Recorder(s): Marlon Garzo Saria, Secretary and Jennifer DiVito, Senior Executive Assistant

Transcription

1 ONCOLOGY NURSING SOCIETY BOARD OF DIRECTORS MEETING APPROVED MINUTES Date: Thursday, October 23, 2014 Time: 4:00 p.m. to 8:00 PM EDT Place: Pittsburgh Airport Marriott Attendees: President, Margaret Barton-Burke; Secretary, Marlon Garzo Saria; Treasurer, Tracy Gosselin; Directors-at-Large, Donald Bailey, Anne Ireland, Susie Newton, Vicki Norton, Colleen O Leary, Debbie Walker; Chief Executive Officer, Brenda Nevidjon Absent: none Guests: none Recorder(s): Marlon Garzo Saria, Secretary and Jennifer DiVito, Senior Executive Assistant I. Call to Order M. Barton-Burke called the meeting to order at 4:00 pm EST II. Welcome and Catch Up M. Barton-Burke welcomed the Board members to the meeting. III. IV. Assignment of To-Do List and Timekeeper D. Bailey has been assigned to capture the to-do list and T. Gosselin will be the timekeeper. Approval of Agenda including consent agenda and timeframes 1

2 The Board requested to pull AVA Meeting from the Consent Agenda (VII.10) and add Strategic Plan on Global Initiatives to Action Agenda. C. O Leary moved to approve the agenda including the consent agenda and timeframes as amended. The motion was adopted. V. Conflict of Interest None noted VI. Vote- September conference call minutes The September 24, 2014 conference call minutes were approved via vote on October 14, CONSENT AGENDA VII. Reports 1. President s report including EONS report M. Barton-Burke 2. Dashboard M. Dietz 3. Quarterly Strategic Plan tactics M. Dietz 4. UAE International Affiliate Pilot update K. Hankle/B. Theil 5. International business development in UAE K. Hankle 6. International component to Board orientation K. Hankle 7. National Cancer Advisory Board meeting C. O Leary 8. Technology Strategic Plan update R. Conover ONS Research Agenda G. Mallory 10. AVA meeting - P. Johnston 11. Patient Quality of Life meeting (PQOL) M. Dietz VIII. InterOrganizational Liaison Meetings 1. ONCC 2. ONSEdge 3. ONS Foundation 2

3 ACTION AGENDA IX. ONS Board Work 1. Generative on Board engagement The ONS Board held discussion on moving ONS to the future. Liaisons to the affiliate corporations as well as to the Nominating Committee were also discussed. An outcome of the conversation was the implementation of a Nominating Committee taskforce to look at the scope of work and provide clear outcomes. 2. CEO Update B. Nevidjon provided an update on the first two months in her role as Chief Executive Officer. The Executive secretary is an extension of the CEO and will be present at most board discussions. The Executive Leadership Team (ELT) named Tony Felice as project manager for Congress ONS Board meeting/conference call planning The ONS Board of Directors finalized the conference call dates and times for The March meeting was confirmed for March st at the ONS National Office. 4. Planning for 2015 January meeting The Board discussed the preliminary timeline for the January Board meeting. ONS Senior staff will attend the strategic session portion of the January meeting. 1. T. Gosselin moved to form a nominating committee taskforce and appoint V. Norton to the taskforce. The motion was adopted. 3. J. DiVito will send out the conference call dates and times to the ONS Board of Directors for 2015 via outlook. 3

4 X. AVA Meeting Reviewed implications of ONS participation and noted no specific request from VAPSI. Board generated a philosophical discussion about participation. Generative discussion N/A XI. Adjournment - Meeting adjourned by President, M. Barton-Burke at 7:40 PM EST 4

5 ONCOLOGY NURSING SOCIETY UNBOARD OF DIRECTORS MEETING APPROVED MINUTES Date: Friday, October 24, 2014 Time: 8:00 AM to 5:30 PM Place: ONS National Office, Pittsburgh, PA Attendees: President, Margaret Barton-Burke; Secretary, Marlon Garzo Saria; Treasurer, Tracy Gosselin; Directors-at-Large, Donald Bailey, Anne Ireland, Susie Newton, Vicki Norton, Colleen O Leary, Debbie Walker; Chief Executive Officer, Brenda Nevidjon Absent: None Guests: D. Barkley, M. Dietz, A. Borchert, K. Burns, J. DeWalt, D. Duda, A. Borchert, B. Theil, A. Stone (via phone) K. Hankle Recorder(s): Marlon Garzo Saria, Secretary and Jennifer DiVito, Senior Executive Assistant XII. Call to Order M. Barton-Burke called the meeting to order at 8:46 AM EST ACTION AGENDA XIII. Membership and Component Relations A. Recommended chartering of the Wyoming Chapter of ONS B. Theil presented the formal request to the ONS Board. The ONS Wyoming CHIP has met the requirements to become a Chapter. 5

6 B. National Conference Strategic Plan Update on engaging the researchers/scientists. What would success look like? Recommendation to conduct a qualitative evaluation from all the nurse scientists presenting at the conference. C. Update on member engagement Generative discussion particularly centering on engaging millennials. V. Norton moved to charter the Wyoming Chapter. The motion was adopted. Membership and Component Relations Ongoing XIV. Update on Strategic Sponsor Request for and Organizational Statement D. Barkley provided an update on the strategic sponsor (SS) request. The ONS Strategic Sponsor (SSP) group has been discussing health care professionals access to product information. This discussion relates to product support materials only and not product advertising materials. Side effect management is important to adherence and successful patient outcomes, yet their respective educational materials are not permitted to be used in many healthcare facilities. Industry materials are closely regulated and are always current. Unfortunately, internet resources and healthcare facility practice resources may not be current. The Strategic Sponsors are asking ONS to consider developing an organizational statement that industry can refer to when dealing with the barriers mentioned above. with colleagues in other cancer and nursing organizations was held to determine each organization s perspective on the topic. around the SS request and engage appropriate internal and 6

7 external stakeholders to determine the magnitude and potential opportunities to mitigate misperceptions that exist around the quality and validity of product and non- product related materials. V. Norton moved to approve the Strategic Sponsor Organizational statement as written. The motion was adopted. D. Barkley D. Barkley to determine best placement for statement. XV. Generative on Policy Initiatives The Board held a generative discussion on the future scope of ONS Health Policy initiatives. Key question that the Board must consider and provide direction on are: What is our long-term health policy vision? 1. What is the benefit to ONS of further enhancing health policy efforts? 2. What is the threat to ONS for not further enhancing health policy efforts? 3. What are the desired outcomes for our members? 4. Policy agenda planning- what should our focus be? A. Stone Ongoing XVI. National Cancer Advisory Board Board member position At their June 2014 meeting, the NCAB announced upcoming vacancies on the NCAB Board, as there will not be any nurse representation after August The Board identified a pool of four names for consideration. 7

8 December 2014 A. Ireland moved to contact the four nominees (Betty Ferrell, Susan McMillan, Donna Berry and Barb Given) to gauge interest for a seat on the National Cancer Advisory Board. The motion was adopted. A. Stone will work will the interested nominees to prepare the documentation necessary for the Board member position. A. Stone XVII. Shared Services A. Investment 1. Investment Update The total fund produced a slightly negative result for the 3 rd quarter. In addition, domestic mid and small cap stocks as well as international stocks were negative for the quarter. 2. Annual review of asset allocation The ONS Board reviewed and analyzed the ONS asset allocation. Factors used to examine the allocation mixes include return, risk, and portfolio value. B. Recommendations from the Compensation Committee 1. Salary Grade Structure Our compensation consultants, Corporate Compensation Partners (CCP), conducted an analysis of ONS s compensation structure in comparison to local and national markets. CCP recommends a 2% increase in the salary grade structure meaning that the grade minimum salary, midpoint salary and maximum salary would increase by 2%. Increasing the grade structure periodically ensures that ONS remain competitive with its recruiting and retention efforts. 2. Profit Program Adjustments The ONS Profit Program was established in 2011 to recognize employee 8

9 contributions to the success of ONS. During the administration of the Profit Program, some minor adjustments are being recommended to clarify language in the plan document. The language changes being proposed clarify items already in place for the Profit Program. C. Financial Reports 1. Building report ONS is the sole member of the limited liability company (ONS Building LLC) which is the general partner in the ONS Building Partnership, LP. The ONS Board meets twice a year to discuss the partnership activities and financial results. At the March board meeting we review the previous year s financial results and any activity of note. The fall Board meeting provides a forum to review the Partnership s activity through the first nine months of the year. At the end of September, the third floor tenant exercised their early terminate right within their sublease with ONS. The company signed a seven year lease with an early termination right at five years upon one year written notice and payment of $507,000. The sublease agreement included the one year notice to allow ONS time to find a suitable replacement before the tenant s relocation. The payment provides ONS with reimbursement for costs associated with new tenant acquisition sooner than expected. To the extent that a new tenant will require additional improvements, the partnership will cover those costs in Treasurer s report T. Gosselin provided the Board with financial information for the society through September Technology Spending Funds for branding unification, AMS selection, and data layer abstraction are included in the 2015 budget. Funds for the purchase and implementation of a new AMS will be included in future budgets. D. Budgets 1. Approval of Building budget 9

10 2. Approval of Capital budget 3. Presentation of 2015 Board budget 4. Approval of 2015 budget A 2. V. Norton moved to retain the current allocation mix of 50% diversified equity and 50% fixed income and cash. The motion was adopted. B 1. S. Newton moved to approve the Salary Grade Structure as recommended. The motion was adopted. B 2. C. O Leary moved to approve modifications to the Profit Program as outlined. The motion was adopted. D 1. T. Gosselin moved to approve the 2015 Building Budget as presented. The motion was adopted. D 2. T. Gosselin moved to approve the capital budget including the renovation plan concept. The motion was adopted. D4A. T. Gosselin moved to approve the 2015 ONS Board budget as presented. The motion was adopted. D 4B. T. Gosselin moved to approve 2015 management fees. The motion was adopted. D 4C. T. Gosselin moved to approve the 2015 budget as presented excluding the transferred revenue from investments. The motion was adopted. n/a n/a Professional Practice and Programs 1. International Update ISNCC has invited ONS to be a Regional Partner for the International Conference on Cancer Nursing (ICCN) 2015, July 8-11, 2015 in Vancouver, Canada. ONS member J. Ponto has been recommended by M. Barton-Burke and B. Nevidjon to serve as the ONS 10

11 representative to the ICCN 2015 Conference management committee for one year. J. Ponto has a strong history of interest and service in ONS leadership roles, as well as experience and interest in serving ONS and oncology nurses internationally. V. Norton moved to support ISNCC as a regional partner for the 2015 ICCN and to appoint J. Ponto as the ONS representative to the ICCN 2015 conference management committee for one year. The motion was adopted. K. Hankle M. Barton-Burke will contact J. Ponto to verify if she would be willing to serve in this position. SIG Taskforce Update A taskforce was implemented and charged with reviewing the current model used for ONS SIGs. A. Ireland moved to relax the SIG requirements for this year and the three SIGs without a coordinator-elect will not be placed on the ballot for election. The motion was adopted. The SIGs will still be invited to attend leadership weekend. D. Bailey, A. Ireland Ongoing XV. Adjournment - Meeting adjourned by President, M. Barton-Burke at 4:41 PM EST 11

12 ONCOLOGY NURSING SOCIETY BOARD OF DIRECTORS MEETING APPROVED MINUTES Date: Saturday, October 25, 2014 Time: 8:00 AM to 4:00 PM Place: ONS National Office Attendees: President, Margaret Barton-Burke; Secretary, Marlon Garzo Saria; Treasurer, Tracy Gosselin; Directors-at-Large, Donald Bailey, Anne Ireland, Susie Newton, Vicki Norton, Colleen O Leary, Debbie Walker; Chief Executive Officer, Brenda Nevidjon Absent: None Guests: M. Dietz, M. Galioto, B. Callender (Korn Ferry Consultant) Recorder(s): Marlon Garzo Saria, Secretary and Jennifer DiVito, Senior Executive Assistant IX. Call to Order M. Barton-Burke called the meeting to order at 8:01 am EST ACTION AGENDA CEO Onboarding with Korn Ferry about future of ONS and the role of the CEO. A summary of the meeting was distributed to the ONS Board; the summary is also on file at the national office. B. Nevidjon and M. Barton-Burke will summarize workgroup 12

13 discussions. Ongoing New ONS Board Initiatives A. Compliance issues Compliance issues facing current Board members are being reviewed. ONS Staff will consult with the ONS attorney. B. ONS Endorsements Currently, ONS does not have a policy to guide decisions on endorsement requests received from organizations. The Board in conjunction with the staff will develop a policy to utilize as requests are received. C. NCONN NCONN will dissolve as of December 31, The ONS Board and staff will hold further dialogue with NCONN to determine ways to provide their membership with a discounted membership. An incentive membership letter will be drafted by M. Barton-Burke and B. Nevidjon. D. Endorsement of Nursing Ethics Summit As a strategic or collaborating partner of the National Nursing Ethics Summit, ONS has been asked to endorse the vision of the Blueprint for 21 st Century Nursing Ethics. E. Pharmaceutical Nurses Issue: Serving on ONS Board Executive Committee A previous Board made a decision to exclude pharmaceutical nurses from serving on the ONS Board Executive Committee. D. T. Gosselin moved to endorse the vision of the Nursing Ethics Summit. The motion was adopted. M. Barton Burke will relay the Board s decision. E. S. Newton will research the issue of Pharmaceutical Nurses restricted from serving on Board Executive Committees and report back on a 13

14 future agenda. M. Barton Burke, S. Newton Ongoing Professional Practice and Programs (continued) A. Congress th anniversary celebration The 40 th anniversary is a significant milestone for the Society. Staff will discuss options for 40 th anniversary giveaways. 2. Sessions and Abstracts B. Positions 1. Safe Handling about ASCO provisions for signing on to joint position statement. There is a need to bring the 3 groups together to discuss revisions. 2. Palliative Care C. O Leary moved to approve the Palliative Care position as submitted. The motion was adopted. A. Board to discuss board-sponsored sessions at December meeting. B. Nevidjon to oversee planning 40th anniversary. B. 1. C. O Leary moved to bring the position statement back to ONS, ASCO, and HOPA to discuss revisions. The motion was adopted. B. 2. C. O Leary moved to accept the position statement on palliative care with the proposed edits as written. AI 2nd. Motion carried. C. O Leary 14

15 Ongoing Review of Assignments and Dates Key Issues to convey to Chapters, SIGs, etc. Reflections XV. Adjournment - Meeting adjourned by President, M. Barton-Burke at 4:57 PM EST 15