MINUTES OF THE PUBliC BEARING OF THE BOARD OF EDUCATION OF LINCOLN SCHOOL DISTRICT DECEMBER 16, 2013

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1 MINUTES OF THE PUBliC BEARING OF THE BOARD OF EDUCATION OF LINCOLN SCHOOL DISTRICT DECEMBER 16, 2013 The Public Hearing on the proposed tax levy for District 156, Cook County, Illinois, was duly called to order and held on the 16th day ofdecember, 2013 at 5:37 p.m., in Board Room #104 located in the Lincoln Elementary School Building, th Street, Calumet City, Illinois, within the boundaries of said District. President Pro-Tern Flowers called the Public Hearing on Proposed Tax Levy for District 156 to Order followed by the Pledge ofallegiance. The following Board Members were present: Flowers, Hatcher, and Hathorn Absent: School Board Members Duncan, Kidd, Rawls, and Ross Also Present: Superintendent Dr. D. Taylor, Mrs. G. Oatman, Mr. D. Higgins, Dr. A. Rice, Mrs. B. Walker, Ms. A. Kasal, Mr. J. Sallee, Mr. P. Cantore and Mrs. S. Aschinger (Board Clerk). Visitors: Mr. Greg Kubitz, Senior Financial Advisor with PMA Financial Network, Members ofthe Community and Faculty. School Board Member Rawls entered the hearing at 5:38 p.m. Dr. Taylor presented a power point presentation ofthe proposed Property Tax Levy for 2013 to the Board, Community Members, and Faculty in attendance. A copy ofthe proposed 2013 Tax Levy was provided to the School Board Members for review. Dr. Taylor addressed questions asked by Members ofthe Community present. Member Rawls moved, seconded by Member Hatcher, to adjourn the Public Hearing. President Pro-Tem Flowers called for a voice vote and the motion carried. The Hearing adjourned at 5:56 p.m.

2 , MINUTES OF THE REGULAR SCHOOL BOARD MEETING OF THE BOARD OF EDUCATION OF LINCOLN SCHOOL DISTRICf DECEMBER 16, 2013 The Regular Meeting ofthe Board of Education School District 156, Cook County, Illinois was duly called to order and held on the 16th day ofdecember, 2013 at 6:01 p.m., in the Lincoln Elementary School Building, th Street, Calumet City, Illinois, within the boundaries of said District. The following members were present: Flowers, Hatcher, Hathorn, and Rawls Absent: School Board Members Duncan, Kidd and Ross Also Present: Superintendent D. Taylor, Mrs. G. Oatman, Mr. D. Higgins, Dr. A. Rice, Mrs. B. Walker, Ms. A. Kasal, Mr. J. Sallee, Mr. P. Cantore and Mrs. S. Aschinger (Board Clerk). Visitors: Mr. Greg Kubitz, Consultant with PMA Financial Services, Members of the Community and Faculty. President Pro-Tem Flowers appointed Rosalyn Hathorn as Secretary Pro-Tem. Communications/Announcements/Schedules: A. Dates to Remember: - December 20, 2013 Early Dismissal 1 :00 p.m. for Students Professional Development 1:15 p.m. 2:40 p.m. - December 21, 2013 through Winter Break - School Closed January 6, December 25,2013 District Office Closed - January 1,2014 District Office Closed - January 17,2014 End of 2 nd Quarter/1 5t Semester - January 20,2014 Martin Luther King Birthday - School & District Closed - January 23,2014 Early Dismissal - 11 :50 a.m. (Prep for Parent/Teacher Conf) - January 24,2014 No School- ParentlTeacher Conference Day (8:30 a.m. - 2:30 p.m.) - January 27,2014 January School Board Meeting 6:00 p.m. Audience to Visitors: None Consent Agenda Member Hatcher moved, seconded by Member Rawls, to approve the items listed below as approved by consent vote: '-" Approval ofthe Consent Agenda A. Minutes: 1. November 25,2013 Regular School Board Meeting Minutes 2. November 25, 2013 Executive School Board Meeting Minutes 3. December 10,2013 Special School Board Meeting Minutes 4. December 10, 2013 Executive Special School Board Meeting Minutes 2

3 B. Personnel: 1. New Hire: School Year Personnel FY14 Position Step Hours Salary a. Maria Maldonado ELL Para Educator 5 90 $15,471.00* * Annual salary to be prorated based on a start date ofdecember 2, C. EBC Health Coverage Wire Transfer: 1. December, $90, D. Imprest Reimbursement: 1. December, $ E. Bill Listing: Authorization from the Board for payment ofdecember 2013 bills payables totaling $272, at the December 16, 2013 School Board Meeting. The Board authorized Thornton Township Treasurer to sign the checks dated December 16, F. Financial Statement: None G. Payroll Vouchers: 1. December 6, 2013 $215, Regular Payroll TOTAL $215, H. Contracts: None 1. Donation: 1. Donation of 108 dictionaries from the Rotary Club oflansing for 3 rd Grade Students. The dictionaries will be presented to Lincoln's 3 rd Grade Students on December 17, The Board received a letter ofgratitude from New Shining Light Church of God in Christ for the donation ofuneaten, non-perishable breakfast food that was served to Lincoln Elementary School students. In order for donations to be considered as "gifts" they must be accepted by the Board. Roll Call: Ayes: Flowers, Hatcher, Hathorn, and Rawls Nays: None Abstain/Present: None Motion carried Dr. Taylor introduced new staffmember Maria Maldonado, ELL Para Educator, to School Board and Community Members at the Board Meeting. Superintendent Reports: A. Administrative Team Council Meeting Minutes 1. November 20,2013 Administrative Team Council Meeting Minutes 2. November 26,2013 Administrative Team Council Meeting Minutes ~ 3. December 4,2013 Administrative Team Council Meeting Minutes 3

4 B. PMA Financial Network, Inc. - 5-Year Financial Projection 1. Mr. Greg Kubitz, Senior Financial Advisor with PMA Financial Network, presented th7 Board with an update ofdistrict 156's 5-Year Financial Planning Program Model. The plannmg process is utilized to assist District 156 in making important fmancial decisions. District 156 will use the Planning Program to assist with Budget Planning, Trend Analysis, Set Fiscal Policies, Scenario Analysis and Annual Update and Reassessments. Mr. Kubitz left the Board Meeting at 6:32 p.m. C. D. E. F. G. H. I. Administrative Reports 1. Student Enrollment 1,053 Students as ofdecember 6, Special Ed Report - December, Discipline/Incident Report 4. Broom Inspection Report 5. Ladder Inspection Report 6. Playground Report 7. Maintenance Report 8. Schedule ofcustodial/mtn Work to be Completed Over Winter Break 9. November 13,2013 Safety Committee Meeting Minutes & Admin Response The Gallagher Bassett Collective Liability Insurance Report (CLIC) Report dated December 1,2013 for liability, property and technology insurance was provided to the Board for review. FOIA Request.- Better Government Association FOIA Request 1. District 156's response to the FOIA request is attached for the Board's review. Division of English Language Learning (DELL), ISBE Response to ELL Monitoring Visit on February 19, A copy ofthe letter from the Division ofell (DELL) ofisbe dated December 6, 2013 was provided to the Board requesting the District to provide an additional explanations and/or documentation. Notice ofretirement Lori Mech at Thornton Fractional Township Treasurer's Office. 1. District 156 received a letter from Scott Wheaton, Township School Treasurer, that Lori Mech will be retiring from the Township School Treasurer's Office as ofdecember 31,2013 after almost 31 years of service. LifelHealth Safety Visitation- December 10, A copy ofthe Life/Health Safety Visitation Report from SC-ISC4's visitation to Lincoln Elementary School was provided to the Board for review. The report gives a general view ofthe adequacy and efficiency ofschool buildings used for instruction, per 23 III Admin Code, Health/Life Safety Code for Public Schools in Illinois, Section 180. The District to provide a written response to SC-ISC4 of any items violations noted on the report that have been remediated by January 8, Lincoln PTA National PTA's School ofexcellence Program 1. Lincoln PTA has taken the first step ofenrolling in National PTA's School of Excellence Program. As a National PTA School of Excellence, Lincoln Elementary School and PTA will be recognized as a national leader in family-school partnerships, and at the forefront ofengaging families in continuous school improvement. 4

5 J. 7th Grade Science Classroom 1. Five (5) SmartBoards have been installed in the 7th Grade Science Room as part of the District's SMART Collaborative Agreement. School Board Members are invited to visit the classroom to see Lincoln students engaging in science programs/projects with the use ofmulti SmartBoards. Legislation: None Old Business (Stand Alone Items): None New Business (Stand Alone Items): Member Hatcher moved, seconded by Member Rawls, to approve District l56's Certificate oftax Levy on taxable property for the year 2013, a Resolution relating to the Property Tax Extension Limitation Act, PA 89-1, and accompanying Certifications as presented. Roll Call: Ayes: Flowers, Hatcher, Hathorn, and Rawls Nays: None Abstain/Present: None Motion carried. Board Member Issues/Reports: A. Board Salute: 1. The Board Saluted Lincoln PTA for enrolling in the National PTA's School ofexcellence Program and to express their appreciation for all ofthe work that Lincoln's PTA does to support Lincoln Elementary School. Correspondence: I. A copy ofa "Thank You" note from Illinois Association of School of Boards (lasb) to Rosalyn Hathorn and Dr. Darryl Taylor was acknowledged by the Board. The information, insights and expertise offered as a participant on the panel "Write Effective Resolutions-Take Action for Change" was greatly appreciated at the Joint Annual Conference in Chicago. C. Workshops: The following workshops and/or meeting dates were provided to Board Members. I. IASB announced its final scheduled round ofregional Professional Development Leadership Training for School Board Members.. 2. South Cook Winter Breakfast February 1, South Cook Spring Division Meeting - April 30, 2013 Member Rawls moved, seconded by Member Hathorn, to go into Closed Session at 6:44 p.m. for the appointment, employment, compensation, and dismissal ofspecific employees ofthe public body. 5 ILCS 12012(c)(l). Roll Call: Ayes: Flowers, Hatcher, Hathorn, and Rawls Nays: None AbstainlPresent: None Motion carried. Mrs. G. Oatman, Mr. D. Higgins, Dr. A. Rice, Mrs. B. Walker, Ms. A. Kasal, Mr. J. Sallee, and Mr. P. Cantore left the Meeting at 6:43 p.m. The Board returned to Open Session at7:52 p.m. 5

6 School Board Member Donald Duncan was in attendance during the Open Session. ~ Dr. Taylor provided the Board with a copy of a reminder he received from the State Superintendents of Schools that the following five (5) holidays do not require the waiver process with the passage ofp A , effective August 24, 2009: Birthday ofdr. Martin Luther King, Jr.(third Monday in January); Birthday of President Abraham Lincoln (February 12); Birthday of General Casimir Pulaski (first Monday in March); Christopher Columbus Day (second Monday in October); and Veterans' Day (November 11). District 156 does not have any other holidays that students will be or will not be in attendance that will require the Board to schedule a public hearing in conjunction with a regular board meeting prior to the approval of next year's proposed School Calendar. Member Rawls moved, seconded by Member Hathorn, to adjourn the meeting. President Pro-Tern Flowers called for a voice vote and the motion carried. The meeting was adjourned at 7:54 p.m. PRESIDENT SECRETARY 6