JUNE 1, 2015 BOARD OF SUPERVISORS MINUTES: 1196

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1 JUNE 1, 2015 BOARD OF SUPERVISORS MINUTES: 1196 The Straban Township Board of Supervisors met this date, as publicly advertised, at 7:00 p.m. in the meeting room of the Straban Township Municipal Building, 1745 Granite Station Road, Gettysburg, PA with Board Chair Tony Sanders presiding. Others in attendance were: Supervisors Fred Kammerer and Sharon Hamm; Secretary Robin Crushong; Solicitor Walton V. Davis; Assistant Solicitor John S. Phillips; and Erik Vranich from Wm. F. Hill & Assoc., Township Engineer. Others in attendance were: Terry Sheldon, Beyond All Boundaries representing Welch s Greenhouse; Dwayne Keene, Chief of Heidlersburg Fire Company; Eric Bowmaster, Chief of Biglerville Fire Department; Debbie Redding Arnold; David Coshun; Robert Spangler; Skip Strayer; and Crissy Redding, Tax Collector. Board Chair Sanders led everyone with the Pledge to the Flag. Mr. Sanders informed the residents present of the next scheduled meetings: Board of Supervisors meeting on July 6, 2015; Planning Commission meeting on June 24, 2015; and Recreation Board meeting on July 20, There were no other workshops held. Public Comment: Skip Strayer Reference to Old/New Business #6. As was stated before by Mr. Strayer there is no advantage to Straban working with Cumberland Township and Gettysburg Borough; and the Park Service owns very little land in Straban. Minutes: Ms. Hamm moved, seconded by Mr. Kammerer, to approve the May 4, 2015 meeting minutes as presented. Motion carried unanimously. Approve Bills: Mr. Kammerer moved, seconded by Ms. Hamm, to approve the May 14, 2015 and May 28, 2015 bills for payment. Motion carried unanimously. Reports: Recreation: Ms. Arnold started out by thanking Mr. Sanders for attending the Recreation Advisory Board meeting last month along with Mr. Baugher.

2 JUNE 1, 2015 BOARD OF SUPERVISORS MINUTES: 1197 Item No. 1: The flag football team did damage to the fields and the Recreation Advisory Board really doesn t have anything in its Rules and Regulations to address this issue. It was the recommendation of the Board to update the Park Rules and Regulations. Item No. 2: Would there be any concern to amend the Reservation Form and insert a comment that donations are accepted since we do not charge a fee at this time? Mr. Davis stated that he had no concerns with this. Item No. 3: The Board discussed the request to have the maintenance fees taken out of the Recreation Fund instead of the General Fund. The Board would like to see the maintenance fees coming out of the General Fund since this is tax monies from all residents. This Board will make recommendation for the 2016 Budget. The Board of Supervisors agreed to keep the maintenance fees coming out of the General Fund for Solicitor: Heywood Becker case: Mr. Davis brought the Board up to date on the Heywood Becker/Hanoverian Trust Court case. The case has been remanded on the matter of whether Hanoverian Trust actually exists and if it needs an attorney to represent it. Conaway Land Use Appeal: In the Conaway Land Use Appeal case a hearing is scheduled for this Friday (not opened to the public). Fire: Biglerville Hose & Truck Co#1: Mr. Bowmaster requested that the Board of Supervisors allow changes to the box area apparatus run order in regards to the new Advanced Life Support (ALS) service which the Biglerville Hose & Truck Co#1 is implementing next week as well as the ALS service which Adams Regional EMS is implementing on June 29, 2015 so that the residents of the township are serviced with the closest emergency service units. Ms. Hamm stated that she wants to make sure these are in accordance with all the other fire companies. Heidlersburg Fire Company: Mr. Keene requested permission to adjust Heidlersburg Fire Company box area for ALS response units on the current box card. The changes would include Biglerville Fire Company #6 has recently added a MICU that will service this entire area due to its location of being the nearest ALS unit for this area. Ms. Hamm suggested that these box areas be reviewed by Tom Adair to make sure these proposals are in line. Mr. Keene will talk to Gettysburg Fire Company and make sure they are aware of these changes. Mr. Sanders noted that these matters will be on the Board of Supervisors agenda for next month for approval. Appearance: None.

3 JUNE 1, 2015 BOARD OF SUPERVISORS MINUTES: 1198 Correspondence: Ms. Crushong announced the following: April 2015 Report from Bonneauville Fire Department. The Department continues to work with United Hook and Ladder on the placement of a medic ambulance in our station in late June 2015, and continues to work toward a merger with United Hook and Ladder for January 1, April 2015 Report from Gettysburg Fire Department Minutes of the Gettysburg Municipal Authority Board of Directors meeting held on April 20, 2015 Minutes of the Gettysburg Municipal Authority Board of Directors special meeting on May 12, 2015 to accept the Bond Purchase Agreement concerning the sewer interceptor project Press Release that Adams Rescue Mission Recycling Center is currently not accepting computers, peripheral computer devices or television devices as regulated under the state legislated Covered Device Recycling Act of November 23, The Adams Rescue Mission began a covered device recycling program in 2011 as a convenient and free service for residents of Adams County, however it has incurred increased costs with the program and is no longer able to sustain its program. As we have been informed by officials from the Pennsylvania Department of Environmental Protection, many areas across the state of Pennsylvania are experiencing similar problems their electronics recycling programs are not financially sustainable and are being discontinued. Adams County has only one option for computers and peripheral devices, and that is the Staples Store in Gettysburg. Unfortunately, there are no other options for television devices. Also, they are no longer recycling glass. Old/New Business: 1. Adams County SPCA Mr. Vranich stated that they are making progress on the sand mound and there are only touch up things left to do. His office recommends a reduction in the amount of $64, Ms. Hamm moved, seconded by Mr. Sanders to reduce the financial security for the Adams County SPCA Building Expansion project by $64, The current bond reduction total ($64,960.50) adjusts the originally required financial security for this project from $70, to $5, Motion carried unanimously. 2. Resolution No Advance Auto Parts Mr. Vranich stated that for the next four (4) matters of business sewage facilities exemptions were filed with Pennsylvania Department of Environmental Protection (PaDEP), however, PaDEP did not accept them and are requiring a full sewage planning module referenced as Component #3 Sewage Collection and Treatment Facilities. The approval of a Resolution and the secretary to sign the

4 JUNE 1, 2015 BOARD OF SUPERVISORS MINUTES: 1199 transmittal letter is needed by the Board of Supervisors. These plans need to be reviewed by the County and Township Planning Offices, the Board of Supervisors and Gettysburg Municipal Authority (GMA). Item Nos. 2-4 have been reviewed by the Township Planning Commission. Item No. 5 needs Township Planning Commission recommended approval. GMA has signed off on all plans. All plans need County Planning approval. Ms. Hamm moved, seconded by Mr. Sanders to approve Resolution No and authorize the secretary to sign the transmittal letter. Motion carried unanimously. 3. Resolution No Tractor Supply Company Mr. Kammerer moved, seconded by Ms. Hamm to approve Resolution No and authorize the secretary to sign the transmittal letter. Motion carried unanimously. 4. Resolution No LTP Rentals Mr. Kammerer moved, seconded by Mr. Sanders to approve Resolution No and authorize the secretary to sign the transmittal letter. Motion carried with Ms. Hamm recusing herself. 5. Resolution No Sheetz, Inc. Ms. Hamm moved, seconded by Mr. Kammerer to approve Resolution No and authorize the secretary to sign the transmittal letter conditioned upon two (2) full complete sets of the components being delivered to the township engineer, recommended approval by the Township and County Planning Offices and approval by the township engineer. Motion carried unanimously. 6. Central Adams Joint Comp Plan Ms. Hamm stated that a recommendation needs to come from the Planning Commission. Ms. Hamm moved, seconded by Mr. Kammerer to have the Township Planning Commission review and make a recommendation. The Board of Supervisors will accept that recommendation and would want the Township Office to notify County Planning of the results shortly thereafter. Motion carried unanimously. Land Use Reviews: Robert and Debra Welch Greenhouse Final Land Development Plan (2168A Old Harrisburg Road) Must act by 7/21/15 The proposed Land Development is to bring into compliance an existing greenhouse that was constructed without appropriate Land Development Planning. Also associated with this project is the construction of related stormwater management facilities. The subject property is located at 2168-A Old Harrisburg Road within the R-1, Residential Low Density, zoning district. 5. SALDO B(6) No access drive shall be constructed within 5 feet of a property line. The applicant has requested a MODIFICATION of this section to allow a minimum separation of 1.5 feet to the property line due to the existing septic system. Planning

5 JUNE 1, 2015 BOARD OF SUPERVISORS MINUTES: 1200 Commission recommended approval. Ms. Hamm moved, seconded by Mr. Kammerer to approve the modification as depicted as number 5 in the Wm. F. Hill Letter dated May 21, 2015 for the Welch s Greenhouse Final Land Development Plan. Motion carried unanimously. 6. SALDO A This section requires curbing in parking areas of commercial developments. The applicant has requested a WAIVER of this section. Mr. Vranich indicated that the applicant has installed bumper blocks. The Planning Commission recommended approval. Ms. Hamm moved, seconded by Mr. Kammerer to approve the requested waiver as depicted as number 6 in the Wm. F. Hill Letter dated May 21, 2015 for the Welch s Greenhouse Final Land Development Plan. Motion carried unanimously. 7. SALDO C This section requires the installation of sidewalk for all nonresidential uses. The applicant has requested a WAIVER of this section. Ms. Hamm moved, seconded by Mr. Kammerer to approve the requested waiver as depicted as number 7 in the Wm. F. Hill Letter dated May 21, 2015 for the Welch s Greenhouse Final Land Development Plan. Motion carried unanimously. Ms. Hamm moved, seconded by Mr. Kammerer to approve the plan with the following conditions as outlined in Wm. F. Hill & Associates letter dated May 21, 2015 being met prior to Board of Supervisors signature on the plan: 1.a. SALDO B(3) Seal and Signature of all Professionals 1.b. SALDO B(29) - Owner's and Developer s Acknowledgement 1.c. SWM A.21- Signature of the stormwater management acknowledgement by the landowners 3. SALDO D - A financial security estimate must be provided, approved, and bonded prior to Final Plan approval. Financial security should be provided for any and all improvements required by the Straban Township Ordinances. 9. SWM A The Stormwater Management Practices, Facilities, and Systems Maintenance and Monitoring Agreement must be signed and recorded prior to plan approval. Public Comment: Bob Spangler Asked what the Resolution for Tractor Supply was about. Mr. Davis indicated that it was for the sewage planning module that PaDEP is requiring of them to hook up to GMA.

6 JUNE 1, 2015 BOARD OF SUPERVISORS MINUTES: 1201 Questions from the Press: None. EXECUTIVE SESSION: Mr. Sanders stated that the Board would like to meet with Attorney Phillips and Erik Vranich to discuss property that has the potential for litigation. Adjournment: With no further business to come before the Board, Mr. Kammerer moved, seconded by Ms. Hamm to adjourn the meeting at 7:55 p.m. this date. Respectfully submitted, Robin K. Crushong Secretary The next regularly scheduled meeting for the Board of Supervisors of Straban Township will be held on July 6, 2015 at 7:00 p.m.