R Change Step for Staci Short, IM Volleyball Coach to Step 1 (1/2) (as per salary schedule)

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1 RECORD OF PROCEEDINGS MINUTES OF COVINGTON EXEMPTED VILLAGE SCHOOL DISTRICT REGULAR SESSION OF THE BOARD of EDUCATION HELD WEDNESDAY, OCTOBER 17, P.M. The Covington EVSD Board of Education met for their regular meeting Wednesday, October 17, 2018 in the K-8 Media Center at Covington K-8 School, 807 Chestnut St., Covington, Ohio with President Dr. Dean Pond presiding. Dr. Pond called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE - Board President Dr. Pond ROLL CALL Present: Absent: Lee Harmon, Kerry Murphy, Dean Pond, Jim Rench Mark Miller ADDITIONS OR CORRECTIONS TO THE AGENDA RESOLUTION # Motion by Mr. Harmon and seconded by Dr. Pond to approve the Agenda as amended in Exhibit #1 Ayes: Murphy, Pond, Rench, Harmon. Absent: Miller. HEARING OF THE PUBLIC/RECOGNITION OF VISITORS: A. Student Spotlight Seniors Elizabeth Schafer and Seth Daly B. Staff Spotlight Angie Knick, 3rd grade teacher TREASURER ITEMS REQUESTING BOARD ACTION A. Approve Minutes of Previous Meeting RESOLUTION # Motion by Dr. Pond and seconded by Mr. Rench to approve the minutes of the September 19, 2018, regular meeting with the following correction: R Change Step for Staci Short, IM Volleyball Coach to Step 1 (1/2) (as per salary schedule) and the minutes of the October 8, 2018 Work Session (Exhibit A.) Ayes: Pond, Rench, Harmon, Murphy. Absent: Miller B. Financial RESOLUTION # Motion by Mr. Rench and seconded by Mr. Harmon to approve the following: 1. Approve the September Financial Reports (Exhibit B) 2. Approval of five-year forecast, FY18 through FY22 (Exhibit C)

2 3. Renewal of Section 125 Plan with American Fidelity Ayes: Rench, Harmon, Murphy, Pond. Absent: Miller Nays: none. Motion carried 4. Other-Informational-Treasurer 5. Committee Reports A. Community Relations Liaison Mr. Harmon B. Legislative Update Dr. Pond C. Building & Grounds Mr. Miller/Mr. Murphy D. Transportation Mr. Murphy/Mr. Harmon E. Finance/Audit Committee Dr. Pond/Mr. Rench F. Upper Valley Career Center Report Mr. Harmon SUPERINTENDENT S ITEMS REQUESTING ACTION BY THE BOARD A. Reports 1. Commendations to the 2018 Homecoming Queen Makenna Gostomsky and Homecoming King Samuel Hutchinson. 2. Commendations to our FFA members who are moving onto District Level Soil Judging. Urban Team members are: Abby Fraley, Tom Kuether, and Elizabeth Randall. Rural Team members are: Trentin Alexander, Sarah Barnhart, Ian Creager, Daniel Leistner, Emma Nash, Destiny Neal, Connor Sindelir, Bryce Smith, and Gavin Swank. C. Administrative Consent RESOLUTION # Motion by Dr. Pond and seconded by Mr. Rench to approve the following: 1. Gratefully accept the following donations: Source Purpose Amount Cov Com Chest/Felger Trust athletic scoreboards $8, Covington Savings & Loan athletic scoreboards $5, Covington BUCC Boosters athletic dept/hydration system & girls golf $1, Covington Savings & Loan athletic scoreboard ad panels $1, Covington PTO Science program/sinks-grade 6 $ Enter into agreement with Finfrock Construction Company of Covington, Ohio, for snow removal and ice control for SY (Exhibit D.) 3. Approve membership in the Covington Chamber of Commerce for in the amount of $155 (membership based on number of employees.) Ayes: Harmon, Murphy, Pond, Rench. Absent: Miller C. Personnel Consent RESOLUTION # Motion by Mr. Harmon and seconded by Dr. Pond to approve the following certified and classified recommendations:

3 Recommendations Personnel Certified 1. Approve the following certified substitutes for SY , as needed: Cain, Ellie Helman, Craig Reck, Katelin Caldwell, Kaitlynn Kadel, Kirk Svisco, Cassie Driver, Courtney Keller, Paige Wilkins, Charles Eidemiller, Lynne Lyons, Kelli Wolf, Patricia Gifford, Ashley (Successful background checks, transcript verification and proper licensure have been completed.) Recommendations Personnel Classified 2. Accept the retirement resignation of classified employee Deborah Peacock, with 20 years of service to Covington Schools, effective November 30, Approve the following classroom and Washington DC chaperones for SY : Angle, Darlene-DC Jones, Ashley-classroom Nichols, Krista-DC Belmaggio, Ginger-DC Kenworthy, Jeannette-DC Ouellette, Shannon-DC Brown, Lee-DC Leistner, Mark-DC Randall, Theresa-DC Copeland, Bryan-DC Lynn, Erica-DC Reyes, Anthony-DC Evans, Megan-classroom Manson, T.J. -DC Reyes, Vance-DC Foutz, Samanth-DC Marion, Angela-DC Steele, Luke-DC Ha, Shelly-DC McClure, Carrie-DC Thomas, Kelly-DC Harris, Danielle-DC Miller, Thomas-DC Wackler, Jason-DC Hart, David-DC Mumford, Jami-DC Welch, Emily-DC Havenar, Janell-DC Murphy, Kerry-DC Williams, Angela-DC Herron, Christina-classroom Murphy, Sarah-DC Young, Shannon-DC Hirsch, Mitch-DC Naff, Sara-DC (Pending successful background checks.) 4. Approve the following classified substitute for SY , as needed: Reynolds, Sarah substitute custodian (2nd shift) (A successful background check has been completed.) 5. Approve the following classified supplemental contract for SY : Name Position Step Weer, Abigail JH BBK Cheerleader (.50) 0 Wise, Ken (Butch) HS Assistant Track Boys Coach 6 (Pending successful background checks & proper licensure.) 6. Approve FMLA medical leave for classified employee Robert Boyer, beginning October 19, 2018 through approximately January 19, Ayes: Murphy, Pond, Rench, Harmon. Absent: Miller

4 D. Administrative Retirement RESOLUTION # Motion by Mr. Rench and seconded by Dr. Pond to accept the resignation of Carol Forsythe, Treasurer, for purposes of initiating earned retirement benefits, effective December 31, 2018, contingent upon being rehired in the same position. Ayes: Pond, Rench, Harmon, Murphy. Absent: Miller D. Memorandum of Understanding RESOLUTION # Dr. Pond introduced the following resolution and moved its passage: This Memorandum of Understanding ( Agreement ) is entered into, by and between the Covington Exempted Village School Board of Education ( Board of Education or Board ) and the Covington Education Association ( Association or CEA ) effective from the date of the signatories indicated below. The Board and the CEA shall be referred to jointly as the Parties. Whereas, the Board of Education and the CEA are Parties to a Master Agreement effective August 1, 2017 through July 31, 2020 ( Negotiated Agreement ); and Whereas, the Board has an interest in maintaining quality music educational programs and opportunities at the elementary and secondary levels; and Whereas, the Board has agreed to expand music programs by instituting two (2) supplemental contracts Now, Therefore, Be It Resolved, That the Parties Agree as Follows: 1. A single, Elementary Music Director supplemental contract will be created and implemented for the and school years. Responsibilities for this supplemental contract will include, but are not limited to, meeting with 4th, 5th, and 6th graders after school for a 1-hour practice session once per week throughout the contracted school year and conducting music performances. 2. This Elementary Music Director supplemental contract will be retroactive to August of the school year. Salary will be set at step 6 of Category 1 of the Elementary Supplemental Contract Schedule in the Master Agreement. Salary for school year will be $1,937. Salary for the school year will be $1, A single, High School Music Director supplemental contract will be created and implemented for the and school years. Responsibilities for this supplemental contract will include, but are not limited to, preparations outside the school day conducting four concerts and weekend special events (e.g. Solo & Ensemble, Candlelight Christmas, Kings Island concert, Graduation, large group concerts). 4. This High School Music Director supplemental contract will be retroactive to August of the school year. Salary will be set at step 6 of Category 10 of the High School Supplemental Contract Schedule in the Master Agreement. Salary for school year will be $1,937. Salary for the school year will be $1,995. The following changes, as agreed, will serve as an amendment to the Master Agreement between the Association and the Board, effective August 1, 2017 through July 31, 2020.

5 The Association and the Board acknowledge that this Memo of Understanding is binding upon the Parties. The Parties acknowledge and agree that this Agreement may be enforced, in the event of a breach, through the established, negotiated Grievance Procedure. In Witness Whereof, the Parties, by themselves or through their authorized representatives acting as such, and intending to be legally bound, hereby set their hands as of the date written below. Mr. Murphy seconded the motion and, after discussion, a roll call vote was taken and the results were:. Ayes: Rench, Harmon, Murphy, Pond. Absent: Miller Nays: none. Motion carried E. Authorizing the Purchase of Competitive Retail Natural Gas Service from the Lowest Responsible Bid Submitted to Southwestern Ohio Educational Purchasing Council for the Period Commencing July 2020 and Terminating No Later than June 2025 RESOLUTION # Dr. Pond introduced the following resolution and moved its passage: Whereas, the School District is a member of the Southwestern Ohio Educational Purchasing Council (the Council ), a body authorized by state statute to aggregate purchasing needs of schools and of related nonprofit educational entities so as to take advantage of economies of scale when purchasing essential products and services; and Whereas, the Council joined with other major school districts and educational purchasing councils to conduct a Request for Proposal for competitive natural gas service commencing with the July 2020 billing cycle and terminating no later than the close of the June 2025 billing cycle, with bids to be submitted for one, two and three year periods (the RFP ); and Whereas, the Council has sent notices to bid on the School District s natural gas supply along with other school district s natural gas supply to all competitive retail natural gas service providers licensed to sell natural gas in the state of Ohio; and Whereas, the Council will select or has selected the lowest responsible bid submitted in response to the attached RFP; and Whereas, this School District may review the lowest responsible bid and corresponding term and elect to accept the lowest responsible bid with no obligation prior to that time or thereafter if the School District does not sign a Master Supply Agreement with the selected bidder; and Whereas, the Superintendent or the Superintendent s designee will review the lowest responsible bid and corresponding term when the RFP is concluded and determine whether the lowest responsible bid provides for competitive retail natural gas service for all of the School District s natural gas supply that is the result of a public and competitive RFP; Now, Therefore, Be it Resolved by the Board of Education of the Covington Exempted Village School District, County of Miami, State of Ohio, as follows: Section 1. The Board of Education of this school district does hereby consent, as a member of the Council, to the conducting of an RFP process by the Council for competitive retail natural gas service commencing with the July 2020 billing cycle and terminating no later than the end of the June 2025 billing cycle, with bids to be submitted for one, two and three year periods on such terms and conditions as the Council deems appropriate. Section 2. The Board of Education of this School District does hereby authorize the Superintendent or the Superintendent s designee to execute a Master Supply Agreement between the School District and the lowest responsible bidder in the RFP so long as the Superintendent or his appointee finds that the price reflects the results of a public and competitive request for proposal.

6 Section 3. The Board of Education hereby directs the Treasurer to review the lowest responsible bid once received and the Master Supply Agreement and determine if the school district has sufficient funds to certify this resolution and, if the Treasurer so finds, to certify this resolution. Mr. Harmon seconded the motion and, after discussion, a roll call vote was taken and the results were: Ayes: Harmon, Murphy, Pond, Rench. Absent: Miller F. ITEMS FOR DISCUSSION: none G. OLD BUSINESS: none H. NEW BUSINESS A. First reading of the NEOLA Volume 37.1 New Policy, Revised Policies, Deleted Policy, and Revised Administrative Guidelines. I. EXECUTIVE SESSION RESOLUTION # Motion by Dr. Pond and seconded by Mr. Harmon to enter Executive Session to discuss personnel. Ayes: Murphy, Pond, Rench, Harmon. Absent: Miller The Board entered Executive Session at 6:21 p.m. The Board returned from Executive Session at 7:01 p.m. MOTION TO ADJOURN RESOLUTION # It was moved by Dr. Pond and seconded by Mr. Murphy to adjourn at 7:02 p.m. Ayes: Unanimous. The next meeting is Wednesday, November 28, 2018 at 6:00 p.m. DEAN POND, PRESIDENT CAROL FORSYTHE, TREASURER