Parliamentary Patter. New Jersey State Association of Parliamentarians. Volume 41, Issue 2 Fall Contact Your Executive Committee.

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1 Parliamentary Patter New Jersey State Association of Parliamentarians Volume 41, Issue 2 Fall 2007 NJSAP Executive Committee Future Events nd 42 Annual NJSAP Convention Saturday, November 3, 2007 Holiday Inn, Somerset, New Jersey Executive Committee Meeting Saturday, November, 3, 2007 Holiday Inn, Somerset, New Jersey (After convention adjourns) William Starkey, PRP, Linda Worman, Dorothy Cohen, Marcia Dunn, Ken Robinson, RP National Training Conference The Cavalier Hotel September 12-14, 2008 Virginia Beach, Virginia Contact Your Executive Committee President William E. Starkey, PRP starkey39@msn.com Vice President Kenneth R. Robinson, RP RobKenJo@aol.com Recording Secretary Dorothy A. Cohen dorothy_irvingcohen@msn.com Corresponding Secretary Marcia E. Dunn m_dunn@prodigy.net Treasurer Linda S. Worman linda.worman@mercergasket.com Auditing Bylaws Convention Directory Education Finance Historical Membership Newsletter Publicity Web site Parliamentarian Editor Co-editor Committees Alice Weinstein Susan J. Lee Eleanor Bowser William E. Starkey M. Hope Diggs William E. Starkey William E. Starkey Michelle L. Bobrow Beverly F. Wolf Susan J. Lee Michelle Bobrow William Starkey Page 1

2 Unit Meetings Cranford Unit Meets every fourth Wednesday, except July, August and December. Meeting Time and Place: 10:00a.m. Cranford Community Center, 224 Walnut Ave., Cranford, NJ For information contact: Dorothy A. Cohen Unit President Garden State Unit Meets every second Wednesday, except July and August. 7:30 p.m. Gloucester County Library, Mullica Hill Branch 389 Wolfert Station Road & Route 45 South Mullica Hill, New Jersey For information contact: William E. Starkey, PRP Jersey Shore Unit Unit President Richard S. Kain Unit Meets every third Wednesday, September through May. 8:00 p.m. at Member Homes (7:30 p.m. - coffee) For information contact: Susan J. Lee Palisades Unit Unit President susanleenj@aol.com Meets every first Thursday, October through June. 10:15 a.m. Lodi Memorial Library 1 Memorial Drive Lodi, New Jersey For information contact: Janet O. Atwater New Jersey Registered Unit Meets April and November For information contact: Marijane Singer Unit President mrsa411@aol.com Unit President maja218@verizon.net Meets every fourth Wednesday, September through May, except October (fifth Wed) and November (third Wed); December (check with Unit for December meeting). 10:00a.m. at Members Homes (9:30 a.m. - coffee) For information contact: Jacqueline S. Eadie Unit President jacstu404@comcast.net. In Memoriam Silent Gavels Betty Barnsdorf, Garden State Unit Nancy G. Brennan, Garden State Unit Margaret P. Howarth, RPR, Cranford Unit Helem Matthies, PRP, Palisades Unit Gerry Mattson, Cranford Unit Sue M. Tomkinson, Jersey Shore Unit May they Rest in Eternal Peace Page 2

3 The President s Corner... My term as President of New Jersey State Association of Parliamentarians (NJSAP) will soon end.. I want to personally thank each of my officers, committee chairmen, and unit presidents who have worked very hard on behalf of the state association during my term as president for a job well done. When I was elected as the President of the New Jersey State Association I chose for my theme Consummate Parliamentarian Supremely Accomplished or Skilled. I chose that phrase as my theme because I believe that each of us should continue to improve our parliamentary skills through continued self study and education. Being your President has been rewarding and pleasant experience. I have met many, many wonderful people. Your president has attended meetings of the Cranford Unit, Garden State Unit, Richard S. Kain Unit and the Palisades Unit. He will attend the Jersey Shore Unit meeting, in November as his schedule permits. He will attend the Palisades Unit on November 2, Your president has also attended the NAP National Training Conference and the Conference of Presidents in Oak Brook, Illinois, District One Conference in Manchester, New Hampshire, Delaware State Association of Parliamentarians Annual Meeting in Dover, Delaware, the Robert s Rules Association, Advanced Parliamentary Studies in Baltimore, Maryland, th Conference of Presidents and the 36 Biennial NAP Convention and in Omaha, Nebraska. Pursuant to the bylaws of NJSAP, your President has chaired seven meetings of the NJSAP Executive Committee and Board of Directors and one state convention during his term as President. National Association of Parliamentarians th 36 Biennial Convention Omaha, Nebraska September 26 - October 1, 2007 Your president attended the NAP Convention in Omaha. The first event that your president attended was the NAP Conference of Presidents (COP), held on September 26-27, The COP is open to state presidents and two additional officers from each association according to the association bylaws and (two representatives selected by the district director from each uncharted state or providence may attend pursuant to Article X. Education and Training Conferences. Section 1. Conference of Presidents. Susan J. Lee and your president represented the New th Jersey State Association at the 36 Biennial Convention. 375 members and guest attended the NAP Convention, 327 Delegates were entitled to vote. President Jeanette Williams introduced the Computerized Convention Management System which eliminates the need for microphone spotters and assists the chair in determining the order in which the chair should recognize delegates to speak at the microphones and transfers it to the chair. The system needs to be refined to speed up the recognition of delegates wishing to address the chair. I believe a bar code system would help the process. We also used electronic hand held voting devices which worked rather well. The delegates knew immediately the result each vote. Electronic voting equipment, training and staff was provided and demonstrated by Moss Cairns. The staff assistance was provide pro bono for the convention. Member Nancy Sylvester, PRP, explained that she was introduced to this technology several years ago and, knowing that parliamentarians have always been in the forefront of using parliamentary procedure, encouraged the leadership of NAP to experience this technique. Voters were able to use the individual wireless - easier than pushing buttons on a T.V. remote control. The larger-than-life screen displayed results of the votes immediately. (See NAP 36 BIENNIAL, Page 12) Page 3

4 New Jersey State Association Forty-Second Annual Convention NAP Representative On Saturday, November 3, 2007 the New Jersey State Association will be holding its Forty-Second Annual Conventions at the Holiday Inn, 195 Davidson Road, Somerset, New Jersey. The Executive Committee is looking forward to welcoming all NJSAP members to the convention. Please mark your calendar and plan on attending the convention. At the convention we will be voting on proposed bylaw amendments, electing officers and having an exciting parliamentary institute. Carol Henselder, Director District One, will be the NAP Representative. Carol will present the convention institute on Serving as a Parliamentarian. Delegates will be electing NJSAP Officers for the Association Years The Nominating Committee has nominated the following for office: President...William Starkey, PRP, Garden State Unit Vice President... Susan Lee, Richard S. Kain Unit Recording Secretary...Dorothy Cohen, Cranford Unit Corresponding Secretary... Marcia Dunn, MAL Treasurer... Linda Worman, Garden State Unit We will also consider proposed amendments to our bylaws. The bylaw s amendments were mailed to you with the Convention Call. Please review the proposed amendments. And we will be adopting a budget for Don t forget to send your meal reservation form to Marcia Dunn, Convention Registration Chairman. And inform your unit president if you are planning on attending. MAL will elect a chairman before the convention convenes pursuant to NJSAP Bylaws. Parliamentary Quiz 1. When is an election final? 2. What four items should be included on the teller s report for office? 3. Name the three committees whose reports are required to establish a convention. 4. When is a courtesy resolution considered? (See QUIZ, Page 14) Carol A. Henselder, PRP is a Professional Registered Parliamentarian. NAP District One Director ; Vice President New York Association of Parliamentarians. Active member of Parliamentarians of Greater New York Unit, President Lee Demeter Registered Parliamentarians Unit. Member of the NAP Biennial Convention Standing Rules Committee 2005 Convention Timers Committees 2001and Carol Henselder has been a member of American Institute of Parliamentarians and the LINY Chapter since Member of AIP Bylaws and Rules Committee, Chairman of AIP Bylaws and Rules Committee She has served as convention parliamentarian and workshop leader for various organizations, from the local to National level NJSAP Annual Convention The 2006 NJSAP Annual Convention went very well. Approximately 35 delegates and three guest attended the convention. Jamaal Lipscomb, Parliamentarian for the Black Coallition of Federal Aviation Employees (NBCFAE), Carol Henselder, PRP, Director, District One, and Chris Dickey, PRP, Chairman of NAP Communications Committee, were guests at convention. Chris Dickey, PRP, Chairman of NAP Communications Committee, presented an outstanding institute on Effective Communications. (See CONVENTION, Page 5) Page 4

5 CONVENTION: (Continued from page 4) 2006 Convention Pictures News from the Cranford Unit What do the Cranford Unit of Parliamentarians, the State House and the Constitution have in common? They all came together on June 20! The Cranford Unit of Parliamentarians, for our annual luncheon meeting in the spring, car pooled to Trenton for a tour of the State House and of the State Archives. We had a very informed docent at the State House, who pointed out that this is the second oldest continually used state house in the country, and showed us the several additions to the original building. We were able to go into the Governor's outer office, and see portraits of many of the former governors. The Senate and Assembly rooms are laid out according to district, and with special seats for the majority and minority leaders, as well as the party parliamentarians. The buildings were quiet in preparation for the budget hearing the next day, so we saw few elected officials. Institute Presenter, Chris Dickey, PRP,(left), William E. Starkey, PRP, NJSAP President (center), District One Director, Carol Henselder, PRP (right) The Archives has many items available online, but we were treated to a special viewing of an antique map of Cranford, some of the cubic feet of materials stored there, and a visit to the vault to see New Jersey's copies of the Bill of Rights and Constitution, among other materials. Information about New Jersey's government is available online at and the archives are accessible as well. All agreed that this was a very interesting and informative day. M i c h e l l e B o b row, Cranford Unit Secretary (See TRENTON, Page 8) NJSAP Delegates and President William Starkey, PRP at the Podium. Pat Mignella,, Dorothy Cohen, Kenneth R. Robinson, RP, NJSAP Vice President, and Chris Dickey, PRP, NAP Representative (Left to Right). (See CONVENTION, Page 6) Page 5

6 News from the Garden State Unit The Garden State Unit of Parliamentarians is going strong with nine members and one provisional member. Betty Barnsdorf and Nancy Brennan, passed away in December Both ladies were a vital part of the Garden State Unit. We meet every second Wednesday, except July and August, 7:30 p.m., Gloucester County Library, Mullica Hill Branch, 389 Wolfert Station Road & Route 45 South, Mullica Hill, New Jersey Library phone number is Unit parliamentary studies are taken from Parliamentary Pointers by Louise E. Bereskin, PRP, and the NAP 300 questions from the NAP Membership Exam. CONVENTION: (Continued from Page 5) Chris Dickey, Jamaal Lipscomb (guest), Ken Robinson, and Linda Worman, Delegates (left to right) News from the Richard S. Kain Unit The members of the Kain Unit will present a public workshop to promote awareness of parliamentary procedure during Parliamentary Law Month on Wednesday, April 18, 2007 from 7:00 p.m. to 9:00 p.m. The workshop will provide basic skills and information about members' rights and responsibilities. Unit members will demonstrate motions using a prepared script adapted from "The Guerrilla Guide to Robert's Rules" by NAP member Nancy Sylvester, PRP. Light refreshments will be served. The workshop will be held at the Van Wickle House located at 1289 Easton Ave in Somerset. For more information, contact Susan Lee, President, Kain Unit, at or SusanLeeNJ@aol.com. Carmel Orlando, Gladys Chersack, Jamaal Lipscomb (guest), and Jackie Eadie (Left to Right) Registered Parliamentarian Study Group Any member interested in forming a study group to prepare for the NAP Registered Parliamentarian Exam, contact William E. Starkey, PRP via phone at or starkey39@msn.com. Hope Diggs, Jackie Eadie, Juanita Blakney, Carmel Orlando (delegates, left to right) (See CONVENTION, Page 7) Page 6

7 CONVENTION: (Continued from Page 6) Michelle Bobrow, Alice Weinstein, Eleanor Bowser, Dorothy Cohen and Beverly Wolf (left to right) Institute Speaker and presenter, Chris Dickey, PRP, NAP Communications Committee (standing). Carol Henselder, PRP, Beverly Wolf and Alice Weinstein (left to right). Chris Dickey, PRP, NAP Rep., Carol Henselder, PRP, Director, District One, Linda Worman, Beverly Wolf, Alice Weinstein, Michelle Bobrow and M. Hope Diggs (Left to Right) SkillsUSA Carmel Orlando, Gladys Chersack, Pat Mignella, Shirley Kramer, Barbara-Sue Hermann, Delegates (left to right ) Kenneth Robinson, RP, NJSAP Vice President, (left), Institute Presenter, Chris Dickey, PRP (center), District One Director, Carol Henselder, PRP (standing). Members of NJSAP participated as judges for NJ SkillsUSA youth parliamentary competitions on Saturday, May 12, 2007 at the Somerset Holiday Inn in Somerset, NJ. This will be the third year that NJ SkillsUSA has requested judges from NJSAP to judge their student parliamentary competitions. Since NJSAP has been involved in judging the NJ SkillsUSA student parliamentary competition, there has been an increase in participation with more student teams competing each year. The NJSAP Board of Directors has authorized the purchase of medallions, which will be awarded to each student on the winning NJ SkillsUSA team. All contestants will receive a congratulatory certificate signed by William E. Starkey, PRP, NJSAP President. (See SKILLSUSA, Page 8) Page 7

8 SKILLSUSA: (Continued from Page 7) To help make the NJ SkillsUSA student parliamentary competition a success again this year, volunteers from NJSAP are needed. Participating as a judge is a winwin-win situation. The NJ SkillsUSA wins by having qualified parliamentarians on hand to judge their student parliamentary competitions. The students win by having knowledgeable and expert parliamentarian critique their parliamentary procedure performance and skills. The judges win by enabling youth in their pursuit of parliamentary procedure. Oh--did I mention that the NAP and NJSAP win? They win!--with your support and participation as a judge. The NAP has partnerships with several youth groups, including the SkillsUSA of which NJ SkillsUSA is a member. NJSAP wins by their members serving the community in this annual tradition. TRENTON: (Continued from Page 5) Photos from "A Day In Trenton" Thanks to the Cranford Unit of Parliamentarians for hosting this event. Members of the Garden State and Kain Units plus one Member-at-Large gathered with the Cranford Unit for a day of education, history and fellowship at the State House in Trenton. The morning was spent touring the State House, learning about our State's symbols and the parliamentary protocol used during Assembly and Senate proceedings. Parliamentarians enjoyed lunch in the State House cafeteria, as they reminisced about the morning's events. The day concluded with an afternoon tour of the State Archives. Pictures courtesy of Susan J. Lee, June 20, 2007, Trenton State House, Trenton, New Jersey. PICTURES FROM TRENTON Why not reserve four hours of your time for this worthwhile event. You will find this to be a truly rewarding experience. If you are able to participate as a judge or if you would like more information, please contact Susan Lee at or SusanLeeNJ@aol.com. NAP Medallion Program The NAP has developed a Medallion Program, which recognizes deserving winners of youth partnership parliamentary procedure competitions. The Medallion is an award that youth can take home in recognition of their parliamentary proficiency. The NAP has partnerships with the following youth organizations: Business Professionals of America; Future Business Leaders of America; Phi Beta Lambda; Family, Career and Community Leaders of America; Health Occupation Students of America; and SkillsUSA. (See YOU, Page 10) Statue of Abraham Lincoln, the Sixteenth President of the United States, in the Great Hall at the State House. (See TRENTON, Page 9) Page 8

9 TRENTON: (Continued from Page 8) William E. Starkey, PRP, Eleanor Bowser, Dorothy Cohen, Beverly Wolf, Alice Weinstein (lady in maroon shirt next to Alice was along for the tour but not a NJSAP member) Assembly Chambers, State House, Trenton, NJ G-J Melendez Torrez, William E. Starkey, PRP and members of the Cranford and Kain Units of Parliamentarians with Tour Guide Mary Ann Ferrara ( Left to Right) Front Row: Eleanor Bowser and Dorothy Cohen second row: William E. Starkey, PRP, Beverly Wolf and Alice Weinstein third row: G-J Melendez Torrez and Michelle Bobrow (See TRENTON, Page 10) Page 9

10 TRENTON: (Continued from Page 9) State House Tour Guide, Mary Ann Ferrara, a former NAP, NJSAP member, who was monitored by the late Dorothea Kinney front row: Eleanor Bowser and Dorothy Cohen second row: William E. Starkey, PRP, Susan J. Lee, Beverly Wolf and Alice Weinstein third row: G-J Melendez Torrez and Michelle Bobrow YOU: (Continued from Page 8) Business Professionals G-J Melendez Torrez, Michelle Bobrow, William E. Starkey, PRP, Eleanor Bowser, Dorothy Cohen with Tour Guide: Mary Ann Ferrara (far left Business Professionals of America Parliamentarians from the New York Association of Parliamentarians will be judging the Business Professionals of America student parliamentary competition on Thursday, May 10, 2007, from 9:30 a.m. to 1:30 p.m. at the Sheraton Hotel in Manhattan. Carol Henselder, PRP, District One Director has extended an invitation to parliamentarians from NJSAP to assist in judging this event. Please contact Carol for more information or if you are able to serve as a judge: or cahense@yahoo.com. The Business Professionals of America youth group is in partnership with NAP. Page 10

11 Bylaws NJSAP Bylaws, Susan Lee, Chairman The New Jersey State Association of Parliamentarians Bylaws adopted at the Annual Convention held in November 2006 have been approved by the National Association of Parliamentarians. NJSAP members can obtain a copy of the NJSAP Bylaws from their Unit presidents or download a copy from the NJSAP Web site at this link: The NJSAP Board of Directors at its February 1, 2007 meeting directed the Bylaws Committee to undertake a review of our current bylaws to determine if standing committees should be consolidated or abolished. The rationale for this is that the NJSAP currently has 13 standing committees and five of those standing committees have vacant chairs. This has become the practice over the past administrations with vacancies on several standing committees. The Bylaws Committee has begun work on this task and will report back to the Board of Directors at its June 14, 2007 meeting. NJSAP members are welcomed to join the Bylaws Committee. Please contact Susan Lee at or SusanLeeNJ@aol.com for more information. NJSAP is Online The New Jersey State Association of Parliamentarians is always ON. We have an online presence within our state. Anyone at anytime from any place can visit our Web site. Our discussion board has been created just for NJSAP members who can post messages anytime. NJSAP Discussion Board, Susan Lee, Moderator With our NJSAP discussion board, it is easy to communicate and connect with other members of our state association at any time, day or night. Invite everyone in your unit to sign up to use the New_Jersey_Parliamentarians discussion group. It is easy to sign up to use the NJSAP discussion board. There is a sign up page on the NJSAP home page: Enter your address and click the Join Now button. You need to create an account for yourself through our host, Yahoo! Groups. You will select the New_Jersey_Parliamentarians discussion board to register. You will receive an automated message telling you that your registration has been accepted. Then just log on and start posting your questions. Happy Posting! NJSAP Web Site, Susan Lee, Webmaster Although the NJSAP does not have physical presence with a brick and mortar building, it has a virtual presence with our Web site. Each month, the NJSAP Web site receives visitors. During February 2007, 120 visitors viewed our Web site. Since the time when our web site was created in 2003, there have been more than 1,700 visitors to the NJSAP Web site. An important feature of our Web site is the capability for organizations to connect with a parliamentarian in New Jersey when their organization needs parliamentary services. An important feature of our Web site is the capability for organizations to connect with a parliamentarian in New Jersey when their organization needs parliamentary services. All requests for parliamentarians are referred to William E. Starkey, PRP, NJSAP President. (See ONLINE, Page 12) Page 11

12 ONLINE: (Continued from Page 11) What do our visitors find when they land on our site? 1. Units and their meeting times, dates and locations 2. Photos from NSAP Conventions 3. Upcoming events 4. NJSAP Bylaws 5. Parliamentary tools and resources 6. Information about NJSAP Officers 7. Contact Information The NJSAP Web site is hosted by Geocities. We can use up to 15 MB of space to display information and news about our Association and Units without any cost to the association. We pay $24 each year to renew our domain name: NAP 36 BIENNIAL: (Continued from page 3) The following were elected at convention: NAP Elected Officers for President - Connie M. Deford, PRP Vice President - Ronald R. Stinson, PRP Secretary - Sandra K. Olson, PRP Treasurer - Robert J. Dolan, PRP Director-at-Large- Maurice S. Henderson, PRP Director-at-Large- Carl S. Silverman, PRP Director-at-Large- Ann Guiberson, PRP Nominating Committee for Ada Williams, PRP, Chairman - District 6 William E. Starkey, PRP - District 1 T. Page Johnson, PRP - District 2 Carl Ann Jimmy Stickler - District 3 Elaine Johnson, PRP - District 4 John Rempel, PRP - District 5 John Noonan, PRP - District 7 Giselle Miller, PRP - District 8 (See NAP 36 BIENNIAL, Page 15) Membership Membership in the New Jersey State Association varies from year to year. Unit member levels remain somewhat stable. Membership Classification Regular Members (M) 91 Student Members (SM) 23 Registered Parliamentarians (RP) 3 Professional Registered Parliamentarians (PRP) 4 Retired Professional Registered (RPR) 1 Total 122 New Jersey Membership (MAL/Units) MAL M 36 SM 16 RP 1 Sub-total 53 Cranford Unit M 23 SM 7 RPR 1 Sub-total 31 Garden State Unit M 6 SM 0 PRP 2 Sub-total 8 Jersey Shore Unit M 7 SM 0 RP 1 RPR 1 Sub-total 9 (See MEMBERSHIP, Page 13) Page 12

13 MEMBERSHIP (Continued from Page 12) NJ REG. Parliamentarians RP 1 Sub-total 1 Palisades Unit M 7 SM 0 RP 0 RPR 0 Sub-total 7 Richard S. Kain Unit M 12 SM 0 RP 0 RPR 1 Sub-total 13 Total Members 122 New Members The New Jersey State Association has gained 37 new members during the period of October 2005 through September The your President and the NJSAP Executive Committee welcomes each new member. March 2007 Constance Pizarro May 2007 Gail Davis, Tanesha Francis, G. J. Torres- Melendez, and Shawn Sweeney July 2007 Jennifer Boyle and Brian Williams September 2007 Rebecca Hardlin, Lena Larrieu, Valeriya Posternak, Caitlin Venedam, and Jason Werrell April 2006 Linda F. Babeuf, Roberta S. Dyrsten, Karen K. Gustavsen, Margaret W. Heeren, Geraldine L. Mahler, Mary Pat Marcello, Ann H. Redlus, Jean L. Revis, Mary E. Schneider, Rosemary Seghatoleslami, Carole B. Speechley, Mary Wolfe, and Patricia S. Whitehouse May 2006 Jan W. Hanson and Mary Lou Phifer August 2006 Alison Bressaw, Devora M. Champa, Katie Martin, Rachel Palestine, Gabriella Pinho, Alex Shea, and Diana Yu January 2006 Jacquelyn Freedman September 2005 Barbara Sue Herrmann October 2005 Louis O. Springsteen, Aids to Memorize Parliamentary Procedure To memorize the order of the articles as they appear in bylaws. The acronym for the topics of these articles is NO MONEY C PA (pronounced : no mommy see pa ): Name Object Members Officers Meetings Executive board Committees Parliamentary authority Amendments (See AIDS, Page 14) Page 13

14 AIDS: (Continued from page 13) Memorize the ranking motions in the order of precedence. The acronym for this is FATRC LPLPCAP (pronounced Fat rack long playing long playing Capital records ): Fix the time to which to adjourn Adjourn Take a recess Raise a question of privilege Call for the orders of the day Lay on the table Previous question Limit or extend the limits of debate Postpone to a certain time (or definitely) Commit or refer Amend Postpone indefinitely Memorize the usual order of business. The acronym for the headings of business is MRS SUN: Minutes Reports of officers, boards and standing committees Special committees Special Orders Unfinished business New business Why special committees are appointed. The acronym for this is AIR (pronounced Air ): to Act to Investigate to Recommend Acronyms provided in Introductions to Parliamentary Procedure: Dynamics of Leadership, University of Wisconsin Learning Innovations. QUIZ (Answers to Quiz on Page 3) 1. Immediately if the candidate is present and does not decline or if he is absent but has consented to his candidacy. If the candidate is absent and has not consented to his candidacy, the election becomes final when he is notified, provided he does not immediately decline. th RONR (10 ed.), p Number of votes cast, number necessary for election, number received by each candidate (listed from highest to lowest), and a listing and explanation of any votes determined illegal. th RONR (10 ed.), p Credentials, rules and program th RONR (10 ed.), pp A courtesy resolution is usually the final item of new business. th RONR (10 ed.), pp Memorize the six principal characteristics of motions. The acronym, which takes the form of a question, is IS DAV R (pronounced Is Dave right? ): In order when another has the floor? Second required? Debatable? Amendable? Vote required? Reconsider the vote? Page 14

15 NAP 36 BIENNIAL: (Continued from page 12) Report of the Bylaws Committee Disposition of the Amendments at the 2007 Biennial Convention Maurice S. Henderson, PRP, Chairman AMENDMENT #1: REGISTRATION EXAMINATION Article XI. Committees. Section 1. Standing Committees. I. Registration Examiners Committee. Paragraph 2. Amend by striking out from which the registration examination is taken Amendment lost AMENDMENT #2: REGISTRATION EXAMINATION Article XI. Committees. Section 1. Standing Committees. I. Registration Examiners Committee. Paragraph 3. Amend by adding and additional questions from the current edition of Roberts Rules of Order Newly Revised; Amendment postponed indefinitely AMENDMENT #3: REGISTRATION EXAMINATION Article XI. Committees. Section 1. Standing Committees. I. Registration Examiners Committee. Paragraph 3. Amend by striking out from the current published bank of questions Amendment postponed indefinitely AMENDMENT #4: TITLE FOR REGULAR MEMBER Article III. Members. Section 1. Classification. A. Regular. Amend by inserting and use the title Associate Parliamentarian (AP) between membership, and an individual in the first sentence. Bylaw amendment with a pending amendment were referred to the board of directors for study and recommendation with instructions to report at the next biennial convention. AMENDMENT #5: ELIMINATE MEMBERSHIP EXAM Article III. Members. Section 1. Classification. A. Regular. Amend by substituting for Section A: A. Regular. Membership shall be open to any person who supports the object of the society and pays the required dues. Amendment and consequential amendments lost (See NAP 36 BIENNIAL, Page 16) Page 15

16 NAP 36 BIENNIAL: (Continued from page 15) AMENDMENT #6: PROVISIONAL MEMBER Article III. Members. Section 1. Classification. Amend by inserting a new paragraph A and renumbering remaining sections. A. Provisional Member. To qualify for provisional membership, an individual shall pay the required dues. Provisional members shall have all the rights and privileges of membership except provisional members may not be association or NAP officers, or serve as delegates to convention. No person may be a provisional member for more than six years. Amendment and consequential amendments lost AMENDMENT #7: REGISTERED PARLIAMENTARIAN CLASSIFICATION Article III. Members. Section 1. Classification. B. Registered. Amend by striking out meet additional requirements established by the board of directors and Amendment adopted AMENDMENT #8: APPEAL Article III. Members. Section 1. Classification. C. Professional Registered. Amend by adding new paragraph Any member who does not successfully complete an examination or course required for this class of membership shall be entitled to file a written appeal in accordance with rules established by the NAP Board of Directors. Amendment adopted AMENDMENT #9: APPEAL Article III. Members. Section 1. Classification. C. Professional Registered. Amend by adding new paragraph Any member who does not successfully complete an examination or course required for this class of membership shall be entitled to file a written appeal to the board of directors within thirty days of notification of failure. The board of directors shall appoint a committee of three members to investigate the appeal. Each committee member shall have a minimum of ten continuous years of certification as a Professional Registered Parliamentarian. The committee members shall not be members of the board of directors, professional development committee, nor any of the specific course instructors. The professional development committee, course instructors, and the appellant shall assist the committee. The committee shall return a written decision within sixty days of the appeal. The committee decision shall be final. Amendment lost (See NAP 36 BIENNIAL, Page 17) Page 16

17 NAP 36 BIENNIAL: (Continued from page 16) AMENDMENT #10: REINSTATEMENT Article III. Members. Section 2. Reinstatement. Amend by substituting for Section 2: Section 2. Reinstatement. A former member who forfeited membership by resignation or nonpayment of dues shall be granted reinstatement in accordance with rules established by the board of directors if the application, current membership year dues, and reinstatement fee are submitted within two years following the date of resignation or forfeiture. Dues for the current membership year shall be paid, regardless of the date the dues and the reinstatement are paid. Proviso: This amendment shall go into effect on January 1, Amendment and proviso adopted AMENDMENT #11: CONSTITUENT DUES Article III. Members. Section 3. Dues. E. Dues Payment. Amend by substituting for paragraph E: E. Dues Payment. All dues shall be paid directly to NAP Headquarters, which shall rebate to each association and unit an amount per member as determined in the Standing Rules. Amendment and consequential amendments lost AMENDMENT #12: CLARIFICATION OF DUES PAYMENT Article III. Members. Section 3. Dues. Section E. Dues Payment. Amend by inserting primary before association and after and Amendment adopted AMENDMENT #13: APPLICATION OF DUES TO FOLLOWING YEAR Article III. Members. Section 3. Dues. H. Application of Dues to Following Year Amend by striking out July and inserting October Amendment lost AMENDMENT #14: CALL TO DISTRICT CONFERENCE Article IV. Divisions. Section 2. Districts. Section A. District Conferences. Paragraph 2. Amend by striking out thirty and inserting sixty Amendment was withdrawn and notice was given to amend by striking out. at least thirty days before the date of the conference. and inserting no fewer than forty[=-five and no more than sixty days before the district conference. Amendment was adopted by nine-tenths vote (See NAP 36 BIENNIAL, Page 18) Page 17

18 NAP 36 BIENNIAL: (Continued from page 17) AMENDMENT #15: ASSOCIATION EXPANSION Article IV. Divisions. Section 3. Associations. A. Composition. and B. Eligibility. Amend by substituting for paragraphs A and B: A. Composition. NAP members within a state, province, or country may apply to charter an association of NAP. There shall be only one association per state or province. Adjoining states, provinces, or countries that belong to the same district may join together to form a single association. B. Eligibility. An association of NAP may be organized when at least three units exist or at least fifteen NAP members reside in the affected states, provinces, or countries, provided that the associations bylaws have been approved by the NAP Bylaws Committee. Bylaw amendment as amended adopted AMENDMENT #16A: APPOINTMENT OF CHAIRMAN IN UNCHARTERED AREAS Article IV. Divisions. Section 4. Unchartered States or Provinces. Amend by substituting for paragraphs A and B: A. Appointment of Chairman. In an unchartered state, province, or country having five or more NAP members, the district director may appoint with the approval of the board of directors a chairman for the current biennium. The chairman shall be eligible for reappointment. B. Duties. The chairman shall: 1. organize parliamentary procedure classes and new units with the assistance of the district director; 2. promote NAP membership; and 3. apply for an association charter when the eligibility requirements have been met. AMENDMENT #16B: APPOINTMENT OF CHAIRMAN IN UNCHARTERED AREAS (Consequential amendments) Amend by striking out vice-chairman in the following bylaw articles: # Article IV. Divisions. Section 2. Districts. C. Duties of District Directors. Paragraph 6. # Article VII. Meetings. Section 2. Conventions. B. Voting Body. Paragraph 6a. #.Article VII. Meetings. Section 2. Conventions. B. Voting Body. Paragraph 6c. Both amendments adopted AMENDMENT #17: UNIT BYLAWS Article IV. Divisions. Section 5. Units. C. Bylaws of a Unit. Amend by adding new paragraph A unit shall provide a current copy of its bylaws to headquarters on an annual basis. Amendment adopted (See NAP 36 BIENNIAL, Page 19) Page 18

19 NAP 36 BIENNIAL: (Continued from page 18) AMENDMENT #18: PRESIDENT-ELECT Article V. Officers. Section 1. Elected Officers Amend by striking out Vice-President and inserting President-elect Amendment (along with consequential amendments) referred back to the bylaws committee for further review, completion, and submission to the 2009 convention. AMENDMENT #19: APPOINTMENT OF NEW COMMITTEES Article V. Officers. Section 6. Appointment of New Committee Chairmen Amend by substituting for Section 6: Section 6. Appointment of New Committees. The incoming president shall be authorized to appoint the committees for the ensuing biennium. The incoming president, vice-president, secretary, and treasurer, serving as the executive committee-elect, shall meet before the first board of directors meeting (post-convention) of the biennium to approve the appointments. Amendment adopted AMENDMENT #20: CONVENTION VOTING BODY Article VII. Meetings. Section 2. Conventions. B. Voting Body. Amend by inserting NAP members before registered and after are Upon subsequent amendment, the bylaw amendment was adopted and the bylaw now reads as follows: B. Voting Body. The voting body of the convention shall be composed of the following NAP members who are delegates registered as in attendance and have paid the appropriate registration fee: Amendment adopted AMENDMENT #21: NON-DISCRIMINATORY CRITERIA Article VIII. Board of Directors. Section 2. Duties. B. Duties of the Board of Directors. Amend by inserting a new paragraph between 6 and 7 and renumbering remaining paragraphs. 7. ensure that non-discriminatory objective criteria are used to define successful completion of any course offered by NAP; Amendment postponed indefinitely AMENDMENT #22: PUBLICATION AND PRICING COMMITTEE Article IX. Executive Committee. Section 2. Duties. B. Other Duties. Paragraph 4. Amend by striking out serve as the Publications and Pricing Committee to Amendment adopted AMENDMENT #23A: CONFERENCE OF PRESIDENTS Article X. Education and Training Conferences. Section 1. Conference of Presidents. Amend by substituting for Section 1: (See NAP 36 BIENNIAL, Page 20) Page 19

20 NAP 36 BIENNIAL: (Continued from Page 19) Section 1. Leadership Conference. A. Purpose. A Leadership Conference shall be held annually at a place, date, and time to be determined by the board of directors for the purpose of education, orientation, networking, and sharing experiences. B. Attendance. Attendees shall be NAP members. Each association may select two of its officers and one additional attendee. Each district director may select two representatives from each unchartered state, province, or country from within the district to attend. AMENDMENT #23B: CONFERENCE OF PRESIDENTS (Consequential amendment) Article VIII. Board of Directors. Section 2. Duties. B. Duties of Board of Directors. Paragraph 3. Amend by striking out Conference of Presidents and inserting Leadership Conference Bylaw amendment as amended, and consequential amendment, adopted by nine-tenths vote AMENDMENT #24: DUTIES OF PROFESSIONAL DEVELOPMENT COMMITTEE Article XI. Committees. Section 1. Standing Committees. H. Professional Development Committee. Amend by substituting for paragraph H. H. Professional Development Committee. The committee shall: 1. develop and upgrade the curricula; 2. be responsible for courses and other requirements for attaining and retaining the PRP classification; 3. be responsible for ensuring that any curricula relates to actual parliamentary practice in today s society; 4. be responsible for establishing and ensuring that all courses and other requirements are based on objective criteria which define learner outcomes, performance objectives, benchmarks, and rubrics; 5. establish objective criteria for minimum qualification, continued certification, training, and evaluation of instructors of the Professional Qualifying Course and the Professional Development Course; 6. submit to the board of directors for specific board approval of any proposed changes in the requirements for attaining or retaining PRP classification or any substantial changes in the structure or administration of courses; and 7. make all course information, instructor curricula, learner outcomes, performance objectives, benchmarks, rubrics, and teaching materials available to members on request at a reasonable fee. Amendment postponed indefinitely AMENDMENT #25: MEMORIAL GIFT NAP Standing Rule 6 Amend by substituting for Rule 6: 6. Upon request by a constituent division, NAP Headquarters shall send one copy of the current edition of Roberts Rules of Order Newly Revised (hard bound) and Roberts Rules of Order in Brief, as a memorial to a deceased member, to a public library or a school library designated by the requesting division. Amendment as amended adopted Page 20