Mayor Pecak called to order a regular meeting of the Village of Lisle Board of Trustees at 7: 00

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1 MINUTES VILLAGE OF LISLE REGULAR BOARD MEETING LISLE VILLAGE HALL BOARD ROOM MONDAY, SEPTEMBER 11, 2017 I. REGULAR BOARD MEETING OPENING A. Call to Order Mayor Pecak called to order a regular meeting of the Village of Lisle Board of Trustees at 7: 00 p. m. on Monday, September 11, 2017 in the Lisle Village Hall Board Room, 925 Burlington Avenue, Lisle, Illinois The following minutes constitute a summary of the events and discussions that transpired during the subject meeting, and do not purport to be a transcript of such. Where transcripts exist, they are available for inspection under the Illinois Freedom of Information Act. B. Roll Call of Attendance Present: Trustees Boyle, Carballo, Cawiezel, Dixit, Hasse, and Mayor Pecak Absent: Trustees Mandel Also Present: Village Manager Ertmoed, Chief of Police Anderson, Finance Director Schiller, Acting Community and Economic Development Director Herman, Economic Development Coordinator Kelly, Village Attorney Krafthefer, Deputy Clerk Curran and Deputy Clerk Arnold C. Pledge of Allegiance II. VILLAGE CLERK A. Welcome Statement Visitors are most welcome to all Village of Lisle Board Meetings. Those who would like to discuss an agenda item may address the Board at the time the item is discussed. Please raise your hand and wait to be recognized by the Mayor. If possible, one spokesperson for a group should be appointed to present the views of the entire group. Anyone wishing to discuss a topic that is not on the agenda may address the Village Board during the Open Forum portion of the meeting. Speakers will be asked to step to the podium and state their name and identify the group they are representing. There will be a five- minute time limit per speaker. At this time, please turn off or silence all mobile devices. Thank you. B. Agenda and Non -Agenda Speaker Summary C. Meeting Minutes Approval 1. Village Board Regular Meeting August 21, 2017 Trustee Boyle moved to approve the meeting minutes as presented. seconded the motion. Trustee Hasse

2 Village of Lisle Regular Board Meeting September 11, 2017 Page 2 D. Meeting Announcements III. MAYOR PECAK A. Presentations / Proclamations / Announcements 1. Constitution Week Proclamation Mayor Pecak read the Constitution Week Proclamation then presented it to Jane Rice. B. Omnibus Vote Agenda Part 1 Trustee Hasse asked that items 3, 6 & 7 be removed for discussion. Trustee Boyle moved to place agenda items III. B. 1, 2, 4, 5 and 8 through 12 inclusively as Omnibus Vote Agenda items; and further, Trustee Boyle moved that these items be considered together as the Omnibus Vote Agenda. Trustee Hasse seconded the motion. Ayes: Trustees Boyle, Hasse, Carballo, Cawiezel, Dixit and Mayor Pecak C. Discussion and Possible Action of Items Removed from Omnibus Agenda Item 3. Approval of Elected Official Travel Expended in the amount of $ Trustee Boyle moved to approve Elected Official Travel Expenses in the amount of Trustee Cawiezel seconded the motion. Trustee Hasse questioned why the amount submitted was higher than the DuPage Mayor' s and Managers Conference invoice. Trustee Boyle stated there were two meetings; DuPage Mayors and Managers and the Illinois Municipal it was an additional night' s stay. League, one meeting followed the other and Ayes: Trustees Boyle, Cawiezel, Carballo, Dixit and Hasse Item 6. A Resolution approving a fee waiver of building permit fees for the Lisle Township Highway Department, 4719 Indiana Avenue, Lisle, Illinois in the amount of

3 Village of Lisle Regular Board Meeting September 11, 2017 Page 3 Trustee Boyle moved approve " A RESOLUTION APPROVING A FEE WAIVER OF BUILDING PERMIT FEES FOR THE LISLE TOWNSHIP HIGHWAY DEPARTMENT, 4719 INDIANA AVENUE, LISLE, ILLINOIS IN THE AMOUNT OF $ ". Trustee Cawiezel seconded the motion. Trustee Hasse stated she understood that sometime in the future the highway departments in Lisle and Naperville may be combined. She questioned if there was a time frame and if the roof repair is being made when it would not be necessary, since the building would soon be vacated. Highway Commissioner Ed Young stated it is unlikely the building would be vacated due to the proximity of shop locations both here, and in Naperville Township. Ayes: Trustees Boyle, Cawiezel, Carballo, Dixit and Hasse RESOLUTION NO Item 7. A Resolution Authorizing An Agreement for Supplemental Code Enforcement / Inspection Services to T. P. I. Building Code Consultants, Inc. of South Elgin, Illinois in the not to exceed amount of $12, Trustee Boyle moved to approve " A RESOLUTION AUTHORIZING AN AGREEMENT FOR SUPPLEMENTAL CODE ENFORCEMENT / INSPECTION SERVICES TO T. P. I. BUILDING CODE CONSULTANTS, INC. OF SOUTH ELGIN, ILLINOIS IN THE NOT TO EXCEED AMOUNT OF $ 12, ". Trustee Carballo seconded the motion. Trustee Hasse questioned if someone will be performing the remainder of the tasks while the full- time employee is out on leave. Acting Community Development Director Herman stated that other inspectors in the department will be assisting with the duties. Ayes: Trustees Boyle, Carballo, Cawiezel, Dixit and Hasse RESOLUTION NO OMNIBUS VOTE AGENDA ITEMS: Item 1. APPROVAL OF FINANCIAL POSITION REPORT AS OF JULY 31, 2017 Item 2. APPROVAL OF QUARTERLY INVESTMENT REPORT: JULY 31, 2017 Item 4. APPROVAL OF A SPECIAL EVENT PERMIT, ST. JOAN OF ARC, COLORWALK 2017, 820 DIVISION STREET, SEPTEMBER 29, 2017, 12 2 PM

4 Village of Lisle Regular Board Meeting September 11, 2017 Page 4 Item 5. APPROVAL OF A SPECIAL EVENT PERMIT, LISLE PARTNERS FOR PARKS FOUNDATION, 2017 SCARECROW SCRAMBLE 5K WALK/ RUN, COMMUNITY PARKING, OCTOBER 14, 2017, 3 9 PM Item 8. RESOLUTION NO " A RESOLUTION WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE EXECUTION OF A PURCHASE ORDER FOR GARAGE DOOR REPLACEMENT SERVICES TO A -ACCURATE DOOR SERVICE, INC. OF AURORA, ILLINOIS IN THE NOT TO EXCEED AMOUNT OF 23, " Item 9. RESOLUTION NO " A RESOLUTION AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO INSIGHT PUBLIC SECTOR, INC. OF TEMPE, ARIZONA FOR THREE ( 3) NEW SERVERS AND SUPPORT IN THE NOT TO EXCEED AMOUNT OF $ 26, " Item 10. RESOLUTION NO " A RESOLUTION AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO PATTEN CAT OF ELMHURST, ILLINOIS FOR ONE 1) NEW / UNUSED TILT DECK TRAILER IN THE AMOUNT OF $ 12, " Item 11. RESOLUTION NO " A RESOLUTION WAIVING FORMAL QUOTING AND AUTHORIZING THE EXECUTION OF A PURCHASE ORDER FOR TREE AND INVASIVE WOODY PLANT SPECIES REMOVAL SERVICES TO STEVE PIPER AND SONS OF NAPERVILLE, ILLINOIS IN AN AMOUNT NOT TO EXCEED 24, " Item 12. RESOLUTION NO " A RESOLUTION RATIFYING THE EXECUTION OF A PURCHASE ORDER TO TRITAN PLUMBING OF PLAINFIELD, ILLINOIS FOR EMERGENCY REPAIR WORK ASSOCIATED WITH THE VILLAGE' S SANITARY SEWER SYSTEM SERVICES IN THE AMOUNT OF $ 22, " B. Omnibus Vote Agenda Part 2 Trustee Boyle moved to adopt agenda items III. B. 1, 2, 4, 5 and 8 through 12 inclusively on the Omnibus Vote Agenda in a single group pursuant to the Omnibus Vote procedures specified in the Illinois Municipal Code. Trustee Hasse seconded the motion. Ayes: Trustees Boyle, Hasse, Carballo, Cawiezel, Dixit and Mayor Pecak Absent: Trustee Mandel E. Final Action Part 1 1. A Resolution Approving Additional Eligible Expenses in the amount of $ 428, and Authorizing Payment of Requested TIF Reimbursement to Universal Technical Institute in the amount of $1, 278,

5 Village of Lisle Regular Board Meeting September 11, 2017 Page 5 Trustee Boyle moved to approve " A RESOLUTION APPROVING ADDITIONAL ELIGIBLE EXPENSES IN THE AMOUNT OF $ 428, AND AUTHORIZING PAYMENT OF REQUESTED TIF REIMBURSEMENT TO UNIVERSAL TECHNICAL INSTITUTE IN THE AMOUNT OF $ 1, 278, ". Trustee Cawiezel seconded the motion. Trustee Hasse remarked that the number of jobs brought to Lisle has dropped over the last two years and questioned if the trend would continue. Finance Director Schiller stated that a requirement of their agreement is to have 115 full time employees, if they fall under that then they receive a pro -rated amount of their TIF reimbursement. Director Schiller stated she has not heard if their employment will continue to decrease, adding that we will be provided new numbers in January. Ayes: Trustees Boyle, Cawiezel, Carballo, Dixit and Hasse RESOLUTION NO D. Voucher List Approval 1. Approval of Village of Lisle Voucher List of September 11, 2017 in the amount of 528, Trustee Boyle moved to approve the Village of Lisle Voucher List of September 11, 2017 in the Amount of $528, Trustee Hasse seconded the motion. Ayes: Trustees Boyle, Hasse, Carballo, Cawiezel and Dixit E. Final Action Part 2 2. An Ordinance Approving a Minor Change to a Planned Unit Development, 2601 & 2701 Navistar Drive, Navistar Inc. ( North Parking Lot Modifications) Mayor Pecak stated that he has met with Navistar, Amita and others and there are some details in the ordinance that are still being straightened out and asked that the item be tabled to the next Village Board Meeting. Trustee Boyle moved to table an ordinance approving a minor change to a planned unit development, 2601 & 2701 Navistar Drive, Navistar Inc. ( Parking Lot Modifications) to the October 2, 2017 Village Board Meeting for final action. motion. Trustee Hasse seconded the

6 Village of Lisle Regular Board Meeting September 11, 2017 Page 6 Ayes: Trustees Boyle, Hasse, Carballo, Cawiezel and Dixit B. Presentation 1. Preliminary Liquor License Application ( Class 4. 2) Walgreens, 1010 Maple Avenue Kristol Ballard, Walgreen' s District Manager, and Tracey Miller, 1010 Maple Avenue Store Manager. Ms. Ballard stated that the sale of adult beverages will allow Walgreens to continue to be a one stop shop for those in the area. She stated that Tess than 5% of their floor space will be dedicated to alcoholic beverages. She remarked on procedures in place to prevent the sale of liquor to those underage. Mayor Pecak inquired what percentage of Walgreen' s stores sell liquor. Ms. Ballard commented that in this area it is just Lisle and Bolingbrook that do not sell, adding that she is unaware of what the exact percentage is. Mayor Pecak questioned if they know how much their sales would increase by adding liquor. Ms. Ballard stated it would not be Targe due to it only taking up 5% of their floor space, it is more for the convenience of their customers. FAILED FOR LACK OF A MOTION Main Street, Tony Mankus & Margarita Marchan- Mankus Special Use Permit and Plat of Subdivision for a Single -Family Home Acting Director Herman explained that the property is zoned B -3- B and a special use permit is needed for any type of dwelling unit, including a single family home. Acting Director Herman also stated the subject property is two Tots, the petitioners are requesting to consolidate the two lots to allow for the construction of the home. Tony & Margarita Mankus stated they have been long time residents in Lisle and are now looking to downsize and would like to build a ranch -style home on the property. Trustee Boyle moved to authorize the Village Attorney to prepare an ordinance approving a special use permit and preliminary plat of subdivision for 4605 Main Street, pursuant to the August 28, 2017 staff correspondence. Trustee Cawiezel seconded the motion Royal Glen Court, Brian Mulligan Zoning Variation for Front Porch Acting Director Herman stated Village regulations allow for open, roofed front porches to encroach into the front yard to a distance of 6 feet or less, and be no closer than 20 feet from the front property line.

7 Village of Lisle Regular Board Meeting September 11, 2017 Page 7 He stated the proposed deck encroaches to a distance of less than 6 feet, but a variation is requested to permit and allow the front porch to be located closer than 20 -feet from the front property line. This is because the front porch would encroach into the 20 -foot front yard setback established through the Woodglen at Green Trails Unit 2 PUD. Brian Mulligan stated he would like to extend the front portion of their front porch by three feet, but due to the building line there is in need of a variance. Mr. Mulligan stated that he and his family spend a lot of time on the front porch and with the additional space they will be able to enjoy it more comfortably. Trustee Cawiezel moved to authorize the Village Attorney to prepare an ordinance approving a zoning variation for a front porch setback for 6531 Royal Glen Court, pursuant to the August 30, 2017 staff correspondence. Trustee Hasse seconded the motion. IV. OPEN FORUM Theresa Lauten stated she is spouse of Village of Lisle police officer Brett Lauten. Mrs. Lauten then read a prepared statement regarding the blue ribbons placed around Lisle and some being in violation of Village code. Mrs. Lauten commented on ADA compliance and the unfair treatment of her husband by Village Manager Ertmoed and Chief Anderson. V. VILLAGE STAFF A. Recruitment Services for Development Services Director Consideration of a Resolution Authorizing a Professional Services Agreement with GOVHR USA of Northbrook, 19, 500 IL for Executive Search Consulting Services in an not to exceed amount of Manager Ertmoed stated he is proposing the Economic Development Coordinator position be reassigned to the Village Manager' s office and retitle the Community and Economic Development Department to Development Services. Manger Ertmoed stated that with the resignation of Director Budzikowski he would like to perform a recruitment search for a development services director. Trustee Boyle moved to approve " A RESOLUTION AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH GOVHR USA OF NORTHBROOK, ILLINOIS FOR EXECUTIVE SEARCH CONSULTING SERVICES IN A NOT TO EXCEED AMOUNT OF 19, Trustee Hasse seconded the motion. Ayes: Trustees Boyle, Hasse, Carballo, Cawiezel, and Dixit RESOLUTION NO

8 Village of Lisle Regular Board Meeting September 11, 2017 Page 8 B. Zoning Text Amendment Residential Lot Coverage Acting Director Herman gave a brief explanation of the ordinance and why the zoning text amendment was requested. He stated that staff is seeking further direction regarding the ordinance or if it should be brought back to the Planning and Zoning Commission for further review. Mayor Pecak asked for a motion for it to be sent back to the PZC for further review, specifically to separate R1 & R2 from R3 & R4 and redefine definitions. Trustee Boyle questioned if the Board has an interest in changing the density at all, he commended staff for being proactive, but the Board did not request the text amendment, and judging from the lack of response it is not something that they wish to act upon. Trustee Cawiezel agreed. Mayor Pecak stated that he has spoken to a developer regarding the lot coverage amendment and how it would positively affect their development. Trustee Boyle stated the Board would still be responsible for granting an individual variances, adding that it is a benefit to the Board to be able to grant variances instead of them being automatically approved. Trustee Hasse agreed. Trustee Boyle stated he would like to continue the discussion, and suggested a workshop discussion later in the fall or spring. Trustee Boyle moved to table the item until it may be discussed at a future workshop session. Trustee Hasse seconded the motion. VI. VILLAGE ATTORNEY VII. TRUSTEES A. Trustee Boyle B. Trustee Carballo C. Trustee Cawiezel D. Trustee Dixit E. Trustee Hasse F. Trustee Mandel VIII. EXECUTIVE SESSION A. Review of Closed Session Meeting Minutes B. Setting the price for sale of lease of real property owned by the Village C. Pending or Probable litigation against, affecting or on behalf of the Village D. The appointment, employment, compensation, discipline, performance or dismissal of a specific employee for the Village Trustee Boyle moved to recess the regular meeting and go into closed session to discuss the review of closed session meeting minutes, setting the price for sale or lease of real property owned by the Village, pending of probable litigation against, affecting or on behalf of the Village, and the appointment, employment, compensation, discipline, performance or dismissal of a specific employee for the Village. Trustee Cawiezel seconded the motion.

9 Village of Lisle Regular Board Meeting September 11, 2017 Page 9 Ayes: Trustees Boyle, Cawiezel, Carballo, Dixit, Hasse and Mayor Pecak The Village of Lisle Village Board adjourned into executive session at 7: 43 PM. IX. RECONVENE OPEN SESSION Trustee Boyle moved to reconvene open session. Trustee Hasse seconded the motion. The Village Board reconvened open session at 9: 24 PM. X. POSSIBLE ACTION ON EXECUTIVE SESSION ITEMS XI. ADJOURNMENT Trustee Boyle moved to adjourn. Trustee Hasse seconded the motion. The September 11, 2017 Village Board Regular Meeting adjourned at 9: 25 PM. Respectfully Submitted, C Karen Arnold Recording Secretary

10 Village of Lisle Regular Board Meeting September 11, 2017 Page 10 The minutes of the September 11, 2017 Village of Lisle Regular Board Meeting were passed and approve this c day of ( JCU " 1', Mayor ecak Trustee Boyle 1/ Trustee Carball Trustee Dixit Trustee Hasse Trustee MaVdel C ciko