OLDER PERSONS COMMISSION APRIL 3, 2014

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1 MEETING of the OLDER PERSONS COMMISSION held at the Older Persons Activity Center, 650 Letica Drive, Rochester, Oakland County, Michigan, CALL TO ORDER The Thursday, April 3, 2014, Governing Board meeting was called to order by Chairman Bikson at 5:02 p.m. ROLL CALL Present: 7) Absent: 1) Kevin Brown, Stuart Bikson, John (Jack) Dalton, William Jandeska, Micheline Sommers, Lucy Strand, Michael Webber Terry Gonser Chairman Bikson advised that Commissioner Gonser was out of town, attending to family business. QUORUM PRESENT Others Present: Marye Miller, Older Persons Commission Executive Director ADDITIONS/CHANGES TO THE AGENDA none PUBLIC COMMENT - none APPROVAL OF THE MARCH 6, 2014, MINUTES MOTION by Sommers, supported by Dalton, Resolved, to approve the March 6, 2014, minutes as presented. APPROVAL OF THE CLOSED SESSION MINUTES OF MARCH 6, 2014 MOTION by Brown, supported by Strand, Resolved, to approve the Closed Session minutes of March 6, 2014, as presented. Secretary Strand collected the copies of the Closed Session minutes initialed by each Commissioner, placed them in an envelope, sealed it, and gave it to the Executive Director for archive. NEW BUSINESS Employee Health Benefit Renewal Carla Graham, Recording and Executive Secretary, gave an overview of the Health Benefit policy renewal for June 1, 2014, including the current policy, renewal, and two options, which were prepared by Eric Hammill at Arthur J. Gallagher and Co. She stated that due to the Affordable Care Act, group plans are experiencing a premium increase. 1

2 Currently nine employees participate in the health plan and nine employees opt-out. Ms. Miller recommended the renewal of the plan, similar to the current plan, as the money is in the 2015 Budget. MOTION by Dalton, supported by Jandeska, Resolved, to approve the renewal plan, Simply Blue HSA $1,250, Traditional Plus Plan 2 Dental and Vision, with a monthly premium of $945.29, per month. Discussion. Vice-Chairman Webber suggested that if another plan option is approved, it needs to be done in enough lead time to prepare the staff to know it is coming, and recommended next year it is reviewed by a committee. Treasurer Dalton stated it can be reviewed by the Finance Committee. Chairman Bikson asked the Finance Committee to, also, explore the possibility of combining OPC s Benefit Plan with one from the three communities. UNFINISHED BUSINESS Parking Plan Update Ms. Miller advised the minibus ports are completed and the electricity is being installed. The lower level parking area is scheduled to close on April 17 th for repaving, with completion by April 30 th. The upper lot will close on May 1 st with anticipated completion by June 1 st. Ms. Miller is looking at parking availability in the community to run a shuttle. An agreement was made with the City of Rochester, to waive the additional asphalt requirement, for ten years. The agreement letters are in the process of being signed. The WOW cable is only three feet in the ground. An alternate plan is in place with Suntel Services in case the cable is hit. Ms. Miller advised that everything is under control, and going forward, to get done as quickly as possible. Executive Director Search Update Chairman Bikson informed, discussion will be later in the meeting. DIRECTOR S REPORT Ms. Miller reported the following: Ms. Miller distributed a site plan of the apartments that will be built on the property immediately south of OPC. Plante Moran will give the 2013 Financial Audit report at the May meeting. The USSOPC Cruise Party on April 1 st, hosted by the Programs and Activities Department, under the leadership of Rhonda Nelson, was a special fundraiser in honor of Ms. Miller. It was a fun filled evening, with Bryan Barnett as Master of Ceremonies, great food by the Nutrition Department, and topped off by a cupcake table, donated by the Cupcake Station from downtown Rochester. There was entertainment of music, songs and dancing. Modetz Family Funeral Home sponsored the evening. Ms. Miller 2

3 received a surprise gift, a hard covered book with pictures and stories, from the Programs and Activities Department, and created by Karen Lemon, an OPC volunteer. Michigan Senior Olympics will hold a 50+ Women s Ice Hockey on May 3 rd and 4 th, There are four Women s teams who want to get into the tournament next year. The Tea Cup, (OPC s database), is being reviewed by Zena Care, to see if it is possible to make the needed updates, which will be a lot less costly than replacing it with a new system. OPC owns the Tea Cup System and pays no monthly fees. After much investigation by Wendy Treichel, IT Department Head, a canned, off the shelf software program not only costs up front dollars, but also costs to make changes to work within our system, plus an ongoing monthly fee. Tim Soave was hired as OPC s Finance Director. He will oversee the Finance Department, and work with the Executive Director on preparing the budget, and any financial report requested. He will also attend the OPC Governing Board Financial Committee meetings. Each Board member introduced themselves to Tim, who was in the audience. Chairman Bikson welcomed Tim and stated he is looking forward to working with him. The AAA1-B Direct Service Provider, a State and Federally funded program under Medicare and Medicaid, has a senior in the Dennis White Adult Day Care Program. The paper work and reporting got out of hand, costing more in staff time than OPC receives, so, the program was dropped. The Adult Day Care Program is a social model with a medical component, provided by Crittenton Hospital, in which we pay for the service. Several people reported money taken from handbags or wallets, during the past few months. They were asked to make a report with the Rochester Police Department. An individual was caught in the act and admitted to many of the thefts. Ms. Miller thanked the Rochester Police Department for their assistance. The person involved in the theft will receive a letter stating, they are no longer welcome in the building. Oakland Press had a story about OPC, along with other area providers of services, in a Sunday addition, this past month. OPC received a thank you note from Rochester Neighborhood House for putting slots in donation boxes for them, through OPC s woodshop program. Another thank you note was received from the Jaycees, for OPC s assistance with their Christmas Shopping Tour Program. Michigan Municipal Risk Management Authority, OPC s insurance company, will make another distribution to its members this year. OPC received $699 from money left unused by the City of Pontiac for FY The first quarter of FY 2014, for the months of October, November, and December of 2013, 3

4 has not been paid, because all FY 2014 Specialized Service Contracts have not been executed by SMART. Saturday summer hours begin June 7, 2014, when the building will be open from 7:00 a.m. until noon. Due to additional programming on Saturdays, Ms. Miller would like to review the summer hours with the Board, and possibly, leaving the building open until 4:00 p.m. Dinosaur Hill gave the nutrition program 360 bunches of Daffodils. The home delivered meal seniors loved the fresh flowers, and felt spring in the air. Ms. Miller distributed an invitation to the Board for the 2014 Signature Event, Broadway. Discussion of Committee Roles Chairman Bikson asked to postpone the discussion until Commissioner Gonser returns. Facility Committee Review of the Bills for the month of February, 2014, in the amount of $235, MOTION by Brown, supported by Jandeska, Resolved, to accept the February, 2014, Bills, in the amount of $235,075.12, as presented. Treasurer s Report Treasurer Dalton reported, the 2015 Budget will be prepared by June 1 st, and will be voted on at the July meeting. He stated that Ms. Miller is working on the Budget and is at the point of salaries. He distributed the wage chart for teachers/instructors without a proposed increase, and the wage chart for salary, full time and hourly employees, with proposed percentage increases. Treasurer Dalton recommended a two percent wage increase for all salary, full time and hourly employees. Chairman Bikson stated he preferred to postpone a decision to give time for further review. Treasurer Dalton informed, the salary proposals were distributed to the Board in advance, to give ample time for review prior to approval of the 2015 Budget. COMMISSIONERS COMMENTS Secretary Strand welcomed Tim Soave to the organization, and stated, she is happy he decided to join us. CLOSED SESSION MOTION by Dalton, supported by Webber, Resolved, to enter into Closed Session, without anticipation to return to the open meeting. Chairman Bikson requested a roll call vote. 4

5 ENTERED CLOSED SESSION AT 5:47 P.M. WITHOUT ANTICIPATION TO RETURN TO THE OPEN SESSION EXITED CLOSED SESSION AT 7:15 P.M. SPECIAL MEETING SATURDAY, APRIL 26, 2014, AT 9:00 A.M. TO INTERVIEW CANDIDATES FOR THE EXECUTIVE DIRECTOR POSITION NEXT REGULAR MEETING THURSDAY, MAY 1, 2014, AT 5:00 P.M. Signed & Approved 05/01/14 LUCY STRAND, SECRETARY OPC GOVERNING BOARD Distribution: OPC Governing Board (8) Marye Miller Rochester City Offices Rochester Hills Mayor & Council Charter Township of Oakland Offices OPC Website Original to File cg: opcfile 5