Notice of the Extraordinary General Meeting

Transcription

1 Notice of the Extraordinary General Meeting The Extraordinary General Meeting of the Australian Society for Microbiology will be held on Monday 28 th September, Churchill/Flinders Room Silverwater Resort, Phillip Island, 9:30pm Agenda 1. Welcome 2. Record of attendance, proxies, and apologies 3. Motion 1. That Clause 15.3 of the Constitution be amended to read: All subscriptions are payable on or before 1 April each year. 4. Motion 2. That a new clause 30 be included and subsequent clauses renumbered accordingly. 30. DIVISIONS OF THE SOCIETY The Council may establish as many Divisions of the Society as is deemed appropriate to represent the scientific interests of the Society s membership, provided it is satisfied that there will be sufficient Members, Fellows and/or Honorary Life Members comprising the membership of each Division as will enable it to carry out its functions. There shall be no residential qualifications for membership of a Division. The Special Interest Groups (SIG) within the Society shall report on their activities to the relevant assigned Division Chair who will represent them on NSAC. The Chair of each Division will be responsible for oversight of national activities in that Division s area of interest assisted by the Chair Elect or Immediate-past Chair. They will also be responsible for coordinating the scientific content of the Annual Scientific Meeting. Each Division shall conform to such rules and have such powers, functions and duties as are determined from time to time by the Council in the By-Laws. 5. Motion 3. That Constitution Clause 31 (to become Clause 32 after carriage of Motion 2) be amended as follows: 31.1: inclusion of position name in Council list - add the following members: The Vice President Elect, Scientific Affairs, for one year from the time of appointment and The Vice President Elect, Corporate Affairs, for one year from the time of appointment Insert replacement sub-clauses 31.7, 31.8 and new 31.9 and renumber subclauses accordingly. -- There shall be elected a Vice President, Scientific Affairs. Each Vice President, Scientific Affairs will first be elected into the role of Vice President Elect,

2 Scientific Affairs and will serve in that role for one year, to coincide with the last year of service of the current Vice President before taking over that role. The Vice President, Scientific Affairs shall hold office for a period of three years and may then be re-appointed to hold office by the Council for a period of not more than two additional years. If at any Annual General Meeting there is a vacancy in the office of Vice President, Scientific Affairs, a Member may be elected to that office but no Member shall be eligible to hold office as Vice President, Scientific Affairs for a period of more than five consecutive years. If any member has held office as Vice President, Scientific Affairs for a period of five consecutive years, a period of twelve months shall lapse before he/she shall be eligible to be again elected to office as Vice President, Scientific Affairs. There shall be elected a Vice President, Corporate Affairs. Each Vice President, Corporate Affairs will first be elected into the role of Vice President Elect, Corporate Affairs and will serve in that role for one year, to coincide with the last year of service of the current Vice President before taking over that role. The Vice President, Corporate Affairs shall hold office for a period of three years and may then be reappointed to hold office by the Council for a period of not more than two additional years. If at any Annual General Meeting there is a vacancy in the office of Vice President, Corporate Affairs, a Member may be elected to that office but no Member shall be eligible to hold office as Vice President, Corporate Affairs for a period of more than five consecutive years. If any member has held office as Vice President, Corporate Affairs for a period of five consecutive years, a period of twelve months shall lapse before he/she shall be eligible to be again elected to office as Vice President, Corporate Affairs. There shall be elected a Vice President, Communications. Each Vice President, Communications will first be elected into the role of Vice President Elect, Communications and will serve in that role for one year, to coincide with the last year of service of the current Vice President before taking over that role. The Vice President, Communications shall hold office for a period of three years and may then be re-appointed to hold office by the Council for a period of not more than two additional years. If at any Annual General Meeting there is a vacancy in the office of Vice President, Communications, a Member may be elected to that office but no Member shall be eligible to hold office as Vice President, Scientific Affairs for a period of more than five consecutive years. If any member has held office as Vice President, Communications for a period of five consecutive years, a period of twelve months shall elapse before he/she shall be eligible to be again elected to office as Vice President, Communications. 6. Motion 4. That there be the following members added to the list in Constitution Clause 31 (to become clause 32 after carriage of Motion 2)

3 iv Vice President Elect, Scientific Affairs vi. Vice President Elect, Corporate Affairs vii Vice President, Communications viii Vice President Elect, Communications Additional sentence Immediate-Past Chair and Visiting Speaker Program Co-ordinator by invitation only 7. Motion 5. Constitution Clause 31.2 amendment. Insert first sentence to clause as follows: Each President will first be elected into the role of President Elect, and will serve in that role for one year, to coincide with the last year of service of the current President before taking over that role. The President shall hold office for two years. 8. Motion 6. That Clause 33.6 be revised to replace "mutatis mutandis" with with the necessary changes having been made. 9. Motion 7. That Constitution Clauses 36 (now clause 37) and 50 (now clause 51) be revised as follows: Rename NCQ as NEQB Rename NCQ as NEQB 14.8 Rename NCQ as NEQB 31.1 Remove clause (vi) and change name of clause (vii), renumber subsequent clauses 36.1 (ii) change name to The National Examinations and Qualifications Committee (NEQB) (iv) delete this item 36.4 Change name to NEQB. Addition of statement The Chair of the NEQB will be an ex officio member of the Council delete the National Qualifications Committee and and change to National Examination Board to NEQB. 50 delete the National Qualifications Committee and and change to National Examination Board to NEQB. 10. Motion 8. That gender masculine terms such as him be altered to him/her throughout document and the clause Words importing the masculine gender shall include the feminine and words importing the feminine shall include the masculine" be included in Clause 50. (now clause 51.) 11. Motion 9. That the term "secretary" be replaced by "secretariat" as appropriate throughout the document.

4 12. Motion 10. That a Table of contents be included at the beginning of the Constitution and that clauses be renumbered to reflect the changes to be made as a result of the carriage of motions described above. 13. Other Business 14. Closure of the meeting

5 Extraordinary General Meeting Form of appointment of proxy I of Being a Member/Fellow/Honorary Life Member/Senior Associate Member of The Australian Society for Microbiology Incorporated hereby appoint as my proxy to vote for me on Monday 28 th September, Churchill/Flinders Room Silverwater Resort, Phillip Island, 9:30pm and at any adjournment thereof Signed This day of 2015 Extraordinary General Meeting This form is to be used for each resolution as follows: Motion 1: That Clause 15.3 of the Constitution be amended to read: All subscriptions are payable on or before 1 April each year. Motion 2. That a new clause 30 be included and subsequent clauses renumbered accordingly. Motion 3. That Constitution Clause 31 (to become Clause 32 after carriage of Motion 2) be amended as follows: 31.1: inclusion of position name in Council list - add the following members: The Vice President Elect, Scientific Affairs, for one year from the time of appointment and The Vice President Elect, Corporate Affairs, for one year from the time of appointment Motion 4. That there be the following members added to the list in Constitution Clause 31 (to become clause 32 after carriage of Motion 2) Motion 5. Constitution Clause 31.2 amendment. Insert first sentence to clause as follows: Each President will first be elected into the role of President Elect, and will serve in that role for one year, to coincide with the last year of service of the current President before taking over that role. The President shall hold office for two years. Motion 6. That Clause 33.6 be revised to replace "mutatis mutandis" with with the necessary changes having been made. Motion 7. That Constitution Clauses 36 (now clause 37) and 50 (now clause 51) be revised as follows: Rename NCQ as NEQB Rename NCQ as NEQB 14.8 Rename NCQ as NEQB 31.1 Remove clause (vi) and change name of clause (vii), renumber subsequent clauses 36.1 (ii) change name to The National Examinations and Qualifications Committee (NEQB) (iv) delete this item 36.4 Change name to NEQB. Addition of statement The Chair of the NEQB will be an ex officio member of the Council delete the National Qualifications Committee and and change to National Examination Board to NEQB. 50 delete the National Qualifications Committee and and change to National Examination Board to NEQB.

6 Motion 8. That gender masculine terms such as him be altered to him/her throughout document and the clause Words importing the masculine gender shall include the feminine and words importing the feminine shall include the masculine" be included in Clause 50. (now clause 51.) Motion 9. That the term "secretary" be replaced by "secretariat" as appropriate throughout the document. Motion 10. That a Table of contents be included at the beginning of the Constitution and that clauses be renumbered to reflect the changes to be made as a result of the carriage of motions described above. *Strike out whichever is not desired (Unless otherwise instructed, the proxy may vote as he/she thinks fit) Clause 18(e) (xii) of the Constitution states: (xii) The instrument appointing a proxy and the power of attorney or other authority, if any, under which it is signed, shall be deposited with the Vice President, Scientific Affairs not less than three (3) hours before the time for holding the meeting, or adjourned meeting at which the person named in the instrument process to vote, or in the case of a poll, not less than three (3) hours before the time appointed for the taking of the poll, and in default, the instrument of proxy shall not be treated as valid.