Quorum and Voting. Shelli Nyland Supervisor, Administrative Services and Support

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Horatio Preston
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1 Quorum and Voting Shelli Nyland Supervisor, Administrative Services and Support

2 2 Current Differences Membership Chair Steering committee SASMS CSWG DEMSWG PSWG TELWG Subgroup chairs and vice chairs OC chair Interested WECC members CSWG selects Representatives of WECC SASMS chair Interested WECC members PSWG selects No No Yes No No Designated by OC members SASMS chair Quorum One-third One-third Those present One-third None listed, defaults to 51% in Robert s Rules Voting Notice Closed Sessions present 3 days (also sent to BOD) present: proxy & allowed present present: proxy & allowed present: no proxy 7 days 3 days 7 days 3 days No Yes Not listed, though approved Yes No

3 3 JGC Charter Review Guidance Establishment (who created the committee) Purpose Work products Discussion/decision topics Membership: Composition, Selection, Term, and Approval Leadership: Selection, Term, Approval, and Responsibilities *Posted on the WECC Website Meeting: Frequency, Quorum (e.g., majority of committee members), Voting (e.g., majority of members present), Notice period (i.e., period, who, how), and Approval item notice (i.e., period, who, how) Reporting responsibilities (Parent Committee) Review frequency of Charter Review frequency of subgroups Charter Approval process

4 4 Committee Levels Subcommittees Subcommittee: For committee responsibilities that need unique expertise, Work products are broad and recurring, May have approval authority delegated by parent committee, and Can report to a committee or another subcommittee.

5 5 Committee Levels Work Group Work groups: Established for a specific function needing specific expertise, Function is expected to continue indefinitely, Scope should be a specific work focus, Completing tasks requires consistent effort, Work reported to the parent committee or subcommittee, No approval authority, Make approval recommendations to parent committee, and Can report to a committee, subcommittee, or another work group.

6 6 Committee Levels Task Force Task forces: Established to complete a specific task, Does not continue indefinitely, Specific work requirements, Have timeline for completing them with end or sunset date, Make approval recommendations to parent committee, and Can report to a committee, subcommittee, or work group Not for: Work done by parent committee during meetings, Action items assigned to a few people, Something to be completed by the next meeting.

7 7 Current Differences Membership Chair Steering committee Quorum Voting Notice Closed Sessions OC SASMS CSWG DEMSWG PSWG TELWG Designated by member Reps Parent Committee Subgroup chairs and vice chairs Parent Committee Interested WECC members CSWG selects Representatives of WECC Parent Committee Interested WECC members PSWG selects Yes No No Yes No No 15 members (can have 275 members) present: no proxy 21 (in person) 10 (webinar) Designated by OC members Parent Committee One-third One-third Those present One-third None listed, defaults to 51% in Robert s Rules present 3 days (also sent to BOD) present: proxy & allowed present present: proxy & allowed present: no proxy 7 days 3 days 7 days 3 days No No Yes Not listed Yes No

8 8 Robert s Rules of Order Rules governing the running of meetings: Derived from English parliamentary procedure Generally govern the proceedings at formal WECC meetings Provide a common framework, vocabulary, and toolset A tool for the use of the body; they are meant to help you

9 9 Robert s Rules of Order Why do we use Robert s Rules of Order? Due process Enable everyone present to participate Make decisions with clarity Ensure that the majority decides but the minority is heard Facilitate meetings effectively

10 10 Robert s Rules of Order When do we use Robert s Rules of Order? Establishing quorum Approving the agenda Handling motions: debating, amending, voting, disposing Adjourning a meeting Full presentation on Robert s Rules Parliamentary Quick Reference

Document name. Date adopted/approved March 25, 2014 Custodian (entity responsible for maintenance and upkeep)

Document name. Date adopted/approved March 25, 2014 Custodian (entity responsible for maintenance and upkeep) Document name Category Remedial Action Scheme Reliability Subcommittee Charter ( ) Regional Reliability Standard ( ) Regional Criteria ( ) Policy ( ) Guideline ( ) Report or other (x) Charter Document