTS None DATE OF NEXT MEETING Terry Korotki advised that JoAnn Kropf-Hedley had provided our committee members with her available meeting dates for The following dates were tentatively set: 1. Wednesday, February 1 st, 2012 location to be Grafton Administration Office 2. Wednesday, April 11 th, 2012, location to be Roseneath Satellite Office 3. Wednesday, June 6 th, 2012, location to be Grafton Administration Office 4. Wednesday, September 5 th, 2012, location to Roseneath Satellite Office 5. Wednesday, November 28 th, 2012, location to Grafton Administration Office All meetings to commence 9:00 a.m. Meeting adjourned at 11:32 a.m. 3 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 27 of 58

28 ALNWICK/HALDIMAND POLICE SERVICES BOARD MEETING OF WEDNESDAY DECEMBER 14th, 2011 AT 3:00 P.M. LOCATION: County Road #2, Grafton, Ontario (Upstairs) The following individuals were present for the meeting: v v v v v v Sergeant Jeff Martin, (Ontario Provincial Police Northumberland Detachment) Chairperson Bill Holmes Board Member Janet Irvine Board Member Sandra Jaynes Board Member Lorne Aronson Terry Korotki, (Secretary/Treasurer) Absent: Vice-Chairperson Barry Surerus CALL TO ORDER: Chairperson Holmes called the Police Services Board Meeting of Wednesday, December 14th, 2011 to order at 3:03 p.m. DECLARATION OF PECUNIARY INTEREST: There were no declarations of pecuniary interest pertaining to the agenda of the Police Services Board Meeting of Wednesday December 14th, MINUTES 3:05 P.M. It was moved by Board Member Aronson, and seconded by Board Member Irvine, To approve the minutes of the Police Services Board Meeting of Friday, November 4th, 2011 as printed and circulated, CARRIED. BUSINESS ARISING FROM THE MINUTES - 3:06 P.M. Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 28 of 58

29 1. Proceeds of Crime Sergeant Martin is to discuss with Inspector Borton as to confirmation of the Spring Joint Police Services Board Meeting to be held March An Agenda item to be included for this meeting is to discuss the Proceeds of Crime. 2. Meeting with Municipal Ratepayer Re: Correspondence Sergeant Martin is to enquire with Inspector Borton as to whether OPP personnel have met with the municipal rate-payer relating to their correspondence. ONTARIO PROVINCIAL POLICE (O.P.P.) OPERATIONS REPORT FOR OCTOBER, :09 P.M. October 9 Road Rage/Mischief - Police were called to investigate a report of road rage that took place on Hwy 2 near Grafton. The complainant reported being tailgated. After pulling off onto Archer Road the vehicle passed him, then abruptly pulled in front and stopped. Two young males exited the vehicle. An argument ensued and the passenger from the other vehicle kicked the complainant s car. The investigation conducted resulted in the suspect being located. He was served an Appearance Notice for Youth Court on November 28 th. October 11 Trespass/Assault A Robins Road farmer reported that a farm hand had been in the barn when he noticed some lights on the property. He investigated and found three males walking near the barn with flashlights. As he approached one male left, but two others did not. One of these males grabbed the farm hand, but received a punch in the nose. The males then left the farm in a small grey car. The farm owners reported that they have lost up to 10 lambs this year, as well as a power take off from a tractor, which had been stolen in August. He feels these males may be responsible. A week later the farm hand observed the same vehicle on the road near the farm, but was unable to obtain a plate number. Investigation is continuing. October 23 Mischief CN Police report a mischief that took place at two locations west of the Station Road crossing south of Grafton. Two piles of debris consisting of an old toilet, lawn chairs, and old tires were left on the tracks. A freight train struck these piles while travelling through the area at approx 02:13 hrs. The incident wasn t reported to the OPP until 11:30 AM. The freight train was caused to make an emergency stop. Damage to the train was limited. The train was later able to continue on. A media release was sent out advising that CN 2 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 29 of 58

30 Police and the OPP are jointly investigating and asked the public to come forward with any information by calling police or Crime Stoppers. October 29 Drug Charge A Northumberland OPP officer on routine patrol stopped a vehicle on a traffic matter. When the officer approached the vehicle he detected the smell of burnt marihuana and observed the male passenger with what was believed to be dried marihuana flakes on his cloths. The parties were arrested for possession of a controlled substance. A subsequent search of the passenger resulted in several baggies of marihuana being found on his person. The 55 year old Cobourg male was released after he was issued with court papers requiring his appearance for a later date. October 29 Impaired Driving While on routine patrol in the evening hours, a Northumberland OPP officer made a routine traffic stop on Beagle Club Road. The driver was found to have the odour of liquor on his breath. The passenger was intoxicated. A road side test was conducted. The driver was returned to the Cobourg site for a breath test. The driver blew.136 and was later released on a Promise to Appear for November 16th. The passenger was taken to his residence. Sergeant Jeff Martin reviewed the matters of interest for the Alnwick/Haldimand Police Services Board for the month of OCTOBER, Calls for service -October, 2011 (11)incident increase as to the three (3) year average Occurrences - Yr. to Date (91)incident increase as to the Comparison three (3) year average Motor Vehicle Collisions (OCTOBER, 2011) 9 Ontario Provincial Police Contract Total Hours: Statistics outlining Northumberland O/T Hours: Monthly Summary Other Force Income $ Other Force Income for the year $3, Auxiliary Officers Monthly Hours Auxiliary Officers Yr. To Date 2, Hours Provincial Offences Act Statistics Municipal: 41 3 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 30 of 58

31 OCTOBER, 2011 Highway: 10 Total: 51 False Alarms OCTOBER, R.I.D.E. Conducted for 7 OCTOBER, 2011 Review of Ontario Provincial Police Media Releases It was moved by Board Member Aronson, and seconded by Board Member Jaynes, To approve the Northumberland Ontario Provincial Police Report for the month of OCTOBER 2011 as printed, circulated and reviewed, CARRIED. Sergeant Jeff Martin reviewed the matters of interest for the Alnwick/Haldimand Police Services Board for the month of NOVEMBER, November , Northumberland OPP received a report of a single vehicle MVC on County Road 2. Upon attendance the driver of the vehicle advised he was on his way home from his place of employment after working the nightshift. He was heading eastbound from Cobourg on County Road 2, when he believed he may have dozed off and crossed the oncoming lane and struck the guardrail. This caused damage to the front, driver's side of his motor vehicle and broke a few guardrail posts. Roads Dept were advised. The driver was charge for failing to drive in assigned lane. November , A Northumberland OPP officer on routine patrol on County Road 9 came upon a vehicle that appeared to be having mechanical problems. The officer exited the police vehicle to offer assistance. The officer then learned that the vehicle s plates were not authorized. The female that was with the vehicle was noted to have a smell of marihuana on her, as well as inside the vehicle. Further investigation resulted in the female being found in possession of marihuana. The drugs were seized and the female charged accordingly. November , Northumberland OPP received a complaint that a 15yr old girl had been sexually assaulted by her step-brother at their residence on County Road 24. Police conducted an investigation into the allegations and as a result the young male was charged. The male has been removed from the residence and is residing with family elsewhere. 4 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 31 of 58

32 November , Northumberland OPP received a complaint of a theft from a vehicle at the carpool lot on Lyle St. North. The caller stated that they had left their 2005 Dodge Ram pick up truck in the lot at 7:30 that morning and when they returned at 4:30 pm the truck s tail gate was stolen. Also stolen was a plastic case that contained 2 Makita drills. There were no suspects in this matter. November , Northumberland OPP began an investigation into allegations of a sexual assault that took place at a foster home in the Roseneath area. The allegations were that a male child in foster care has sexually assaulted another male child also in foster care. After an investigation the suspect was charged. Children s Aid of Northumberland was advised and the suspect was removed to another home. Calls for service November, 2011 Occurrences - Yr. to Date Comparison Motor Vehicle Collisions (NOVEMBER, 2011) Ontario Provincial Police Contract Statistics outlining Northumberland Monthly Summary Other Force Income $ Other Force Income for the year $ Auxiliary Officers Monthly Hours Auxiliary Officers Yr. To Date Hours Provincial Offences Act Statistics NOVEMBER, 2011 False Alarms NOVEMBER, R.I.D.E. Conducted for 4 NOVEMBER, 2011 Review of Ontario Provincial Police Media Releases 5 (4)incident decrease as to the three (3) year average (87)incident increase as to the three (3) year average 11 Total Hours: O/T Hours: , Municipal: 33 Highway: 6 Total: 39 It was moved by Board Member Irvine, and seconded by Board Member Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 32 of 58

33 Jaynes, To approve the Northumberland Ontario Provincial Police Report for the month of NOVEMBER 2011 as printed, circulated and reviewed, CARRIED. CORRESPONDENCE 3:25 P.M. 1. Correspondence from Ontario Provincial Police (OPP)-Northumberland Detachment, dated on November 3rd, Re: Paid Duty Invoice September, 2011-Northumberland County Forest. Board Action: Receive and file. 2. correspondence from the Ministry of the Community Safety & Correctional Services (MCSCS), dated November 8th, 2011 from Glenn Murray Assistant Deputy Minister Public Safety Division Re: Sixth Annual Domestic Violence Coordinators Training-January 30 th, Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 22 nd, Receive and file. 3. correspondence from the MCSCS, dated November 10th, 2011 Re: Recent amendments to Regulation 950 under the Provincial Offences Act and Associated set fines. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 12th, Receive and file. 4. correspondence from the MCSCS, dated November 10th, 2011 Re: Posting for Deputy Chief of Police Chatham-Kent Police Service. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 12th, Receive and file. 5. correspondence from the MCSCS, dated November 10th, 2011 Re: CRIME PREVENTION WEEK-NOVEMBER 6-12, Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 12th, Receive and file. 6. correspondence from the MCSCS, dated November 10th, 2011 Re: Posting for Deputy Chief of Police Chatham-Kent Police Service. 6 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 33 of 58

34 Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 12th, Receive and file. 7. correspondence from Kathy Wallace of the Ontario Association of Police Services Board (OAPSB), dated November 12 th, 2011 Re: The Ode of Remembrance. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 12th, Receive and file. 8. Correspondence from Ontario Provincial Police (OPP) Business and Financial Services Bureau, dated on November 21st, Re: 2012 Municipal Policing Cost Estimate Billings-OPP. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 30th, Receive and file. 9. Correspondence from Ontario Provincial Police (OPP) Business and Financial Services Bureau, dated on September 22nd, Re: 2011 Semi-Annual Contract Policing Costs-OPP. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 22nd, Receive and file. 10. Correspondence from the Ontario Association of Police Services Board (OAPSB), dated November 22nd, Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 21st, Receive and file. It was moved by Board Member Jaynes, and seconded by Board Member Aronson, That the Secretary/Treasurer forward to the newly elected Member of Provincial Parliament; Rob Milligan for information and comment the White Paper of the OAPSB relating to the substantial outstanding Collection fees relating to POA ofences correspondence from the MCSCS, dated November 17th, 2011 Re: Committee of Youth Officers for the Province of Ontario (COYO) presents: Youth, Justice and Community Conference February 22-24, Board Action: A copy of this correspondence was ed to each 7 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 34 of 58

35 Alnwick/Haldimand Police Services Board Member for information on November 22nd, Receive and file. 12. Correspondence from Ontario Provincial Police (OPP)-Chris D. Lewis, dated on November 14th, Re: Updated Municipal Policing Cost Recovery Formula. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 23rd, Receive and file correspondence from the MCSCS, dated November 14th, 2011 Re: Ontario Association of Chiefs of Police (OACP) 2011 Crime Prevention through Innovation & Technology. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 22nd, Receive and file correspondence from the MCSCS, dated November 17th, 2011 Re: Bud Knight Award Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 22nd, Receive and file correspondence from the MCSCS, dated November 21st, 2011 Re: Staffing Announcement Director, Criminal Intelligence Service Ontario (CISO). Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 22nd, Receive and file correspondence from the MCSCS, dated November 22nd, 2011 Re: Canadian Police Information Centre (CPIC) Connectivity to Youth Offender Tracking Information System (Youth OTIS). Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 23rd, Receive and file correspondence from the MCSCS, dated November 22nd, 2011 Re: Posting for Deputy Chief of Police Durham Regional Police Service. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 22nd, Receive and file. 8 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 35 of 58

36 18. correspondence from Kathy Wallace of the Ontario Association of Police Services Board (OAPSB), dated November 23rd, 2011 Re: Curly Everitt. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 23rd, Receive and file. 19. Alnwick/Haldimand Community Policing Committee Minutes of October 17 th, Board Action: A copy of the correspondence was provided to each Police Services Board Member for information on November 23rd, Receive and file. 20. Alnwick/Haldimand Community Policing Committee received on November 23 rd, 2011 Re: Annual Potluck Christmas Party on Sunday December 4 th, Board Action: A copy of the correspondence was provided to each Police Services Board Member for information on November 23rd, Receive and file. 21. Letter received from James Routh (Crime Stoppers Board-Director) dated November 23 rd, 2011 Re: Request for financial support concerning the 2012 Provincial Crime Stoppers Training Conference in Peterborough, Ontario. Board Action: It was moved by Board Member Aronson, and seconded by Board Member Irvine, That the Secretary/Treasurer enquires as to the financial support requested of Mr. Routh concerning this program and forward this information at the next Alnwick/Haldimand Police Services Board Meeting on February 21 st, 2012, CARRIED. 22. Letter received from Minister of Public Safety dated December 1 st, 2011 Re: Responds as to enquiry relating to Proceeds of Crime. Board Action: Secretary/Treasurer is to consult with Counselor Joan Stover as to her assistance in providing information relating to the County Prosecutor in respect to the Proceeds of Crime for this Municipality correspondence from the Ontario Association of Police Services Board (OAPSB), dated December 1st, 2011 Re: OAPSB 2012 Membership Renewal. Board Action: Secretary/Treasurer will submit the 2012 Membership fee to the OAPSB. 9 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 36 of 58

37 24. correspondence from the MCSCS, dated November 24th, 2011 Re: Owen Sound and Walkerton Jails Closures. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 29th, Receive and file correspondence from the MCSCS, dated November 24th, 2011 Re: Toronto Intermittent Centre. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on November 29th, Receive and file. 26. Letter received from Minister of Citizenship and Immigration dated November, 2011 Re: 2012 Volunteer Service Awards (VSA) program. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on December 7th, Receive and file correspondence from the MCSCS, dated December 7th, 2011 Re: Ontario Police Health and Safety Committee: Advisory #4: Incident Management System and the Role of a Safety Officer for Police Personnel. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board Member for information on December 7th, Receive and file. 28. Correspondence from the Ontario Association of Police Services Board (OAPSB), dated November 1st, 2011 Re: Provincial Offences Act-Unpaid Fines A $Billion Problem. Board Action: A copy of this correspondence was ed to each Alnwick/Haldimand Police Services Board member for information on December 7 th, correspondence from Board Member, Barry Surerus, dated December 8th, 2011 Re: November Police Services Board. Board Action: Secretary/Treasurer read the correspondence forwarded by Barry Surerus. It was moved by Board Member Aronson, and seconded by Board Member Irvine to receive all the correspondence, CARRIED. OLD BUSINESS- 4:00 P.M. 10 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 37 of 58

38 1. Fortification By-Law It was the consensus of the Alnwick/Haldimand Police Services Board to defer discussion pertaining to this Draft By-Law to the next Police Services Board Meeting to be held on February 22nd, Due to the absence of Inspector Borton it was requested that the Secretary/Treasurer contact Mr. Borton requesting his comments in writing concerning his opinion as to implication of the Fortification By-Law. 2. County of Northumberland Forest Agreement Board Members received by the revised and condensed version of the Draft County of Northumberland Forest Agreement between the Township of Alnwick/Haldimand and the County of Northumberland prepared by Board Member Irvine. Chairperson Holmes thanked Board Member Irvine for her assistance in preparing the revised version. It was the consensus of the Alnwick/Haldimand Police Services Board to defer discussions concerning this Agreement to the next Police Services Board Meeting in February NEW BUSINESS- 4: 15 P.M. 1. Police Board Member Remuneration for fiscal year 2011 Re: Approval It was moved by Chairperson Holmes and seconded by Board Member Jaynes to remunerate the Police Services Board Members with respect to their attendance at Police Services Board Meetings during the fiscal year The Secretary/Treasurer will forward this financial information onto the Township of Alnwick/Haldimand Municipal Treasurer for payment, CARRIED. 2. Alnwick/Haldimand Police Services Board Appointments for the fiscal year of Secretary/Treasurer advised that normally there are elections for the positions of Chairperson and Vice Chairperson every January at the first Police Service Board Meeting of the calendar year. The Secretary/Treasurer acknowledged that Board Member Surerus would have historically assumed the role as Chairperson for the fiscal Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 38 of 58

39 but due to his correspondence relating to health reasons it was noted that Mr. Bill Holmes would assume the role as Acting Chairperson for the Alnwick/Haldimand Police Services Board until the return of Board Member Barry Surerus. It was moved by Board Member Irvine and seconded by Board Member Jaynes to appoint Board Member Lorne Aronson as Vice Chairperson for the Alnwick/Haldimand Police Services Board for the fiscal of 2012, CARRIED. Board Member Aronson acknowledged acceptance of this position for the fiscal year of IN CAMERA SESSION 4:19 P.M. -None NEXT POLICE SERVICES BOARD MEETING It is the consensus of the Alnwick/Haldimand Police Services Board to schedule the next meeting on Tuesday, February 21st, 2011 commencing at 3:00 p.m. at the Township of Alnwick/Haldimand administration office (10836 County Road # 2) in Grafton, Ontario. The reason that we will not be having a meeting in January 2012, is due to the fact that three Board Members will be unable to attend and this will not fulfill requirements the governance in having a quorum to hold a Police Services Board Meeting. ADJOURNMENT-4:20 P.M. Moved by Board Member Aronson, and seconded by Board Member Jaynes, To adjourn the Police Services Board Meeting of Wednesday December 14th, 2011 at 4:21 p.m. CARRIED. 12 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 39 of 58

40 BILL HOLMES TERRY KOROTKI, (CHAIRPERSON) (SECRETARY/TREASURER) 13 Source Protection Meetings 47 and 48 dated January 30th and February 2nd, 2012; Page 40 of 58

41 Notice of Town Hall Session from LAS and AMO dated Spring Page 41 of 58

42 Notice of Town Hall Session from LAS and AMO dated Spring Page 42 of 58

43 Notice of Town Hall Session from LAS and AMO dated Spring Page 43 of 58

44 Notice of Town Hall Session from LAS and AMO dated Spring Page 44 of 58

45 Notice of Town Hall Session from LAS and AMO dated Spring Page 45 of 58

46 Notice of Town Hall Session from LAS and AMO dated Spring Page 46 of 58

47 Letter from the Ontario Urban Forest Council dated February 12, 2012 RE: Emerald Ash Borer. Page 47 of 58

48 Letter from the Ontario Urban Forest Council dated February 12, 2012 RE: Emerald Ash Borer. Page 48 of 58

49 Letter from Waterfront Regeneration Trust dated February 16th, 2012 RE: Invitation to Greet Honorary Tour Page 49 of 58

50 Letter from Waterfront Regeneration Trust dated February 16th, 2012 RE: Invitation to Greet Honorary Tour Page 50 of 58

51 Letter from Waterfront Regeneration Trust dated February 16th, 2012 RE: Invitation to Greet Honorary Tour Page 51 of 58

52 Letter from Waterfront Regeneration Trust dated February 16th, 2012 RE: Invitation to Greet Honorary Tour Page 52 of 58

53 Letter from Waterfront Regeneration Trust dated February 16th, 2012 RE: Invitation to Greet Honorary Tour Page 53 of 58

54 Letter from Waterfront Regeneration Trust dated February 16th, 2012 RE: Invitation to Greet Honorary Tour Page 54 of 58

55 Letter from Waterfront Regeneration Trust dated February 16th, 2012 RE: Invitation to Greet Honorary Tour Page 55 of 58

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