I. Call to Order The Regular Meeting of the Naperville Park District Board of Commissioners was called to order at 7:00 p.m. by President Reilly.

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1 Page 1 of 8 Minutes of a Regular Meeting of the Naperville Park District Board of Commissioners DuPage and Will Counties Held on 12th day of January, 2012 Naperville Municipal Building Council Chambers 400 South Eagle Street Naperville, IL I. Call to Order The Regular Meeting of the Naperville Park District Board of Commissioners was called to order at 7:00 p.m. by President Reilly. II. Pledge of Allegiance President Reilly led those assembled in the Pledge of Allegiance. Roll Call Present: President Mike Reilly Vice President Kirsten Young Commissioner Bill Eagan Commissioner Gerry Heide Commissioner Rich Janor Commissioner Marie Todd Absent: Commissioner Ronald Ory Other: Executive Staff: Kevin Finnegan, Parks Director Sameera Luthman Marketing Director Ray McGury, Executive Director Ed Provow Golf Services Director Eric Shutes, Planning Director Sue Stanish Finance Director Brad Wilson, Recreation Director Staff: Derke Price, Attorney Jacki Stern, Board Secretary III. IV. Agenda Additions and Deletions Introductions and Recognitions A. Awards and Recognitions

2 B. Employee Recognitions Page 2 of 8 V. Matters from the Public No one has signed up to speak VI. Updates and Reports A. Riverwalk Commission Update Gerry Heide The Riverwalk Commission met on January 11th. The ongoing projects of note include the North Central College Gateway, which is a lateral extension of the Riverwalk. The Park board recently voted to approve a $5000 in kind donation to this project, which will consist of some brick paver work and a Sheppard s crook light. The 2012 CIP was discussed, and the majority of the plan deals with assessing the bulkhead and retaining walls west of Eagle Street. Many of these are quite old and are at the end of their useful lives. The commission also discussed recent proposals to add colored lights to several important Riverwalk structures, and the consensus among commission members is to eschew such proposals to avoid the appearance of commercialism. B. Riverwalk Foundation Update Mike Reilly The next meeting of the Riverwalk foundation will be March 1, C. Carillon Foundation Report Mike Reilly/Bill Eagan The Carillon Foundation met January 5, The carillon bank account has been moved to Naperville Bank to take advantage of no routine account charges. John Colucci confirmed that all directors whose terms were about to expire are willing to continue on. The Riverwalk intergovernmental agreement was signed by Millennium Carillon Foundation and Naperville Park District personnel after the meeting. A reserve study of the carillon will be held during 2012 per the agreement. The City Council will hold the annual Capital Improvement Projects budget workshop on January 23, $150,000 for the replacement/repair of the Moser Tower elevator will be proposed for fiscal year The computer clock mechanism (hour announcement/strike and auto play) was not working. John Colucci worked with Eijsbouts to obtain parts to make the needed repair. The New Year s Eve events were well attended with approximately 600 people at the 6PM event and at the midnight event. Carillon duets were played by Sue Bergeren and Tim Sleep prior to the midnight event. Numerous weddings and engagements are taking place at the tower. It was reported that the tour numbers of 2800 people for 2011 was down from 3200 in 2010.

3 Page 3 of 8 A Marketing Committee was reestablished with a primary mission of increasing attendance and participation in Carillon events. Their first meeting was scheduled for January 10 th. The next meeting is scheduled for 7:30 AM on April 5 at the Rubin Community Center. D. Finance Committee Update Marie Todd/Ron Ory Knoch Park Cell Tower Lease Agreement The District was approached by representatives from a telecommunications company to renegotiate the current Cell Tower Lease Agreement at Knoch Park. The District can choose to maintain the existing lease agreement or to renegotiate the lease. Negotiations will proceed and a new lease agreement may be created if favorable lease terms can be reached. Non Tax Revenue Plan In conjunction with the District s Strategic Plan (Goal #3), the Committee was provided a Draft of the District s Non Tax Revenue Plan. The plan defines District non tax revenues along with highlights of the existing Non Tax Revenue Policies and Procedures. Also included were historical trends, objectives, conclusions and recommendations. The Committee will review the draft plan and provide feedback during the next Finance Committee meeting. The next Finance Committee meeting will be held on Wednesday January 18 th at 10:30 a.m. in the Administrative Building. E. Parks Foundation Mike Reilly The next meeting of the foundation board has not yet been scheduled F. Legislative Committee Update Gerry Heide/Kirsten Young On January 10th, the legislative committee had the pleasure of conducting our monthly meeting in collaboration with Senator A.J. Wilhelmi. Our goal was to set House Bill 3129 or Senate Bill 2286 back on track to becoming law. These two bills were recently derailed due to a parliamentary error, and this legislation remains our top priority. Please recall that this legislation centers on the access to the adjudicated criminal records of minor employees. School districts in Illinois have long benefited from this access, and we at the park district feel that it is critically important to ensure the safety of the children of Naperville who participate in park district programs that are staffed by minors. We also discussed minimum wage legislation, ADA compliance, and changes to the FOIA rules. We will continue to meet with local legislators on their home turf, so that we can more effectively advocate for the citizens of Naperville. G. Parks and Recreation Committee Update Kirsten Young/Rich Janor In previous Parks and Recreation Committee meetings the committee agreed that an Athletic Field Cost Recovery plan that was hourly based on the mode of the field, the size/purpose and the residency of the group renting seemed workable. Staff presented what that plan might look like

4 Page 4 of 8 and how it would impact various athletic organizations that rent field from the Park District. The next step is to begin discussions with the athletic organizations so that we can gather their input and they can begin to plan for the change. The implementation of a revised Athletic Field Cost Recovery plan is not expected until The committee discussed whether the Park District should continue to provide a discus and shot put area for Naperville Central High School. The committee agreed that they would like to continue to do so. The areas provided have not proven to be an inconvenience to other park users. Also Staff will look to relocate the shot put area closer to the discus area to improve the logistics of meets and practice. Staff will begin to review a lease agreement with District 203 concerning the playground area and the basketball court at what was the Huntington Estates Park, but is now the Anne Rice Center on Naperville Boulevard. If you recall, the park district leased this land prior to the construction of the Anne Rice Center. The committee agreed that it is in favor of negotiating an agreement with Lisle, Wheaton, and Woodridge park districts to allow season pass holders of their park district aquatic facilities to visit Centennial Beach (and Centennial Beach season pass holders to use Lisle, Wheaton, and Woodridge aquatic facilities) when the season pass holders home pool is out of commission due to emergency conditions such as a loss of power. A request was made for an additional water spigot at the garden plots. Staff informed the committee of water pressure issues created by adding spigots and asked the committee whether it was in favor of engaging an engineer to specify what would be required in order to add one or more spigots. Staff reviewed the current distribution of spigots and their radius with the committee and the committee agreed that engaging an engineer was not appropriate at this time. The committee discussed a new program request for Tree Top Obstacle Course. Ideally this sort of program would be located on 6 10 acres of land with an abundance of mature trees. The Committee asked Staff to determine whether the Park District has property that could support this activity. If we could support the program at one of our existing parks, we may add the suggestion to our attitude and interest survey in early H. Strategic Planning Committee Update Rich Janor/Ron Ory The Strategic Planning Committee met on Friday, December 16 th and discussed the following topics: Golf Operations Golf operations will be a major focus and priority for 2012, and the board and staff will continue to work and revise the Golf Business Plan and make some important decisions about whether or not golf should continue to operate under an enterprise fund. Intergovernmental Agreements the board and staff also plans to study and revisit intergovernmental agreements in 2012, especially with School District 204, in hopes of building an even stronger ongoing relationship with District 204, as relations between the Park District and

5 Page 5 of 8 both school districts are critical. National and State Accreditation and Recognition, with a focus on continuing to keep residents apprised of how they can personally benefit from such recognition. Upcoming Attitude and Interest Survey the willingness of the Strategic Planning Committee to assist with the formulation of survey questions and weigh in on priorities. Finally, as an immediate follow up to the meeting, the Strategic Planning Committee drafted a 2012 goals document, which President Reilly has circulated to the other commissioners for their feedback goals will be a topic of discussion at our January 19 board workshop. I. Golf Committee Bill Eagan/Marie Todd The Golf Committee has not met this month. J. Board President Update Mike Reilly On January 27 th, the Naperville Area Chamber of Commerce will seat their new board of directors for the coming year and we are very proud that Executive Director Ray McGury will be assuming a position on that board. Ray has been active with the chamber since joining the park district, including serving as an instructor for their Leadership Institute. It s important that the leadership of the Naperville Park District maintain visibility in the community to encourage interaction with residents. The chamber is an important community partner for us and Ray s service in this capacity will only enhance that relationship. On January 31 st, the Chamber of Commerce and the Naperville Development Partnership (where Ray also serves on the board) will host our annual Intergovernmental Dinner. At this event, elected officials and leadership staff from the city, the park district, the library and school districts 204 and 203 get together to network, provide an update on their activities and explore ways to work together. In Naperville, this dinner is not just a one time event, it s part of an ongoing process as these entities have frequent, ongoing communication for the benefit of all our residents. I will be delivering our 2 nd annual State of the Park District presentation a few times this year. First, it will be presented in summary form at the aforementioned Intergovernmental Dinner. Then I will present it to all the park district staff on February 3 rd. The presentation for the general public will be on February 11 th at the Alfred Rubin Community Center. Coffee and a light breakfast will be available at 8:00 and the presentation will start at 8:30. We encourage residents to join us the get an update on what we did in 2011, what we plan for 2012 and, importantly, how we re spending your tax dollars. This session is designed to be interactive so you ll have ample opportunity to ask questions of your elected commissioners and park district staff. K. Executive Director Update Ray McGury State of the Naperville Park District address will be held on Sat., Feb. 11,

6 Page 6 of at Alfred Rubin Riverwalk Community Center s Community Hall. Light breakfast and networking begins at 8:00 a.m. Presentation to begin at 8:30 a.m. Visit our website for additional details. Preschool Information Night will be held on Wed., Jan. 18 from 6:30 7:30 p.m. at the Barn. Learn about our Sunny Days Preschool and awardwinning Toadstools & Pollywogs Preschool. Sled Hills up until this point, winter has been nonexistent. Sled hills are ready and waiting for snow. Opening requires the following: frozen ground with 2 or more inches of snow with no visible grass. Sledding season is weather dependent and goes through Feb. 28. As for ice skating, in order to operate, a minimum of 72 hours of constant temps. Of 15 degrees or below is needed. Skating season goes through Feb. 15. o For additional information on any of these items, visit our website at Golf There are several changes coming to golf for the 2012 season New rates now published to and Residents will never pay more and can even save more with the NEW Brooks Advantage Card Brooks Advantage Card formerly Brooks Discount Card ($30/adults; $20/seniors) provides: o Green fee discounts o Range token discount o Advantage pricing on golf shop merchandise o Cardholder only events and promotions Enhancements to 2012 Season Reserved Tee Time Program o Lottery will be held on Feb. 26 o New benefits include a lower participation fee, complimentary range balls, four Brooks Advantage Cards and two celebration lunches Brooks Links Membership o Purchase your 2012 membership before Feb. 1 and receive a golf shop gift card and a complimentary 9 hole playing lesson

7 Page 7 of 8 VII. Approval of Treasurer s Report Action and Motion Requested: Vice President Young moved to approve the November 2011 Treasurer s Report. Second by Commissioner Todd. Roll Call Vote on Motion: YES: Young, Todd, Eagan, Heide, Janor, Ory, Todd, Reilly VIII. Consent Agenda (Requires Board Approval by Statute) Chair: Are there any items to be removed from the consent agenda? A. Approval of disbursements for the month of December 2011 in the amount of $2,543, B. Approval of December 2011 disbursements made through the Bank of America Purchasing Card Program in the amount of $150, C. Approval of customer refunds for the month of November 2011 in the amount of $2, D. Approval of Ordinance #764: Authorizing a Grant of Easement for a Sidewalk Connection to Knoch Park. E. Award the contract for the 2012 Program Guide delivery to Door to Door Direct in the amount of $36,720. F. Approval of Minutes: Special Meetings of June 23, 2011 and December 19, Action and Motion Requested: Vice President Young moved to accept the Consent Agenda items as presented. Second by Commissioner Eagan. Roll Call Vote on Motion: YES: Young, Eagan, Heide, Janor, Todd, Reilly Vice President Young moved to approve consent agenda as accepted. Second by Commissioner Eagan. Voice Vote on Motion: YES: Young, Eagan, Heide, Janor, Todd, Reilly

8 Page 8 of 8 IX. New Business X. Executive Session Action and Motion Requested: Vice President Young moved to adjourn to Executive Session at 7: 18 p.m. to discuss Land Acquisition under Section 2(c)(11) of the Open Meetings Act. Second by Commissioner Eagan. Roll call Vote on Motion: YES: Young, Eagan, Heide, Janor, Ory, Todd, Reilly XI. XII. XIII. XIV. XV. Reconvene Open Meeting Call to Order President Reilly called the meeting back to order at 7:35 p.m. Roll Call President Mike Reilly Vice President Kirsten Young Commissioner Bill Eagan Commissioner Gerry Heide Commissioner Rich Janor Commissioner Marie Todd Ray McGury, Executive Director Brad Wilson Recreation Director Eric Shutes Planning Director Sue Stanish Finance Director Jacki Stern Board Secretary Derke Price Attorney Action (if any) Taken After Executive Session Adjournment Action and Motion Requested: Vice President Young moved to adjourn the January 12, 2012 Regular Board Meeting at 7:36 p.m. Second by Commissioner Eagan. Voice Vote on Motion: YES: Young, Eagan, Heide, Janor, Todd, Reilly