Notice of the 2017 Annual General Meeting of Shareholders Chuo Senko (Thailand) Public Company Limited On Friday 28 April 2017

Transcription

1 Notice of the 2017 Annual General Meeting of Shareholders Chuo Senko (Thailand) Public Company Limited On Friday 28 April 2017

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26 Profile of directors who are due to retire by rotation and be nominated for reappointment Attachment No. 2 Name Age Nationality Position in the Company Tenure Education Mr. Vichien Linchongsubongkoch 62 years Thai Director 6 years Bachelor Degree Communication Arts Chulalongkorn University Experience 2011 Present Director of Chuo Senko (Thailand) Public Co., Ltd. Chuo Senko (Thailand) Public Co., Ltd Advisor of Chuo Senko (Thailand) Public Co., Ltd Senior Executive Vice President & COO of Chuo Senko (Thailand) Public Co., Ltd. / Advertising Service Managing Director of Chuo Senko (Thailand) Public Co., Ltd. / Advertising Service Client Service Director Chuo Senko Advertising Co., Ltd. (Japan) / Advertising Service Position in other Listed Companies Position in Non-Listed Companies Position in Rival Companies/ Connected business that May cause conflict of interest Company shareholding (as of 31 December 2016) Meeting Attendance for the year 2016 Forbidden Qualifications None None None None The Board of Directors Meeting was 7/7 times The Shareholders Meeting was 4/4 time 1. Never dishonestly committed an offence against property. 2. Never entered into any transaction which may cause conflict of interest against the Company during the year. 1

27 Profile of directors who are due to retire by rotation and be nominated for reappointment Attachment No. 2 Name Age Nationality Position in the Company Tenure Education Experience Mr. Chakkrit Bhamornsatit 62 years Thai Independent Director and Audit Committee 1 year - Master of Management Sasin Graduate Institute, Chulalongkorn University - Bachelor s Degree - Faculty of Political Science, Chulalongkorn University 993 Present : Group Manufacturing Human Resources Manager IGC Group of Companies, Antwerp, Belgium with 3 manufacturing sites of diamond manufacturing in 3 countries; Siam Stars Limited - Bangkok Thailand, Vientiane Diamond Cutting Company Limited, Vientiane, Lao PDR, and, Zebra Diamonds Limited, Gaborone, Botswana : Assistant General Affairs & Personnel Manager : Human Resources Manager Sharp Appliances (Thailand) Limited : Assistant Labour Manager. Shimizu Construction Company, Singapore : Senior Field Case Workers. United Nations High Commissioner for Refugees, Documentation and Tracing for Unaccompanied Minors, Cambodian refugee camps along Thai-Cambodian border. Position in other Listed Companies None Position in Non-Listed Companies Position in Rival Companies/ Connected business that May cause conflict of interest None 2

28 Profile of directors who are due to retire by rotation and be nominated for reappointment Attachment No. 2 Company shareholding (as of 31 December 2016) Meeting Attendance for for the year 2016 None The Board of Directors Meeting was 3/3 times The Shareholder Meeting was 2/2 time Forbidden Qualifications 1. Never dishonestly committed an offence against property. 2. Never entered into any transaction which may cause conflict of interest against the Company during the year. 3

29 Profile of directors who are due to retire by rotation and be nominated for reappointment Attachment No. 2 Name Age Nationality Position in the Company Tenure Education Experience Mr. Pornthep Anantasa 53 years Thai Director 1 year Bachelor of Engineering, Chulalongkorn University 2016 Present: Independent Director and Audit Committee Member Chuo Senko (Thailand) Public Co., Ltd Present: Consultant Fellow of the University School of Bangkok s Program of Engineering Survey : Directors of PSP Media (Thailand) Limited : The chairmanship of the parliamentary session coordinator of Prof. Marut, President of Parliament Position in other Listed Companies Position in Non-Listed Companies Position in Rival Companies/ Connected business that May cause conflict of interest Company shareholding (as of 31 December 2016) Meeting Attendance for the year 2016 Forbidden Qualifications None None None None The Board of Directors Meeting was 3/3 times The Audit Committee s Meeting was / times The Shareholders Meeting was 2/ 2/ times 1. Never dishonestly committed an offence against property. 2. Never entered into any transaction which may cause conflict of interest against the Company during the year. 4

30 Attachment No. 3 Articles of Association Relating to the Shareholders Meeting Chuo Senko (Thailand) Public Company Limited Shareholders Meeting 29. The board of the directors shall call a shareholder meeting which is an annual ordinary general meeting of shareholder within four month of the last day of the fiscal year of the company. Shareholder meeting other than the one shall be call extraordinary general meeting. The board of the directors may call an extraordinary general meeting of shareholder any time the board consider it expedient to do so. Shareholder holding shares amounting to not less than one-fifth of the total number of shares or shareholders numbering not less than twenty-five persons holding shares amounting to not less than one-tenth of the total number of shares sold may submit their names in a request directing the board of directors to call an extraordinary general meeting at any time, but the reasons for calling such meeting shall be clearly stated in such request. The board of directors shall proceed to call a shareholder meeting to be held within one month of the date of receipt of such request from the said shareholders. 30. The matters to be considered in the Ordinary General Meeting of Shareholder are as follow: (1) Reviewing the report of the Board of Directors covering the work done during the preceding year as proposed to the meeting by the Board of Directors. (2) Considering and approving the balance sheets and profit and loss account of the preceding fiscal year. (3) Considering the appropriation of profits. (4) Election of new directors in place of those who must retires on the expiration of their terms. (5) Appointment of the auditor and fixing his remuneration. (6) Other businesses (if any). 31. In calling a shareholder meeting, the board of directors shall prepare a written notice calling the meeting that states the place, date, time, agenda of the meeting and the matters to be proposed to the meeting with reasonable detail by indicating clearly whether it is the matter to be propose to the meeting with reasonable detail by indicating clearly whether it is the matter propose for information, for approval or for consideration, as the case may be, including the opinions of the board of directors in the said matters, and the said notice shall be delivered to the shareholder and the Registrar for their information at least seven days prior to the date of the meeting. The notice calling for the meeting shall also be published in a newspaper at least three days prior to the date of the meeting. 32. Shareholders may authorize other persons as proxies to attend and vote at any meeting on their behalf by issuing the letter in accordance with the form as defined by the registrar. The proxies shall submit the letter to the President or the person defined by the President at the meeting before the proxies. 33. In order to constitute a quorum, there shall be shareholder and proxies (if any) attending at a shareholder meeting amounting to not less than twenty-five persons or 1/2

31 Attachment No. 3 not less than one half of the total number of shareholder and in either case such shareholder shall hold shares amounting to not less than one-third of the total number of shares sold of the company. At any shareholder meeting, if one hour has pass since the time specified for the meeting and the number of shareholder attending the meeting is still inadequate for a quorum. If such meeting was not called as a result of a request by the shareholder, the meeting shall be called once again and notice calling such meeting shall be delivered to shareholder not less than seven days prior to the date of the meeting. In the subsequent meeting a quorum is not required. 34. The chairman of the board shall be the chairman of shareholder meeting. If the chairman of the board is not present at a meeting or cannot perform his duty, and if there is a vice-chairman, the vice-chairman present at the meeting shall be the chairman of the meeting. If there is no vice-chairman or there is a vice-chairman who is not present at the meeting or cannot perform his duty, the shareholder present at the meeting shall elect one shareholder to be the chairman of the meeting. 35. The chairman of the shareholder meeting has the duty to conduct the meeting in compliance with the articles of association of the company relating to meeting and to follow the sequence of the agenda specified in the notice calling for the meeting, provided that the meeting may pass a resolution allowing a change in the sequence of the agenda with a vote of not less than two-third of the number of the shareholder present at the meeting. 36. Unless where this Article of Association or the laws specify otherwise, in casting a vote or resolution of the Shareholders meeting, one share is entitled to one vote. In case of a tie vote, the chairman of the meeting shall have a casting vote. The one-share-one-vote voting right pursuant to the foregoing paragraph shall not apply to the case where the Company has issued preferred shares with other voting right. In the following cases, a vote of not less than three-fourth of the total number of vote of Shareholders who attend the meeting and are entitled to vote is required: (1) The sale or transfer of the whole or important parts of the business of the Company to other persons; (2) To purchase or acceptance of transfer of the business of other companies or private companies by the Company; (3) the making, amending or terminating of contracts with respect to the granting of lease of the whole or important parts of the Company, the assignment of the management of the business of the Company to other persons or the amalgamation of the business with other persons with the purpose of profit loss sharing. (4) The amendment of the Memorandum of Association or the Articles of Association (5) The increase or decrease in the Company s capital or the issuance of debentures; (6) The amalgamation or dissolution of the Company. (7) The debt restructuring by issuing new shares to pay off the debtor under a debt to equity conversation plan. (8) Any other matter in accordance with the laws governing securities and exchange. 2/2

32 Attachment No. 4 Documents and Evidences Required Prior to Attending the Meeting, Proxy, Registration and Voting for the Shareholders Meeting For your convenience to attend the Shareholders Meeting of Chuo Senko (Thailand) Public Company Limited, kindly bring Notice to Shareholders and proxy form for registration. 1. Documents Required Prior to attending the Meeting For Natural Person 1. Self-Attending Valid evidence issued by governmental authorities, e.g. the identification card, governmental identification card, driver license or passport, including the evidence of name or last name s change (if any). 2. Proxy 2.1 The Proxy form as attached to the Notice to Shareholders, completely filled up and signed by the shareholder and the Proxy. 2.2 Certified true copy of valid evidence of the Shareholders as specified in Item Valid evidence of the proxy as specified in Item 1. For Juristic Person 1. Representative of Shareholder (Authorized Director) Attending the Meeting. 1.1 Valid evidence of the authorized director(s) issued by governmental authorities similar to those of natural person specified in Item Copy of Shareholder s Certification of Registration issued by the Department of Business Development, Ministry of Commerce for a period no longer than 6 months before the meeting date, certified by the authorized director(s) showing that the authorized director(s) has the authority to act on behalf of the Shareholder. 2. Proxy 2.1 The Proxy form as attached to the Notice to Shareholders, completely filled up and signed by the authorized director(s) of the Shareholder and the proxy. 2.2 Copy of Shareholder s Certification of Registration issued by the Department of Business Development, Ministry of Commerce for a period no longer than 6 months before the meeting date, certified by the authorized director(s) showing that such authorized director(s) signing the proxy form has the authority to act on behalf of the Shareholder. 2.3 Certified true copy of valid evidence issued by the governmental authorities of the authorized director(s) signing the proxy form. 2.4 Valid evidence of the Proxy issued by governmental authorities similar to those of natural person specified in Item 1. 1/2

33 Attachment No For Foreign Investor Appointing Custodian in Thailand. 3.1 All evidence similar to those of the Juristic Person as specified in Item 1 and In case the Foreign Investor authorizes the Custodian to sign the proxy form on its behalf, the following documents are required: 1) Power of Attorney by Foreign Investor authorizing the Custodian to sign the proxy form on its behalf, 2) Letter certifying that the Custodian is permitted to engage in the custodian business. In case the original documents are not in English, the English translation shall be required and certified true and correct translation by the Shareholder (in case of natural person) or the authorized representative(s) of the Shareholder (in case of juristic person). 2. Proxy The Company has dispatched Proxy Form B, as specified by the Department of Business Development, Ministry of Commerce, with clear details, to any shareholders unable to attend the Meeting themselves, in order to appoint other persons or any of the company s directors, as proposed, to act as their proxy. There are some details on directors proposed by the company to be appointed as proxies by shareholders, as shown in the attachment. Shareholders may specify more than one proxy for greater flexibility, in case any of the appointed proxies are themselves unable to attend the Meeting in person, so other proxies can attend the Meeting for them. Shareholders are unable to split their votes among different proxies in the Meeting. In the voting procedure in each motion, shareholders can vote only for approval, disapproval or abstention. 3. Meeting Registration The commencement for registration to attend the Meeting will be not less than 2 hours before the Meeting or from 8.00 hours onwards, at Heliconia Room 1-3, EL Floor, Emporium Suites 622, Sukhumvit Road, Klongton Sub-District, Klongtoey District, Bangkok Please refer to the map attached. 4. Voting 1. One share shall be counted one vote and the majority of votes shall be deemed resolution. In case of an equality of votes, the Chairman shall be entitled to a casting vote distinguishing from that he has in the capacity of shareholder. 2. Any shareholder who has in a resolution a special interest shall not be entitled to exercise the right of proxy to vote, and the Chairman may ask him to leave the meeting temporarily. However, there is no prohibition for the voting for election or removal of directors. 2/2

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35 Attachment No. 5 PROXY FORM B (SPECIFIC DETAILS FORM) According to Registration of Department of Business Development Re: Form of Proxy (No. 5) B.E Affix Duty stamp of Baht 20 Written at Date (1) I/We Nationality Residing at No. Road Tambol/Kwaeng District/Khet Province Postcode (2) being a shareholder of the Chuo Senko (Thailand) Public Company Limited, holding a total amount of shares with the voting rights of votes as follows: Ordinary share shares with the voting rights of votes Preferred share - shares with the voting rights of - votes (3) do hereby appoint either one of the following persons: Mr. Chakkrit Bhamornsatit Age 62 Years Address : No th Floor Emporium Tower Road Sukhumvit Tambol/Kwaeng Klongton District/Khet Klongtoey Province Bangkok Postcode Mr. Shojiro Nada Age 62 Years Address : No th Floor Emporium Tower Road Sukhumvit Tambol/Kwaeng Klongton District/Khet Klongtoey Province Bangkok Postcode Mr. Gurdaib Singh Age 64 Years Address : No th Floor Emporium Tower Road Sukhumvit Tambol/Kwaeng Klongton District/Khet Klongtoey Province Bangkok Postcode Address : No. Tambol/Kwaeng Province Address : No. Tambol/Kwaeng Province Road District/Khet Postcode Road District/Khet Postcode Age Age Years Years as only one of my/our proxy to attend and vote on my/our behalf at the 2017 Annual General Meeting of Shareholders, which will be held on Friday, 28 April 2017 at a.m., at Heliconia Room 1-3, EL Floor, Emporium Suites 622, Sukhumvit Road, Klongton Sub- District, Klongtoey District, Bangkok or at any adjournment thereof. 1/4

36 Attachment No. 5 (4) I/We authorize my/our Proxy to cast the votes according to my /our intention as follows: Agenda 1: (a) (b) To consider and adopt the Minutes of the Extraordinary General Meeting of Shareholders No.3/2016, held on Friday, 16 December 2016 The Proxy is entitled to cast the votes on my/our behalf at its own discretion. The Proxy must cast the votes in accordance with my/our following instruction: Approve Disapprove Abstain Agenda 2: Remark: Agenda 3: Remark: Agenda 4: Remark: To consider and acknowledge the matter of the Company s operating results for the year 2016 This matter is for acknowledgement. The resolution is not required. To consider and acknowledge the matter of Financial Statements and the Statement of Comprehensive Income (profit and loss statements) in respect of the fiscal year ended as at 31 December 2016 This matter is for acknowledgement. The resolution is not required. To consider and acknowledge the matter of appropriation of profit as the legal reserve and dividend payment from the operating results of the year 2016 This matter is for acknowledgement. The resolution is not required. Agenda 5: To consider and approve the re-appointment of directors who are due to retire by rotation (a) The Proxy is entitled to cast the votes on my/our behalf at its own discretion. (b) The Proxy must cast the votes in accordance with my/our following instruction: To elect each director individually Name of Director Mr. Vichien Linchongsubongkoch Approve Disapprove Abstain Name of Director Mr. Pornthep Anantasa Approve Disapprove Abstain Name of Director Mr. Chakkrit Bhamornsatit Approve Disapprove Abstain Agenda 6: To consider and approve the directors remuneration for the year 2017 (a) The Proxy is entitled to cast the votes on my/our behalf at its own discretion. (b) The Proxy must cast the votes in accordance with my/our following instruction: Approve Disapprove Abstain 2/4

37 Attachment No. 5 Agenda 7: Remark: To consider and acknowledge the matter of the appointment of auditors of the Company and determination of the auditing fee for the fiscal year ended 31 December 2017 This matter is for acknowledgement. The resolution is not required. Agenda 8: To consider other matters (if any). (a) The Proxy is entitled to cast the votes on my/our behalf at its own discretion. (b) The Proxy must cast the votes in accordance with my/our following instruction: Approve Disapprove Abstain (5) Voting of the proxy holder in any agenda which is not in accordance with this Form of Proxy shall be invalid and not be the vote of the shareholder. (6) In case I/We do not specify the authorization or the authorization is unclear, or if the meeting considers or resolves any matters other than those stated above, or if there is any change or amendment to any fact, the Proxy shall be authorized to consider and vote the matter on my/our behalf as the Proxy deems appropriate. For any act performed by the Proxy at the Meeting, it shall be deemed as such acts had been done by me/us in all respects except for vote of the Proxy which is not in accordance with this Proxy Form. Signed Shareholder ( ) Signed Proxy ( ) Signed Proxy ( ) Signed Proxy ( ) Remarks: 1. The Shareholder appointing the proxy must authorize only one proxy to attend and vote at the meeting and shall not allocate the number of shares to several proxies to vote separately. 2. In the agenda relating the election of Directors, it is applicable to elect either nominated directors as a whole or elect each nominated director individually. 3. In case there are agenda other than the agenda specified above, the additional statement can be specified by the Shareholder in the Regular Continued Proxy Form as enclosed. 3/4

38 Attachment No. 5 REGULAR CONTINUED PROXY FORM B Authorization on behalf of the shareholder of Chuo Senko (Thailand) Public Company Limited For the 2017 Annual General Meeting of Shareholders to be held on Friday, 28 April 2017, hours at Heliconia Room 1-3, EL Floor, Emporium Suites 622, Sukhumvit Road, Klongton Sub-District, Klongtoey District, Bangkok 10110, or at any adjournment thereof. Agenda No. Subject (a) The Proxy is entitled to cast the votes on my/our behalf at its own discretion. (b) The Proxy must cast the votes in accordance with my/our following instruction: Approve Disapprove Abstain Agenda No. Subject (a) The Proxy is entitled to cast the votes on my/our behalf at its own discretion. (b) The Proxy must cast the votes in accordance with my/our following instruction: Approve Disapprove Abstain Agenda No. Subject (a) The Proxy is entitled to cast the votes on my/our behalf at its own discretion. (b) The Proxy must cast the votes in accordance with my/our following instruction: Approve Disapprove Abstain Agenda No. Subject (a) The Proxy is entitled to cast the votes on my/our behalf at its own discretion. (b) The Proxy must cast the votes in accordance with my/our following instruction: Approve Disapprove Abstain Agenda No. Subject Name of Director Approve Disapprove Abstain Name of Director Approve Disapprove Abstain Name of Director Approve Disapprove Abstain Name of Director Approve Disapprove Abstain 4/4

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40 Attachment No.6 Map of the Meeting Venue Heliconia Room 1-3 EL. Floor, Emporium Suites Hotel 622 Sukhumvit Road, Klongton, Klongtoey, Bangkok 10110