SENATE BYLAWS AND MEMBERSHIP COMMITTEE. FRIDAY, NOVEMBER 25, 2011 University Centre Boardroom 424 3:30-4:30 p.m. MEETING AGENDA

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1 SENATE BYLAWS AND MEMBERSHIP COMMITTEE FRIDAY, NOVEMBER 25, 2011 University Centre Boardroom 424 3:30-4:30 p.m. MEETING AGENDA Page Welcome and Approval of the Agenda a) Approval of the Agenda [Motion] 2. Composition of Membership Slate for the Associate Vice-President (Research Services) Selection Committee a) President (Research Services) [Motion] 3. Other Business a) Update on Final Senate Composition & Membership Proposal Adjournment Meeting Attendance Members: Peter Conlon (Chair), Geoff Loughton (Vice-Chair), Rob Gordon, Coral Murrant, John Smithers, Rebecca Hallett, Erin Preiss, Kate Revington (Associate University Secretary non-voting) Regrets: Erin Preiss, Catherine Carstairs Page 1 of 12

2 UNIVERSITY SECRETARIAT To: From: Senate Bylaws & Membership Committee Kate Revington, Associate University Secretary Subject: 1. Welcome and Approval of Agenda 2. Composition of Membership Slate for the Associate Vice-President (Research Services) Selection Committee Meeting: November 25, Welcome and Approval of the Agenda a) Approval of the Agenda [Motion] The Bylaws & Membership Committee is asked to, RESOLVE, that the meeting agenda be approved, as presented. 2. Composition of Membership Slate for the Associate Vice-President (Research Services) Selection Committee a) President (Research Services) [Motion] Dr. Steven Liss, formerly the Associate Vice-President (Research Services), has left the University of Guelph and therefore a Selection Committee must be struck. Enclosed for reference is the call for nominations to the membership slate for the Selection Committee, dated November 15, The memo outlines the composition of the committee. The Selection Committee will be chaired by Provost Maureen Mancuso, and as per the regulations, she has appointed Dean Rob Gordon (OAC) and graduate student (OAC) Anne Laarman. The remainder of the membership is to be formulated using the Senateapproved Modus Operandi (enclosed). Once formulated, the membership slate will be recommended to Senate for approval. Enclosed are the nominations received. Once the committee has formulated a slate, the following motion will be presented: The Bylaws and Membership Committee is asked to, RESOLVE, that the Bylaws and Membership Committee recommend to Senate the following membership slate for the Selection Committee for the Associate Vice- President (Research Services): [names of 3 tenured faculty members, 1 full-time staff member]. N:\Senate\Standing Committees and Boards\Bylaws & Membership Committee (BYLAWS)\Meeting Packages\ \25November2011\1&2_CoverMemos.docx Page 2 of 12

3 UNIVERSITY SECRETARIAT TO: FROM: SUBJECT: All Tenured and Probationary Faculty Members and Full-Time Regular Staff Members Kate Revington, Associate University Secretary Call for Nominations for the Selection Committee: Associate Vice President Research Services DATE: November 15, 2011 Reason for the Call Dr. Steven Liss, formerly the Associate Vice President Research Services, has left the University of Guelph and therefore a Selection Committee must be struck. This is a call for nominations for the Senate-approved portion of a Selection Committee membership slate. Membership of the Committee - The Review Committee is chaired by Vice-President Resarch Dr. Kevin Hall, and is composed as follows: The Dean of a College appointed by the Provost One student appointed by the Provost Three tenured faculty members (who may include Chairs and Directors) approved by Senate as part of the membership slate One regular full-time staff member approved by Senate as part of the membership slate. Composition of the Slate - Once the nomination deadline has passed, the Senate Bylaws and Membership Committee will compose a slate using the Senate-approved Modus Operandi for the Selection of Members to Senate Committees and other Committees (enclosed). In doing so, the Bylaws and Membership Committee will pay particular attention to the following factors in developing slates of candidates for committees: 1. diversity of membership, consistent with the University s equity policies 2. expertise and background 3. evidence of commitment to the mandate of the committee 4. evidence of an ability to work in a consensus decision-making environment While Bylaws prefers recommendations from a second party or group, self-nominations are accepted. Making a Nomination - If you wish to recommend a faculty or staff member for this committee, please complete the attached form. The Bylaws and Membership Committee asks that you provide a short explanation as to the suitability of the candidate for this task with particular attention to the four factors identified above in the Modus Operandi. In addition, before forwarding a recommendation, please ensure that the candidate is willing to serve if chosen. Nominations will also be accepted from the floor of Senate. Deadline - The deadline for the submission of nominations is Tuesday, November 22, 2011, 4:00 p.m. Signed and completed forms should be returned to the University Secretariat, 4 th floor, University Centre. N:\Senate\Selection & Review Committees\AVP Research\2011\AVPRS_CallForNominations.doc Page 3 of 12

4 UNIVERSITY SECRETARIAT SELECTION COMMITTEE NOMINATION FORM ASSOCIATE VICE PRESIDENT RESEARCH SERVICES Nomination Recommendation for Membership on the Selection Committee for the Associate Vice President Research Services Nominations are open to tenured faculty members (for three positions on the committee), and regular full-time staff (for one position on the committee). Members of the Selection Committee need not be Senators. The membership slate will be approved by Senate. Instructions: The completed form, with signatures, must be received in the University Secretariat Office no later than 4:00 pm on Tuesday, November 22, Submit to: University Secretariat, 4th floor University Centre or (scanned copy acceptable). Nominee s Name: Employee ID: Check one: Faculty Staff Department: I am willing to serve if selected: Signature: Nominator s Name Affiliation & Please make note of the four desired factors for composition of a balanced membership slate as outlined in the Senate-approved Modus Operandi (see the cover memo accompanying this form). Use the space below, or attach not more than one page as required, to directly address how this nomination fulfils those factors. N:\Senate\Selection & Review Committees\AVP Research\2011\NominationForm_AVPRS.rtf Page 4 of 12

5 Modus Operandi for the Selection of Members to Senate Committees and Other Committees [Oversight of the process is under the Senate Bylaws and Membership Committee.] The Senate Bylaws and Membership Committee is responsible for presenting to Senate recommendations for membership on Senate Committees, membership on some selection/review committees, Senate representatives to the Board of Governors, and the COU Colleague and alternate. It is the responsibility of Bylaws to present the names of those members it feels will be most effective on the committee, and who will meet the confidence of the University community. 1. Soliciting Recommendations from the University Community Bylaws will solicit recommendations for potential candidates to any committee. A call for suggestions will go out to faculty, staff, students and alumni, as appropriate for the committee. The recommendations may come in the form of first or second party recommendations, or recommendations from a group of individuals or an organization. The recommendations need not come from Senators. A standard form will be available for completion. The form will request information on the person s suitability for the position. The call for nominations for Senate Committees will go out once a year for the following Senate term. The Bylaws and Membership Committee will use this information to establish the slates for all the Senate Committees for the upcoming year, to be presented no later than the last meeting of the Senate session. It will also be used to fill vacancies that occur during that year. The call for nominations to selection/review committees will occur once the Bylaws Committee has been informed that a committee is to be struck. The call for recommendations is forwarded to: Students: CSA, GSA, College Student Governments, Student Senate Caucus. For Senate Committees, the bylaws stipulate that only student senators may be members. Faculty and Staff: Departments and all senators. Alumni: University of Guelph Alumni Association. 2. Striking Committees a) Factors considered: As a first step, the Bylaws and Membership Committee should review the mandate of the committee in question to determine the criteria against which potential members should be considered. Factors considered are listed below. Note: not all factors will be important for every committee nor are they listed in any prioritized way. diversity of membership, consistent with the University s equity policies expertise / background Modus Operandi 1 P age2 Page 5 of 12

6 evidence of commitment to the mandate of the committee in question evidence of an ability to work in a consensus decision-making environment representation from across the University continuity and new members -- for ongoing committees, every attempt should be made to have approximately 1/3 of the membership be new and at least 1/3 of the membership continue from one year to the next. b) Reviewing the Recommendations and Establishing the Membership: Bylaws will consider the recommendations carefully, and attempt to match the needs of the committee in question with the qualifications of the individuals under consideration. While self recommendations are accepted, Bylaws will prefer nominations from a second party or a group. When preparing a slate or ballot, Bylaws may consider individuals not coming forward in the recommendation process. c) Presentation to Senate: Bylaws will take to Senate, for approval, a slate of nominations for all committees except for the President s Review/Selection Committee and the Senate members on the Board of Governors. Given the importance of these positions, a ballot will be presented which includes at least one more name for each category. Bylaws may also wish to take ballots rather than slates to Senate for any other committee if it deems this appropriate. All slates or ballots should indicate that nominations from the floor of Senate are accepted. Bylaws has the authority to fill vacancies on Senate Committees that occur during the academic year. The membership changes will be taken to the next Senate for information. n:\senate\bylaws\current approved\regulations on elections & appts\modus operandi selection of members to senate and other ctttees.doc Modus Operandi 2 P age2 Page 6 of 12

7 Nomination Recommendations for Membership on the Selection Committee for the Associate Vice-President (Research Services) Call for Tenured Faculty Members (3 positions) and Regular Full-Time Staff (1 position) FACULTY NOMINATIONS (7) MADHUR ANAND Nominator: Andy Gordon (OAC: School of Environmental Sciences) 1. Diversity of membership, consistent with the University s equity policies Dr. Anand is a woman and visible minority. 2. Expertise and background Dr. Anand is an internationally-recognized ecologist with research interests ranging the full spectrum from theoretical to empirical studies of natural and human-induced changes in ecosystems at the local, regional and global scales. She has collaborated closely with mathematicians, theoretical physicists, statisticians and computer scientists. She has held two Canada Research Chair positions and her research program is supported from governmental, industry, national and international agencies as well as number awards (e.g., Premier s Research Excellence Award). She has been President of the Sigma Xi Scientific Society (University of Toronto, Chapter), one that raises the profile of many different scientific disciplines. In 2011 she was named a Young Scientist of the World Economic Forum which places emphasis on examining the broader implications of science in society and where she presented a global analysis on the problem of forest scarcity. She was a professor at Laurentian University from , a professor at University of Guelph since 2006, and a visiting professor/scholar at McGill and Princeton from In addition to having a strong, interdisciplinary scientific career, with over 60 peer-reviewed scientific papers, 1 co-authored textbook on Climate Change Biology, she also published scholarly research in the humanities on ecopoetics, co-edited a book on ecopoetry and published her own poetry in literary journals. Dr. Anand serves on several journal editorial boards and grant selection panels and was this year recommended by the OAC P&T committee for promotion to full professor. 3. Evidence of commitment to the mandate of the committee While no specific mandate was available at the time of this nomination, Dr. Anand has an excellent understanding of the research-intensive profile of the University of Guelph and is committed to upholding the six guiding principles outlined there. Her own research program has garnered numerous awards attesting to its excellence and innovation (e.g., she has strong support from the Canadian Foundation for Innovation) and she has a unique potential to provide a broad perspective to the definition of research itself. She has recently (2011) been an invited panel member at the Canadian Scientific Policy conference to help define emerging areas for science-policy interface and her latest research projects aim at understanding the relationships between the forest transition and the world food equation. Dr. Anand has trained numerous highly qualified personnel over the years in her lab, almost all of whom have continued in scientific research, with one former PDF in a professor position and others working at the interface between science and policy. Dr. Anand s research is highly collaborative as mentioned in section Evidence of an ability to work in a consensus decision-making environment Dr. Anand has held many positions which involved consensus decision-making, notably, faculty and administrative (Dean, AVP Research) selection committees at Laurentian University. She has also recently chaired a working group to develop a consensus-based merger of the P&T guidelines of the former departments of Environmental Biology and Land Resource Science for the new School of Environmental Sciences and currently serves on its P&T committee in which she attempts to foster consensus-decision making. In her role as President of Sigma Xi Scientific Society (University of Toronto Chapter) she has participated in consensus decision-making about the activities, budget and programs of the society. Several granting council experiences also took consensus decision-making style (e.g., NSERC Strategic grant selection committee where she served in ). Page 7 of 12

8 JOHN DWYER (CSAHS: FRAN) Nominator: Paula Brauer John Dwyer is an Associate Professor in FRAM. He has considerable background and experience in community-engaged research. After his PhD in applied social psychology, he worked in public health units as a Program Evaluation Specialist for over 10 years. During this time he worked with managers and staff to engage them in the process of evaluating their community interventions. John s current research involves applied research in health promotion (e.g. focusing on physical activity, sedentary behaviours, obesity prevention, and community nutrition). John has demonstrated an ability to work in a consensus decision-making environment. For example, he has served on committees such as: FRAN Tenure and Promotion Committee (2011-present), UoG Research Ethics Board (2010-present), CSAHS work group that focused on the development of an institute for community-engaged scholarship and developed an implementation strategy for the institute ( ), National Advisory Committee that provided advice and guidance to the Office of Nutrition Policy and Promotion, Health Canada, on the development of Eating Well with Canada s Food Guide and supporting materials ( ). TOWHIDUL ISLAM Nominator: Vinay Kanetkar (CME: Marketing & Consumer Studies) 1. Diversity of membership, consistent with the University s equity policies By virtue of member of visible minority, Dr. Islam fulfils University of Guelph's commitment towards equity policies 2. Expertise and background Dr. Towhidul Islam is Professor of Marketing and Consumer Studies. His PhD is in Management Science from Imperial College, University of London, UK. He has held research and faculty positions at the University of Sydney and the University of Technology, Sydney, in Australia, and Dalhousie University and the University of Northern BC in Canada. He was invited professor at the Centre for the Study of Choice (CENSOC), Australia during , and visiting professor at the Department of Mathematics and Statistics, Vienna University of Economics and Business, Vienna, Austria during Since 2005, he has attracted more than million dollars of research grants from major national and international research agencies. He is principal investigator of two Social Sciences and Humanities Research Council (SSHRC) of Canada grants and co-investigator of Australian Research Council (ARC), Australia. He has collaborated with more than 20 leading academics and industry partners across USA, UK, Canada, Australia, France and Norway. He has published 30 refereed journal articles and his work has appeared in many top tier journals including: Journal of Consumer Research, Management Science, International Journal of Research in Marketing among others. 3. Evidence of commitment to the mandate of the committee The role of associate vice president research services is to facilitate excellence in research University wide. Dr. Islam is distinguished researcher in the department, has insights in attracting major grants and collaborated nationally and internationally with leading academics and practitioners. His commitment for research excellence, expertise and insights makes him well qualified to serve in this committee. 4 Evidence of an ability to work in a consensus decision-making environment Dr. Islam is a team player and this is evident from his national and international collaboration with 20 leading academics, practitioners, and graduate students. He has worked effectively in department hiring committees and recently served in the hiring committee for Chair, Department of Marketing and Consumer Studies. He is currently College of Management and Economics (CME) representative for University T&P appeals committee and also member of Senate representing CME. Page 8 of 12

9 ERIC POISSON Nominator: Adrian Schwan (CPES: Chair, Physics) Eric is world-recognized for his research in gravitational physics and general relativity. He has varied interactions with several international research and publishing bodies. As a Dept. Chair, he is aware of all research pursuits in his Department and has a good grasp on what occurs in the College and University. I have dealt with Eric in P&T deliberations and have worked with him on CPES Dean s council and in other meetings. Eric is an effective communicator in groups, offering a well-conceived and convincing point of view. He contributes to discussions and I have witnessed his ability to work towards a consensus on several different issues. Eric has expressed an interest in serving on this search committee. As the Chair of one of the University s strongest research Departments, within a strong research College, Eric has a clear interest in assuring that the candidates are fully evaluated. Eric s appointment to the committee would not lend significant diversity to its membership. It is hoped that other nominations will create the requisite diversity. STEVEN ROTHSTEIN Nominator: Chris Whitfield (CBS: Professor, Molecular and Cellular Biology & holds a University Research Chair) Dr. Rothstein served as Chair of the former Department of Molecular Biology and Genetics for several years. He then moved to the plant biotechnology industry in the US. There he led a substantial research initiative. In 2002, he returned to the University and established a multi-million dollar research program in plant biotechnology/crop development that is funded through the provincial government with a matching component from industry. He also holds federal (tricouncil) research funding. Dr. Rothstein has helped develop several initiatives in China that have led to exchanges and potential research partnerships. As a consequence of his research activities, he has a deep understanding of the role of the Office of Research in both basic and applied research. He has been involved in nurturing and developing private sector partnerships and understands the needs of the University, funding agencies and partners. He has extensive knowledge of contractual and intellectual property issues and the role played by the Business Development Office. I can think of no faculty member that has a better understanding of the expectations of roles and responsibilities for the AVPRS position, the elements that will reflect a successful appointment, and the importance of this committee s deliberations to the mission of the University. Having led a large private sector research team, served as Department Chair and participated on many different research committees outside the University, Dr. Rothstein has extensive experience in consensus-based decision making. DEBORAH STACEY Nominator: Hussein Abdullah (CPES: School of Computer Science) - Assistant Dean Research & Graduate Studies for CPES - familiar with research on campus - contact with Office of Research - worked in Office of Research as Assistant VPR - female Page 9 of 12

10 CLAUDIA WAGNER-RIDDLE Nominator: Jonathan Newman (OAC: School of Environmental Sciences) Claudia has had a very successful research career, in agrometerology, at this university. As such she has been a major client of the Office of Research, and in particular of those services provided by the Associate VP Research for research services and her staff. Furthermore, Claudia has experience in administration, has been an acting chair on several occasion, and associate director of the School of Environmental Sciences for the past two year. She therefore knows what it takes to run a large administrative operation. As my associate director, I have found Claudia s experience, and knowledge of the university, to be invaluable. She has always given me sound advice and I value and respect her opinion. Claudia did her BSc and MSc degrees in Brazil before coming to Canada for her PhD. She has also conducted research internationally and has supervised a number of foreign graduate students over the years. She therefore has a good sense of Guelph s position internationally, which complements her knowledge of local issues and conditions. She would bring a diverse perspective to the search committee. STAFF NOMINATION (1) LAURA BEAUPRE (Office of Research) Nominator: Rich Moccia Laura Beaupre has been employed in the Office of Research since 2003 and would be an ideal candidate to serve on the AVP (RS) selection committee. She has held her current appointment as Director, Research Support Services, which reports to the AVP (RS), since Staff in Research Services form a major constituency affected by the AVP (RS) position, and I highly recommend Laura s ability to represent this group. Laura has recently received training offered by HR and the HREO with respect to employment equity. She has significant experience with recruitment on campus. Recently, she has led recruitment efforts for the following positions in Research Services: Manager, Legal Review; Grants Officer; Process Clerk; and Grants & Contracts Officer. Laura will bring a wealth of expertise in the range of services offered by Research Services to the selection committee. She manages most activities associated with grant application and contract review, and will be introducing new processes with the addition of new resources to improve service levels to the research community. She is well-versed in most initiatives led by Research Services and can articulate the strengths and challenges of the AVP (RS) position to prospective incumbents. I have no doubt that Laura will be highly dedicated to the selection committee s mandate. As a longserving employee in Research Services, Laura understands the value in securing a highly-qualified and superb quality candidate for the AVP (RS) position. She also understands the needs of the office, and will be able to articulate these for the selection committee s benefit. As evidence of her commitment, I can point to the successes of the searches she has led as described above; top candidates for all searches have either accepted positions, or are being pursued. She is highly dedicated to the mandate of the office and to finding great people to fill vacant roles. Laura can work successfully in a consensus decision-making environment. As evidence of her ability to do so, I can point out her capacity to build consensus among her lateral colleagues, i.e. other Directors reporting to the AVP (RS). I highly recommend Laura to represent the Office of Research, and great university staff community, on the AVP (RS) selection committee. Page 10 of 12

11 UNIVERSITY SECRETARIAT To: From: Senate Bylaws & Membership Committee Kate Revington, Associate University Secretary Subject: 3. Other Business Meeting: November 25, 2011 a) Update on Final Senate Composition & Membership Proposal Members will be updated on the Senate composition & membership proposal for recommendation to Senate on December 5, For reference please find enclosed the comparison model chart for Senate Composition and Membership, dated November 20, N:\Senate\Standing Committees and Boards\Bylaws & Membership Committee (BYLAWS)\Meeting Packages\ \25November2011\3_OtherBusiness.docx Update on Final Senate Composition & Membership Proposal Page 11 of 12

12 Senate Composition and Membership: Comparison Models November 20, 2011 One Associate Dean per College; Other Ex-officio reductions in seats Formula for Elected Faculty/ representation by population Change in Student Formula for representation by population Reduction in Alumni seats; reduction in Board of Governors seats Current 215 total members Proposed 162 total members Change Reduction by 53 Ex-officio Members Reduce by 15 Elected Faculty* Reduce by 18 Students (both Undergraduate and Graduate)* Reduce by 12 Alumni 9 2 Reduce by 7 Board of Governors 3 2 Reduce by 1 Other: Elected Librarian 2 Staff Members 1 UGFA rep Same Under this model, new ex-officio members cannot be added automatically ; they must be approved by Senate (on the recommendation of the Bylaws & Membership Committee) for addition to the membership. *Numbers used to calculate the formulas for representation-by-population are based on enrollment/ faculty complement numbers provided in January of each year. End Result: Represents a 25% reduction in Senate s size. N:\Senate\Senate Meetings\Meeting Packages\ \December 5_2011\Background\Sen Comp&Mbrshp_compare_20Nov2011.docx Update on Final Senate Composition & Membership Proposal Page 12 of 12