BRUNSWICK TOWN COUNCIL Agenda September 4, :30 P.M. Regular Meeting Council Chambers Town Hall 85 Union Street

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1 BRUNSWICK TOWN COUNCIL Agenda September 4, :30 P.M. Regular Meeting Council Chambers Town Hall 85 Union Street Roll Call of Members/Acknowledgement Notice Pledge of Allegiance Adjustments to Agenda Public Comments/Announcements (for items not on the agenda) MANAGER S REPORT a) Reminder of upcoming deadline for nomination papers PUBLIC HEARING 102. The Town Council will hear public comments on a special amusement license, and will take any appropriate action. (Town Manager Eldridge) Special Amusement Bowdoin College D/B/A: Bowdoin College Dining Services - Magee s Pub 5600 College Station NEW BUSINESS Megan Hart HEARING/ACTION 103. The Town Council will consider adopting May We Never Forget, a resolution regarding the remembrance of the September 11, 2001 terror attacks, and will take any appropriate action. (Councilor David Watson) ACTION 104. The Town Council will consider setting a public hearing for September 17, 2018, for a proposed Special Events Ordinance, and will take any appropriate action. (Town Manager Eldridge) ACTION 105. The Town Council will hear an update on the proposed Fire Station by Fire Chief Ken Brillant and Town Manager Eldridge, and will take any appropriate action. (Town Manager Eldridge) DISCUSSION 1

2 106. The Town Council will consider adopting an Order Authorizing the Tax Commitment Date and Tax Bill Due Dates, and will take any appropriate action. (Town Manager Eldridge) ACTION 107. The Town Council will consider adopting the draft Budget Calendar, and will take any appropriate action. (Town Manager Eldridge) ACTION 108. The Town Council will consider appointments to the Town s Boards and Committees, and will take any appropriate action. (Appointments Committee) ACTION CORRESPONDENCE/COMMITTEE REPORTS CONSENT AGENDA a) Approval of the minutes of August 20, 2018 b) Approval of a Utility Location Permit submitted by Maine Natural Gas for extension of a main on Harpswell Road c) Appointment of Dan Devereaux as the Harbor Master for a 3-year term d) Appointment of Jeff Emerson as the Health Officer for a 3-year term INDIVIDUALS NEEDING AUXILIARY AIDS FOR EFFECTIVE COMMUNICATION SHOULD CONTACT THE TOWN MANAGER S OFFICE AT (TDD ) To Town Council: towncouncil@brunswickme.org 2

3 Brunswick Town Council Agenda September 4, 2018 Council Notes and Suggested Motions MANAGER S REPORT a) Reminder of upcoming deadline for nomination papers: Nomination papers are due no later than Friday, September 7, 2018, at 3:00 pm. PUBLIC HEARING 102. Notes: This is the annual application for a special amusement license for Magee s Pub, 5600 College Station. They would like to offer music and dancing from 10:00 pm until 1:00 am. Suggested Motion: Motion to approve a special amusement license for Magee s Pub, 5600 College Station. NEW BUSINESS 103. Notes: This annual resolution for the September 11, 2001 attacks, sponsored by Councilor Dave Watson, asks for the country to never forget the victims, first responders, military personnel and volunteers, and to also acknowledge our country s resolve, perseverance and patriotism. A copy of the resolution is included in the packet. Suggested Motion: Motion to adopt May We Never Forget, a resolution regarding the September 11, 2001 terror attacks on our country Notes: This ordinance was originally proposed to the Town Council last fall as a way to oversee special events that impact Brunswick residents and town services, and in discussion the Council voiced concerns with the application fee, allowing for spontaneous demonstrations, and burdensome bond/insurance requirements. The Committee then included citizens input and changes made due to Council discussion. Included in the packet is a copy of a memo from Commander Mark Waltz with a summary of the changes made, a clean version of the ordinance, and a redlined version of the ordinance. Suggested Motion: Motion to set a public hearing for September 17, 2018, (or another date) for the proposed Special Events Ordinance Notes: Town Manager John Eldridge and Police Chief Ken Brillant will update the Town Council on the proposed new Fire Station. A copy of a memo from Town Manager Eldridge with supporting documention is included in the packet. 3

4 Suggested Motion: There is no proposed motion as this is a discussion item, with a possible future workshop to go into more detail Notes: With the adoption of the budget, the Town Council established a tax commitment date of on or before September 1, 2018, and tax payment dates of October 15, 2018, and April 16, As the commitment cannot be confidently completed by early September, we recommend that the Town Council adopt the date of on or before October 15, 2018, for the commitment and November 15, 2018, and April 16, 2019, for each half of the real estate tax installment. A copy of a memo from the Town Manager and an order authorizing the date changes are included in the packet. Suggested Motion: Motion to adopt an Order Authorizing the Tax Commitment Date and Tax Bill Due Dates Notes: The proposed budget adoption calendar is provided in two styles, and follows a similar format to last year s budget schedule. The schedule will likely need to be adjusted or amended in the spring of A copy of a memo from Town Manager Eldridge and two styles of the proposed budget adoption calendar are included in the packet. Suggested Motion: Motion to adopt the proposed budget adoption calendar Notes: At this time the Appointments Committee will make nominations to fill vacancies on Town Boards and Committees. Copies of the Committee s report and corresponding applications are included in your packet. Suggested Motion: There is no motion required, only nominations and a vote of the Council. CORRESPONDENCE/COMMITTEE REPORTS Councilors will provide brief updates on recent committee activities. CONSENT AGENDA a) Approval of the minutes of August 20, 2018: A copy of the minutes is included in the packet. b) Approval of a Utility Location Permit submitted by Maine Natural Gas for extension of a main on Harpswell Road: Maine Natural Gas is seeking authorization to install a gas main from the existing gas main located on the east side of Harpswell Road at the intersection of Longfellow Avenue to the existing main located at approximately 89 Harpswell Road, for a length of approximately 1,950 linear feet. A copy of a memo from 4

5 Ryan Barnes, Town Engineer, as well as the application, map, and summary of utility coordination are included in the packet. c) Appointment of Dan Devereaux as the Harbor Master for a 3-year term: This is the state required appointment for this position, for a three year term. A copy of a memo from Fran Smith is included in the packet. d) Appointment of Jeff Emerson as the Health Officer for a 3-year term: This is the state required appointment for this position, for a three year term. A copy of a memo from Fran Smith is included in the packet. Suggested Motion: Motion to approve the Consent Agenda. Suggested Motion: Motion to adjourn. 5

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13 Town of Brunswick, Maine TOWN COUNCIL RESOLUTION May We Never Forget WHEREAS, the vivid images of the September 11, 2001 attacks on our country are seared into our memories; and WHEREAS, we will never forget the nearly 3,000 victims who were killed, the more than 6,000 who were injured, and the suffering of their families, friends, and co workers; and WHEREAS, we will never forget the thousands of first responders, military personnel, and volunteers who risked their health and safety in efforts to rescue and assist others; and WHEREAS, we will forever be grateful to all who worked tirelessly and unselfishly to unite our country in efforts to rebuild lives and property; and WHEREAS, we wish to acknowledge our country s resolve, perseverance, and patriotism; and WHEREAS, it is entirely appropriate that we annually gather on September 11th to formally remember the victims, thank those who responded, and acknowledge our country s resolve. NOW THEREFORE, BE IT RESOLVED, that we memorialize the men, women, and children who lost their lives; may they rest in peace and forever remain in our memories; and BE IT FURTHER RESOLVED, that we recognize the thousands of people who were injured; and BE IT FURTHER RESOLVED, that we honor those who responded to the events of September 11th and rendered assistance to the victims and to our communities; and BE IT FURTHER RESOLVED, that we recognize the resolve of our nation, which in the aftermath of a great tragedy, demonstrated its enduring determination and dedication to freedom; and BE IT FURTHER RESOLVED, that this resolution be published for all to see. May we never forget. Resolution Adopted by the Town Council of Brunswick, Maine this fourth day of September 2018 John Perreault, Chair Town Council

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15 Memorandum To: Town Manager John Eldridge From: Commander Mark M. Waltz Date: August 29, 2018 Re: Special Events Ordinance As you are aware, periodically there are situations where Brunswick residents/town services are significantly impacted by special events and either (1) the Town knew nothing about the event (the Color Me Rad race a few years ago which caused significant traffic problems at Cooks Corner because it had 5,000 attendees and no traffic plan) or (2) the organizers refuse to take input from Town officials into account as they plan their event and threaten to have their event anyway (the Dean Renke Sports for profit road race a few years ago). In an effort to get notice of these events so that municipal employees can appropriately prepare for events that can impact town services and residents, last Fall, a committee made up of the police, fire and recreation departments as well as the town manager and town clerk s offices drafted a proposed Special Events Ordinance. The ordinance was an effort to ensure that the Town is aware of events that could impact town residents and services, that organizers must follow the town s recommendations/requirements, and in some cases ensures that the organizers bear the cost of extra town services provided for the event. The ordinance was reviewed by the town attorney to ensure that free speech rights were not impermissibly infringed upon. As you may recall, when the proposed ordinance was considered by the Town Council las Fall there was trepidation over: - The application fee; - The fact that a spontaneous demonstration could run afoul of the ordinance; and - That bond/insurance requirements could be too burdensome for small or unincorporated groups. We were asked to go back to the drawing board and also include some citizens. The committee of town staff met to review the ordinance in light of the Council s concerns and we were joined by Victoria Muller, Esq. who sometimes organizes political events on the Mall. The draft was also shared with Jacqueline Sartoris, Esq. and Katherine Ferdinand.

16 Attached is the redlined revision that was prepared by the committee to address the Council s concerns. I have also attached a clean copy which reflects the revisions. The changes made were as follows: - We removed the application fee; - We made it clearer that if circumstances warranted, there are no hard deadlines and the organizer simply needs to apply ASAP. This change is intended to make political gatherings on short notice doable; - We took out the bond/insurance requirements. We did add a section that allows an event to be turned down if it was too risky in the view of the Town s liability insurer (a circus might be an example). - There were some comments at the meeting that a person/entity should not be penalized if they were acting in good faith. We added language stating that the penalty for violating the ordinance could be waived or reduced if a person was acting in good faith. We envision an online application which will automatically be forwarded to department heads to review. Their input will then be considered as permits are issued to ensure that the needs of the public at large are appropriately protected and that necessary town services are incorporated into the event plan, and in some cases the services are paid for by the organizer. Please note that town services are only paid for in some cases because in certain situations we cannot charge for services (police services to protect people exercising their free speech rights, for example). This ordinance should also make life simpler for someone looking to organize event as currently they often call multiple town department to try and ascertain who they need to contact to obtain permission. If this ordinance is passed, they can fill out the form on the website and it will automatically be submitted to multiple departments for review and input. The proposed ordinance provides for fines and reimbursement of expenses of the Town if someone fails to obtain a permit, and reimbursement for the Town s attorney fees if the person must be taken to court to obtain compliance or collect fines/fees due the Town.

17 Chapter 14 STREETS, SIDEWALKS AND OTHER PUBLIC PLACES Art. I. In General, Art. II. Streets, Art. III. Sidewalks, Art. IV. Excavation, Art. V. Parks and Recreation Areas, Art. VI. Street Acceptance and Standards Ordinance, Art. VII. Special Events Ordinance, ARTICLE VII. SPECIAL EVENTS ORDINANCE Sec Purpose The purpose of this Ordinance is to establish a process for the processing and approval of requests to host and/or conduct special events and activities in the Town of Brunswick that may or may not require funding or support services from the Town of Brunswick. The Town recognizes the importance of the rights of free speech and of assembly and this ordinance is intended not to burden such rights, but to provide the Town with notice of events of a significant size to protect the safety of those involved with the event and the public in general. Sec Definitions (1) Special Event shall mean any event for which attendance is reasonably anticipated to be one hundred (100) or more persons and which: (a) utilizes or seeks to reserve any town-controlled property, including but not limited to the Mall (both upper and lower), streets, sidewalks, parks, parking areas or buildings; or (b) is an event held on private property which is reasonably likely to require an increased level of Town services such as emergency response calls for service, trash removal, traffic control or crowd control.

18 (2) Special Event Application shall mean the form which is so titled and made available on the Town website for electronic completion and filing, and at a minimum shall include: (a) contact information for the organizer of the special event; (b) the date, time and location of the event; (c) a description of the special event and expected attendance; and (d) a description of the expected impact on the town, town services and its residents (3) Special Services shall mean any Town-provided services, including but not limited to traffic control, trash removal, portable toilets or crowd control devices. Sec Permit Required Except as set forth below, all entities or individuals organizing or hosting a special event are required to obtain a permit for the special event. The following events are exempt from obtaining a special event permit: (1) An event sponsored or conducted by the Town; (2) An event regulated by the Town of Brunswick school or recreation departments, but only to the extent that it uses facilities regulated by the school or recreation departments and does not impact additional Town controlled property or require an increased level of other Town services; Sec Application and Approval Process Unless, due to the nature of the event, it is impossible to meet these deadlines, all applications shall be made to the Town Clerk at least thirty (30) days prior to an event expected to be attended by one hundred (100) to three hundred (300) people or sixty (60) days prior to an event expected to be attended by over three hundred (300) people. If, due to the nature of the event, it is impossible to meet these deadlines, the application shall be filed as soon as possible. Applications may be filed online 24 hours a day. Failure to meet the applicable filing deadline may result in denial of a permit if insufficient time remains to adequately address concerns posed by the event. After consultation with necessary department heads regarding the expected impacts and cost to the Town of the special event, the approving authority (as identified below) may approve, approve with conditions, or deny any application for a special event. The Town Clerk has authority to approve or deny special event permits for events for which it could reasonably be anticipated that up to three hundred (300) persons might attend. The Police Chief (or in his or her absence, another designee of the Town Manager) shall have the authority to approve or deny special event permits for events for which it could reasonably be anticipated that three hundred

19 (300) or more persons might attend. The approving authority shall approve the special event permit if it finds that: (1) The application is complete and all requested information, including any follow-up requests for information, has been provided; (2) The proposed special event is compliant with existing Town policies and ordinances and does not expose the Town to risks deemed unacceptable by the Town s liability insurer; (3) The proposed special event will not unreasonably disrupt vehicular or pedestrian traffic or increase noise or odor levels; (4) If the proposed special event will require special services to be provided by the Town or others in order to prevent unsafe or harmful conditions, the applicant has demonstrated the availability of such services and has agreed to pay for the expected cost of such additional services; (5) If the event includes use of the Mall, the organizer has complied with the Town of Brunswick Municipal Policy On Use of the Town Mall; The approving authority may condition approval on the implementation of reasonable traffic, public safety, area preparation or clean-up requirements, or on actions necessary to comply with Town policies or ordinances or to prevent against undue burden on Town services. The approving authority may require advance payment of costs the Town expects to incur due to the event such as planning time, emergency services details, rubbish removal, etc. The Town Manager shall, upon consultation with relevant Department Heads, adopt a schedule of costs for services routinely used for special events, and the approving authority shall apply such schedule to a particular application based upon the recommendations of department heads regarding the services anticipated to be necessary for a particular special event. All proposed charges to an applicant shall be itemized. If the approving authority s estimated costs exceed the Town s actual costs for a particular special event by more than 10%, the balance shall be returned to the applicant within fourteen (14) days of the special event. In applying this Section, the approving authority shall, whenever possible, apply these standards in a manner that will reasonably serve the purposes of this Ordinance without causing undue expense or delay to the applicant. Sec Authority Pending Application Process and After Approval Prior to filing of a special event application, or while it is pending, the Police Chief or Town Manager is authorized to order that a special event be terminated and/or canceled for non-compliance with applicable permitting, non-payment of applicable fees, and/or non-compliance with applicable town ordinances or Town policies. The Police Chief or Town Manager may also terminate or cancel an approved permit for failure to comply with any conditions of approval.

20 Sec Appeal Process A denial of an application pursuant to Section may be appealed to the Town Manager by filing a notice of appeal with the Town Manager s office within ten (10) calendar days of the denial. The Town Manager shall provide the applicant with an opportunity to be heard and render a decision on the appeal within fourteen (14) calendar days of the filing of the appeal. Sec Violations and Enforcement If an individual or entity holds an event without having received a permit required under this Ordinance or having complied with all conditions thereof, said individual or entity shall be subject to a penalty as set forth in the Town of Brunswick Master Schedule of Revenues, Charges, Fees and Fines, 1 plus all actual costs incurred by the Town in responding to the event, repairing any damage caused by the event, and in prosecuting the violation (including attorney fees and cost of prosecution) or collecting any penalties. The penalty may be reduced or waived if it is shown that the individual or entity that did not receive or comply with a permit acted in good faith. 1 The Master Schedule of Revenues, Charges, Fees and Fines is hereby amended to set a penalty of $500 to $5,000 for violations of this Ordinance.

21 Chapter 14 STREETS, SIDEWALKS AND OTHER PUBLIC PLACES Art. I. In General, Art. II. Streets, Art. III. Sidewalks, Art. IV. Excavation, Art. V. Parks and Recreation Areas, Art. VI. Street Acceptance and Standards Ordinance, Art. VII. Special Events Ordinance, ARTICLE VII. SPECIAL EVENTS ORDINANCE Sec Purpose The purpose of this Ordinance is to establish a process for the processing and approval of requests to host and/or conduct special events and activities in the Town of Brunswick that may or may not require funding or support services from the Town of Brunswick. The Town recognizes the importance of the rights of free speech and of assembly and this ordinance is intended not to burden such rights, but to provide the Town with notice of events of a significant size to protect the safety of those involved with the event and the public in general. Sec Definitions (1) Special Event shall mean any event for which attendance is reasonably anticipated to be one hundred (100) or more persons and which: (a) utilizes or seeks to reserve any town-controlled property, including but not limited to the Mall (both upper and lower), streets, sidewalks, parks, parking areas or buildings; or (b) is an event held on private property which is reasonably likely to require an increased level of Town services such as emergency response calls for service, trash removal, traffic control or crowd control

22 (2) Special Event Application shall mean the form which is so titled and made available on the Town website for electronic completion and filing, and at a minimum shall include: (a) contact information for the organizer of the special event; (b) the date, time and location of the event; (c) a description of the special event and expected attendance; and (d) a description of the expected impact on the town, town services and its residents (3) Special Services shall mean any Town-provided services, including but not limited to traffic control, trash removal, portable toilets or crowd control devices. Sec Permit Required Except as set forth below, all entities or individuals organizing or hosting a special event are required to obtain a permit for the special event. The following events are exempt from obtaining a special event permit: (1) An event sponsored or conducted by the Town; (2) An event regulated by the Town of Brunswick school or recreation departments, but only to the extent that it uses facilities regulated by the school or recreation departments and does not impact additional Town controlled property or require an increased level of other Town services; Sec Application and Approval Process Unless, due to the nature of the event, it is impossible to meet these deadlines, aall applications shall be made to the Town Clerk at least thirty (30) days prior to an event expected to be attended by one hundred (100) to three hundred (300) people or sixty (60) days prior to an event expected to be attended by over three hundred (300) people. If, due to the nature of the event, it is impossible to meet these deadlines, the application shall be filed as soon as possible. Applications may be filed online 24 hours a day. Failure to meet the applicable filing deadline may result in denial of a permit if insufficient time remains to adequately address concerns posed by the event. The application shall be accompanied by a $50.00 application review fee. After consultation with necessary department heads regarding the expected impacts and cost to the Town of the special event, the approving authority (as identified below) may approve, approve with conditions, or deny any application for a special event. The Town Clerk has authority to approve or deny special event permits for events for which it could reasonably be anticipated that up to three hundred (300) persons might attend. The Police Chief

23 (or in his or her absence, another designee of the Town Manager) shall have the authority to approve or deny special event permits for events for which it could reasonably be anticipated that over three hundred (300) or more persons might attend. The approving authority shall approve the special event permit if it finds that: (1) The application is complete and all requested information, including any follow-up requests for information, has been provided; (2) The proposed special event is compliant with existing Town policies and ordinances and does not expose the Town to risks deemed unacceptable by the Town s liability insurer; (3) The proposed special event will not unreasonably disrupt vehicular or pedestrian traffic or increase noise or odor levels; (4) If the proposed special event will require special services to be provided by the Town or others in order to prevent unsafe or harmful conditions, the applicant has demonstrated the availability of such services and has agreed to pay for the expected cost of such additional services;; (5) If the event includes use of the Mall, the organizer has complied with the Town of Brunswick Municipal Policy On Use of the Town Mall; The approving authority may condition approval on the implementation of reasonable traffic, public safety, area preparation or clean-up requirements, or on actions necessary to comply with Town policies or ordinances or to prevent against undue burden on Town services. The approving authority may require advance payment of costs the Town expects to incur due to the event such as planning time, emergency services details, rubbish removal, etc. The Town Manager shall, upon consultation with relevant Department Heads, adopt a schedule of costs for services routinely used for special events, and the approving authority shall apply such schedule to a particular application based upon the recommendations of department heads regarding the services anticipated to be necessary for a particular special event. All proposed charges to an applicant shall be itemized. If the approving authority s estimated costs exceed the Town s actual costs for a particular special event by more than 10%, the balance shall be returned to the applicant within fourteen (14) days of the special event. For events to be held on Town-controlled property, the approving authority may require a performance bond or security deposit in the form of a cashier's check or money order payable in order to secure the Town against damage to municipal property, and to guarantee the applicant s performance of services that, if unperformed, will have to be undertaken at the Town s expense. The performance bond/security deposit will be returned within ten days from the special event, less any portion required to compensate the Town for damage to Town property or for expenses incurred by the Town related to the applicant s failure to meet the requirements and conditions of the permit. The approving authority may also require insurance, the terms of which shall meet the requirements of Section The deposit, bond and/or insurance certificate must be submitted 30 days prior to the event date. Such requirements for a performance bond or insurance shall not apply unless the planned event will:

24 (1) Involve the use of electrical equipment, or any use of other equipment, machinery or special installation that presents a risk of hazard to attendees or the general public; or (2) Include the placement or installation of any temporary structure, vehicle or other object that may cause damage to lawns, trees, shrubbery, or to any other element of Town-owned properties. In applying this Section, the approving authority shall, whenever possible, apply these standards in a manner that will reasonably serve the purposes of this Ordinance without causing undue expense or delay to the applicant. Sec Authority Pending Application Process and After Approval Prior to filing of a special event application, or while it is pending, the Police Chief or Town Manager is authorized to order that a special event be terminated and/or canceled for non-compliance with applicable permitting, non-payment of applicable fees, and/or non-compliance with applicable town ordinances or Town policies. The Police Chief or Town Manager may also terminate or cancel an approved permit for failure to comply with any conditions of approval. Sec Appeal Process A denial of an application pursuant to Section may be appealed to the Town Manager by filing a notice of appeal with the Town Manager s office within ten (10) calendar days of the denial. The Town Manager shall provide the applicant with an opportunity to be heard and render a decision on the appeal within fourteen (14) calendar days of the filing of the appeal. Sec Certificate of Insurance Requirements If required as part of the approval, the entity or person organizing a special event must have general liability insurance coverage of a minimum of One Million Dollars ($1,000,000) per occurrence/two Million Dollars ($2,000,000) in the aggregate, and provide the Town Clerk with a certificate of insurance naming the Town as an additionally named insured. The approving authority may reduce this mandatory minimum if the applicant demonstrates that commercial insurance meeting the mandatory minimum is unavailable, prohibitively expensive, or not necessary to cover the anticipated exposure. The certificate of insurance shall specify the event/activity; the dates for the event/activity; and any other pertinent information. Sec Violations and Enforcement If an individual or entity holds an event without having received a permit required under this Ordinance or having complied with all conditions thereof, said individual or entity shall be subject to a penalty as set forth in the Town of Brunswick Master Schedule of Revenues, Charges, Fees and Fines, 1 plus all actual costs incurred by the Town in responding to the event, repairing any damage caused by the event, and in prosecuting the violation (including attorney fees and cost of prosecution) or collecting any penalties. The penalty may be reduced or waived if it is shown that the individual or entity that did not receive or comply 1 The Master Schedule of Revenues, Charges, Fees and Fines is hereby amended to set a penalty of $500 to $5,000 for violations of this Ordinance

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27 Town of Brunswick, Maine OFFICE OF THE TOWN MANAGER MEMORANDUM TO: FROM: Town Council John Eldridge Town Manager DATE: August 29, 2018 SUBJECT: Fire Station Task Force Update to Town Council The composition of the Fire Station Task Force, as well as its responsibilities, were established by the Town Council in March One of the Task Force s responsibilities is to periodically report to the Town Council. The Task Force has authorized me to report its progress to date and to convey the challenges it faces in moving forward with its assignment. The Task Force s major responsibilities can be boiled down to finding a suitable location for a new Central Station and developing a project budget to site, construct, equip, and finance a new station. Based on anticipated response times, the Task Force explored multiple sites for a new Central Station and identified several suitable locations. To develop a project budget, the Task Force engaged the services of Mitchell Associates Architects (Mitchell), who assisted the Fire Department in identifying its current and potential future program needs, which in turn informed the space requirements for a new station. From the space requirements Mitchell developed a concept design and verified that the concept station could be located on the preferred sites. Earlier this month, the Task Force reviewed Mitchell s concept design and estimated project budget. Mitchell s estimated project budget contains several allowances for contingencies and came in at nearly $13 million, excluding land. Land acquisition is estimated to cost an additional $2 million. In the Town s Capital Improvement Program (CIP) the total project cost had been carried at an estimate of $9 million. Using Mitchell s project budget, plus an additional $2 million for land acquisition, the Finance Director prepared several bonding scenarios. Those scenarios formed the basis of the estimated tax rate impact. Mitchell has also been asked to provide an estimate of the operating costs that could be expected from operating a station of similar design to the concept station. To date, we have not received the estimated operating costs, but these would add to the tax rate impact. The Task Force would like to meet with the Town Council to determine the next steps in the process. The workshop would focus on two major issues: Project scope and costs, and the estimated budget and tax impacts. Sequence and manner of project funding. The Task Force would like to discuss the project s total budget and the Council s willingness to fund the project with or without a referendum. The Task Force believes there also needs to be a discussion of whether to move forward with land acquisition prior to, or in the absence of, approval and funding of the total project. Memo Fire Station Task Force docx

28 Memo to Town Council Page 2 of 2 August 29, 2018 Re: Fire Station Task Force Attached please find the following materials: Concept Design sketch of a 30,000+/ square foot station. (Mitchell Associates) Estimated Project Budget Excluding Land (Mitchell Associates) Estimate Debt Service Schedules and Tax Rate Impact (Finance Director) Project Summary with Background (Fire Chief) Ken Brillant and I look forward to discussing the status of the project with you. Attachments CC: Fire Chief Finance Director

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31 Page 1 of 1 July 12, 2018 Chief Ken Brillant Brunswick Fire Department 21 Town Hall Place Brunswick, ME Project Budget Dear Chief; Per your request, we have prepared a preliminary, conceptual budget for your project. As you will see, we have several contingencies, and there is no cost shown for the land acquisition. This is a 1 st draft budget! A CONSTRUCTION COSTS Area $/sq ft Cost 1 Demolition 7,000 $ 12 $ 84,000 2 New Station 30,796 $ 250 $ 7,699,000 3 Site Development $ 769,900 4 Escalation (1 year) 4% $ 342,116 5 Design Contingency 10% $ 889,502 Subtotal Section A $ 9,784,518 B ADMINISTRATIVE COST & RESERVE 6 Land Acquisition $ - 7 Moveable Equipment 6% $ 587,071 8 Technology 3% $ 293,536 9 Advertising/Insurance/Legal Lump Sum Estimate $ 5, Bid Contingency 5% $ 489, Construction Contingency 5% $ 489,226 Subtotal Section B $ 1,864,058 C FEES AND SERVICES 12 Architect/Engineer - Schematic Design thru Construction Admin. 9.0% $ 880, A/E Reimbursable Lump Sum Estimate $ 15, Fire Marshall Permits Lump Sum Estimate $ 3, Topo and Utility Survey Lump Sum Estimate $ 7, Geo-tech and Materials Testing Lump Sum Estimate $ 25, Special Structural Inspections per Chapter 17 of the IBC Lump Sum Estimate $ 12, Utility Connection Fee Lump Sum Estimate $ 55, Commissioning Agent Lump Sum Estimate $ 55,000 Subtotal Section B $ 1,053,107 D TOTAL OF SECTIONS 1, B AND C $ 12,701,683 Please let me know how I can of further help with this. Best Regards Robert Mitchell Cc: WBRC 29 Thacher Park Road Voorheesville, NY (518) Bob@Mitchell-Architects.com

32 TOWN OF BRUNSWICK, MAINE Bond Amortization Schedule Capital Project ADJUSTED PAYMENTS 25 YEARS ASSUMPTIONS: PROJECT NO: 1 Amount Financed: 15,000,000 Total Interest: 7,027,090 Number of Years: 25 Total Cost: 22,027,090 Interest Rate: 3.50% Start Bond Year: 2 Tax Rate impact where 1% = 432,000 Start Fiscal Year: 2020 BOND FISCAL TOTAL CUMULATIVE Tax Rate YEAR YR END PRINCIPAL INTEREST PAYMENT BALANCE PRINCIPAL Impact , , , ,550, , % , , , ,084, , % , , , ,602, ,398, % , , , ,103, ,897, % , , , ,587, ,413, % , , , ,053, ,947, % , , , ,500, ,500, % , , , ,928, ,072, % , , , ,336, ,664, % , , , ,723, ,277, % , , , ,089, ,911, % , , , ,433, ,567, % , , , ,754, ,246, % , , , ,051, ,949, % , , , ,324, ,676, % , , , ,571, ,429, % , , , ,792, ,208, % , , , ,042, ,958, % , , , ,292, ,708, % , , , ,592, ,408, % , , , ,942, ,058, % , , , ,342, ,658, % , , , , ,208, % , , , , ,708, % , , , ,000, % % % % % TOTAL 15,000, ,027, ,027, ,200,000 1,000, , , , ,000 O:\Finance\Capital Projects\Projects\Central Fire Station\Fire Station 2017\Fire Station Bond Amortization samples 8/2/2018

33 Fire Station Bond Amortization samples Level Level Principal Payments 2018 ASSUMPTIONS: Interest rates to use for estimates: Amount Financed: 15,000,000 15,000,000 Number of Years: years 2.75% 3.00% Interest Rate: 3.50% 3.50% 10 years 3.00% 3.25% Start Bond Year: years 3.25% 3.50% Start Fiscal Year: years 3.50% 3.75% Cost Difference Total Interest: 6,825,000 7,752,763 Total Cost: 21,825,000 22,752,763 (927,763) First year debt service pmt 1,125, , First year tax rate impact 2.60% 2.11% where 1% = 432, ,000 1,200,000 1,000,000 Level Principal Level Payments 800, , , , % 2.50% Level Principal Tax Impact Level Payments Tax Impact 2.00% 1.50% 1.00% 0.50% 0.00%

34 Town of Brunswick, Maine Incorporated 1739 Brunswick Fire Department Working Today for a Safer Tomorrow 21 TOWN HALL PLACE KEN BRILLANT, CHIEF BRUNSWICK, ME JEFF EMERSON, DEPUTY CHIEF TELEPHONE DONALD KOSLOSKY, DEPUTY CHIEF FAX # The following report will outline the history of the Central Fire Station and the process used to develop a preliminary design and appropriate site location for a new Central Fire Station. The Brunswick Fire Department Central Station was constructed around 1919 with an expansion of the apparatus bay in The overall building footprint is approximately 4600 square feet with a combined total of approximately 9200 square feet with a partial second floor and basement. There are three bays across the front and two bays across the back with room for eight pieces of equipment inside. The second floor contains four administrative offices as well as living and sleeping quarters (three bedrooms) for up to five people. There is one unisex bathroom upstairs and one in the basement. The kitchen, laundry room and workout area are all located in the basement below the apparatus bay. The building is not ADA accessible, has no fireprotection system and the outside fire escape is not code compliant. (SMRT 2001) In addition to the code issues, the building has a number of physical deficiencies including structural defects and leaks in the hose tower and trim, the parapet wall on the front of the station has large holes and is unstable. A temporary cap was installed to stabilize and weather proof the parapet in December The apparatus bay floor was replaced in 1963, 1977 and in (Lincoln/ Haney reports 1992 and 2016) The apparatus bay floor has cracks, delamination issues, and leaks into the basement which contains the kitchen. (Lincoln/ Haney 2016)

35 The equipment bays are too small for modern equipment requiring new units to be designed specifically to fit through the doors. The Tower Truck, purchased in 2006, is based out of Emerson Station in Cook s Corner because it will not fit at Central. The Tower is first due at calls in the Cook s Corner district and only carries 300 gallons of water. The number of responses it gets has put a tremendous amount of mileage and wear and tear on the vehicle, reducing its overall life span. This truck should be stationed at Central and a more appropriate truck stationed at Emerson. As well as the documented structural issues associated with Central Station, the building is located on a congested downtown lot in the middle of a municipal parking lot and surrounded by businesses with delivery vehicles and customer traffic impacting safe mobility around the site on a regular basis. In 2001 SMRT was selected to conduct a Facilities Study. Most of the information above was noted in that study. Results of the study indicated the initial square foot needs for a new fire station were 31,062. In 2002 Mitchell-Ross Associates was hired to evaluate Central Station. They identified many of the same items as SMRT and worked through programming for a new station at approximately 29,000 square feet of space needed. In 2017 the Town Council created a Fire Station Task Force comprised of three Councilors and four citizens. The Task Force was charged with the following; 1. The Task Force will explore opportunities for the regionalization and delivery of fire and emergency services. 2. The Task Force will recommend a location for a new Central Fire Station that considers response times with other factors. 3. The task Force will review programming needs to gauge scope and size requirements for the Brunswick Central Station. 4. The Task Force will review financing options, operational costs and total cost impacts of a proposed recommendation. 5. The Task Force will report back to the Town Council periodically.

36 The Task Force committee met and outlined some of its needs and wants and directed the Fire Chief to answer the following questions. 1. They wanted to know if regionalizing with Topsham was possible. The Town Manager contacted Topsham and there was no interest expressed. 2. They asked the Fire Chief to make a list of priorities to consider when selecting a site. Response times Response routes Not in a flood zone Avoid High Hazard areas Room for outdoor training and apparatus movement Drive through bays Room for expansion (this is a 75 plus year building???) Ample parking for public, admin and staff Snow plowing and removal (can t have large piles of snow in the way) Attempt to have more than one way on and off the site Storage building on site When considering site selection the Task Force used information from the 2003 Tri-Data report, as the calls for service areas have not changed significantly, and formed a sub-committee to evaluate an initial list of potential sites as well as determine any other appropriate locations. The sub-committee ultimately provided a list for the Task Force to consider and a site consisting of three properties was determined to be the preferred location. The Town Manager met with the Town Council in Executive Session to discuss the Task Force s progress and the committee s recommendation. The Manager was directed to perform appraisals on the three properties. This process took some time and once the appraisals were completed there were some concerns leading the Task Force to revisit the sites. The Fire Chief developed a list of twelve sites with maps and property information, including the number of acres and the current town valuation. After much discussion a different site was selected. The Town Manager was directed to contact the owners and to see if there was interest in selling. These discussions were all preliminary to gauge availability. While site selection was taking place the Council had authorized funds to be used for studies, architects, appraisals, etc. The committee distributed an RFP for programming and preliminary design. Four proposals were received and the Task Force reviewed them and narrowed the options down to two. Interviews were conducted with the two finalists and in the end voted to award the project to WBRC and Mitchell Associates. Over the course of three months Robert Mitchell from Mitchell Associates met with the Fire Chief to complete the programming needs assessment. This effort resulted in a very detailed report which identified every room or space in the station as well as detailed equipment needs. This report was utilized by the architect to produce draft floor plans which were completed in May and then used to develop an initial site plan showing parking and mobility options.

37 The architects then provided the Task Force with a preliminary budget which included a relatively high contingency factor, but did not include land acquisition costs. The architects explained the contingency levels were based on the level of unknowns at this point. The exact site location has not been finalized and could result in significant challenges. Project timing is a major contributor as well, based on contractor availability, rising cost of materials, etc. Since their first meeting on May 25 th, 2017, the Fire Station Task Force has met a total of ten times. There have been great discussions and review of material presented to them. There were some long periods of time without any meetings, mostly due to waiting for reports to come back on various action items. The programming portion was handled between the Fire Chief and Robert Mitchell; those meetings took a total of about eighteen hours. Then the Fire Chief spent time with each of the four shifts going over the floor plans and providing the architect with feedback. Central Station is a critical piece of the Town s infrastructure. It is a 24/7 facility that has outlived its life. The Task Force feels replacement and re-location of Central Station is overdue and needs to be addressed as soon as possible. The building is undersized and needs a tremendous amount of repairs. The necessary repairs are expensive and even if they are completed, the building would still be undersized and inadequate for sustaining current operations. The replacement of Central Station has been an issue for the Town since the late 70 s. For Forty years the community has avoided addressing this building while it continues to become older and more expensive to maintain. The large scale repairs and updates required are cost prohibitive and the current location is not suitable to provide the safest and fastest possible response for all areas of Town. It is time for this project to move forward. Recommendation Actions 1- Recommend the Council approve the project and fast track the construction of a new Central Fire Station. 2- Recommend the Council approve the purchase of land as recommended by the Fire Station Task Force. a. Approve the use of Eminent Domain- which gives the Town the ability to negotiate the fairest price for all parties involved b. Direct the Town Manager to negotiate the Purchase and Sales agreements with the various property owners 3- Recommend the Council approve the Town Manager to move forward with the current architect to finish the design of the building and to develop a firm budget.

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39 Town of Brunswick, Maine OFFICE OF THE TOWN MANAGER MEMORANDUM TO: FROM: Town Council John Eldridge Town Manager DATE: August 28, 2018 SUBJECT: Tax Commitment Date for With the adoption of the budget on May 24, 2018, the Town Council established a tax commitment date of on or before September 1 st, and payment dates of October 15, 2018 and April 16, As you know, Justin Hennessey recently replaced Cathy Jamison as Assessor. Mr. Hennessey and I do not believe the commitment can be confidently completed by early September. Therefore, I am recommending that the Town Council adopt the attached order changing the 2018 tax due date from October 15 th to November 15 th, O:\Council\Council By Year\Council 2018\Memo Tax Commitment docx

40 TOWN OF BRUNSWICK MAINE Town Council Order Authorizing the Tax Commitment Date and Tax Bill Due Dates WHEREAS, on May 14, 2018, the Town of Brunswick (the Town ) adopted an annual budget for the July 1, 2018 to June 30, 2019 fiscal year ( FY 2019 ); and WHEREAS, the FY 2019 budget resolution established a tax list commitment date on or before September 1, 2018, and established the tax bill due dates of October 15, 2018 and April 16, 2019; and WHEREAS, the Town Assessor has determined that it will not be possible to commit the tax list by September 1, 2018; WHEREAS, Maine law, 36 MRSA 505, provides that, at any meeting at which it votes to raise a tax, or at any subsequent meeting prior to the commitment of that tax, a municipality may, with respect to the tax, by vote determine per subsection 1 and 2 the following: 1. When lists committed. The date when the lists named in section 709 shall be committed. 2. When property taxes due and payable. The date or dates when property taxes shall become due and payable. NOW, THEREFORE BE IT ORDERED: A. In accordance with 36 M.R.S.A. Section 505(1), the tax lists cited in 36 M.R.S.A. Section 709 shall be committed on or before October 15, 2018; B. In accordance with 36 M.R.S.A. Section 505(2), personal property taxes shall be due and payable in full on November 15, 2018 and real estate taxes shall be due and payable in two equal installments, with one-half due on November 15, 2018 and the second half due April 16, 2019; C. In accordance with 36 M.R.S.A. Section 505(4) taxes shall be delinquent if not paid on or before the due date(s). Interest from the due date(s) shall be charged on all delinquent taxes at a rate of 8.0%; D. In accordance with 36 M.R.S.A. Section 506, the Tax Collector and Town Treasurer are authorized to accept prepayment of taxes not yet committed and pay no interest thereon; E. In accordance with 36 M.R.S.A. Section 506-A, a taxpayer who pays an amount in excess of that finally assessed shall be repaid the amount of overpayment plus interest from the date of overpayment at the annual rate of 4.0%. Proposed to Town Council: September 4, 2018 Adopted by Town Council: O:\Council\Council Orders\Tax Commitment date.docx

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42 Town of Brunswick, Maine OFFICE OF THE TOWN MANAGER MEMORANDUM TO: FROM: Town Council John Eldridge Town Manager DATE: August 29, 2018 SUBJECT: Proposed Budget Calendar Attached is the proposed budget adoption calendar (two calendar styles) for the municipal budget adoption. The calendar follows a similar format to the one used for the budget. As next year the State will be developing its budget for the upcoming biennium, beginning July 1, 2019, the schedule will likely need to be adjusted as legislative deliberations affecting both municipal and school appropriations will likely be occurring simultaneously with the development of the municipal and school budgets. Current law calls for State/Municipal Revenue Sharing to be fully restored beginning July 1, As restoration of the program has been pushed off in previous budget deliberations, we will be considering whether to base our projection on current law or the reduced amount we are receiving in We request that the Town Council adopt the budget calendar with the full understanding that it may need to be amended in the spring of Attachments Cc: Finance Director Superintendent of Schools Memo Budget Clalendar docx

43 Town of Brunswick 2019 Meeting Calendar for Budget Development RESPONSIBLE DATE DAY TIME * ACTION COMMENTS Depts 12/14/2018 Fri Budg Mgr's Budget Information and Instructions to Municipal Departments Council 1/7/2019 Mon 6:30 PM Regular Council Meeting Inauguration School Dept 1/7/2019 Mon 6:30 PM School Board Meeting Council 1/22/2019 Tue 6:30 PM Budg Regular Council Meeting Council provides direction on target tax rate/share for Budget Depts 1/25/2019 Fri Budg Munic Dept Personnel Budgets Due Council 2/4/2019 Mon 6:30 PM Regular Council Meeting Depts 2/8/2019 Fri Budg Munic Dept Budgets Due; Mgr's review begins School Dept 2/13/2019 Wed 6:30 PM School Board Meeting Council 2/19/2019 Tue 6:30 PM Regular Council Meeting Depts 2/22/2019 Fri Budg Assessor Valuation Valuation Est from Assessor for Budget Council 3/4/2019 Mon 6:30 PM CIP Regular Council Meeting Council Receives CIP Council 3/7/2019 Thu 6:30 PM Budg Council Workshop Council Budget/CIP Workshop Receive Mgr's prelim budget School Dept 3/13/2019 Wed 6:30 PM School Board Meeting Council 3/14/2019 Thu 6:30 PM Budg Council Workshop Council Budget/CIP Workshop Council 3/18/2019 Mon 6:30 PM Regular Council Meeting Council 3/21/2019 Thu 6:30 PM Budg Council Workshop Council Budget/CIP Workshop Council 3/28/2019 Thu 6:30 PM Budg Council Workshop Council Budget/CIP Workshop Council 4/1/2019 Mon 6:30 PM Regular Council Meeting Council 4/4/2019 Thu 6:30 PM Budg Council Workshop Council Budget/CIP Workshop Receive Mgr's budget School Dept 4/10/2019 Wed 6:30 PM School Board mtg Council 4/11/2019 Thu 6:30 PM Budg Council Workshop Council Budget/CIP Workshop DRAFT Council 4/16/2019 Tue 6:30 PM Budg Regular Council Meeting Set Budget/CIP Public Hearing Council 4/18/2019 Thu 6:30 PM Budg Council Workshop Council Budget/CIP Workshop Council 4/25/2019 Thu 6:30 PM Budg Council Workshop Council Budget/CIP Workshop Council 5/2/2019 Thu 6:30 PM Budg CIP Public Hearing Budget & CIP Public Hearing Charter Section 502 Council 5/6/2019 Mon 6:30 PM Regular Council Meeting School Dept 5/8/2019 Wed 6:30 PM School Board Meeting Council 5/9/2019 Thu 6:30 PM Budg Council Workshop Council Budget/CIP Workshop Council 5/13/2019 Mon 6:30 PM Budg CIP Special Council Meeting Budget & CIP Adoption 10 or More Days after Public Hearing Council 5/20/2019 Mon 6:30 PM Regular Council Meeting Council 6/3/2019 Mon 6:30 PM Regular Council Meeting Public 6/11/2019 Tue 8:00 AM Budg Election School Budget Referendum 20 A MRSA 1486 T:\Budget & CIP\Calendars\Meeting Calendar 8/14/2018

44 New Year's Day Council Meeting School Board Mtg JANUARY 2019 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Joint Finance Committee Meeting (audit) ML King Day Council Meeting Municipal Depts - (set tax rate target) Personnel Budgets due DRAFT

45 FEBRUARY 2019 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Council Meeting Municipal Depts - Budgets due to Town Manager Presidents' Day Council Meeting School Board Mtg DRAFT

46 MARCH 2019 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Council Meeting Council Workshop Proposed CIP Budget/CIP (Mgr's prelim budget) School Board Mtg Council Workshop Budget/CIP (Dept presentations) Council Meeting Council Workshop Budget/CIP (Dept presentations) Council Workshop Budget/CIP DRAFT (Dept presentations)

47 Council Meeting Patriot's Day Council Meeting Set Budget/CIP Public Hearing APRIL 2019 Sunday Monday Tuesday Wednesday Thursday Friday Saturday School Board Mtg Council Workshop Budget/CIP Manager's Full Budget Council Workshop Budget/CIP Council Workshop Budget/CIP 21 Easter Council Workshop Budget/CIP DRAFT

48 Council Meeting School Board Mtg Council Workshop Budget/CIP Town Council Budget/CIP Adoption Council Meeting MAY 2019 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Town Council Budget/CIP Public Hearing DRAFT Memorial Day

49 JUNE 2019 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Memorial Day Council Meeting School Budget School Board Mtg Referendum Council Meeting Council Meeting Year End DRAFT

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51 MEMORANDUM TO: Town Council FROM: Appointments Committee SUBJECT: Report for September 4th Appointments DATE: 8/28/2018 The Appointments Committee interviewed several people and are making the following nominations: Tree Committee David Reed for a balance of a term to expire on 03/01/2020 Water District David Ivery (reappointment) for a term to expire on 09/13/2021 Richard Moll (reappointment) for a term to expire on 09/13/2021

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59 Draft BRUNSWICK TOWN COUNCIL Minutes August 20, :30 P.M. Council Chambers Town Hall 85 Union Street Councilors Present: W. David Watson, Stephen S. Walker, Suzan Wilson, John M. Perreault, Christopher Watkinson, Jane F. Millett, James Mason, Kathy Wilson and Alison Harris Councilors Absent: None Town Staff Present: John S. Eldridge, III, Town Manager; Fran Smith, Town Clerk; Matt Panfil, Director of Planning and Development; Julia Henze, Finance Director; Branden Perreault, Deputy Finance Director; and TV video crew Chair John Perreault called the meeting to order, asked for roll call, and led the Pledge of Allegiance. The Town Clerk provided roll call and acknowledged the meeting had been properly noticed. Public Comments/Announcements (for items not on the agenda) (This item was discussed at 6:32 p.m.) Richard Fisco, 2 Lincoln Street, spoke regarding several items: the Council meetings are the only venue for people to communicate with the entire Council at one time; Maine Street is looking good with the new paving; the BDA did a great job with the Art Show; even as time goes on the town needs to keep the tax rate at 3%, as there is discussion of an 8% increase being discussed for 2020; and finally, the police department is having a rough time with some people disrespecting them. Jean Powers, 40 Redwood Lane, said there are scammers stealing residents phone numbers and using them. She thanked those who came to the Finance Committee meeting, and added the Council needs to get moving on the new Fire Station. MANAGER S REPORT a) Financial Report (This item was discussed at 6:40 p.m.) Manager Eldridge provided this update. b) Nomination papers for Council and School Board (This item was discussed at 6:41 p.m.) Manager Eldridge provided this update.

60 Town Council Minutes August 20, 2018 Page 2 c) Railroad Quiet Zone (This item was discussed at 6:41 p.m.) Manager Eldridge provided this update. d) Union Street Project (This item was discussed at 6:42 p.m.) Manager Eldridge provided this update. e) Hacker Road Simpson s Brook Culvert Replacement (This item was discussed at 6:42 p.m.) Manager Eldridge provided this update. f) Mill Street Maine DOT Project (This item was discussed at 6:43 p.m.) Manager Eldridge provided this update. g) Peace Run (This item was discussed at 6:44 p.m.) Manager Eldridge provided this update. h) Village Review Board (VRB) Guidelines Review (This item was discussed at 6:46 p.m. Manager Eldridge provided this update. i) (ADDED) Speed limits on Mere Point Road (This item was discussed at 6:48 p.m.) Manager Eldridge provided this update. j) (ADDED) New Elementary School Bids (This item was discussed at 6:49 p.m.) Manager Eldridge provided this update. k) (ADDED) Updates on trees and sidewalks (This item was discussed at 6:50 p.m.) Manager Eldridge provided this update. l) (ADDED) new Assessor began (This item was discussed at 6:54 p.m.) Manager Eldridge provided this update.

61 Town Council Minutes August 20, 2018 Page 3 PUBLIC HEARING 97. The Town Council will hear public comments on a request from the Brunswick School Department to add the following referendum question to the November election ballot, Do you favor a plan for Brunswick School Department to join the Greater Sebago Education Alliance Regional Service Center through an interlocal agreement that will allow the School Department to receive additional revenue through the state funding formula and to more efficiently procure goods and services?, and will take any appropriate action. (School Department) (This item was discussed at 6:56 p.m.) Chair John Perreault opened the public hearing. Pender Makin, Assistant Superintendent, made a presentation. Ms. Makin and Aga Dixon, attorney from Drummond Woodsum, responded to questions from Councilor Kathy Wilson, Councilor Jane Millett, Manager Eldridge, Councilor Christopher Watkinson, and Councilor David Watson. Richard Fisco, 2 Lincoln Street, spoke and asked questions. Jean Powers, 40 Redwood Lane, spoke regarding this item. Lucy Holms, 154 Gurnet Road, asked questions regarding this item. Ms. Makin answered the questions from the public. Chair John Perreault closed the public hearing. There was a discussion among all the Councilors. Councilor James Mason moved, Councilor Kathy Wilson seconded, to adopt the order and to send the following referendum question from the School Department to the November election ballot: Do you favor a plan for Brunswick School Department to join the Greater Sebago Education Alliance Regional Service Center through an interlocal agreement that will allow the School Department to receive additional revenue through the state funding formula and to more efficiently procure goods and services? The motion carried with eight (8) yeas. Councilor Jane Millett was opposed. (A copy of the order and other supporting information will be attached to the official minutes.)

62 Town Council Minutes August 20, 2018 Page 4 NEW BUSINESS 98. The Town Council will consider adopting A Proclamation Recognizing September as National Childhood Cancer Awareness Month and will take any appropriate action. (Chair John Perreault) (This item was discussed at 7:57 p.m.) Ashley Arndt, Jonathan Street, spoke regarding this item. Chair John Perreault read the proclamation and spoke regarding this item. Chair John Perreault moved, Councilor Suzan Wilson seconded, to adopt A Proclamation Recognizing September as National Childhood Cancer Awareness Month. The motion carried with nine (9) yeas. (A copy of the proclamation will be attached to the official minutes.) 99. The Town Council will consider the following request for Sellers of Prepared Food on Public Ways license for outdoor seating for Frosty s Donuts, 54 Maine Street, and will take any appropriate action. (Town Manager Eldridge) (This item was discussed at 8:02 p.m.) Fran Smith, Town Clerk, introduced this item. Councilor Kathy Wilson moved, Councilor James Mason seconded, to approve a Sellers of Prepared Food on Public Ways license for Frosty s Donuts, 54 Maine Street. The motion carried with nine (9) yeas The Town Council will consider ratifying the Teamster s Union Local #340 contract for the Parks & Recreation maintenance workers, and will take any appropriate action. (Town Manager Eldridge) (This item was discussed at 8:04 p.m.) Manager Eldridge introduced this item. Chair John Perreault moved, Councilor David Watson seconded, to ratify an agreement between the Town of Brunswick and the Teamster s Union Local #340 for the years for the Parks & Recreation maintenance workers. The motion carried with nine (9) yeas. (A copy of the agreement will be attached to the official minutes.) 101. The Town Council will discuss a Property Tax Assistance Ordinance, submitted by the Finance Committee, which would establish a property tax and rent rebate program for homeowners and renters aged 70 years and older. This is a discussion item. (Finance Committee) (This item was discussed at 8:06 p.m.)

63 Town Council Minutes August 20, 2018 Page 5 Julia Henze, Finance Director, made this presentation, and responded to questions from Councilor Kathy Wilson, Councilor Alison Harris, Councilor James Mason, Councilor Jane Millett, Councilor Stephen Walker, Chair John Perreault, and Councilor Suzan Wilson. Councilor Alison Harris, Councilor Jane Millett, Councilor Christopher Watkinson, Councilor James Mason, and Councilor Stephen Walker spoke regarding this item. Jean Powers, 40 Redwood Lane, spoke regarding this item. Richard Fisco, 2 Lincoln Street, spoke regarding this item. CORRESPONDENCE/ COMMITTEE REPORTS (This item was discussed at 8:53 p.m.) Reports were given regarding the Finance Committee and School Building Committee. Councilor Kathy Wilson spoke about pot holes around town and also said she received comments from residents near Lincoln Street and Gilman Avenue about there being lots of people going the wrong way down the one way streets due to the closure of Union Street. Councilor Jane Millett commented on the success of Art Festival and Music on Mall. She added that the BDA is doing great work for the town. CONSENT AGENDA (This item was discussed at 8:58 p.m. a) Approval of the minutes of August 6, 2018 b) Approval of a Utility Location Permit application for Jordan Avenue Councilor Kathy Wilson moved, Councilor Jane Millett seconded, to approve the Consent Agenda. The motion carried with nine (9) yeas. (A copy of CA-b, utility permit, will be attached to the official minutes.) Councilor David Watson moved, Councilor Stephen Walker seconded, to adjourn the meeting. The motion carried with nine (9) yeas. The meeting adjourned at 8:59 p.m. PLEASE NOTE: THESE MINUTES ARE ACTION MINUTES. THE ENTIRE MEETING CAN BE VIEWED AT Frances M. Smith Town Clerk August 24, 2018

64 Town Council Minutes August 20, 2018 Page 6 September 4, 2018 Date of Approval Council Chair

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66 Town of Brunswick, Maine OFFICE OF THE TOWN ENGINEER MEMORANDUM TO: FROM: John Eldridge, Town Manager Ryan Barnes, Town Engineer DATE: August 24, 2018 SUBJECT: Utility Location Permit Application, Permit # ULP Harpswell Road Attached, for presentation to the Town Council is an application for a Utility Location Permit received from Maine Natural Gas. Maine Natural Gas seeks authorization to install a 4 gas main from the existing gas main located on the east side Harspwell Road at the intersection of Longfellow Avenue to the existing main located in the vicinity of house #99 a length of approximately 1,950 linear feet. Brunswick Public Works Department has no objection to these underground utility lines as proposed, providing it is approved subject to the following conditions: 1. The final location governed by the utility location permit is subject to adjustment, as determined necessary by the Town Engineer, to provide adequate clearance from any underground facilities located by field verification by each utility. 2. All work is subject to compliance with the Town s Street Opening and road restoration requirements. 3. All work within the existing paving moratorium will be repaved from centerline to the edge of roadway.

67 Town of Brunswick Public Works Department Application for Utility Location Permit DATE: Permit Number: (to be provided by Town) and (Name of Utility) Joint Utility Name (if applicable) duly authorized under the laws of the State of Maine to construct, maintain and operate (Type of Utility) within the Right of Way of highways within the State, hereby applies, pursuant to Title 35A M.R.S.A., Section 2503, and C.M.R. Chapter 205, for a Location Permit for the following installation in the Town of Brunswick. Provide a Brief Description. (Attach both a general location map and a detailed plan of the installation indicating the exact utility location with offsets for centerline or edge or right of way provided): Name of Street: Starting Point: End Point: Maine Natural Gas proposes to install a 4-inch High Density Polyethylene (HDPE) gas main. The proposed gas main extension start at Longfellow Ave and extend to our existing main at approximately 89 Harpswell Road. Maine Natural Gas will work with utilities and relocate main as necessary. Minimum Depth of Cover: (if applicable) Maximum PSI: (if applicable) Any person, firm or corporation owning property which abuts the public way described above and claiming to be adversely affected by this proposed location, may file a written objection with the Town of Brunswick Public Works Dept, 9 Industry Rd, Brunswick, ME 04011, stating the cause of said objection within fourteen (14) days after the publication of this notice. The written objection must be served by delivery in hand or by registered certified mail. The text of this application will will not be published*: Publish Date: Name of Newspaper: Signature of Utility: Print Name and Title: *If publication is chosen, the entire application above the double line is to be published. Submit completed applications to the address provided above in the objection statement. I:\Engineering\2017 Engineering - Construction\Projects\Brunswick Permitting\Utility Location Permit 2017.doc Form No. ULP-01 - Rev. Date: 8/31/2001

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