MECOSTA COUNTY BOARD OF COMMISSIONERS FEBRUARY 4, 2016

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1 MECOSTA COUNTY BOARD OF COMMISSIONERS FEBRUARY 4, 2016 Chair Eric O Neil called the morning session of the Mecosta County Board of Commissioners to order at 10:00 A.M. in Commission Room 102 of the County Courthouse. All those present stood and recited the pledge of allegiance to the United States Flag. Commissioners present on roll call: Eric O Neil, Marilynn Vargo, Jerrilynn Strong, Linda Howard, Art Adleman and William Routley; Ray Steinke not present. Others present: Paul Bullock, County Administrator and Marcee Purcell, Mecosta County Clerk. REVIEW & APPROVAL OF AGENDA ADDITIONS: W. Routley moved to approve the Agenda with the additions of New Business 6.5 Equalization Personnel Request and 6.6 DHD #10 Lease Agreement. M. Vargo seconded; motion carried. APPROVAL OF MINUTES: M. Vargo moved to approve the January 21, 2016 Board Minutes as presented. L. Howard seconded; motion carried. PUBLIC MATTERS & COMMENTS: Jeff Ostahowski, 612 Hutchinson Big Rapids, spoke to the Board regarding the issues with using brine and the proposed injection well in Fork Township. Linda Travis, Martiny Township, spoke to the Board regarding the proposed injection well in Fork Township. Wendy Nystrom, 530 Winter Avenue Big Rapids, spoke to the Board regarding the MDEQ permit and proposed injection well in Fork Township. Phil Vroman, Colfax Township, spoke to the Board regarding brine and the proposed injection well in Fork Township. SCHEDULED APPEARANCE: Charmaine Lucas Conservation District thanked the Board for the continued support of the Household Hazardous Waste Collection program and gave an update of the 2015 collection. Charmain also discussed West Michigan Invasive Species Management Area, which is a collection of local, state, federal agencies, non-profit associations, private companies, and individuals that work collaboratively to survey, treat, and educate landowners on invasive species. Page 1

2 UNFINISHED BUSINESS: NEW BUSINESS: 6.1 BUILDING & ZONING 2015 ANNUAL REPORT Michelle Stenger appeared before the Board and presented the 2015 Building & Zoning Annual Report. J. Strong moved to accept and place on file the 2015 Building & Zoning Annual Report. M. Vargo seconded; motion carried. 6.2 PROPOSED AMENDMENT TO PER DIEM POLICY W. Routley discussed and moved for the adoption of the proposed amendments to the Mecosta County Per Diem Policy as approved by the Finance Committee, effective February 4, M. Vargo seconded; roll call vote 6 yeas, 0 nays; motion carried. 6.3 INTEREST INDICATORS FOR PLANNING COMMISSION VACANCY J. Strong nominated Ronald Simon for the vacant Planning Commission seat due to Gary Stout s resignation. J. Strong moved to close nominations and cast a unanimous vote for Ronald Simon. L. Howard seconded; roll call vote 6 yeas, 0 nays; motion carried. W. Routley nominated Colleen Kaledas to fill the opening on Zoning Board of Appeals due to Ron Simon s appointment to Planning Commission. W. Routley moved to close nominations and cast a unanimous vote for Colleen Kaledas. M. Vargo seconded; roll call vote 6 yeas, 0 nays; motion carried. 6.4 MECOSTA COUNTY PARKS CAPITAL IMPROVEMENT MILLAGE PROP. Jeff Abel, Parks Superintendent, appeared before the Board to request that the County move forward with a.5 mill/5-year millage proposal on the August 2016 Election date to initiate the capital improvements plan for Mecosta County Parks. W. Routley move that Paul Bullock work with corporate council to put together ballot proposal language for the Parks proposal on the August Election date and bring back to the Board in a resolution for approval. A. Adleman seconded; roll call vote 6 yeas, 0 nays; motion carried. 6.5 EQUALIZATION PERSONNEL REQUEST Paul Bullock discussed a proposal from Shila Kiander to have a full-time employee work parttime from February 23 July 29 as outlined in a Letter of Understanding with AFSCME. M. Vargo so moved. L. Howard seconded; roll call vote 6 yeas, 0 nays; motion carried. Page 2

3 6.6 DHD #10 LEASE AGREEMENT A. Adleman moved to approve the Lease Agreement for 2016 between District Health Department #10 and Mecosta County. J. Strong seconded; roll call vote 6 yeas, 0 nays; motion carried. FINANCIAL MATTERS: Audit Change Order Administrator M. Vargo moved that the Administrator be authorized to sign an audit change order to cover the cost of the new GASB 68 reporting on pensions and the budget be amended to cover the $3,000 cost. W. Routley seconded; roll call vote 6 yeas, 0 nays; motion carried. Road Maps Administrator M. Vargo moved to approve a proposal from the Road Commission to share the cost of printing 5,000 county road maps at a cost to the County of $1,110. W. Routley seconded; roll call vote 6 yeas, 0 nays; motion carried. Other Business: Listed Vouchers: M. Vargo moved to pay the pre-approved vouchers in the amount of $890, and approve and pay non-approved vouchers in the amount of $62, W. Routley seconded; roll call vote 6 yeas, 0 nays; motion carried. COMMITTEE REPORTS: L. Howard reported attending Central Michigan Community Health/Mt. Pleasant, Fork Township Meeting, Michigan Works, Human Trafficking Meeting/911 Offices, Township Association Meeting, Morton Township Meeting and today s Commission Meeting. A. Adleman reported attending District 10 Health Meeting, Sheriff & Jail Committee, Building/Grounds Committee and today s Commission Meeting. M. Vargo reported attending 2 Parks Meetings, Township Association Meeting, Finance Committee, Sheriff & Jail Committee and today s Commission Meeting. W. Routley reported attending EMS Committee, Finance Committee, Sheriff & Jail Committee, Township Association Meeting, Building & Grounds Committee, Fork Township EPA Meeting, Security Committee and today s Commission Meeting. J. Strong reported attending Township Association Meeting, Fork Township EPA Public Hearing, Fork Township Meeting, Martiny Township Meeting, Mid-Michigan Community Action, Supervisors Meeting, AAA Meeting, COA Meeting, Building & Grounds Meeting, Finance Committee and today s Commission Meeting. Page 3

4 Building & Grounds: J. Strong moved that the bid from Gateway Refrigeration of Clare be accepted for a Carrier screw chiller, alternate #2 Taco VFD pumps, alternate #3 3-way valves and no performance bond at a total not to exceed $110,000, contingent upon a successful reference check as approved by Mr. Cassidy, Jerrilynn Strong and Paul Bullock. W. Routley seconded; roll call vote 6 yeas, 0 nays; motion carried. J. Strong moved to approve the proposal from DK Design of $1,500 to design and produce drawings suitable for a building permit application for the proposed conference room. A. Adleman seconded; roll call vote 6 yeas, 0 nays; motion carried. J. Strong moved to accept the bid from Alpine Tree Service for $3,500 to move 5 failing trees near the east side of the County Building. M. Vargo seconded; roll call vote 6 yeas, 0 nays; motion carried. J. Strong moved that all 6 single-stall opening bathrooms in the County Building be converted to unisex public restrooms. W. Routley seconded; roll call vote 6 yeas; 0 nays; motion carried. E. O Neil reported attending Parks Meeting, Township Association Meeting, Morgue Meeting, Finance Committee and today s Commission Meeting. ADMINISTRATOR S REPORT: Paul Bullock reported on the following: 2/9/16 Will be attending County Administrator s Meeting. 2/11/16 Will be speaking to Leadership Mecosta. 2/12/16 - Hardy Pond Trail Meeting at Michigan Works. Morgue Benzie County toured our morgue and showed interest in usage. Resignation of Art Adleman as District 5 Commissioner. The Board instructed Paul to place an ad in the Pioneer and on the website. PUBLIC MATTERS & COMMENTS: MISCELLANEOUS & ANNOUNCEMENTS: COMMUNICATIONS, MINUTES & REPORTS, RESOLUTIONS: J. Strong moved to accept and place on file Communications #1-2, and Minutes & Reports #1-4. M. Vargo seconded; motion carried. Page 4

5 ADJOURNMENT: M. Vargo moved to adjourn to the next regular scheduled meeting or call of the Chair. J. Strong seconded; motion carried. Meeting adjourned at 11:38 A.M. Marcee M. Purcell, Mecosta County Clerk and Clerk for the Board of Commissioners Eric O Neil, Chair Mecosta County Board of Commissioners Page 5

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