Cooperative Educational Services (CES) Executive Committee Meeting Minutes March 26, 2019

Transcription

1 The Executive Committee meeting of was held March 26, 2019 at The Hotel Albuquerque in Albuquerque in conjunction with NM PED Spring Budget Workshop. Call to Order The meeting was called to order at 3:03 p.m. by President Kirk Carpenter. Notice of the meeting had been sent to all Executive Committee members 2 weeks previously. Roll Call The following members were present: Kirk Carpenter Aztec Aaron McKinney Tucumcari Dwain Haynes - Eunice Kim Mizell Bloomfield Richard Perea Santa Rosa Joel Shirley Estancia Edward Desplas Matt Pahl Karen Trujillo TJ Parks Hobbs Penny Garcia The following members were absent: Brenda Vigil Tularosa Fred Trujillo Pecos LeAnne Gandy Lovington Joe Guillen Stan Rounds Greg Ewing- Las Cruces The following non-members were present: David Chavez Robin Strauser Gary Tripp Brad Schroeder Jim Barentine Paul Benoit Gustavo Rossell Lori O Rourke Leslie Neely Region I, President Region V Region II Region I Region III, Secretary Region IV Two Year Colleges NMCCS PED Region VI, Past President ENMU Region VII, Treasurer Region II Region VI NMSBA NMCEL Region VIII CES Executive Director CES Deputy Executive Director CES Director of HR CES Technology Manager CES Southern Services Director CES Northern Services Manager CES Procurement Manager CES Business Services Coordinator CES Executive Administrative Assist. Quorum CES Board Policy states that attendance by one third of the Executive Committee members constitutes a quorum. This was, therefore, a duly convened meeting of the CES Executive Committee. Page 1 of 7

2 Approval of Agenda A motion was made by Dwain Haynes and seconded by Richard Perea to approve the agenda. The motion was accepted and passed unanimously. Oath of Office Lori O Rourke, from CES, swore in Karen Trujillo to represent PED and Edward Desplas to represent Two Year Colleges. Approval of Minutes A motion was made by Kim Mizell and seconded by Joel Shirley to approve the minutes of February 20, The motion was accepted and passed unanimously. AGENCY COMMUNICATIONS The following reports were presented: Partnerships NMCCS Matt Pahl Matt Pahl reported the New Mexico Coalition of Charter Schools is changing their name to Public Charter Schools of New Mexico. This name change will occur on July 1, He reported they will also change the way they are conducting Governing Board Trainings. They will now be onsite during governing board meetings. NMCEL Stan Rounds Stan Rounds unable to attend. No report given. NMPED Secretary Karen Trujillo Karen Trujillo reported the PED will present at the Spring Budget Workshop tomorrow (March 27). PED is looking for input/questions from Superintendents regarding HB5 and SB1. PED will try to be a little more visible to help on these two issues. NMSBA Joe Guillen Joe Guillen was unable to attend. No report was given. Higher Ed (4 yr) Dr. Penny Garcia Penny Garcia reported She is working with the PED in repealing some legislation that has negative consequences on our education here in New Mexico. She is diligently working on the Alternative Licensure Program and establishing residency programs. Higher Ed (2 yr) Edward Desplas Edward Desplas reported the business officers from the higher education institutions will meet on April 9 th to go through the budget details that came out of the legislature. Page 2 of 7

3 Finance Nothing to report. Scholarship David Chavez reported on behalf of Brenda Vigil that a scholarship would be given to School District. Aztec Policy David Chavez reported he will send out a communication to the policy sub-committee the first week of April to set up a meeting for the latter part of April or the first week of May. PROGRAM OVERVIEW/REPORTS A. BOA Loan Process -David Chavez reported on the loan for the new building, through Bank of Albuquerque. DFA has signed the revised JPA that has language in it that says CES can incur debt. Therefore, BOA is willing to loan money to CES. The total amount BOA will loan CES is $5,645,632. The construction loan would be $4,026,532 and the soft costs would be $1,619,100 for a total of $5,645,632. It would be a 15-yr. mortgage loan. 5 yr. fixed rate option would be 4.49% OR the other option would be a 7 yr fixed rate at 4.76%. Kirk Carpenter asked if the 5 or 7 yr option has been decided and David responded no it had not, we are going to counter it with an 8 yr option. Closing and origination fee would be $6000. The bank will pay $3000.toward the cost of the appraisal A phase 1 environmental study has already been done. Collateral will be the property at 1451 Innovation Parkway plus the new building. Next steps would be to get an appraisal on 1451 Innovation Parkway and also one on the plans of our new building. David is planning a meeting with the building committee to meet with BOA to discuss the covenant package. Construction should begin in approximately 6-8 weeks CES will need to obtain a letter from the attorney acknowledging that CES can incur this debt. CES is hoping to pay the soft costs part of the loan from the sale of the property at 4216 Balloon Park Rd.NE so the loan would be reduced by that amount. The options for paying off the construction loan would be selling the property at 1451 Innovation Parkway and paying off the loan with the proceeds OR to continue taking in the leasing income. David suggests it is more profitable for CES to keep the 1451 Innovation Parkway Bldg. with the leases in place. B. Chris Schuler Productions - A presentation was given by Chris Schuler of Schuler Productions. This production will cover VAPING. He is asking for $10,000 sponsorship from CES for this production. Page 3 of 7

4 C. House Bill 129- This legislation, which has to do with school security, has passed and is waiting for the Governor s Signature. CES put out a solicitation for school security and received one response which CES rejected. CES is planning to put out a new RFP for school security officers. Some of the criteria are: Only retired police officers can be employed. PED, NMPSIA, and Dept of Public Safety are the identified parties that will be collaborating on the training and developing policy. The law won t take effect until July ADMINISTRATIVE OVERVIEW Administrative Reports Directors Robin Strauser, Deputy Executive Director, provided a verbal summary. He is in the process of bringing back Thad Porch and Assoc. to complete the audit for CES for this year. He is working on getting another lease approved through DFA for Innovation Parkway. Anne Tafoya, Director of Ancillary Services, David Chavez reported on behalf of Anne Tafoya. Debra Duncan is filling in during Anne s absence. We are running well ahead of revenue compared to this time last year. However, here are some concerns: Physical Therapists and Audiologist are now required to have a doctorate which is creating problems in finding sufficient staff for CES/Schools. Our Ancillary staff is needing more training on developing IEP s, transition planning, and intervention plans as well as behavior assessments. Gustavo Rossell, Procurement Manager, provided a verbal summary. House Bill 369 was not amended; therefore, the 1-million-dollar limit is still in place. Because of this our construction contracts will have to renew annually instead of the current structure which is every 4 years. CES has a meeting scheduled with the Executive Director of Construction Services to discuss this. (General Services Division). Paul Benoit, Manager of Northern Services/REAP, provided a verbal summary. There are currently over 94 entities that are subscribing to REAP. Brad Schroeder, Technology Manager, provided a verbal summary. The contact data base is now up on our website. It includes all our members. It is searchable by the person s name, job title, school or entity name and region. It is also downloadable. Jim Barentine, Director of Southern Services, provided a verbal summary. Over 2700 copies of our newsletter are going out by . He visits over 1000 contacts as he makes his rounds around the southern part of the state. He would like to see CES become a living vocabulary word for anyone making decisions for schools and entities. Lori O Rourke, Business Services Coordinator, provided a verbal summary. The food program continues to be very popular with our members with very few complaints. She would like to see a few things implemented: Share tables at school cafeterias. Page 4 of 7

5 Leftovers being sent to soup kitchens. Clear storage containers for schools to use for their food items. This would make it easier for them to see their inventory. Gary Tripp, Director of Human Resources, provided a verbal summary. There are several golf tournaments coming up in the next few months. Many of these golf tournaments are fund raising for high school graduates across our state. Information on these golf tournaments is located at the NMAA. The PLD program cohort 1 has 55 graduates, cohort 2 has 32 graduates and cohort 3 will have 60. Every one of the graduates that has sat for the test has passed the administrative exam.. Executive Director Budget David Chavez is asking the Executive Committee to approve a 2% hourly pay increase for ancillary staff. Also, that we budget an additional 4% on the institutional rate that would be passed on to school districts to account for the mandatory sick leave that is being proposed by the City of Albuquerque. CES would have to budget around $600,000 a year to cover sick leave for ancillary staff. If this legislation does not pass CES would not invoke the 4% increase. Motion was made by Aaron McKinney and seconded by Dwain Haynes to allow CES to budget a 2% compensation increase for ancillary employees and set aside an additional 4% in case we need to address sick leave. Motion was accepted and passed unanimously. David Chavez is asking for a 4% pay increase for all core CES office staff. Motion was made by Kim Mizell and seconded by Richard Perea to allow CES to budget a 4% increase for core CES office staff. Motion was accepted and passed unanimously. CES One Time Bonus for Budget David Chavez is asking for a 2% bonus for all core CES office staff if we reach our strategic priorities. Motion was made by Richard Perea and seconded by Edward Desplas to allow CES to budget a 2% bonus for all core CES office staff. Motion was passed with 10 votes in favor and 1 against. Purchase of CES Vehicle David Chavez asked for permission for CES to purchase another vehicle. CES would retain the 2 vehicles that it currently owns. Motion was made by Aaron McKinney and seconded by Karen Trujillo to purchase another company vehicle for CES. Motion was accepted and passed unanimously. Page 5 of 7

6 Executive Session for Executive Director Evaluation/Discuss potential litigation A motion was made at 5:00 pm by Joel Shirley and seconded by Kim Mizell to go into Executive Session. The motion was accepted and passed unanimously. Roll call was taken to verity a quorum. A motion was made at 5:25 pm by Kim Mizell and seconded by Karen Trujillo to come back into regular session. The motion was accepted and passed unanimously. Roll call was taken to verify a quorum. A motion was accepted and passed unanimously to re-employ CES Executive Director David Chavez for the FY with a 4% salary increase as well as a one-time bonus of 2% if we reach our strategic priorites. Motion was made by Richard Perea and seconded by Karen Trujillo. No action was taken regarding the potential litigation. Personnel Report Staff Contracts and Resignations David Chavez stood for questions concerning staffing. The staff contracts and resignations were provided in the Executive Committee packet. Consent Agenda A motion was made by Aaron McKinney and seconded by Dwain Haynes to accept the Consent Agenda with the Approval of Checks, Profit and Loss and Balance Sheets, and office staff travel at actual cost. The motion was accepted and passed unanimously. Setting Next Meeting Dates The next Executive Committee Meeting will be on Thursday, June 13th, 2019 at 3:00 p.m., Hotel Albuquerque (in conjunction with the NMCEL Annual Conference) Adjourn A motion was made by Dwain Haynes and seconded by Richard Perea to adjourn the meeting. The meeting was adjourned by President Kirk Carpenter at 5:35 pm. Respectfully Submitted, Richard Perea, Secretary Attest: Page 6 of 7

7 Kirk Carpenter, President Page 7 of 7