SHASTA COUNTY BOARD OF EDUCATION Shasta County Office of Education 1644 Magnolia Ave. Redding, CA 96001

Transcription

1 SHASTA COUNTY BOARD OF EDUCATION Shasta County Office of Education 1644 Magnolia Ave. Redding, CA June 23, 2010 Board Budget Study Session and Regular Board Meeting MINUTES: ADOPTED BOARD BUDGET STUDY SESSION 1. Call Meeting to Order The meeting was called to order by President McBride at 10:10 a.m. Members Present Linda Bradford, Vice-President Diane Gerard Rhonda Hull Linda McBride, President William Stegall Susan Wilson Member Absent Steve Administrators Present Tom Armelino, Superintendent of Schools Adam Hillman, Assistant Superintendent, Administrative Services De An Miller, Director, Business Services Kathy Thompson, Assistant Superintendent, Early Childhood Services Others Present Robin Beeson, Executive Assistant (Recording Secretary) 2. Hearing of Persons Wishing to Address the Board There were none. 3. BOARD BUDGET STUDY SESSION: 3.1 Review Proposed Budget for 2010/11 Adam Hillman, Assistant Superintendent of Administrative Services, reported that a broad overview of the budget was provided at the Board Planning Session held in May and noted not much has changed since then at the State level other than impacts to Early Childhood Services funding. A handout on the 2010/11 Adopted Budget was provided and Assistant Superintendent Hillman acknowledged De An Miller, Director of Business Services, and her staff for the numerous hours they spend preparing the budget. The budget is based on information that was available at the time it was put together; however, it continues to change. The County Office budget is in good shape as a result of good decisions, difficult layoffs, and retirement incentives, collectively made by the Board and administration to remain balanced

2 through the budget storm. Discussion took place regarding deficit spending and negative budgets some districts are experiencing. Director Miller reported that the information included in the budget is estimates based on what was available when it was put together. More accurate details will be provided when they become available. Key budget assumptions were reviewed including enrollment in ADA-based programs; revenue limit funding which includes a negative.39% COLA, 3.85% in other reductions to the undeficited revenue limit, and the continuing % deficit factor; flexibility will continue in State categorical programs for the next two years, most have a negative.38% COLA applied; there are no new federal stimulus funds expected or new grants confirmed; step and column increases and PARS costs for retirees, positions continue to be evaluated when vacancies occur; workers compensation increased by 69%, health and welfare costs will remain the same as a result of the cap. The Early Childhood Services budget is based on the Governor s January budget proposal as no new definite information is available. Layoffs were not included in the budget as they were not determined until the budget process was already in process. Other budget changes were not included and are pending on the outcome of the final State adopted budget. The unrestricted and restricted General Fund balances were reviewed. Total revenues are $42 million with approximately half being pass though funds that go to districts. Staff makeup approximately 68% of the budget. The operating deficit is $1.6 million. A summary of changes from the 2009/10 second interim was provided to include the projected deficit of $673,000 at second interim; a proposed 3.85% cut and negative.39% COLA; estimated enrollment and funding decrease of 103 ADA and one-time $253 per ADA cut; decreases made in staffing, increased debt from PARS as a result of retirements; reduced indirect cost recover from ECS fund; bi-annual costs for elections and one-time costs for IT routers were removed; one-time costs for 2010/11 to replace the Magnolia roof and Escape financial system conversion; and reductions to supplies and other operating expenses resulting in $921,000 in reductions with a projected operating deficit of $1,594,000 for the 2010/11 adopted budget. Details of the operating deficit were reviewed. Superintendent Armelino reported that a new Director position has been created in Instructional Services that will work with districts on program improvement. The position is the result of RSDSS funding that will be received from Tehama County Office of Education who, as the lead for Region 2, created hubs at various County Offices to provide these services throughout the region. The increased need for district fiscal oversight was discussed. Estimated amounts and planned use for Tier III programs were reviewed. Areas the Board has flexibility with and funding set aside for staff retention were reviewed. Discussion took place regarding the ending fund balance and Board priorities. It was noted most staff reductions are the result of decreased enrollment in Alternative Education and funding for Early Childhood Services.

3 A review of the General Fund multiyear summary for 2010/11, 2011/12, and 2012/13 included unrestricted and restricted budget changes for each year. Estimated deficits and fund balances were reviewed. Forest Reserve funding will be eliminated in 2012/13 unless it is reauthorized. Discussion took place regarding the unexpected increase to elections costs experienced this year. Board Member Wilson stated she spoke to Cathy Darling, Shasta County Clerk, who has indicated it is possible to move Board Member elections to even years when the General Election is held which would reduce costs significantly. Board Member terms would be impacted at the first election held in an even year. It was suggested to look at doing this for districts as well. Superintendent Armelino suggested moving forward with this for the County Board and providing information to districts to pursue on their own. He indicated his office will look further into changing election years and will bring information back to the Board. Kathy Thompson, Assistant Superintendent of Early Childhood Services, reported that the legislature has rejected some of the Governor s budget proposals. The California Department of Education (CDE) started releasing Child Development funding contracts that include cuts, it is unknown if there will be amendments. An overview of the services provided by Stage 2 and 3 funding was provided along with a comparison of funding cuts that result in a loss of $467,504 to the Early Childhood Services budget and $188,472 to the General Fund for indirect. A contract has been signed with the Department of Health and Human Services for the County Office to continue to provide Stage 1 services. Layoffs for teachers, aides, and ECS Specialists have been pushed out until September 30, 2010 after determining ways to cover the loss of funding should the State budget not be passed on time. Communication has been taking place with the CDE regarding if and when notices need to be given to families. Plans to cover the costs include not replacing a manager, principal, and administrative assistant III as the result of retirements; holding on filling two teacher vacancies; giving up the lease for the R&R office at Washington Plaza and moving the Lending Library upstairs; and holding on the Anderson Children s Center project. The Board expressed concern regarding the extra work Assistant Superintendent Thompson and Kathy Barry, ECS Principal, will be taking on. Superintendent Armelino reported these are temporary fixes until more is known on the budget. Appreciation was expressed by the Board to Director Miller for her work. She was asked to share the appreciation with her staff. 4. Adjourn President McBride adjourned the meeting at 12:00 p.m.

4 REGULAR MEETING 1. Call Meeting to Order The meeting was called to order by President McBride at 1:05 p.m. Members Present Linda Bradford, Vice-President Diane Gerard Rhonda Hull Linda McBride, President William Stegall Susan Wilson Members Absent Steve Administrators Present Tom Armelino, County Superintendent of Schools Adam Hillman, Assistant Superintendent, Administrative Services Kathy Thompson, Assistant Superintendent, Early Childhood Services/Special Education Others Present Robin Beeson, Executive Assistant (Recording Secretary) (NOTE: The following listed their name and representation on a sign-in sheet, there may have been others in attendance. Those in attendance may have attended only a portion of the meeting.) Larene McCall, Public Jan McCall, SCOE Kathy Barry, SCOE, ECS Michelle Larsen, SCOE, ECS Jennifer Richards, YVPC Mike Warren, T.B. Pam Rosenberger, SCOE MPS Christine Sullivan, Northern California Veterans Museum Rob Burroughs, NorCal Vets Museum, Org. Ilane Ireton, SCOE De An Miller, SCOE Dan Ostrowski, SCOE 2. Pledge of Allegiance Board Member Gerard led the Pledge of Allegiance. 3. Public Forum/Hearing of Persons Wishing to Address the Board Mike Warren, CEO of Turtle Bay Exploration Park, shared that he has had conversations over the past couple of years with David Ewart and Superintendent Armelino regarding the concept of relocating the Planetarium to the Turtle Bay Exploration Park as it is a Science, History, and Arts museum and a logical partnership that would create an opportunity for the community. Mr. Warren shared a plot map and logistics of a hotel and restaurant that will be located at Turtle Bay. The hotel is scheduled to be completed in the summer of 2012 and it is anticipated it will include meeting rooms. He noted that Prop. 84 has set aside $100 million for museums and

5 arboretums which Turtle Bay will be submitting a grant application for at the end of June. Grant awards will be announced in September or October. Plans include a children s eco science center with a hands-on science experience where the Planetarium could be co-located and also used as an IMAX theater. A company has been hired that has experience with co-locating hotels and amusement parks. It was noted that the projected cost of $2 million to move the Planetarium plus the cost of a building are not part of the Prop. 84 grant funding that has been applied for. Mr. Warren discussed funding options and indicated that the Planetarium would continue to be operated by the County Office. Board Member Gerard stated that she was a member of the Alliance of Museum Board and several years ago she was given approval by the County Board to talk with them regarding moving the Planetarium. Mr. Warren concluded by stating he wanted to make the Board aware that Turtle Bay is thinking of including the Planetarium in the plans. 3.1 School District Representatives There were none. 3.2 Bargaining Unit Association Representatives There were none. 3.3 Other Items for Discussion There were none. 4. APPROVAL OF REGULAR AGENDA Board Member Wilson moved to approve the Regular Agenda as submitted. Board Member Hull seconded the motion. The motion passed by majority vote as follows: 5. APPROVAL OF CONSENT AGENDA 5.1 General: Approval of May 4, 2010 Special Board Meeting Minutes Approval of May 12, 2010 Regular Board Meeting Minutes Approval of May 26, 2010 Board Planning Session Minutes Excuse Board Member Board Member Wilson s Absence at April 14, 2010 Board Meeting for Reasons Deemed Acceptable to the Board (BB/AR 9250/EC 1090)

6 5.2 Administrative Services: Approval of Credentials and Oaths for Temporary Certificates Approval of Resolution - Authorization for 2009/10 Budget Revisions Approval of Resolution to Grant Another Designated Period (June 25, 2010 through September 30, 2010) for Two Years Additional Service Credit Through the Public Employees Retirement System for Enterprise Elementary School District CIA/Duty, Secretary, Student Services Clerk Approval of Bus Purchase Through Piggy Back Bid with Waterford Unified School District Utilizing Bus Replacement Grand Funds from Shasta County Air Quality Management District 5.3 Instructional Services: Approval of Consolidated Application for Funding Categorical Aid Programs for Court and Community School Part I Approval of Proposed Revisions to Board Policy, Administrative Regulation, and Exhibit 6153 Instruction School-Sponsored Trips 5.4 Early Childhood Services/Special Education: Approval of Proposed Revisions to Board Policy and Administrative Regulation 3550 Business and Noninstructional Operations Food Service/Child Nutrition Program Approval of Proposed Revisions to Board Policy and Administrative Regulation 3553 Business and Noninstructional Operations Free and Reduced Price Meals Approval of Proposed Revisions to Board Policy and Administrative Regulation 3554 Business and Noninstructional Operations Other Food Sales Approval of Proposed Revisions to Board Policy and Administrative Regulation Instruction Physical Education and Activity Approval of Proposed Revisions to Board Policy and Administrative Regulation Instruction Comprehensive Health Education Approval of Proposed Revisions to Board Policy and Administrative Regulation 5030 Students Student Wellness Board Member Gerard moved to approve the Consent Agenda as submitted. Board Member Stegall seconded the motion. The motion passed by majority vote as follows: 6. RECOGNITION 6.1 Jan McCall, Teacher, Magnolia State Preschool for Letters Received from Turtle Bay School Kindergarten Teachers and Parent President McBride stated she was impressed by the letters from teachers and a parent at Turtle Bay School acknowledging Jan McCall. Early Childhood Services administrators noted the

7 unsolicited letters were an attest to Ms. McCall s knowledge and professionalism. It was added that she is a veteran teacher with a new teacher enthusiasm. Ms. McCall was presented a framed certificate. 7. REPORT 7.1 Wellness Policy Kathy Thompson, Assistant Superintendent of Early Childhood Services, shared that the wellness policy requires that it be reviewed and an update provided. She referred to the information in the Board agenda packet and noted many things have changed in the policies for providing healthy food. Challenges include students with allergies which have required regulations on bringing food to schools from the outside. The Network for Healthy California is part of Nutrition Services and provides nutrition education to parents and staff. Michelle Larsen, Nutrition Services Manager, shared a demonstration on various drinks that are part of the Rethink your drink campaign and offered water flavored with lemon and cucumber. Harvest of the Month and the Summer Feeding Program are programs provided by Nutrition Services. Nutrition Services is a part of all County Office programs and will be extended to districts next year. 8. FACILITIES MONTHLY UPDATE Dan Ostrowski, Director of Facilities, Maintenance and Operations provided the following update: Anderson Children s Center This project has been put on hold due to current fiscal limitations. A meeting was held with the Cascade Union School District Superintendent to apprise him of the situation. Magnolia Roofing Project Bids for metal roofing came in at $206,000 which was substantially lower than expected and composition roofing at $91,000. $60,000 of the bids is to do structural repairs. Due to the low bids, it has been determined that metal roofing will be used. Color samples were shared. Arc Design came in with the lowest bid, they come with good references from the architect. Reminder was made that the Board passed a resolution to bring the project scheduled to start in July to completion. Monte Vista Painting The project is in full swing. There is a lot of dry rot repair needed; the same paint color will be used. Juvenile Hall There was word that the project was delayed, but the plan is now moving forward. Probation is looking to move buildings in May 2011, it will be requested that the Phoenix building not be moved until June to allow for the completion of the school year. Moves Taking place at Monte Vista and Oasis that include cable moving and painting. IT Generator The computer room was down for part of an evening as a result of the installation of a generator that will allow IT to operate internet services indefinitely when the power is out. The generator will test itself once a week and a manual test will be done once a month.

8 Oasis Multipurpose Room A priority funding application was submitted during a short window that was offered. The design apportionment was approved and will be used to replenish funds expended to date. The Magnolia project design apportionment was also approved and is available if it is decided to move the project forward. 9. ACTION 9.1 General: Consider Proposal from Rob Burroughs, CEO, Northern California Veterans Museum and Heritage Center to Relocate Planetarium to New Facility Mr. Burroughs reported that City Council approved last week the 16.5 acre donation of land for the new Veterans Museum and Heritage Center facility. He is working with Councilperson Linda Hartman on funding for the project to move it forward. Mr. Burroughs added he would like to partner with the Planetarium and include it in marketing. He indicated he is not looking for a political fight, he is providing a straight forward opportunity and does not want there to be a separation of community, but rather a strong partnership. The plans include an IMAX theater. Mr. Burroughs indicated the theater would not compete with the Planetarium as one is for entertainment and the other for education. He provided an update on the project that includes an aviation and space technology exhibit. The proposal includes relocating the Planetarium to the new facility in four to five years. Mr. Burroughs is working with a reputable company out of Virginia on funding sources for the project as well as working with legislators. Board Member Stegall motioned to discuss further and investigate the proposed project of moving the Planetarium. Board Member Gerard seconded the motion. The motion died due to a lack of a vote. Board Member Gerard moved to table item to a future agenda. Board Member Stegall seconded the motion. The motion passed by majority vote as follows: Consider Approval of Proposal from Community/Agency for Support Through Direct Funding or In-Kind Services from Youth Violence Prevention Council of Shasta County Jennifer Richards of the Youth Violence Prevention Council (YVPC) provided handouts sharing the various services for youth provided by the YVPC. She thanked the Board for the in-kind printing services provided by the County Office Graphics Department to the YVPC in past years. It was noted that the Board declined a recent request from the YVPC for $3,000 of in-kind printing services for 2010/11. The current request presented to the Board is to provide printing services for the registration brochure and letter insert for the YVPC annual golf tournament

9 which is their major fundraiser. Superintendent Armelino reported that based on the policy set by the Board, the request first went to Cabinet where it was approved and it was then forwarded to the Board for consideration. Ms. Richards discussed the various funding sources for the YVPC and the golf tournament. Adam Hillman, Assistant Superintendent of Administrative Services, stated the requested amount of $825 is the retail cost to do the printing services and suggested the Board consider charging the actual cost to the organization of the copy machine and materials. Board Member Bradford moved to provide printing services for item at the actual cost to the County Office opposed to the retail price. Board Member Hull seconded the motion. The motion passed by majority vote as follows: Bradford, Gerard, Hull, Stegall McBride Wilson Consider Approval of Membership Dues for 2010/11 CCBE (California County Boards of Education) Educational Legal Alliance CSBA (California School Boards Association) Board Member Wilson moved to approve item as submitted to pay CCBE dues in the amount of $1,157, Educational Legal Alliance $1057, and CSBA $4,226. Board Member Hull seconded the motion. The motion passed by majority vote as follows: Consider Approval of Proposed Revisions to Board Bylaw 9150 Student Board Members Board Member Wilson moved to approve item as submitted. Board Member Gerard seconded the motion. The motion passed by majority vote as follows:

10 9.2 Administrative Services: Consider Approval of Annual Declaration of Need for Fully Qualified Educators Assistant Superintendent Hillman indicated the information provided is standard procedure. Comment was made that the information is used by the CTC (Commission on Teacher Credentialing) to determine what teacher credentialing needs are to make them fully qualified. Board Member Wilson moved to approve item as submitted. Vice-President Bradford seconded the motion. The motion passed by majority as follows: Consider Approval to Surplus Wooden Chairs Board Member Wilson moved to approve item as submitted. Board Member Gerard seconded the motion. Board Member Gerard reported after talking with several past administrators and reviewing old Board minutes she finally spoke to past Superintendent Jack Schreder who informed her that he purchased the chairs from North Carolina and they are replicas. A couple Board Members expressed interest in obtaining some of the chairs. A process will be followed to surplus the chairs that would then allow for them to be sold or disposed of. The motion passed by majority vote as follows: PUBLIC HEARING: 2010/11 Budget Adoption President McBride closed the Regular Board meeting and opened the Public Hearing. It was suggested in the future to indicate a time on the agenda for Public Hearings. Hearing no other comments, President McBride closed the Public Hearing PUBLIC HEARING: Tier III State Categorical Funding Flexibility for 2010/11 President McBride closed the Regular Board meeting and opened the Public Hearing. Hearing no comments, the Public Hearing was closed.

11 9.2.5 Consider Approval of 2010/11 Budget Board Member Wilson moved to approve item as submitted. Board Member Bradford seconded the motion. The motion passed by majority vote as follows: Consider Approval of Resolution for Establishment of Supplemental Revenue Augment Fund De An Miller, Director of Business Services, reported the fund is a State gimmick using county offices as a pass through diverting tax dollars. She noted the law requires county offices to comply. Board Member Bradford moved to approve item as submitted. Board Member Wilson seconded the motion. The motion passed by majority vote as follows: 10. SUPERINTENDENT S REPORT /10 Goal/Strategy Year-End Report Superintendent Armelino provided a handout and indicated updates on the goal and strategies have been provided to the Board throughout the year. In following protocol, he provided the Board a year-end report. Superintendent Armelino concluded by stating some impressive work has been done during difficult times. New goals for 2010/11 will be brought for the Board s consideration in August Grant Update Superintendent Armelino reported that an application for a Child Care Initiative Project grant in the amount of $25,000 was submitted. $115,000 was awarded for the Lower Emission School Bus Replacement Program grant. The outcome of the History/Social Science grant is expected to be announced at the end of the month. 11. INFORMATION/DISCUSSION 11.1 Administrative Services: General Fund Board Report The standard report was included in the agenda packet, there were no questions.

12 Contracts with Outside Agencies Report Superintendent Armelino stated that the report provided shows the number and types of contracts that are in place with various organizations New and Exited Employee Quarterly Report The report is provided quarterly to provide a sense of the staffing turnover. Project SHARE has the most turnover Annual Assignment Monitoring and Review Report The information provided is used to notify districts when they are out of compliance in regards to certificated staffing assignments Chrysalis Charter School Adopted Budget for 2010/11 Board Member Wilson reported that she spoke to Paul Krafel, Administrator of Chrysalis Charter School, who indicated their budget is in good shape. They will increase their enrollment by 20 next year and plan to do increases for the next five years. Their new facility allows for this expansion. The Board indicated they were impressed with the recent graduation ceremony Instructional Services: School Accountability Report Cards (SARC s) The information provided in the agenda packet provided a link to the County Office website where the SARC s are located. A hard copy was passed around for the Board to review First Reading Administrative Regulation Students Work Permits Superintendent Armelino stated he refers students to the district they reside in to be issued a work permit. The Board expressed concern that the process not be complicated for the students. It was noted that there are some instances when the County Office issues work permits for students from out of the area General: Review of Superintendent s Compensation The Superintendent has requested that he not receive additional compensation for 2010/11 due to the current tough financial situation A reminder was provided to the Board that Superintendent Armelino had previously indicated he did not want to receive any increase that is not provided to employees. Discussion took place regarding Superintendent Armelino s second term beginning in January The Board requested they be provided salary compensation comparison information prior to the Superintendent s new term as it is their responsibility to set his salary. Superintendent Armelino indicated that Human Resources will gather and provide the requested information. 12. BOARD BUSINESS 12.1 Board Correspondence President McBride reported that Jodie VanOrnum provided a note and picture from the French Gulch Project SHARE program as a thank you to the Board for endorsing their coastal field trip.

13 Anderson Union High School District sent a letter of gratitude for the selection of Shannon Westmoreland as a Student Board Member Board Discussion Board Member Gerard reported that President McBride, Kathy Barry and Julie Marvin, both managers in Early Childhood Services, did an informative presentation for the California Commission on the Status of Women which is a powerful women s group Board President Comments There were none Board Member Comments There were none 13. Hearing of Persons Wishing to Address the Board Superintendent Armelino reported that a request for an Expulsion Appeal Hearing was received and will be scheduled to coincide with the July 14, 2010 Board meeting. The Grand Jury report will be released on July 28, The Board requested that a link to the website be ed to them. Board Members were asked to stay after the meeting to determine a color for the Magnolia roof. 14. Suggestions for Future Agenda Items There were none. 15. Next Regular Meeting July 14, 2010 at 1:00 p.m. Shasta County Office of Education, 1644 Magnolia Ave., Redding, CA Adjourn President McBride adjourned the meeting at 3:05 p.m. Respectfully submitted, Tom Armelino, Shasta County Superintendent of Schools Ex-Officio Secretary to the Board