THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF THURSDAY, JUNE 19, :30 P.M.

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1 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF THURSDAY, JUNE 19, :30 P.M. Council is to meet in Regular Session on Thursday, June 19, 2014 at 12:30 p.m. in the Council Chambers at the Satellite Office with Mayor Dalton McDonald presiding. Members Present: Members Absent with Notification: Staff Present: Others Present: Page I. CALL TO ORDER Mayor McDonald to call the meeting to order at 12:30 p.m. II. III. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF APPROVAL OF AGENDA AS CIRCULATED Regular Council meeting Agenda of Thursday, June 19th, 2014 "Be it resolved that the Regular Council Agenda of Thursday, June 19th, 2014, be approved as circulated. IV. APPROVAL OF MINUTES 4-5 Special Council Meeting Minutes of Thursday, February 27, "Be it resolved that the Special Council Meeting Minutes of Thursday, February 27, 2014, be approved Regular Council meeting Minutes of June 5th, 2014 "Be it resolved that the Regular Council meeting Minutes of June 5th, 2014, be adopted. V. BUSINESS ARISING FROM PREVIOUS MINUTES VI. COMMITTEE REPORTS Canada Day Parade Committee Minutes of June 2, 2014; Nawautin Sanctuary Association Minutes of May 21, 2014; Alnwick/Haldimand Public Library Board; Roseneath Revitalization Volunteer Committee meetings of April 20, 2014 and May 14, 2014; Nawautin Sanctuary Association Minutes of May 26, 2014; Alnwick Civic Centre Board of Management meeting Minutes of April 7 and May 5, 2014; and Alnwick/Haldimand Community Policing Committee Minutes of April 21, "Be it resolved that the following Committee and/or Board Meeting Minutes, be approved and/or received and filed accordingly: Canada Day Parade Committee Minutes of June 2, 2014; Nawautin Sanctuary Association Minutes of May 21, 2014; Page 1 of 47

2 Page THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF JUNE 19, :30 P.M. Alnwick/Haldimand Public Library Board; Roseneath Revitalization Volunteer Committee meetings of April 20, 2014 and May 14, 2014; Nawautin Sanctuary Association Minutes of May 26, 2014; Alnwick Civic Centre Board of Management meeting Minutes of April 7 and May 5, 2014; and Alnwick/Haldimand Community Policing Committee Minutes of April 21, VII. COMMUNICATIONS Proposed Installation of Docking System at Sandy Bay Park/Boat Launch "Be it resolved that the (Council direction required) Letter from Union Gas dated June 11, 2014 RE: Application to Ontario Energy Board seeking rate increase. "Be it resolved that the letter from Union Gas dated June 11, 2014 regarding their application to Ontario Energy Board seeking rate increase, be received and filed Letter from Knight's Appleden Fruit Limited dated June 3rd, 2014 RE: Request to purchase Unopened Road Allowance. "Be it resolved that the request from Knight's Appleden Fruit Limited as illustrated in their correspondence dated June 3rd, 2014 to purchase Unopened Road Allowance, be (Council direction required). Merrill Cemetery - New Survey required in order to clarify the Title Land to transfer ownership from Trustees to Alnwick/Haldimand Township by July "Be it resolved that the Council of the Township of Alnwick/Haldimand approve the new survey of Merrill Cemetery to be completed by Gifford, Harris Surveying Ltd. in the amount of $2,124.00, in order to complete the Transfer the ownership of this cemetery from the Trustees to the Township of Alnwick/Haldimand by July VIII. ANNOUNCEMENTS/NOTICE OF MOTIONS Councillor Walls: Notice of Motion to be addressed in Closed Session as it pertains to Human Resources matters. Councillor Logel: Councillor Fell: Councillor Stover: Mayor McDonald: Page 2 of 47

3 Page THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF JUNE 19, :30 P.M. Deputy Mayor Benns: Councillor Latchford: IX. MOTION TO ADJOURN TO CLOSED SESSION Motion to adjourn to Closed Session: "Be it resolved that the Council of the Township of Alnwick/Haldimand adjourn to a Closed Session in accordance with Section 239(2)(b)(c)(d) of the Municipal Act 2001, as amended, at 1:15 p.m. The purpose of the Closed Session is to discuss the proposed Appraisals of Surplus Lands and Human Resource matters as requested in a Notice of Motion by Councillor Walls. X. MOTION TO RECONVENE TO REGULAR SESSION Motion to reconvene to Regular Session "Be it resolved that the Council of the Township of Alnwick/Haldimand reconvene to Regular Session at 1:45 p.m. XI. APPROVAL OF CONFIRMING BY-LAW 47 By-Law No Being a by-law to confirm the proceedings of the Regular Council Meeting of Thursday, June 19th, "Be it resolved that By-Law No being a by-law to confirm the proceedings of the Regular Council Meeting of Thursday, June 19th, 2014, be read and deemed to be PASSED this 19th day of June, XII. ADJOURNMENT Motion to adjourn: "Be it resolved that the Regular Council meeting of June 19th, 2014, be adjourned at 1:50 p.m. Page 3 of 47

4 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND SPECIAL MEETING MINUTES OF THURSDAY, FEBRUARY 27, :30 P.M. Council met in a Special Session on Thursday, February 27, 2014 at 3:30 p.m. in the Council Chambers with Mayor Dalton McDonald presiding. Members Present: Staff Present: Others Present: Mayor Dalton McDonald Deputy Mayor Raymond Benns Councillors: John Logel Sandra Walls Joan Stover James Fell Gail Latchford Terry Korotki, CAO/Planner Peter A. Josephs, Township Planner Betty Carruthers Philip Calnan I. CALL TO ORDER Mayor McDonald to call the meeting to order at 3:30 p.m. The purpose of the Special Council meeting is to provide an opportunity for Council to discuss proposed revisions to the Township official Plan and for the public to provide comments on the update. II. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF None denoted at the commencement of the Special Council meeting. III. DELEGATION: Mr. Peter Josephs Re: Discuss Status of the Five(5) Year Review of the Township Official Plan Mr. Peter Josephs provided and introduction and overview, as follows; This Special Meeting of Council is being held under Section 26 of the Planning Act to discuss a review of the current Official Plan of the Township of Alnwick/Haldimand, and revisions that may be required to the Official Plan. Section 26 of the Planning Act requires a Council of a municipality to review its Official Plan at least every five years to determine if revisions are required. The current Official Plan of the Township of Alnwick/Haldimand was approved by the Ministry of Municipal Affairs and Housing on June 19, The Township has initiated an update to the Official Plan, including the identification of certain provisions of the Plan that should be updated, and the possible details of those revisions. This includes revisions to the Official Plan maps, as required. Before revising the Official Plan, the Council is required to hold a special meeting, open to the public, to discuss possible revisions. The meeting is also an opportunity for the public to provide input on issues of concern. Special Council Meeting Minutes of Thursday, February 27, Page of 47

5 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND SPECIAL MEETING OF THURSDAY, FEBRUARY 27, :30 PM This Special Council Meeting is not intended to be a statutory public meeting to present a draft updated Official Plan or specific revisions to the Plan. It is an opportunity for Council to discuss the proposed update and to hear from the public about those matters that may be considered in the Official Plan review and update process. There will be at least one public open house session and at least one public meeting held at later dates to present the proposed Official Plan update. Public notice will be provided of those sessions. The Confirmation of Notice of the Special Council meeting of February 27 th, 2014 was given in accordance with section 26 of the Ontario Planning Act. Notice of the meeting was given as follows: It was advertised in the local newspaper titled Northumberland News on Wednesday, January 15 th, 2014 and was illustrated on the Municipal Website. Mr. Peter Josephs acknowledged that all Councillors have been given A Draft text and Draft Schedule Maps pertaining to the Official Plan. Mr. Peter Josephs reviewed in detail his Planning Report dated February 27 th, 2014, as attached. IV. PUBLIC INQUIRIES Ms. Betty Carruthers inquired as to the reasoni9ng of the blue colour on the Draft Schedule A Map. Mr. Josephs commented that this colour defines these properties proposed to be re-designated from Agriculture to Rural. Mr. Josephs noted that former (retired )land-use planner Mr. Ray Valaitis of the Ministry of Agriculture and Food (OMAFRA) had reviewed these properties on a site by site basis last summer (2013). Mr. Philip Calnan acknowledged that he supports the revisions applicable to the Hamlet designation in the Draft Official Plan and advised in the future would be willing to dedicate part of his property in Graton to the municipality for a future pedestrian trail. XI. APPROVAL OF CONFIRMING BY-LAW By-Law No Being a by-law to confirm the proceedings of the Special Meeting of Thursday, February 27th, Moved by Councillor Walls, seconded by Councillor Logel; XII. "Be it resolved that By-Law No being a by-law to confirm the proceedings of the Special Meeting of Thursday, February 27th, 2014, be read and deemed to be PASSED this 27th day of February, ADJOURNMENT Moved by Councillor Fell, seconded by Deputy Mayor Benns; "Be it resolved that the Special Meeting of Thursday, February 27, 2014 for the Official Plan Review, be adjourned, at 4:47 p.m. Mayor, Dalton McDonald CAO/Planner, Terry Korotki Special Council Meeting Minutes of Thursday, February 27, Page of 47

6 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING MINUTES OF COUNCIL THURSDAY, JUNE 05, :30 P.M. Council met in Regular session on June 5 th, 2014 at 12:30 p.m. in the Council Chambers with Mayor Dalton McDonald presiding. Members Present: Staff Present: Others Present: Mayor Dalton McDonald Deputy Mayor Raymond Benns Councillors: John Logel Sandra Walls Joan Stover James Fell Gail Latchford Terry Korotki, CAO/Planner Robin van de Moosdyk, Clerk David Wright, Fire Chief Daryl Hall, CBO/MBEO/Planning Assistant Troy Gilmour, Public Works Superintendent David Harnden, Arena Manager Arryn McNichol, Treasurer Betty Carruthers John Derkx Bernadette Murray Michael Stephenson Mrs. D. Farrow Mr. R. Farrow Richard Szymczyk Mike Sheehy Brian Rapsey Adam McCue, Director Transportation and Waste County of Northumberland I. CALL TO ORDER Mayor McDonald called the meeting to order at 12:30 p.m. II. III. MOMENT OF SILENCE FOR OUR FALLEN SOLDIERS AND CITIZENS DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no disclosures of pecuniary interest at this time. IV. APPROVAL OF AGENDA AS CIRCULATED Moved by Deputy Mayor Benns, seconded by Councillor Logel; "Be it resolved that the Agenda as circulated for Thursday, June 5th, 2014 Regular Council Session, be approved, with multiple addendums. Councillor Logel requested a Closed Session at the end of the meeting today. Regular Council meeting Minutes of June 5th, 2014 Page 6 of 47

7 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, JUNE 05, :30 PM V. APPROVAL OF MINUTES Regular Council meeting Minutes of May 15th, Moved by Councillor Stover, seconded by Councillor Latchford; "Be it resolved that the Regular Council meeting Minutes of May 15th, 2014, be adopted. VI. BUSINESS ARISING FROM PREVIOUS MINUTES Councillor Latchford requested an update pertaining to the Chamber of Commerce utilizing the former administration office at the Alnwick Civic Centre. Councillor Logel confirmed that he has been appointed as the one of two members on the Joint Meeting for the review of the Fire and Roads Agreement with the Alderville First Nation of which was given and requested that the Minutes be amended. VII. DAVID WRIGHT, CHIEF, VOLUNTEER FIRE DEPARTMENT Alnwick/Haldimand Fire and Rescue Report and Senior Officer's Meeting Minutes of May 27th, Moved by Councillor Stover, seconded by Councillor Fell; "Be it resolved that the Alnwick/Haldimand Fire and Rescue Report and Senior Officer's Meeting Minutes of May 27th, 2014, as prepared and submitted by Fire Chief Wright, be received and filed. 12:45 p.m. Delegation - Mr. Derkx - On going matter, involving the various Municipal Departments. Mr. Derkx provided a brief overview of his present situation with respect to matters on Whitney Road. Mr. Derkx has concerns with the garbage and trash, of all kinds on the road and his been going on for three years plus. Mr. Derkx noted his attendance at the office and dealing with the staff pertaining to various matters. Mr. Derkx noted that he has been sort of curt with some staff members and apologize for his behaviour, however he is getting quite frustrated with this situation. He noted that where this garbage is located on Environmental Sensitive lands and suggested that the Ganaraska Region Conservation Authority be contacted to address this matter, if Council can not. Deputy Mayor Benns asked who is dumping the garbage and if it is the owner. Deputy Mayor Benns clarified that this would be the jurisdiction of the Lower Trent Conservation Authority and not the Ganaraska Region Conservation Authority. It is time that Council give authority to their staff to correct this situation. Moved by Councillor Logel, seconded by Councillor Walls; "Be it resolved that Municipal Staff prepare a full report to provide an update regarding this matter, for the next Regular Council Session on June 19th, Regular Council meeting Minutes of June 5th, 2014 Page 7 of 47

8 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, JUNE 05, :30 PM Moved by Councillor Stover, seconded by Councillor Fell; "Be it resolved that the Council of the Township of Alnwick/Haldimand permit Mr. Brian Rapsey to provide a brief explanation of his concern pertaining to this matter. Mr. Rapsey stated that he understand that you can obtain a burn permit for household garbage and lawn waste, etc., and not for toxic items. Another concern is that there is a lot of leeway in the by-laws and at what point does Council determine to enforce the by-law. Mr. Korotki provided a brief review of the process of a property standards complaint and how the municipality tries to resolve the matter. 1:15 p.m. - Barry Surerus - Soap Box Derby Would like Council's approval for the closure of County Road 24, Insurance Coverage. Moved by Deputy Mayor Benns, seconded by Councillor Latchford; "Be it resolved that the Council of the Township of Alnwick/Haldimand proceed with the request for a Certificate of Insurance from McGlennon Insurance and to submit a Road Closure Application to the County of Northumberland for County Road 24, for this event. VIII. DARYL HALL, CBO/MBEO/PLANNING ASSISTANT Building Department Report dated May Moved by Councillor Stover, seconded by Deputy Mayor Benns; "Be it resolved that the Building Department Report dated May 2014 as prepared and submitted by Mr. Daryl Hall, CBO/MBEO/Planning Assistant, be received and filed. Special Events Applications - Al Martin - two events for 2014 Moved by Councillor Stover, seconded by Councillor Walls; "Be it resolved that the Council of the Township of Alnwick/Haldimand approve the Special Events Application for two events to be operated by Mr. Al Martin in the months of June and August, IX. TROY GILMOUR, PUBLIC WORKS SUPERINTENDENT - 1:45 P.M. Public Works Committee meeting Minutes of May 12, 2014 Moved by Deputy Mayor Benns, seconded by Councillor Latchford; "Be it resolved that the Public Works Committee meeting Minutes of May 12, 2014, be adopted. X. DAVID HARNDEN, ARENA MANAGER Verbal Report, as a quorum was not present for the May 22nd, 2014 meeting all items deferred to the June 26th, 2014 Parks and Recreation meeting. Mr. Harnden advised of the Grass Cutting Machine, the Ice Resurfacer, and have hired a student, Heather Schut who is working out very well. Regular Council meeting Minutes of June 5th, 2014 Page 8 of 47

9 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, JUNE 05, :30 PM Councillor Walls advised that she has referred the Electronics Recycling permanent depot to the Parks and Recreation Committee for further consideration. Councillor Walls advised that Mrs. Heather Nemec has expressed interest in the upgrading of the playground equipment at the Haldimand Memorial Arena Facility and would like to be contacted if and when this matter is reviewed. Mr. Harnden advised that this matter had been discussed at the April Parks and Recreation Committee meeting and there are initiatives coming forward to address the Playground Equipment. Councillor Stover noted that she would like to see some Adult Exercise Equipment incorporated at the Facility as well. Councillor Fell inquired as to any updates on the synthetic ice rink and Mr. Harnden stated that he has not had a reply from the supplier regarding this item. However, he would contact St. Albert to see how their new pad is working out. Playground Inspections: Moved by Councillor Fell, seconded by Councillor Walls; "Be it resolved that the Arena Manager, David Harnden and Public Works Superintendent, Troy Gilmour conduct monthly playground inspections with the municipality and provide reports to the Parks and Recreation. Resolution: Cost Allocation for Interior Painting Moved by Councillor Latchford, seconded by Councillor Walls; "Be it resolved that the Arena Manager, David Harnden be directed to complete the interior painting at the Arena facility, at a cost not to exceed $2,500.00; and further that these funds be allocated from the Reserves. XI. ARRYN MCNICHOL, TREASURER Finance Committee meeting Minutes of May 15th, Moved by Councillor Fell, seconded by Councillor Stover; "Be it resolved that the Finance Committee meeting Minutes of May 15th, 2014, be approved. Delegation of Authority Ontario Ice Storm Program: Moved by Councillor Fell, seconded by Councillor Stover; Be it resolved that the Council of the Township of Alnwick/Haldimand direct the CAO/Planner, Terry Korotki to oversee and coordinate the following staff to collect and prepare documentation and financial information relating to the municipality s formal submission under the Ontario Ice Storm Assistance Program, that being the Clerk, Public Works Superintendent, Chief Emergency Management Coordinator and Treasurer; and further that the Municipal Treasurer be authorized to submit all documentation and be the contact person for the Ontario Ice Storm Assistance Program, on behalf of the Municipality. CARRIED. Regular Council meeting Minutes of June 5th, 2014 Page 9 of 47

10 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, JUNE 05, :30 PM XII. DEPUTATIONS/PUBLIC HEARINGS- 3:00 P.M. 3:00 p.m. - 3:40 p.m. - Adam McCue, Long Term Waste Management Plan Mr. McCue provided a very informative presentation regarding the Long Term Waste Management Plan, for the County of Northumberland, of which a copy is attached. Mayor McDonald thanked Mr. McCue for attending the meeting today and updating Council on this matter. XIII. COMMITTEE REPORTS Public Information Session Notes of Monday, May 5th, 2014 RE: Communications Tower/Bell Mobility Moved by Councillor Walls, seconded by Councillor Logel; "Be it resolved that the Public Information Session Notes of Monday, May 5th, 2014 RE: Communications Tower/Bell Mobility, be received and filed. Ganaraska Region Conservation Authority meeting Minutes of April 17, 2014 Moved by Councillor Logel, seconded by Councillor Walls; "Be it resolved that the Ganaraska Region Conservation Authority meeting Minutes of April 17, 2014, be received and filed. XIV. COMMUNICATIONS Letter from the Ministry of Citizenship and Immigration dated May 2014 RE: Senior Achievement Award. Moved by Councillor Fell, seconded by Councillor Stover; "Be it resolved that the letter from the Ministry of Citizenship and Immigration dated May 2014 regarding the Senior Achievement Award, be received and filed. Letter from the Municipality of Port Hope dated May 9, 2014 RE: Rail Safety. Moved by Councillor Latchford, seconded by Councillor Logel; "Be it resolved that the letter from the Municipality of Port Hope regarding Rail Safety dated May 9, 2014, be received and filed. Thank you from Mrs. Barb Foreman RE: Recognition of Volunteer Service and letter from the Physician Recruitment and Retention Committee dated May 15, 2014 thanking Council for their financial contribution. Moved by Councillor Stover, seconded by Councillor Fell; "Be it resolved that the thank you from Mrs. Barb Foreman regarding her Recognition of Volunteer Service and letter from the Physician Recruitment and Retention Committee dated May 15, 2014 thanking Council for their financial contribution, be received and filed. Regular Council meeting Minutes of June 5th, 2014 Page 10 of 47

11 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, JUNE 05, :30 PM Letter and Strategy Report from the Ganaraska Region Conservation Authority dated May 1, 2014 RE: GRCA Terrestrial Natural Heritage Strategy. Moved by Deputy Mayor Benns, seconded by Councillor Logel; "Be it resolved that letter and Strategy Report from the Ganaraska Region Conservation Authority dated May 1, 2014 regarding the GRCA Terrestrial Natural Heritage Strategy Report, be received and filed. Councillor Fell - Notice of Motion to discuss the dissolution or continuation of the Standing Committees of Council, that being the Finance Committee, Public Works Committee and the Parks and Recreation Committee. Moved by Deputy Mayor Benns, seconded by Councillor Logel; "Be it resolved that the Finance, Public Works and Parks and Recreation Standing Committees for the Township of Alnwick/Haldimand remain status quo and that the next Council elect review the Committee structure and determine the best practice at that time. Letter from TransCanada Pipelines Limited dated May 20, 2014 RE: Initiated regulatory process with the National Energy Board for the Eastern Mainline Project. Moved by Councillor Latchford, seconded by Councillor Walls; "Be it resolved that the letter from TransCanada Pipelines Limited dated May 20, 2014 advising that they have initiated regulatory process with the National Energy Board for the Eastern Mainline Project, be it received and filed. Letter from the Ministry of Transportation date May 29, 2014 RE: Establishment of a Winter Weather Warning System along the 401 Corridor. Moved by Councillor Stover, seconded by Councillor Logel; "Be it resolved that letter from the Ministry of Transportation date May 29, 2014 pertaining to the Establishment of a Winter Weather Warning System along the 401 Corridor, be referred to the next Public Works Committee meeting. XV. BY-LAWS By-Law No Being a by-law to authorize the Signing and Execution of a Transfer of Deed from the Township of Alnwick/Haldimand to Mrs. Alison Buckley of Part 2 on Plan 39R Moved by Councillor Stover, seconded by Councillor Walls; Be it resolved that By-Law No being a by-law to authorize the Signing and Execution of a Transfer of Deed from the Township of Alnwick/Haldimand to Mrs. Alison Buckley of Part 2 on Plan 39R-13004, be read and deemed to be PASSED this 5th day of June, By-Law No Being a by-law to Authorize the Signing and Execution of a Transfer of Deed for an Easement across Part 1 on Plan 39R from the Township of Alnwick/Haldimand to Mrs. Alison Buckley. Regular Council meeting Minutes of June 5th, 2014 Page 11 of 47

12 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, JUNE 05, :30 PM Moved by Councillor Fell, seconded by Councillor Walls; Be it resolved that By-Law No being a by-law to Authorize the Signing and Execution of a Transfer of Deed for an Easement across Part 1 on Plan 39R from the Township of Alnwick/Haldimand to Mrs. Alison Buckley, be read and deemed to be PASSED this 5th day of June, XVI. ADDENDUMS Resolution to declare lands as Surplus: Moved by Councillor Walls, seconded by Deputy Mayor Benns; Be it resolved that the Council of the Township of Alnwick/Haldimand declare lands located in Concession B, Part Lot 11, with Property Roll Number , Geographic Haldimand, now in the Township of Alnwick/Haldimand, as surplus to municipal requirements. Awarding of Surveying of Lands: Moved by Councillor Latchford, seconded by Councillor Stover; Be it resolved that the Surveying of the lands declared as surplus located in Concession B, Part Lot 11, with Property Roll Number , Geographic Haldimand, now in the Township of Alnwick/Haldimand, be awarded to Gifford Surveying at a total cost of $1, plus Harmonized Sales Tax. Letter from Debbie McBride, Secretary of the Alnwick/Haldimand Police Service Board dated May 30th, 2014 RE: Request to Encourage Northumberland County Council to proceed with the Safe Community Designation. Moved by Councillor Walls, seconded by Deputy Mayor Benns; Be it resolved that the Council of the Township of Alnwick/Haldimand support the request of the Police Service Board as illustrated in their correspondence date May 30, 2014; and further that this resolution and correspondence be forwarded to County of Northumberland Council for their favourable and expeditious consideration. XVII. ANNOUNCEMENTS/NOTICE OF MOTIONS Announcements and Notices of Motions were deferred to the next meeting. XVIII. APPROVAL OF CONFIRMING BY-LAW By-Law No Being a by-law to confirm the proceedings of the Regular Council Meeting of Thursday, June 5th, Moved by Councillor Logel, seconded by Councillor Latchford; "Be it resolved that By-Law No being a by-law to confirm the proceedings of the Regular Council Meeting of Thursday, June 6th, 2014, be read and deemed to be PASSED this 5th day of June, CARRIED. Regular Council meeting Minutes of June 5th, 2014 Page 12 of 47

13 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR COUNCIL OF THURSDAY, JUNE 05, :30 PM XIX. ADJOURNMENT Moved by Councillor Walls, seconded by Councillor Logel; "Be it resolved that the Regular Council Session of Thursday, June 5th, 2014, be adjourned at 4:42 p.m. Mayor, Dalton McDonald Clerk, Robin van de Moosdyk Regular Council meeting Minutes of June 5th, 2014 Page 13 of 47

14 CANADA DAY PARADE - Minutes Meeting: June 2, pm Grafton Council Chambers Attended: A/H Fire Dept (Matt & Nick); Art Lansley, Joan Stover, John Logel, Dalton McDonald, Jim Benham; Sandra Walls Absent: Lorne Aronson, Dave Wright, Gail Latchford, Ray Benns Financial Update: See attached 2014 parade financials to date surplus of $1, (TransCanada donation of $1, not yet received.) Application for Road Closure: Approved. Confirmed: Shriner s Ship, OPP participation, Face-painting, Legion, Magician, Strong-man competition and Ste. Anne s Inn. (Joan, Terry Korotki and John Logel confirmed for Ste. Anne s) Clowns: We have 3 adult costumes and need volunteers to hand out flags? Sandra will ask Debbie McBride and daughter. Catelin Ritchie: Sandra to follow-up. Barlow singer will be asked if Catelin is unavailable. Citizen of the Year Plaque and dash plaques ordered from Mill Valley Trophies: John Logel will act as parade marshal and will hand out dash plaques. Schools: Poster or Essay Contest - Joan Stover described four divisions (jk/sk; 1-3; 4-6 and 7/8) Grafton and Roseneath schools have confirmed and St. Mary s to follow-up. Posters/essays will be collected from schools June 20 th and parade committee will judge at June 23 rd mtg. Joan will work with Art Lansley to arrange a float for the winning students. Sandra will confirm medals for 1 st, 2 nd and 3 rd place students. Judges: Joan and John Logel will see about judges from Grafton Horticultural Society. Grafton Village Inn confirmed the verandah for judging. Milk Can: Sandra will arrange to bring the milk can back to the Twp office. Cake: 5 cakes ordered and paid for. Pick up for Sunday at 8am. Walmart, Cobourg Arena Entertainment: Garage Dog - $400. And will get a float and be in parade as well. A/H Fire Dept: will provide medical assistance if required. Sparky volunteer confirmed. Concession Stands: All machines/supplies/flowers: confirmed and paid in full. Dave will pick up machines and supplies. Sandra will pick up flowers. Canopy tents are in arena, upstairs. Candy Floss Rack: Sandra will follow up with Dave Wright. Canada Day Parade Committee Minutes of June 2, 2014;Nawautin... Page of 47

15 Programs: Once details are finalized 200 programs will be printed. Marc Coombs, Jimbob Marsden and Rick Norlock have confirmed attendance. Arena Booths: Sandra Walls will arrange for booths and prepare Sponsor Board for display. Parade Bands: Cobourg Pipe Band - $700., Dave Wright will double check on cost?? Chad Morford Colborne Percussion - confirmed. Raffle: Brenda Logel purchased the raffle prizes but we are awaiting the wheel barrow. Sandra will purchase bike/helmet, Ipod and pop and plates. Received a composter as a donated prize from North County. Need to confirm extra prizes from Jim Fell and Ray Benns. Quilt Quilt is on display at twp office. Raffle tickets: Lorne Aronson to update. May be able to sell at Foodland in Cobourg. 50/50 Draw: We have left-over tickets from last year. This requires two or three people to man the booth students? John Logel will find students. Vintage Tractors/Classic vehicles: Wheelbarrow: Co-op - Ray Benns to update. Water/Ice/Troughs: Ray Benns to update. Ste. Anne s Inn: Laura Wallace confirmed participation. Same as last year. Jim is requesting participation from council to help cook hot dogs. A/H Community Policing: {OPP to lead the parade with Colour Party} FD will be placed on grass area south of Diamond #1 for easy exit if emergency. Diamond #1 for classic vehicles/tractors and Tanis FD safety display. Community Policing will use pylons to guide parade through parking lot. Other: Ray Benns will contact the Greenbelt Cycling Group to see if they might be interested in joining us update? A/H Fire Department update: TransCanada demonstration; Tanis safety and parade participation. Matt and Nick updated on the Demonstration to take place on Diamond #5. TransCanada will have a new truck on display as well. There will be a smoke house and the extrication will commence at 3:45pm. $3,000 has been raised for prizes by TransCanada as well as other local groups. Matt and Nick to provide names of sponsors to Sandra for inclusion on parade sponsor display board. Representative from TransCanada will be present during the arena ceremony to say a few words as well. Next Meeting: Monday, June 23, pm Grafton Council Chambers Last meeting before parade. Canada Day Parade Committee Minutes of June 2, 2014;Nawautin... Page 15 of 47

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24 NAWAUTIN SANCTUARY ASSOCIATION Minutes of the meeting held on May 21, 2014 The meeting was held at the home of Mike Filip. Present were : Mike Filip, David Bryson, Maria Hendrickson and Jennie Giles. The minutes of the meeting held on April 30, 2014 were reviewed and accepted. NEW BUSINESS TREE PLANTING REVIEW It was agreed that the Tree Planting Day was a great success and that perhaps we should make it an annual event within the community. There was a great photo spread in the Northumberland Today newspaper on May 5. Total costs for the day were $1,822 for planting 25 trees. The bank balance sits at $5, DAMN/BEAVER BAFFLE - Mike has discussed this with Troy Gilmour and handed out some leaflets from Armtech and The Clemson Beaver Pond Leveler for review. We discussed this at length and it was agreed that much thought must go into the order of things, i.e., what comes first? Dredging? Water levels must be carefully studied and perhaps a larger pipe that the 8 pipe in the baffler should be considered. The height of the inflow pipe must also be researched. Do we build our own damn or get 2 8 bafflers? We need to discuss with the Township whether the Dredging, Baffler and Damn should all be done at the same time. Should we incorporate, get liability insurance, get non-profit charitable status etc. Troy Gilmour will handle all permits necessary, e.g., Oceans and Fisheries etc. Mike will meet with Terry Korotki before our next meeting. WEED CONTROL We will invite Mark Rupke to attend an evening meeting with the Executive to discuss plant life in the Sanctuary. Mike met with the Grafton Horticultural Society and they indicated that any noxious weeds must be removed before any planting happens. TRAIL TRIMMING David and Mike will take this on. Mike will check with Troy Gilmour to see if we can be notified if ever anybody else is given permission to trim in the Sanctuary. Maria remarked that she had collected $3 on Tree Planting Day and did not know who it came from. A reminder will be sent out regarding the AGM with a copy of the Treasurer s Report, the revised Constitution and the Agenda. The next meeting will be at 7 p.m. on Monday, June 2, Mark Rupke will also attend. Canada Day Parade Committee Minutes of June 2, 2014;Nawautin... Page 24 of 47

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37 Letter from Union Gas dated June 11, 2014 RE: Application Page to of 47

38 Letter from Union Gas dated June 11, 2014 RE: Application Page to of 47

39 Letter from Union Gas dated June 11, 2014 RE: Application Page to of 47

40 Letter from Union Gas dated June 11, 2014 RE: Application Page to of 47

41 Letter from Union Gas dated June 11, 2014 RE: Application Page to of 47

42 Letter from Union Gas dated June 11, 2014 RE: Application Page to of 47

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44 Letter from Knight's Appleden Fruit Limited dated June 3rd, Page of 47

45 Letter from Knight's Appleden Fruit Limited dated June 3rd, Page of 47

46 Letter from Knight's Appleden Fruit Limited dated June 3rd, Page of 47

47 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND BY-LAW NO A BY-LAW TO CONFIRM THE PROCEEDINGS OF A MEETING OF COUNCIL HELD ON THURSDAY, JUNE 19 TH, 2014 WHEREAS Section 248 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides for the adoption of a comprehensive general by-law that consolidates and includes the provisions of any by-law previously passed by the council; NOW THEREFORE BE IT ENACTED as a By-law of the Council of the Corporation of the Township of Alnwick/Haldimand ENACTS as follows: 1. The action of Council at its Meeting held on Thursday, June, 19 th, 2014, in respect of each motion, resolution, and other action taken by the Council at its meeting, is, except where the prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. The Mayor and proper Officers of the Corporation are hereby authorized and directed to do all things necessary, where required, and the Mayor and Clerk Administrator are hereby directed to execute all documents necessary in that behalf and the Clerk/Administrator shall hereby be authorized and directed to affix the seal of the Corporation to all such documents. That By-Law No be read and deemed to be PASSED this 19 th day of June, MAYOR, DALTON MCDONALD CLERK, ROBIN VAN DE MOOSDYK By-Law No Being a by-law to confirm the proceedin... Page 47 of 47

THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND REGULAR MEETING OF THURSDAY, MAY 15, :30 P.M.

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