Southwestern Regional Meetings Thursday, February 15, 2019, 3:45 p.m. 5:15 p.m., Conference 3 & 4. Agenda

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1 Southwestern Regional Meetings Thursday, February 15, 2019, 3:45 p.m. 5:15 p.m., Conference 3 & 4 Agenda Welcome and Communications from the Southwestern Regional Council Chair Approval of the Minutes of the Meeting Recognition of Newly-Elected Council Members Recognition of Outgoing Council Members Regional Vice President Remarks Governance Plan Review and Vote Trustee Update Introduction of the Assemblies and Breakout Discussion Passing of the Gavel to Incoming Chair Announcement of Next Meeting Adjournment 2019 The College Board regionalforums.collegeboard.org

2 College Entrance Examination Board 4330 Gaines Ranch Loop, Suite 200, Austin, Texas Southwestern Regional Assembly Draft Minutes of the Meeting February 16, 2018 Dallas, Texas I. Call to Order: The 2018 annual meeting of the Southwestern Regional Assembly was called to order at 11:47 a.m. on Friday, February 16, 2018, at the Hilton Dallas Lincoln Centre, Dallas, Texas. Jeffrey Miller, chair, presided. II. Welcome and Communications from the Regional Council Chair: Dr. Miller welcomed those in attendance. A. Approval of Minutes of the 2017 Meeting: Dr. Miller advised the minutes of the February 23, 2017, Southwestern Regional Assembly Business Meeting minutes were provided through the conference guidebook. After a majority approval vote was confirmed, the minutes of the February 24, 2017, Southwestern Regional Assembly Business Meeting were approved as presented. B. Recognition of Newly-Elected Council Members: Dr. Miller reported on the newly regionally-elected council members whose term began November 2017: National Academic Assembly Council position for a three-year term Eppie Calderon, Deputy Director of Instruction, Hobbs High School, Hobbs, New Mexico C. Election Results of Regional Representation: Dr. Miller reported the election results. For the regional seats beginning immediately following this Regional Forum: Regional Council Academic Assembly position for a three-year term Elizabeth Ozuna, Director of Advanced Academics, San Antonio ISD, San Antonio, Texas The Regional Council CSS/Financial Assistance Assembly position for a three-year term Sharla Walker, Associate Director of Financial Aid for Systems, Southern Methodist University, Dallas, Texas The Regional Council Counseling and Admission Assembly position for a three-year term Jamie Hansard, Executive Director of Undergraduate Admission, Texas Tech University, Lubbock, Texas The Regional Council Oklahoma-at-Large position for a three-year term Kristi Gray, Director of Gifted and AP Programs, Norman Public Schools, Norman, Oklahoma The Regional Council Texas-at-Large position for a three-year term Courtney Gober, Principal, Rockwall High School, Rockwall, Texas In addition, the Regional Council elected Oliver Wallace from Tulsa Public Schools to serve as Chair-Elect. D. Recognition of Council Rotating Off: Dr. Miller recognized members of the College Board Southwestern Regional Council rotating off from service this year and thanked them for their service: Regional Council CSS/Financial Assistance council member James Gaeta, Southwestern University, Georgetown, Texas Regional Council Academic Assembly council member Aurora Lora, Oklahoma City Public Schools, Oklahoma City, Oklahoma

3 Regional Council Guidance and Admission Assembly council member Mary Beth Marks, Sul Ross State University, Alpine, Texas Regional Council Texas-At-Large council member Grace McKay, Denton Independent School District, Denton, Texas Regional Council Past-Chair Lisa Nucci, Leander Independent School District, Leander, Texas National CSS/ Financial Assistance representative Anne Walker, Rice University, Houston, Texas Regional Council Appointed position Charlotte Winkelmann, Hays Consolidated Independent School District, Kyle, Texas III. New Business: There was no new business. IV. Announcements: Dr. Miller announced the 2019 Regional Forum will be held February 13-15, 2019 in San Antonio, Texas at the San Antonio Marriott Rivercenter in conjunction with Southern Region resulting in one regional forum representing fourteen states. He requested members to respond to the Call for Proposals and to respond to the electronic evaluation for the 2017 Regional Forum. Dr. Miller thanked the College Board for the opportunity to serve as chair and council member. He officially passed the gavel to Suzanne McCray, the newly appointed Chair. V. Adjournment: Dr. McCray adjourned the meeting at 11:55 a.m.

4 College Entrance Examination Board 4330 Gaines Ranch Loop, Suite 200, Austin, Texas Southwestern Regional Joint Assemblies Draft Minutes of the Meeting February 15, 2018 Dallas, Texas I. Call to Order: The 2018 joint meeting of the Southwestern Regional Assemblies was called to order at 3:33 p.m. on Thursday, February 15, 2018, at the Hilton Dallas Lincoln Centre, Dallas, Texas. Mr. Jeffrey Miller, chair, presided. II. Welcome and Communications from the Regional Council Chair: Dr. Miller welcomed those in attendance. Dr. Miller recognized the Regionally-Elected National Council Representatives in attendance: 1. Magdalena Hinojosa, Nationally Elected CSS/Financial Assistance Assembly Representative 2. Raul Hinojosa, Nationally Elected CSS/Financial Assistance Assembly Representative 3. Wes Waggoner, Nationally Elected Counseling and Admission Assembly Representative III. Communications from the Regionally-Elected Members of the Board of Trustees: Nan Davis, Regionally-Elected Board of Trustee member noted Gregg Fleisher was unable to attend. Ms. Davis presented an overview of the work of the Board of Trustees this past year: The Board of Trustees meet four times. Trustees met in January to cover key items for the fiscal year including 2018 goals and budget which were approved. The 2017 National Forum had 84% of survey respondents indicating that the Forum met or exceeded their expectations and overall respondents gave positive feedback for the College Board and its programs and services. 95% said AP does a good job at preparing students for college and 83% agreed that the SAT is a valid assessment for predicting college success. Revised bylaw changes were approved at the National Forum in October Trustees voted to approve updated Governance plans for National Assemblies which including the changing of two Assembly names. The Guidance and Admission Assembly is now the Counseling and Admission Assembly, and the College Scholarship Service Assembly is now the CSS/Financial Assistance Assembly. The language of the governance plans was revised so national elections could be held electronically. Dues will increase from $325 to $400. Investments in membership included the recent announcement of the online membership community. IV. Communications from the Regionally Elected Southwestern CSS/Financial Assistance Assembly Representative: Anne Walker, National Representative of the CSS/Financial Assistance Assembly provided an update of the work of the CSS/Financial Assistance Assembly.

5 A. Approval of Minutes of the 2017 Meeting: Ms. Walker advised the minutes of the February 23, 2017, Southwestern Regional CSS/Financial Assistance Assembly were provided through the conference guidebook. After a majority approval vote was confirmed by attending delegates, the minutes were approved as presented. B. Update of the CSS/Financial Assistance Assembly meetings: Ms. Walker reported the following highlights from the meetings: The Assembly meet twice last year in addition to meeting at the 2017 National Forum in New York The Assembly voted to change its name to CSS/Financial Assistance Assembly. The Board of Trustees officially approved the change January Prior-Prior Year has worked well for students. The Assembly held a joint meeting with Counseling and Admission Assembly to discuss how the shift to prior-prior year impacted both financial aid and admissions professionals. Ms. Walker stated the work of the Financial Aid Standards and Services Advisory Committee (FASAC) contributed to the success of Prior-Prior Year. College Scholarship Service (CSS) Profile has helped to connect students to over 9 million dollars in aid. In October a redesigned CSS Profile was launched to helped streamline and personalize the application process. The enhancements encourage completion and accuracy, and increased support for students, their families, and financial aid professionals. In consideration of last year s natural disasters, emergency CSS Profile fee waivers were made available to students. In December CSS Profile will be completely free for qualifying students in the school year V. Communications from the Regionally Elected Southwestern Academic Assembly Representative: Eppie Calderon, National Representative of the Academic Assembly provided an update of the work of the Academic Assembly. A. Approval of the Minutes of the 2017 Meeting: Mr. Calderon advised the minutes of the February 23, 2017, Southwestern Regional Academic Assembly were provided through the conference guidebook. After a majority approval vote was confirmed by attending delegates, the minutes were approved as presented. B. Update of the Academic Assembly meetings: Mr. Calderon reported the following highlights from the meetings: The Assembly meet twice last year, in addition to meeting at the 2017 National Forum in New York. Initial findings from the first full year of the new SAT showed the impact of Official SAT Practice on Khan Academy. Substantial student score gains from the PSAT/NMSQT to the SAT were reported and 3.7 million students have accessed these free, personalized practice tools since their launch in Discussions about College Board efforts to bring Advanced Placement to more rural students through the AP Computer Science Principles (AP CSP) course facilitated by partnerships with states, districts, and other nonprofits. The development and implementation of the new Pre-AP program that offers instructional resources and classroom-based assessments to schools that are interested in earning an official Pre-AP designation from the College Board. The program is launching in fall 2018 with five new courses for ninth grade.

6 Providing input into the additional supports for AP students and teachers that have been developed and are available through the online portal. This portal will create opportunities for students to focus their practice and help teachers to ensure that their students are ready for their AP exams. It also aims to help support AP administrators by streamlining administrative processes. The Council has welcomed these significant investments into student and teacher support. VI. Communications from the Regionally Elected Southwestern Counseling and Admission Assembly Council Representative: Tracey Morman, National Representative of the Counseling and Admission Assembly provided an update of the work of the Counseling and Admission Assembly. A. Approval of the Minutes of the 2017 Meeting: Ms. Morman advised the minutes of the February 23, 2017, Southwestern Regional Counseling and Admission Assembly were provided through the conference guidebook. After a majority approval vote was confirmed by attending delegates, the minutes were approved as presented. B. Update of the Counseling and Admission Assembly meetings: Ms. Morman reported the following highlights from the meetings: The Assembly meet twice last membership year including at the National Forum in New York The Assembly voted to change its name to Counseling and Admission Assembly. Board of Trustees officially approved the change January The launch of the new Counselor Summer Institute resulted in nearly 20,000 counselors registering for a three-day interactive online training event. Ms. Morman advised the training is still available on demand for those unable to attend. The second annual Score Week for Counselor s successfully connected more than 10,000 educators to webinars, video tutorials and conversations with College Board staff and took place a full week before students received their PSAT/NMSQT scores this past December. There were significant improvements to SAT School day making it easier for educators and students to gain access to the benefits of taking the SAT in their own school, on a weekday. The launch of an initial pilot of the Environmental Context Dashboard, an admissions tool developed by the College Board to help support admissions professionals to help admissions professionals to help them make more informed decisions VII. Regional Awards Presentation: Lisa Nucci, past chair of Southwestern Regional Council presented the following awards: 1. AP Award - Shelly Campbell, John Marshall Mid-High Enterprise School, Oklahoma City, Oklahoma; Salvatore Reginaldo, Tom C. Clark High School, San Antonio, Texas; Sarah Terrace, South Grand Prairie High School, Grand Prairie, Texas 2. AP Award for Administrators - Dr. Karen Zeske, Irving Independent School District, Irving, Texas 3. Excellence in Service - LaJuana Coleman, Rio Rancho Public Schools, Rio Rancho, New Mexico

7 VIII. Table Discussions: Dr. Miller invited attendees to participate a discussion facilitated by either College Board Staff or Council Members seated at their table to answer a set of questions. The questions were: 1) Which recent policy/process changes in College Board programs/services have had the biggest impact on access for students? 2)What barriers remain that we could work on together, individually and across our assemblies and membership? 2B) What initiatives have you been able to test at local levels which have impacted these areas? 3)What does it mean to be a College Board member? The facilitator at each table took notes and submitted them to be compiled and shared with council members and College Board staff to be used as potential action items in the future. IX. Comments from Southwestern Regional Vice President: David Gupta thanked leaders, staff and attendees for a successful regional forum. X. Call for New Business: There was no new business. XI. Announcement of the Next Meeting: Dr. Miller announced the 2019 Regional Forum will be held February 13-15, 2019 in San Antonio, Texas at the San Antonio Marriott Rivercenter in conjunction with Southern Region resulting in one regional forum representing fourteen states. XII. Adjournment: Dr. Miller adjourned the meeting at 4:26 p.m.

8 RESOLUTION TO APPROVE THE ASSEMBLY GOVERNANCE PLAN WHEREAS the Regional Council established a subcommittee to review the governance plan of the Regional Assembly and recommend amendments to the Council for consideration; and WHEREAS the Regional Council reviewed the amended governance plan and now recommends it to the Regional Assembly for approval; THEREFORE, IT IS NOW RESOLVED that the amended governance plan is approved by the Assembly; and IT IS FURTHER RESOLVED to recommend the amended governance plan to the Board of Trustees for approval The College Board regionalforums.collegeboard.org

9 THE COLLEGE BOARD SOUTHWESTERN REGIONAL ASSEMBLY GOVERNANCE PLAN ARTICLE I NAME The name of the Assembly shall be the Southwestern Regional Assembly of the College Board, hereafter referred to as the Assembly. ARTICLE II MEMBERSHIP The Assembly shall consist of all the Members of the College Board located in Arkansas, New Mexico, Oklahoma, and Texas, and other Members as assigned by the Board of Trustees of the College Board. ARTICLE III CHARGE Consistent with the purpose of the College Board, each Assembly shall provide a forum for its delegates: 1. To further the understanding of the purpose of the College Board and of the utilization of its research, programs, and services; 2. To discuss, review, and inform the research, programs, and services provided by the College Board and the policies and practices involved in the research, programs, and services; 3. To identify issues facing Members that the College Board might usefully endeavor to assist in solving by developing new research, programs, and services; 4. To exchange ideas on matters of educational concern relevant to the purposes and research, programs, and services of the College Board; 5. To consider and adopt recommendations for transmission to the Board of Trustees and officers of the College Board and resolutions to be presented to the Annual Meeting of the Members. It shall participate in the governance of the College Board by electing Trustees as provided in Article X of the College Board s Bylaws and pursuant to Article IV of this Governance Plan ( the Plan ).

10 ARTICLE IV GOVERNANCE A. Voting. All delegates of member organizations of the Assembly whose dues are paid are eligible to vote on Assembly business. Each Member may designate a substitute delegate to vote at a meeting in the absence of the named delegate. No person shall represent more than one Member or cast more than one vote. B. Elections. 1. The Assembly shall participate in the governance of the national assemblies of the College Board through the election of representatives to each of the three national assemblies by the delegates of that Assembly as provided for in the governance plans of the national assemblies and Article VI of this governance plan. 2. All elections of persons shall take place by a vote of the delegates by ballot. The nominee receiving the largest number of votes for each position, whether or not the vote constitutes a majority of the votes cast, shall be elected. 3. The chair of the Assembly shall not vote in any elections except to break ties. C. Meetings. 1. The Assembly shall meet annually at a site and date designated by the Regional Vice President in consultation with the chair of the Assembly and the Secretary of the Corporation. 2. Notice of the annual meeting, including a preliminary agenda and the text of any amendments or resolutions proposed by the Regional Council, the Trustees, or a member delegate must be mailed to the membership at least two (2) weeks prior to the meeting. To be included in the call to meeting, a resolution proposed by a member delegate must be submitted to the Regional Vice President at least eight (8) weeks prior to the meeting. This requirement does not preclude a delegate from brining new business to the floor at the meeting. 3. The chair shall preside at the annual meeting of the Assembly and meetings of the Regional Council. 4. The chair elect shall carry out the duties of the chair at meetings in the absence of the chair. 5. A Member may authorize another person as a proxy to act for its delegate by written notice to the Secretary of the College Board for any issues that are submitted to a vote of the delegates at a duly called meeting. A proxy may be a person not affiliated with the Member.

11 6. The vote of a Member shall be cast by its delegate, alternate, or duly authorized proxy. To cast a vote at a meeting, a delegate or alternate must be present, or the Secretary of the College Board must have received the Member s proxy by the date specified by the College Board. To the extent permitted by law and used by the College Board, present may include electronic participation in a meeting and/or receipt of a delegate s vote in advance of the meeting. 7. The delegates present and entitled to vote shall constitute a quorum. Items requiring a vote of the Assembly shall require approval by a majority vote of the votes cast. 8. The meeting rules established by the Trustees shall govern the annual meeting of the Assembly in all cases to which they are applicable, unless otherwise provided in this Plan. 9. The rules set out in this Plan may be suspended at a duly called meeting of Members at which a quorum is present by unanimous consent of the Members in attendance, which includes proxies. ARTICLE V DIVISIONS There shall be a Southwestern Regional Division of each of the three national assemblies composed of the delegates to the national assemblies from member organizations in the Southwestern Region. Each division shall elect persons to serve as the regionally elected members of the national assembly councils. ARTICLE VI REGIONAL COUNCIL A. The Regional Council shall be composed as follows: 1. the chair, chair elect, and past chair of the Assembly, who shall serve ex officio; 2. twelve members elected by the Assembly to reflect the geographical, professional and sector diversity needs of the Regional Council; 3. three members elected to represent the Assembly on the national assembly councils, who shall serve ex officio; 4. the Assembly-elected Trustee(s), who shall serve ex officio; 5. the Southwestern Regional Vice President, who shall serve ex officio; 6. three members appointed by the Southwestern Regional Vice President on the advice of the chair of the Council. B. Elected and appointed members of the Council shall serve three-year non-renewable terms, with approximately one-third rotating on to the Council each year. The chair, chair elect and past chair shall serve two-year non-renewable terms.

12 C. The Regional Council shall elect a chair elect from the slate presented by the nominations committee. D. Elected members shall assume their responsibilities immediately following the annual meeting. 1. If a vacancy occurs on the Council before the expiration of a term, the Regional Vice President, in consultation with the chair, may designate a person to serve until the next election. 2. A successor shall be elected or appointed for the unexpired term of the predecessor unless only one year remains in the unexpired term, in which case the successor shall be elected or appointed for a full term in addition to that one year. 3. Persons serving less than a three-year term are eligible for re-election or reappointment. 4. If a vacancy arises for the position of chair, then the past chair shall serve as chair until the next annual meeting of the Assembly. After this annual meeting, the chair elect shall commence serving as chair for a two-year term. E. A majority of the members of the Regional Council shall constitute a quorum to take action at Regional Council meetings. F. Any action required or permitted to be taken by the Regional Council may be taken without a meeting if a majority of members of the Regional Council consents in writing to the adoption of a resolution authorizing the action. The resolution and the written consents thereto by members of the Regional Council, which may be signed in counterparts, shall be filed with the minutes of proceedings of the Regional Council. G. Whenever a written instrument is required to be executed hereunder, an electronic signature, to be extent permitted by applicable law, shall be deemed to be a written signature. H. The Regional Council shall maintain written minutes of its meetings, which shall be filed with the minutes of proceedings of the Regional Council. I. Members of the Regional Council represent the voice of their constituency. Thus, participation in Council meetings is critical. In their role as members of the Regional Council, members are expected to: 1. Participate in the activities of and engage in communication with the Southwestern Regional Office, and 2. Attend two council meetings in each year of their three-year term. Members who do not fulfill the aforementioned expectations will be asked to reassess their ability to serve. Absences may, by decision of the Regional Vice President, in consultation with the chair, result in dismissal.

13 ARTICLE VII COMMITTEES A. A nominating committee shall be established, comprised of the chair, chair elect, past chair and the Regional Vice President. To ensure representation from all 3 national assemblies, up to three (3) additional members shall be appointed by the Regional Vice President. The committee shall prepare nominee slates for persons to be elected for the following positions; 1. Chair elect of the Assembly, elected by the Council; 2. Twelve members of the Assembly Council, elected by the Assembly; 3. Three representatives to the National Assembly Councils, elected by the respective delegates of each Assembly; 4. One representative to the CSS/Financial Assistance National Nominating Committee, elected by the CSS/Financial Assistance delegates of the Assembly; 5. Trustees elected by the Assembly in accordance with Article IV.F of the College Board s Bylaws. B. In preparing nominee slates, the nominating committee should take guidance from the Regional Council on its recruitment priorities and ensure balance across the membership of the Regional Council, including Council leadership, with regard to the diversity of Members, professions, and geography needs of the Regional Council. C. The Council may create, and the chair may appoint members to, committees as necessary, in consultation with the Regional Vice President. ARTICLE VIII AMENDMENTS This Plan may be amended by a majority vote at any annual meeting of the Assembly, provided the text of the amendment has been included in the call to meeting. Any Assembly-approved amendment becomes effective only upon approval of the Trustees.

14 THE COLLEGE BOARD SOUTHWESTERN REGIONAL ASSEMBLY GOVERNANCE PLAN ARTICLE I NAME The name of the Assembly shall be the Southwestern Regional Assembly of the College Board, hereafter referred to as the Assembly. ARTICLE II MEMBERSHIP The membership of the Assembly shall consist of all the Mmembers of the College Board located in Arkansas, New Mexico, Oklahoma, and Texas, and other Mmembers as assigned by the Board of Trustees of the College Board. ARTICLE III CHARGE Consistent with the purpose of the College Board, each Assembly shall provide a forum for its delegates: 1. To further the understanding of the purpose of the College Board and of the utilization of its research, programs, and services; 2. To discuss, review, and inform the research, programs, and services provided by the College Board and the policies and practices involved in the research, programs, and services; 3. To identify issues facing Members that the College Board might usefully endeavor to assist in solving by developing new research, programs, and services; 4. To exchange ideas on matters of educational concern relevant to the purposes and research, programs, and services of the College Board; 5. To consider and adopt recommendations for transmission to the Board of Trustees and officers of the College Board and resolutions to be presented to the Annual Meeting of the Members. It shall participate in the governance of the College Board by electing Trustees as provided in Article X of the College Board s Bylaws and pursuant to Article IV of this Governance Plan ( the Plan ).

15 ARTICLE IV GOVERNANCE A. Voting. All delegates of member organizations of the Assembly whose dues are paid are eligible to vote at meetings of theon Assembly or by ballotbusiness. The chief executive officer of a member organizationeach Member may designate a substitute delegate to vote at a meeting in the absence of the regular named delegate. No person shall represent more than one Mmember or cast more than one vote. A.B. Elections. The Assembly shall participate in the governance of the College Board by electing members of the Board of Trustees in accordance with Article XI of the Bylaws of the College Board and Article VI of this governance plan. 1. The Assembly shall participate in the governance of the national assemblies of the College Board through the election of representatives to each of the three national assemblies by the delegates of that Assembly by conducting elections of members of the national assembly councils by the Southwestern Region delegates to the appropriate national assembly as provided for in the governance plans of the national assemblies and Article VI of this governance plan. 2. All elections of persons shall take place by a vote of the delegates by ballot. The nominee receiving the largest number of votes for each slotposition, whether or not the vote y constitutes a majority of the votes cast for all nominees to fill the position, shall be elected The chair of the Assembly shall only vote to break ties. In the event of a tie, the Chair, Chair-Elect, and three (3) regionally elected members of national councils will be polled to break the tie. B.C. Meetings. 1. The Assembly shall meet annually at a site and date designated by the Regional Vice President in consultation with the chair of the Assembly and the Secretary of the CorporationCouncil and on the date assigned by the College Board. 2. Notice of the annual meeting, including a preliminary agenda and the text of any amendments or resolutions proposed by the Regional Council, the Board of Trustees, a national assembly, or a member delegate must be circulated mailed to the membership at least two (2) weeks prior to the meeting. To be included in the call to meeting, a resolution proposed by a member delegate must be submitted to the Regional Vice President at least sixeight (86) weeks prior to the meeting. This requirement does not preclude a delegate from brining new business to the floor at the meeting.

16 3. The chair shall preside at the annual meeting of the Assembly and meetings of the Regional Council. 4. The chair elect shall carry out the duties of the chair at meetings in the absence of the chair. 5. A Member may authorize another person as a proxy to act for its delegate by written notice to the Secretary of the College Board for any issues that are submitted to a vote of the delegates at a duly called meeting. A proxy may be a person not affiliated with the Member. 6. The vote of a Member shall be cast by its delegate, alternate, or duly authorized proxy. To cast a vote at a meeting, a delegate or alternate must be present, or the Secretary of the College Board must have received the Member s proxy by the date specified by the College Board. To the extent permitted by law and used by the College Board, present may include electronic participation in a meeting and/or receipt of a delegate s vote in advance of the meeting. 7. The delegates present and entitled to vote shall constitute a quorum. Items requiring a vote of the Assembly shall require approval by a majority vote of the votes cast. for the Annual Meeting of the Assembly 7. Resolutions may be approved by a majority vote of the meeting unless otherwise provided in this governance plan. The Southwestern Regional delegates to each of the national assemblies of the College Board shall be provided opportunities to convene during the regional forum as needed. 8. The meeting rules established by the Trustees shall govern the annual meeting of the Assembly in all cases to which they are applicable, unless otherwise provided in this Plan. 9. The rules set out in this Plan may be suspended at a duly called meeting of Members at which a quorum is present by unanimous consent of the Members in attendance, which includes proxies. ARTICLE V DIVISIONS There shall be a Southwestern Regional Division of each of the three national assemblies composed of the delegates to the national assemblies from member organizations in the Southwestern Region. Each division shall elect persons to serve as the regionally elected members of the national assembly councils. Individuals who are not delegates of members and who are registered for the regional forum may attend the Annual Meeting of the Assembly and may be accorded the privilege of voice without vote by the Chair with the consent of the delegates present.

17 Unless otherwise provided, the Regional Council shall make its own rules as to meetings and procedure. C. Officers. The Regional Council shall elect a Chair and Chair-Elect from among those who are serving or have served on the Regional Council and are from a member institution in advance of its Annual Meeting. The Chair shall preside at the Annual Meeting of the Regional Assembly and meetings of the Council. The Chair-Elect shall carry out the duties of the Chair in the absence of the Chair and shall Chair the Regional Forum Planning Committee. The Past Chair shall Chair the Nominating Committee. Incoming officers of the Council shall be installed at the Annual Meeting and assume their responsibilities following that meeting. ARTICLE VI REGIONAL COUNCIL A. The Council shall: B. C. advise the Regional Vice President on matters related to the activities of the College Board within the region; D. E. plan the regional forum and other forum activities for the Assembly; F. G. establish procedures for regional nominations and elections in accordance with these governance rules; H. I. review the regional governance plan and its operation once every three (3) years and propose revisions as needed; J. K. transmit recommendations and resolutions of the Assembly to the Board of Trustees and Officers of the College Board, the Annual Meeting of the members of the College Board, and to its national assemblies as appropriate. L. M. elect a Chair and Chair-Elect of the Assembly. N.A. The Regional Council shall be composed of 23 members, as follows: 1. the chair, chair elect, and past chair of the Assembly, who shall serve ex officio; 2. twelve members elected by the Assembly to reflect the geographical, professional and sector diversity needs of the Regional Council; 3. three members elected to represent the Assembly on the national assembly councils, who shall serve ex officio; 4. the Assembly-elected Trustee(s), who shall serve ex officio; 5. the Southwestern Regional Vice President, who shall serve ex officio; three elected by each of the Southwestern divisions of the three national assemblies for a total

18 of nine; one elected by the delegates from each state in the region for a total of four; 6. three members appointed by the Southwestern Regional Vice President on the advice of the chair of the Council. B. Elected and appointed members of the Council shall serve three-year non-renewable terms, with approximately one-third rotating on to the Council each year. The cchair, and cchair Eelect and past chair shall serve twoone-year non-renewable terms. C. The Regional Council shall elect a chair elect from the slate presented by the nominations committee. D. Elected members shall assume their responsibilities immediately following the annual meeting. 1. If a vacancy occurs on the Council before the expiration of a term, the Regional Vice President, in consultation with the cchair, with the advice and consent of the Council, may designate a person to serve until a successor can be electedthe next election by the members of the Assembly. 2. A successor shall be elected or appointed for the unexpired term of the predecessor in office unless only one year remains in the unexpired term, in which case the successor shall be elected or appointed for a full term in addition to that one year Persons serving less than a three-year term are eligible for re-election or reappointment. 4. If a vacancy arises for the position of chair, then the past chair shall serve as chair until the next annual meeting of the Assembly. After this annual meeting, the chair elect shall commence serving as chair for a two-year term. E. Quorum. A majority of the members of the Regional Council shall constitute a quorum to take action at Regional Council meetings.. F. Any action required or permitted to be taken by the Regional Council may be taken without a meeting if a majority of members of the Regional Council consents in writing to the adoption of a resolution authorizing the action. The resolution and the written consents thereto by members of the Regional Council, which may be signed in counterparts, shall be filed with the minutes of proceedings of the Regional Council. G. Whenever a written instrument is required to be executed hereunder, an electronic signature, to be extent permitted by applicable law, shall be deemed to be a written signature. H. The Regional Council shall maintain written minutes of its meetings, which shall be filed with the minutes of proceedings of the Regional Council. O.I. Members of the Regional Council represent the voice of their constituency. Thus,

19 participation in Council meetings is critical. In their role as members of the Regional Council, members are expected to: 1. Participate in the activities of and engage in communication with the Southwestern Regional Office, and 2. Attend two council meetings in each year of their three-year term. Members who do not fulfill the aforementioned expectations will be asked to reassess their ability to serve. Absences may, by vote decision of the Regional Vice President, in consultation with the Chair, Chair-Elect, and Past Chair, result in dismissal. ARTICLE VII COMMITTEES A. A nominating committee shall be established, comprised of the chair, chair elect, past chair and the Regional Vice President. To ensure representation from all 3 national assemblies, up to three (3) additional members shall be appointed by the Regional Vice President. The nominating committee shall prepare nominee slates for persons to be elected for the following positions; 1. Chair elect of the Assembly, elected by the Council; 2. Twelve members of the Assembly Council, elected by the Assembly; 3. Three representatives to the National Assembly Councils, elected by the respective delegates of each Assembly; 4. One representative to the CSS/Financial Assistance National Nominating Committee, elected by the CSS/Financial Assistance delegates of the Assembly; 5. Trustees elected by the Assembly in accordance with Article IV.F of the College Board s Bylaws. B. In preparing nominee slates, the nominating committee should take guidance from the Regional Council on its recruitment priorities and ensure balance across the membership of the Regional Council, including Council leadership, with regard to the diversity of Members, professions, and geography needs of the Regional Council. A. A Nominating Committee composed of Council members representative of the divisions and of the states in the Southwestern Region shall be appointed, with Council approval, by the Chair of the Assembly. The Nominating Committee shall prepare slates as follows: 1. for persons to be elected by the Assembly as members of the Regional Council; 2. for persons to be elected by the Assembly to the Board of Trustees of the College Board; and 3. for persons to be elected by each of the Southwestern divisions of the three national assemblies to the national assembly councils. B.C. The Council may create, and the chair may appoint members to, ad hoc committees as necessary, in consultation with the Regional Vice President..

20 ARTICLE VII AMENDMENTS This governance pplan may be amended by a majority vote at any annual meeting of the Assembly, provided the text of the amendment has been included in the ccall to the Mmeeting.. The governance plan may alternatively be amended upon a majority vote of the Assembly by ballot, provided that the proposed amendment has been recommended by a majority of the Regional Council and is circulated to the Assembly at least two (2) weeks prior to a vote on the proposed amendment. Any Assembly-approved amendment becomes effective only upon approval of the Board of Trustees of the College Board.