Board of Delegates Agenda (Revised)

Transcription

1 Board of Delegates Agenda (Revised) Wednesday, May 14, 2014 Pine Lake Country Club 5504 Lebanon Road Mint Hill, NC Chairman, Michael Johnson, will convene a meeting of the Centralina COG Board of Delegates on Wednesday, May 14, 2014, Pine Lake Country Club (see address above). He also invites the delegates to the networking session and reception with CCOG Staff at 6:15 p.m. followed by dinner at 7 p.m. and the call to order at 7:30 p.m. Time Item Presenter 6:15 p.m. Networking with CCOG Staff CONNECT Our Future Phase III Public Engagement Results: During this final phase of community input, the public identified their top growth priorities, reviewed four growth options, and provided input on their desired preferences. Input was obtained through county and community meetings, the MetroQuest on-line engagement tool, small group exercises, crowd sourcing, and outreach to businesses. This pre-meeting display will outline how the public responded and identify top growth priorities for the region and by county. Michelle Nance and the Planning Department Background & Basis of Recommendations: This pre-meeting activity is meant to provide information to the elected officials on the phase III public engagement results. It will also outline the next steps in the process, which include identification of a preferred regional scenario and development of the regional framework. Several boards will be used to display this information. Handouts will also be available. 7:00 p.m. Dinner: Barbie Blackwell Please RSVP to Barbie Blackwell at bblackwell@centralina.org or by phone at (704) no later than 12 noon on May 5, 2014 so that catering can be arranged. 7:30 p.m. Call to Order, Welcome & Declaration of Quorum Michael Johnson Amendments to the Agenda (if any) Michael Johnson Consent Items: Consent agenda items may be considered in one motion and without discussion except for those items removed by a Board member. 7:35 p.m. Approval of the Board of Delegates Minutes from the December 11, 2013 Michael Johnson Attachment #1 meeting: The minutes of the December 11, 2013 meeting have been sent to all members of the Board of Delegates and should be approved if correct. Received as information Action / Recommendation: I move to approve the December 11, 2013 Board of Delegates meeting minutes. Report of Services Agreements: This is a list of agreements entered into with member governments and other nonmember jurisdictions since the last report. Under these agreements, staff will provide technical assistance to the local government. No action required. Member Governments for FY Cost Town of Troutman Permitting Process Improvement $3,000 Grand Total $3000 Michael Johnson Received as information Attachment #2 CCOG s Annual Report: The Centralina Council of Governments (CCOG) is a regional council of cities, towns and counties working together to help local governments in this region to grow jobs and the economy, improve quality of life and control the cost of government. Centralina provides services that enable local governments to address the local and regional challenges that affect them, get up-to-date information, save money, access grant funds and better position themselves for long-term economic health. We are one of 16 state-designated councils of government with this responsibility in North Carolina. The Fiscal Year Annual Report provides a financial report, preceded by program highlights of the ways CCOG is responding to the needs of our member governments, their citizens and the region. Michael Johnson Centralina Board of Delegates Meeting May 14,

2 Board of Delegates Agenda (Revised) Wednesday, May 14, 2014 Pine Lake Country Club 5504 Lebanon Road Mint Hill, NC Time Item Presenter Approval of Occupancy Contract Included in the Fiscal Year Proposed Operating Budget: The proposed operating budget for fiscal year includes an appropriation of approximately $342,000 for occupancy costs associated with the 12th floor office space located at 525 North Tryon Street. Management is requesting the Board of Delegates approve this contractual obligation. Lindsey Dunevant Regular Business Items: 7:40 p.m. 20 minutes 8:00 p.m. 5 minutes 8:05 p.m. Attachments #3, & 3.A 10 minutes Background & Basis of Recommendations: In accordance with the Bylaws, all contracts which require the expenditure of the Council s general operating revenue obtained through member assessment and are in an amount of more than $50,000 shall first be submitted to and approved by the Board. Action / Recommendation: I move to approve the contractual obligation for the office space in the amount not to exceed $342,000 included in the proposed operating budget for fiscal year Regional Excellence Awards: Centralina Council of Governments (CCOG) works with our member governments to help grow our region s economy and jobs, control the cost of government and improve quality of life. CCOG celebrates the region s outstanding achievements towards these goals through the Annual Region of Excellence Awards. A panel of impartial judges reviewed each submittal and selected award winning projects in the following categories. Excellence Award winners will be announced at the meeting. 1. Controlling the Cost of Government 2. Growing the Economy 3. Improving Quality of Life 4. Clean Cities to be presented by Jason Wager The judges for this year include: George Arena, former Lincoln County Commissioner, and Bill Duston, former CCOG Planning Director. Member Assessment for Fiscal Year : The Executive Board recommended calculating membership assessments at a rate of $0.24 per capita for fiscal year This reflects no increase in member assessments from fiscal year The assessments are based on the 2010 North Carolina Census results and will be a minimum of $750 for all members. This rate is reflected in the fiscal year operating budget proposal. Background & Basis of Recommendations: This recommendation is to ensure compliance with the Centralina Council of Governments charter. Action / Recommendation: I move to set the assessment rate for fiscal year at $0.24 per capita with a minimum assessment amount of $750 per member. Proposed Centralina COG Budget Ordinance for Fiscal Year : The Treasurer will present an annual budget proposal for fiscal year for the Board s approval. The presentation will reflect recommendations from the Board and Program Directors for fiscal year s anticipated revenues and expenditures based on current information. The Executive Board voted to recommend this proposed budget to the Board of Delegates. Venecia White Lindsey Dunevant Lindsey Dunevant Centralina Board of Delegates Meeting May 14,

3 Board of Delegates Agenda (Revised) Wednesday, May 14, 2014 Pine Lake Country Club 5504 Lebanon Road Mint Hill, NC Time Item Presenter Background & Basis of Recommendations: This recommendation is to ensure compliance with the Local Government Budget and Fiscal Control Act and Centralina COG bylaws. Action / Recommendation: I move to adopt the fiscal year Centralina COG annual operating budget ordinance in the amount of $6,558,429. Legal Notice: Charlotte Observer Run Date: Sunday, May 11, :15 p.m. Attachment #3.B 10 minutes 8:25 p.m. Attachment #4 5 minutes Advertised public hearing on the proposed budget for FY : A proposed FY budget ordinance of the Centralina Council of Government has been submitted to the Executive Board and is available for public inspection at the Centralina COG s office on 525 North Tryon Street, 12th Floor, Charlotte, NC. The Board of Delegates will hold a public hearing on this budget on Wednesday, May 14, 2014 at 7:30 p.m. at Pine Lake Country Club, 5504 Lebanon Road in Mint Hill, NC Proposed Centralina COG Grant Projects Budget Ordinance for Fiscal Year : The Treasurer will present a grant projects budget for fiscal year for the Board s adoption. The presentation will reflect recommendations from Program Directors for fiscal year The Executive Board voted to recommend this proposed budget to the Board of Delegates. Background & Basis of Recommendations: This recommendation is to ensure compliance with the Local Government Budget and Fiscal Control Act and Centralina COG bylaws. Action / Recommendation: I move to adopt the fiscal year Centralina COG grant projects budget ordinance in the amount of $15,515,628. CCOG Bylaws Amendments: Amendment to CCOG Bylaws to clarify that they are subordinate to the Charter, address instances where they conflict with the Charter, allow for delegation of the Executive Director s contract-signing authority to designated directors, and clarify and adjust the timing of several Board functions (officer elections, adoption of annual budget, last meeting of the calendar year). The specific changes proposed are found in the attached document. [Note that an affirmative of two-thirds majority vote and proper advance notice are both required in order to amend the Bylaws (see Article XI Amendments of Bylaws).] Background & Basis of Recommendations: Staff was directed by the Executive Board in January to seek legal counsel s advice concerning staff s list of Bylaws issues that may need to be addressed through Bylaws amendments. The issues included enhanced clarity of subordination of the Bylaws to the Charter, timing of annual budget adoption, timing of officer elections, and timing of the last Board of Delegates meeting of the calendar year. Legal counsel reviewed the issues with staff, and staff then presented a report and recommendations to the Executive Board. A summary of the recommended changes with the rationale for each, along with an illustrative chart, is provided as an agenda attachment along with the specific language proposed for the amendments. The Executive Board recommends approval of the proposed amendments by the Board of Delegates. Lindsey Dunevant Vicki Bott and Bill McNair Centralina Board of Delegates Meeting May 14,

4 Board of Delegates Agenda (Revised) Wednesday, May 14, 2014 Pine Lake Country Club 5504 Lebanon Road Mint Hill, NC Time Item Presenter Action / Recommendation: Motion in accordance with Article XI Amendments of Bylaws, to approve amending the Bylaws as shown in the attached document headed Centralina Council of Governments Proposed Bylaws Amendments For Board of Delegates consideration May 14, 2014 Or, motion(s) on individual proposed amendments if not all proposed amendments are desired. 8:30 p.m. 15 minutes Strategic Planning Update: An update will be provided at the meeting. Michael Johnson and Jim Prosser 8:45 p.m. Comments from the Board of Delegates Board Members 5 minutes 8:50 p.m. Comments from the Chair Michael Johnson 5 minutes 9:00 p.m. Comments from the Executive Director Jim Prosser 5 minutes Adjournment Michael Johnson Centralina Council of Governments complies with the Americans with Disabilities Act (ADA), which prohibits discrimination on the basis of disability. Centralina Council of Governments will make reasonable accommodations in all programs/services to enable participation by an individual with a disability who meets essential eligibility requirements. Centralina Council of Governments programs will be available in the most integrated setting for each individual. If any accommodations are necessary for participation, please contact the Clerk to the Board, 525 North Tryon Street, 12 th Floor, Charlotte, NC 28202, bblackwell@centralina.org or phone (704) Please allow 72 hours advance notice for preparation. Visit our website: Centralina Board of Delegates Meeting May 14,

5 Board of Delegates Agenda-May 14, 2014 Attachment #1 Board of Delegates Minutes December 11, 2013 Jurisdiction Represented By Jurisdictions Not Represented Anson Jarvis Woodburn Bessemer City Albemarle Martha Sue Hall Cherryville Badin Deloris Chambers Cleveland Belmont Ron Foulk Dallas Charlotte Patsy Kinsey Davidson China Grove Charles Seaford East Spencer Cornelius Thurman Ross Faith Cramerton Will Cauthen Gastonia Gaston Joe Carpenter/Jason Williams Harmony Granite Quarry Bill Feather/Mike Brinkley Hemby Bridge Huntersville Sarah McAulay High Shoals Kannapolis Darrell Hinnant Indian Trail Matthews Joe Pata Iredell Mecklenburg George Dunlap Kings Mountain Midland Mike Tallent Lincoln Mint Hill Lloyd Austin Lincolnton Mooresville Bobby Compton Locust New London Tate Daniels Lowell Norwood Linda Campbell Marshville Oakboro Doug Burgess Marvin Salisbury Paul Woodson, Jr. McAdenville Spencer Jody Everhart Mineral Springs Stanly Lindsey Dunevant Misenheimer Statesville Michael Johnson Monroe Troutman Jason Major Morven Weddington Bill Deter Mount Holly Mount Pleasant Pineville Ranlo Richfield Stallings Stanley Union Unionville Wadesboro Waxhaw Wesley Chapel Wingate Centralina Council of Governments Board of Delegates Minutes December 11,

6 Board of Delegates Agenda-May 14, 2014 Attachment #1 1. Call to Order Chairperson Martha Sue Hall called the meeting to order at 7:25 p.m. The Clerk verified and confirmed a quorum was present. 2. Amendments to the Agenda Chairperson Hall requested a change in the order of an agenda to move the installation of the 2014 CCOG Officers at the end of the agenda after the Comments from the Board of Delegates. Upon a motion made by Commissioner Thurman Ross, seconded by Commissioners George Dunlap and Joe Carpenter and unanimously carried, the Board of Delegates approved the amendment to the agenda. 3. Consent Agenda Upon a motion made by Commissioner George Dunlap, seconded by Commissioner Thurman Ross and unanimously carried, the Board of Delegates approved all the items on the consent agenda: 1. Minutes from August 14, Report of Service Agreements. 4. Welcome, Introductions and Retirement Executive Director Jim Prosser introduced Linda Miller as CCOG's new Aging Director effective January 1, Ms. Miller has been with CCOG for 16 years and under the leadership of Gayla Woody has developed into a superb leader, Prosser said. CCOG went through a competitive hiring process internally for selecting a new director for the Centralina Area Agency on Aging. CCOG brought in local stakeholders to help evaluate the candidates. Ms. Miller was selected as the top candidate for the position. Ms. Miller said she is committed to her role as Aging Director and assuring there is quality of life for older adults in the region. She said she wants to make sure CCOG is searching for new ways to address the needs of the older adults in the region. Chairperson Martha Sue Hall honored and recognized Gayla Woody who will be retiring after 30 years of experience and dedicated service as a leader in the aging network. Ms. Woody was recognized is a tireless educator and has spoken on the national stage as well as local conferences and leaves her knowledge and expertise to the aging field. She has a long and brilliant record of noteworthy achievements in which she has been honored with two distinguished awards: The Governor s Award Order of the Long Leaf Pine and the Charlotte Mecklenburg Aging Coalition Evelyn Berger Advocacy Award. 5. CCOG Nominating Committee On behalf of Nominating Committee Chairman Commissioner Jarvis Woodburn, Commissioner Bobby Compton gave the Nominating Committee Report. The Nominating Committee presented the Centralina Council of Governments Board of Delegates Minutes December 11,

7 Board of Delegates Agenda-May 14, 2014 Attachment #1 slate of new CCOG officers for 2014 to be elected by the CCOG Board of Delegates. The Committee called for nominations from the floor. There were no additional floor nominations. The new slate of CCOG officers for 2014 was presented for election: Chair: Vice Chair: Secretary: Treasurer: Michael Johnson, Mayor Pro Tem, City of Statesville Sarah Mc Aulay, Commissioner, Town of Huntersville Patsy Kinsey, Councilperson, City of Charlotte Lindsey Dunevant, Commissioner, Stanly County Election of CCOG Officers Commissioner George Dunlap made the motion to accept and to elect the new slate of CCOG Officers for 2014 as presented by acclamation to represent the CCOG Board of Delegates. Mayor Pro Tem Lloyd Austin and Commissioner Charles Seaford seconded the motion. The motion was approved. 6. Election by County Caucuses of Municipal Executive Board Members The following counties and member governments caucused as required by the CCOG bylaws to select a representative to serve on the CCOG Executive Board: Commissioner Jarvis Woodburn, Anson County; Commissioner Joe Carpenter, Gaston County; Commissioner Bobby Compton, Iredell County; Michelle Nance, CCOG staff member, who served as the convenor for the Rowan County Towns, and Vicki Bott, CCOG staff member, who served as convenor for the Cabarrus Towns. Mecklenburg and Stanly counties did not caucus because they have members serving from these counties and elected to serve as officers to the board. There were no delegates representing the Anson and Union counties and the Cabarrus County towns. However, the Anson and Union counties and Cabarrus County towns will need to caucus at the next Board of Delegates meeting on February 12, 2014 to select a representative to serve on the 2014 Executive Board. 7. Regional Water Assessment Jason Wager noted that water resource management has been identified as a top priority for the region and as a CCOG high priority project. The Executive Board received a presentation at their meeting on September 11, 2013 for conducting a Regional Water Assessment. Mr. Wager s presentation covered the most significant water related issues facing the region and the need for a collaborative effort for identifying gaps in water resource planning. Mr. Wager noted that CCOG staff is seeking to initiate a Regional Water Resource Needs Assessment that would catalyze potential broader efforts around a Regional Water Resource Plan. The project will directly engage local government officials and key stakeholders to build interest, convey urgency, and encourage regional collaboration on the issues impacting the region s water capacity. In addition, the project would provide a forum to problem solve obstacles facing local governments in the region. Mr. Wager proposed the following key deliverables for a regional water resource plan: 1. Regional Water Resource Needs Assessment to be completed by December Centralina Council of Governments Board of Delegates Minutes December 11,

8 Board of Delegates Agenda-May 14, 2014 Attachment #1 2. Initial Direction and Framing for a Regional Water Plan, as recommended and prescribed by the Regional Water Resource Needs Assessment. CCOG staff seeks input from board members on the staff s continued development and execution of a work plan designed to achieve a Regional Water Resource Needs Assessment, inclusive of stakeholder engagement, issues identification, and prioritization of next steps. This work will seek outside funding and resources. 8. Legislative Update Jim Prosser gave a brief legislative update. He noted that there were significant changes in program areas such as: Workforce Development, Economic Development and transportation. He also added that the State is working diligently in the implementation of these changes within the program service delivery systems. As details become available, CCOG staff will provide an update to its member governments. Mr. Prosser added that CCOG realizes there are many changes that would impact the region especially for the Community Development Block Grant (CDBG) program. The focus for the CDBG program will be water and sewer development but the State has not released any details on the implementation process. 9. CCOG s 2013 Strategic Plan Status Update Jim Prosser noted this will be an abbreviated report because a detailed report was given at the Board Orientation earlier in the evening at 5:15 p.m. Mr. Prosser noted that the CCOG Board provides direction for CCOG s strategic focus each year in January and in 2013 identified the following goals: 1. Communicating the value of CCOG in developing and implementing regional strategies and systems to complement the work of member governments. 2. Develop legislative support for the mission of the Councils of Government and to make sure that CCOG staff is getting feedback from board members on issues that interest them and their communities. 3. Develop on-going Regional Capacity for coordinating the systems essential to economic and community. 4. Continue to build organizational capacity. CCOG continues to develop an on-going capacity to implement some of the program and services that are required to ensure the region is growing the economy, creating jobs, controlling the cost of government and improving the quality of life. Mr. Prosser said, In light of what CCOG is hearing from its member governments, these are the priorities coming out of the CONNECT Our Future project. Mr. Prosser added that CONNECT is a plan, not the end goal, but a means to make sure that CCOG is providing the support services necessary to ensure that effective growth continues in the region. Mr. Prosser also added that due to time constraints, a detailed update on Goal 3 Develop ongoing Regional Capacity for coordinating the systems essential to economic and community growth will not be presented but will be distributed by to its member governments. Mr. Prosser announced that CCOG will host its first capacity building workshops on December 11, 2014, at the Embassy Suites Hotel in Concord, NC. These are some of the workshop topic examples: 1. How do we grow a more vibrant downtown? 2. How do we address housing needs? Centralina Council of Governments Board of Delegates Minutes December 11,

9 Board of Delegates Agenda-May 14, 2014 Attachment #1 3. How do we make sure the region can control energy usage? 4. How to make sure of farmland preservation and make sure the farmland resources are available in the region? 5. How do we provide support systems for older and disabled adults? 10. Comments from the Board of Delegates There were no comments from the Board of Delegates. 11. Comments from the Chairperson Chairperson Martha Sue Hall encouraged every new and seasoned delegate attending the December 11, 2013, meeting to think about the impact that CCOG has made in their communities and to show other governmental entities the benefits for joining CCOG. Chairperson Hall thanked everyone for their support during her three year succession as CCOG Board Chairperson. Chairperson Hall noted that collaboration, support and dedication by the 14-county region is largely responsible for the CONNECT Our Future s success. Chairperson Hall encouraged every board member to be champions by continuing to work together, to support each other and to recruit others to join CCOG. Chairperson Hall also added that the region has to work together to grow the economy, create jobs, control the cost of government, improve the quality of life and build a vibrant and robust region. Chairperson Hall said, To each of you, be strong, have good courage, and continue to work together to leave our communities a better place for our children and grandchildren. She also thanked Michael Johnson, Lindsey Dunevant, Patsy Kinsey, George Area, Jim Prosser, Barbie Blackwell and Bill McNair, CCOG s Attorney, for their continued support and dedication. 12. Installation of the 2014 CCOG Officers Chairperson Martha Sue Hall installed the new CCOG Board Officers for Chairperson Hall will serve as the Immediate Past Chairperson. Chair: Vice Chair: Secretary: Treasurer: Michael Johnson, Mayor Pro Tem, City of Statesville Sarah Mc Aulay, Commissioner, Town of Huntersville Patsy Kinsey, Councilperson, City of Charlotte Lindsey Dunevant, Commissioner, Stanly County 13. Comments from the Chairman-Elect Chairman-Elect Michael Johnson thanked everyone for attending the meeting. Chairman-Elect Johnson recognized the former Chairperson Martha Sue Hall for her compassion for people and a genuine desire to make things better for her constituents, for everyone in the region, and the wisdom to make to it happen. Chairman-Elect Johnson also recognized Ms. Hall first as a delegate, Executive Board member, two years as Vice-Chair and as Chair for the past three years. Ms. Hall has guided the installation of a new pillar upon which CCOG will connect to the future, he said. Centralina Council of Governments Board of Delegates Minutes December 11,

10 Board of Delegates Agenda-May 14, 2014 Attachment #1 Chairman-Elect Johnson presented Ms. Hall with a beautiful lighthouse lamp with these remarks, Please accept this lamp as a token of our appreciation for your dedication, leadership, and friendship. Every time that you turn it on, remember our appreciation for lighting the way. Please be reminded that the next CCOG Board of Delegates meeting will be held on February 12, 2014, at the Pine Island Country Club, 1701 Stoneyridge Drive in Charlotte, NC. Adjournment With no further business, the Chairman Elect Johnson adjourned the meeting at 8:40 p.m. Centralina Council of Governments complies with the Americans with Disabilities Act (ADA), which prohibits discrimination on the basis of disability. Centralina Council of Governments will make reasonable accommodations in all programs/services to enable participation by an individual with a disability who meets essential eligibility requirements. Centralina Council of Governments programs will be available in the most integrated setting for each individual. If any accommodations are necessary for participation, please contact the Clerk to the Board, 525 North Tryon Street, 12 th Floor, Charlotte, NC 28202, bblackwell@centralina.org or phone (704) Please allow 72 hours advance notice for preparation. Visit our website: Centralina Council of Governments Board of Delegates Minutes December 11,

11 Board of Delegates Agenda - May 14, 2014 Attachment #2 Centralina Council of Governments Annual Report Growing Our Economy. Controlling Cost of Government. Improving Quality of Life.

12 Board of Delegates Agenda - May 14, 2014 Attachment #2 CENTRALINA COG ANNUAL REPORT The Centralina Council of Governments (CCOG) is a regional council of cities, towns and counties working together to help local governments in this region to grow jobs and the economy, improve quality of life and control the cost of government. Centralina provides services that enable local governments to address the local and regional challenges that affect them, get up-to-date information, save money, access grant funds and better position themselves for long-term economic health. We are one of 16 state-designated councils of government with this responsibility in North Carolina. This Fiscal Year Annual Report provides a financial report, preceded by program highlights of the ways CCOG is responding to the needs of our member governments, their citizens and the region.

13 Board of Delegates Agenda - May 14, 2014 Attachment #2 CONNECT OUR FUTURE Through CONNECT Our Future, Centralina COG, along with its South Carolina partner Catawba Regional Council of Governments, is facilitating the efforts of governments and organizations in the 14-county, two-state region surrounding Charlotte to achieve the fundamental obligation of government to build greater communities for future generations. This initiative is funded by a $4.9 million HUD Sustainable Communities Grant awarded in November 2011, and $3 million in local in-kind public and private matching resources. Engaging Communities 54 local governments and 31 others (private sector, quasi-governmental and non-profits) have signed the agreement and joined the CONNECT Consortium. The CONNECT Consortium, which was launched July 26, 2012, drew more than 175 participants representing 90-plus local governments and private/non-profits. 8 Consortium meetings were held in 2013 to review CONNECT activities and provide guidance. Engaging Residents More than 2,200 diverse residents of CONNECT s 14 counties participated in the first phase of public engagement (November 2012 February 2013). During the first phase of public engagement: More than 32 open houses and 63 small groups were conducted; More than 100 online surveys were completed; Community Conversations with Youth and Latino Groups were held; and, More than 2000 responses have been received. Engaging Regional Leaders More than 400 elected officials and community, environmental, housing and business leaders from the region surrounding Charlotte worked together at this hands-on event. RealityCheck2050 was a one-of-a-kind event in the region that allowed participants to envision how the region can be ready for another 1.8 million people and 860,000 jobs by Community Growth Workshops These interactive, participatory sessions held in 17 locations throughout the region gave residents an opportunity to provide their input on how and where to focus growth and needed infrastructure such as roads, transit and greenways. Workshops were held three times a day in each location and more than 1,050 residents participated in events in North and South Carolina counties in the CONNECT region. CONNECT Our Future helps your community by responding to the needs you and other communities have expressed, and engaging all communities in preparing for future challenges with products, services and strategies developed through regional collaboration.

14 Board of Delegates Agenda - May 14, 2014 Attachment #2 The CAAA helps your community by supporting your older and disabled residents (through your county) with programs and services that support independent living, advocacy for seniors, and support services for caregivers. AGING SERVICES The need to create a community that meets the emerging population of all citizens, including seniors, is one with universal design aspects and a wide variety of job and educational opportunities. That means the creation of meaningful retirement activities including re-employment, volunteerism, and social engagement. In addition to our role as the fiscal monitor for the Older Americans Act funds, the Centralina Area Agency on Aging (CAAA) has been on the cutting edge in the development of senior-friendly planning initiatives that improve quality of life and help control the cost of government. This year s program highlights include: Mobility Management CCOG s Planning and Aging departments have collaborated to develop Centralina s Mobility Management program, an information and referral service for all public transportation options in the nine-county CCOG region. A key component of the program is Volunteer Transportation Services (VTS), a 501c3 non-profit organization, developed to provide transportation to older and disabled adults and veterans. Through creating and managing a network of volunteer drivers, overburdened transportation systems in each county will have a new resource in which to refer clients, and volunteers will be able to experience meaningful social engagement while helping to provide access to key services. Healthy Living Programs More than 102 workshops were taught and a total of 1,280 participants across our region benefited from these evidence-based programs that focus on strengthening independent living, health management, and self-advocacy skills for older and disabled adults. Further, the new Spanish version of Chronic Disease Self-Management (Tomando Control de su Salud) is the first of its kind in North Carolina. This past year, the Chronic Disease Self-Management Education programs were recognized by the National Council on Aging as an outstanding example of leveraging volunteer leaders and collaborative partnerships to reduce the cost of the programs for the community and the participants. Senior Community Employment Program The program creates re-employment opportunities for those displaced or entering the workforce for the first time. Despite dramatic cuts in the program funds, Centralina s efforts saw more than 22 individuals re-enter paid employment. Regional Long Term Care Ombudsman This year, through the Ombudsman program, more than 5,000 consumers were assisted with complex issue resolution in longterm care settings. These regional advocates help control the cost of government by offering local intervention and problem-solving skills that avoid the more costly regulatory intervention by a team of state regulators.

15 Board of Delegates Agenda - May 14, 2014 Attachment #2 PLANNING CCOG staff supports communities by coordinating, introducing and implementing new initiatives relating to all aspects of planning such as: land use, pedestrian, small area and corridor plans; public engagement; board training and retreats; park, streetscape, and landscaping design; and transportation. CCOG also convenes and leads energy and environmental programs in conjunction with federal, state, and local agencies and other partners, and coordinates the Centralina Clean Fuels Coalition (CCFC) program. Significant activities in Fiscal Year include: Regional Scenario Planning Model This year, planning efforts have focused on building and calibrating the regional scenario planning model. This model will allow communities to contemplate different growth options and see how different growth patterns impact the demand for and cost of new roads, utilities, parks and schools. Regional Collaboration The Regional Conference of Mayors and city and county managers meet bi-monthly to receive updates on North Carolina legislative action and to create strategies for addressing those issues that impact city and county governments in the region. Through this collaborative effort, mayors and managers have become active in building relationships with legislators through direct communication and through visits to Raleigh. Carolina Blue Skies and Green Jobs Initiative Grant funds of $2.8 million have been provided for the purchase of 37 advanced technology vehicles across the Centralina region. Those vehicles are part of the overall project that has displaced more than 325,000 gallons of petroleum in North and South Carolina since NC s Plug-in Electric Vehicle Readiness The initiative supports community and statewide planning for plug-in electric vehicles and charging infrastructure, and is supported in part by a U.S. Department of Energy Clean Cities Program grant. Administered by CCOG, this planning effort is in conjunction with partners at Advanced Energy, NC Solar Center, Triangle J COG, Land-of-Sky Regional Council, PiedmontTriad Regional Council and utility partners including Duke Energy. The Centralina Regional Planning Department helps your community by supporting local and regional planning through collaboration between local governments, and through programs and services designed to help you improve quality of life and become more efficient. Planning graphic

16 Board of Delegates Agenda - May 14, 2014 Attachment #2 The Centralina WDB helps your community by providing the leadership and resources to ensure a qualified workforce is available for area employers. WORKFORCE DEVELOPMENT Through public and private sector partnerships the Centralina Workforce Development Board (WDB) provides leadership in a variety of workforce development areas and has been effective in meeting the needs of the current and emerging workforce. This year s program highlights include: Building Technical Talents Workforce Summit Centralina WDB teamed with Mitchell Community College to sponsor the Summit to highlight the benefits of 21st Century manufacturing in the region and bring awareness of the gap between the high unemployment rate and the lack of qualified manufacturing applicants. The Summit was made possible through a $400,000 grant awarded to Mitchell Community College by The Golden LEAF Foundation to address the skills gap. I-Care, Inc. Helps At-Risk Youth The Workforce Investment Act (WIA) program, funded through the Centralina WDB, serves youth ages and helps with educational needs and gives participants practical experience in the workforce. Through the program, young people are given the mentoring necessary to complete their education through the GED program and are provided with various job options to learn new skills. In , the program provided work experience opportunities during the summer to 30 youths in Iredell and Lincoln County. Prosperity for Anson Project The report identifies specific, targeted areas that Anson County can use to improve its economic development. For Anson, the target industries are: retail, health care, back office, professional services, transportation and logistics, and culture and entertainment. The data is important because it can help graduates to focus on jobs and industries that will be there. The program is part of a federally-funded grant. Centralina WDB staff assisted on project planning and implementation. Teaching for Jobs Advanced manufacturing companies that are looking to move production back to the U.S. will gravitate to places where there is already a strong manufacturing infrastructure and a pipeline of skilled technical workers. This initiative helps to promote jobs in advanced manufacturing as an option for the technically-inclined and informs education professionals about the opportunities the field can offer The initiative is a collaborative effort by the Centralina WDB, Statesville Regional Development, Greater Statesville Chamber of Commerce, Mitchell Community College and Iredell-Statesville Schools.

17 Board of Delegates Agenda - May 14, 2014 Attachment #2 COMMUNITY AND ECONOMIC DEVELOPMENT Services provided by the Community and Economic Development (CED) Department help promote local and regional economic growth and quality of life. Significant activities in Fiscal Year include: Five-Year Consolidated Plan The Department provided technical services for the development of the Five-Year Consolidated Plan for Mecklenburg County that integrates planning for $3 million in HUD Community Development Block Grant entitlement funds. It focuses on low- and moderate-income population housing and community development needs. Urgent Repair Program The CED assisted 16 elderly and low-income homeowners in Iredell and Lincoln County to stay in their homes rather than be displaced to nursing homes, saving the State on average $37,000 per year, per homeowner. The North Carolina Housing Finance Agency awarded $84,000 to CED for this Program and CCOG provided $20,000 in matching funds. Grants The CED facilitated the award and administration of North Carolina Department of Commerce Division of Community Assistance grant programs that totaled more than $2 million in funding to local communities for housing and infrastructure improvements. Essential to collaborative region-wide economic growth is the Centralina Economic Development Commission (CEDC), established by CCOG in 2005 as a 501c3 public-private partnership that promotes retention, expansion, and development of business and industry. Significant accomplishments in Fiscal Year include: Centralina Regional Economic Development District s CEDS Plan The Prosperity for Greater Charlotte CEDS plan, was completed for the period. It features research that better aligns regional infrastructure, talent and assets for economic growth. The plan also includes key strategies for boosting the job growth rate by linking the region s workforce skills and strengths, education assets, and infrastructure to the needs of high-growth and emerging industries. Global Competitiveness Summit Prosperity for Greater Charlotte supported Charlotte Global Competitiveness Summits in August 2012 and February 2013 that brought together more than 500 business, education and community leaders to engage the Greater Charlotte Region s role in the global marketplace. Jobs, Workforce and Education Alignment Strategy Produced within the Prosperity for Greater Charlotte project, the study identified future workforce skills and bridged gaps in the existing regional education and training pipeline to enhance industry alignment with a steady supply of qualified workers. The findings are being used to launch a unique project called Career Headlight, a web-based platform that will provide efficient matching of workers and students with local demand-based careers and training resources. The CED Department helps your community by providing technical assistance to improve housing and public infrastructure and pursuing grants on your behalf. The CEDC helps your community by preparing and implementing U.S. Department of Commerce strategic plans and grant applications to create jobs and promote community economic growth.

18 Board of Delegates Agenda - May 14, 2014 Attachment #2 Financial Report for Fiscal Year Ended June 30, 2013 Centralina Council of Governments revenue from all sources exceeded $21.8 million during the fiscal year ended June 30, 2013, with increases in federal, state and other grants revenue. The accompanying charts show the primary revenues by source and expenditures by program. Sources of Revenues Expenditures by Program 525 North Tryon Street 12th Floor Charlotte, NC fax

19 Board of Delegates Agenda - May 14, 2014 Attachment #3 Proposed Operating and Grant Projects Budget for Fiscal Year

20 Board of Delegates Agenda - May 14, 2014 Attachment #3 Proposed FY Operating Budget Budget Parameters Increase in Health Insurance Merit Adjustment Member Assessment Employer Retirement Contribution

21 Board of Delegates Agenda - May 14, 2014 Attachment #3 Proposed FY Member Assessment Comparison Centralina Council of Governments Member Dues Comparison Member Dues Calculation FY Member Dues ($0.235 per capita) 711,481 Percent Change in Member Dues FY Member Dues ($0.24 per capita) 726, % FY Member Dues ($0.24 per capita) 726, % FY Special Assessment ($0.01 per capita) 29,912 FY Special Assessment ($0.015 per capita) 44,868

22 Board of Delegates Agenda - May 14, 2014 Attachment #3 Proposed FY Allocation of Member Dues Detail of Percentage of Contribution to Area Aging on Aging Match Member Dues Total Revenue Revenue Indirect Ombudsman 59, , % 214,584 P & A Planning 105, , % 170,157 Senior Employment Program 14, , % 50,980 Elder Abuse 2,373 23, % 8,817 Senior Medicare Patrol 3,000 10, % 3,715 Disease Prevention/Health Promotion 6,797 67, % 24,201 Aging Program Total 192,407 Planning Department Mobility Management 10, , % 38,681 Clean Cities CFAT 32,771 89, % 32,771 Planning A&A Total 43,086 Administration Information Technology 49,525 Planning Department 272,397 Community & Economic Development 168,837 Total Administration 490, ,252

23 Board of Delegates Agenda - May 14, 2014 Attachment #3 FY FY FY FY ANTICIPATED REVENUES Final Audited Amended* Proposed Budget Actuals Budget Budget Program Revenues Federal Grants 6,564,989 4,723,324 6,803,659 4,757,409 State Grants 374, , , ,747 Technical Assistance Projects 429, , , ,943 Contracts 26,770 31,923 28,220 19,947 Program Revenue 210, , , ,131 Total Program Revenue 7,606,534 5,601,364 7,791,449 5,779,177 Other Revenues Member Dues Support 711, , , ,252 Interest Revenue 3,000 3,000 3,000 Sales Revenue 35,000 46,720 50,000 50,000 Total Other Revenues 749, , , ,252 TOTAL ANTICIPATED REVENUES 8,356,015 6,395,958 8,570,701 6,558,429 EXPENSE APPROPRIATIONS Board and Executive Committee 227, , , ,123 General Governance 1,592,305 1,350,295 1,433,925 1,477,238 CONNECT Sustainable Communities Initiative 2,034,921 1,856,427 2,695,281 1,550,935 Information Technology Division 107, , , ,456 Community and Economic Development 744, , , ,349 Planning Department 1,480, , , ,341 Area Agency on Aging 2,357,616 2,033,750 1,943,786 1,912,896 Workforce Development 1,541,566 1,005,371 2,386,334 1,455,349 Indirect Costs Representation (1,731,061) (1,646,303) (1,762,711) (1,791,256) TOTAL EXPENSE APPROPRIATIONS 8,356,015 6,484,825 8,570,701 6,558,429 *As of April 9, 2014 Fiscal Year Proposed Annual Budget Ordinance

24 Board of Delegates Agenda - May 14, 2014 Attachment #3 Fiscal Year Proposed Grant Project Budget FY FY Adopted Proposed Program Budget Budget Workforce Development Adult Services Program Year ,314 - Dislocated Worker Program Year ,951 - Youth Services Program Year ,048 - Adult Services Program Year ,420,891 1,506,714 Dislocated Worker Program Year ,755,292 1,667,991 Youth Services Program Year ,425,632 1,403,267 4,982,128 4,577,972 Area Agency on Aging HCC Block Grant 8,556,735 8,556,735 USDA Supplement 700, ,000 Title III-B Legal 76,730 76,730 Family Caregiver 550, ,968 Disease Prevention/Health Promotion 45,000 45,000 State Senior Center General Purpose 50,000 50,000 Title V 938, ,223 Heat Fan Relief 20,000 20,000 10,937,656 10,937,656 Total Grant Projects Budget 15,919,784 15,515,628

25 Board of Delegates Agenda - May 14, 2014 Attachment #3 Proposed Schedule for FY Budget Process April 9th Executive Board Meeting Budget Recommendation May 14 th Board of Delegates Meeting Budget Adoption July 1 st New Fiscal Year Begins Assessment Invoices Sent to Members

26 Board of Delegates Agenda - May 14, 2014 Attachment #3.A FY FY FY FY ANTICIPATED REVENUES Final Audited Amended* Proposed Budget Actuals Budget Budget Program Revenues Federal Grants 6,564,989 4,723,324 6,803,659 4,757,409 State Grants 374, , , ,747 Technical Assistance Projects 429, , , ,943 Contracts 26,770 31,923 28,220 19,947 Program Revenue 210, , , ,131 Total Program Revenue 7,606,534 5,601,364 7,791,449 5,779,177 Other Revenues Member Dues Support 711, , , ,252 Interest Revenue 3,000 3,000 3,000 Sales Revenue 35,000 46,720 50,000 50,000 Total Other Revenues 749, , , ,252 TOTAL ANTICIPATED REVENUES 8,356,015 6,395,958 8,570,701 6,558,429 EXPENSE APPROPRIATIONS Board and Executive Committee 227, , , ,123 General Governance 1,592,305 1,350,295 1,433,925 1,477,238 CONNECT Sustainable Communities Initiative 2,034,921 1,856,427 2,695,281 1,550,935 Information Technology Division 107, , , ,456 Community and Economic Development 744, , , ,349 Planning Department 1,480, , , ,341 Area Agency on Aging 2,357,616 2,033,750 1,943,786 1,912,896 Workforce Development 1,541,566 1,005,371 2,386,334 1,455,349 Indirect Costs Representation (1,731,061) (1,646,303) (1,762,711) (1,791,256) TOTAL EXPENSE APPROPRIATIONS 8,356,015 6,484,825 8,570,701 6,558,429 *As of April 9, 2014 Fiscal Year Proposed Annual Budget Ordinance Centralina Council of Governments May 14, 2014

27 Board of Delegates Agenda-May 14, 2014 Attachment #3.B Fiscal Year Proposed Grant Project Budget FY FY Adopted Proposed Program Budget Budget Workforce Development Adult Services Program Year ,314 - Dislocated Worker Program Year ,951 - Youth Services Program Year ,048 - Adult Services Program Year ,420,891 1,506,714 Dislocated Worker Program Year ,755,292 1,667,991 Youth Services Program Year ,425,632 1,403,267 4,982,128 4,577,972 Area Agency on Aging HCC Block Grant 8,556,735 8,556,735 USDA Supplement 700, ,000 Title III-B Legal 76,730 76,730 Family Caregiver 550, ,968 Disease Prevention/Health Promotion 45,000 45,000 State Senior Center General Purpose 50,000 50,000 Title V 938, ,223 Heat Fan Relief 20,000 20,000 10,937,656 10,937,656 Total Grant Projects Budget 15,919,784 15,515,628 Centralina Council of Governments May 14, 2014

28 Summary of Proposed Bylaws Amendments (for Board of Delegates consideration May 14, 2014) The Executive Board has reviewed amendments to the Bylaws suggested by staff and CCOG legal counsel, and recommends to the Board of Delegates the proposed amendments shown in red-lined format in the accompanying document, CCOG Proposed Bylaws Amendments for Board of Delegates consideration May 14, The proposed amendments to the Bylaws are summarized below, with reference to the relevant section of the Bylaws. Recommendation to the Council by the Executive Board on March 5, 2014: 1. Affirm that Bylaws are subordinate to the Charter (in case of conflict between the two) -- Preamble 2. Make number of alternates consistent with Charter (one or more alternates per member) Article II.A Representation and Voting/Certification of Delegates and Alternates 3. Allow Executive Director to delegate contract signing authority to other directors Article IV.A.6 Contracts/Approval of Contracts 4. Make timing of budget adoption consistent with Charter s April 15 deadline ( see attached CCOG Annual Budget Adoption explanation) Article X.B. Financial/Budget Estimate 5. Affirm that the annual report and financial statement will be published in accordance with state law Article X.G. Financial/Annual Audit Recommendation to the Council by the Executive Board on April 9, 2014: 6. Synchronize several functions with the first Council meeting of the calendar year: a. Hold both the municipal caucuses and Officer elections at the first Council meeting of the calendar year, instead of Officer elections at the last meeting of the year and caucuses at the first meeting of the year Article IX.A Officers/Designation and Term b. Make Executive Board terms commence after the first Council meeting of the year Article VII.C Executive Board/Term of Membership c. Provide for certification of Delegates and Alternates prior to the first Council meeting of the calendar year instead of prior to the last Council meeting of the year, and make terms commence at the first meeting of the calendar year Article II.A Representation and Voting/Certification of Delegates and Alternates d. Indicate that the Annual Meeting takes place at the first Council meeting of the year Article VIII.A. Council Meetings/Time and Place 7. Adjust the Council and Executive Board meeting schedules -- Please see also the attached CCOG Board of Delegates and Executive Board Annual Timeline, comparing the current schedules with the proposed schedules. a. Hold the Council s last meeting of the year in October instead of December (avoids meeting at a time when some members have installed and designated their new delegate and others have not.) -- Article VIII.A Council Meetings/Time and Place b. Hold the Executive Board s last meeting of the year in November instead of October (switching accommodates the switch in Council meetings to October while also avoiding a December EB meeting at which some EB seats are vacant due to officials who have stepped down and for which the new delegate has not yet been certified, new CCOG officers elected or municipal caucuses held.) -- Article VII.D.2 Executive Board/Meetings/Time and Place