REGULAR MEETING OF THE BOARD OF DIRECTORS December 1 & 2, 2018, 8:30 a.m., Etobicoke, ON

Transcription

1 REGULAR MEETING OF THE BOARD OF DIRECTORS December 1 & 2, 2018, 8:30 a.m., Etobicoke, ON NOTE: A Special Board Meeting to elect the Chairperson will be held on December 1, 2018 at 8:30 a.m. Immediately following, the Board will move into the regular quarterly Board Meeting AGENDA INDEX Discussion Items Consent Agenda Items Agenda Item Board Member Staff Liaison 1. CALL TO ORDER & ATTENDANCE 2. AGENDA 2.1 Consent agenda review/approval 2.2 Regular agenda review/approval 3. CHAIR S REMARKS/REPORT 4. ADOPTION OF MINUTES 4.1 Minutes of the November 6, 2018 Special Board Meeting 5. BUSINESS ARISING FROM PREVIOUS MINUTES 5.1 Business arising 6. GIFTS & DONATIONS 6.1 Donation from Donna Cole (Zone 11) of catalogues and DVD s for the CKC library 7. FORMAL PRESENTATIONS TO THE BOARD 8. CORRESPONDENCE AND/OR PETITIONS 8.1 Letter from the Sarnia Kennel Club expressing their concern about CKC rule changes that they feel affect the ability of small clubs to hold dog shows 8.2 Thank-you letter to Paul Price for his generous donation to the CKC Junior Handling National Championships 8.3 Request from the Poodle Club of Canada to reconsider forming a CKC ad hoc committee to consider allowing multi coloured Poodles to be exhibited as separate varieties in Conformation Shows 9. STRATEGIC PLAN UPDATE 9.1 Strategic Planning Committee Report Peter Laventhall- 10. EXECUTIVE DIRECTOR'S REPORT 10.1 Executive Director's Report Business Plan Budget

2 11. INDEPENDENT STANDING COMMITTEES Audit Committee 11.1 Audit Committee Report Sandra Piperias 11.2 Financial Reports (2018 Q3) Sandra Piperias 11.3 Legal Review of the BDO s Audit Planning letter (Auditors Sandra Piperias Responsibilities for Detecting Fraud) 11.4 Recommendation for an External Investigation of the Bank Fraud Sandra Piperias Incident (IT Hacking) 11.5 Audit Committee Policy and By-Law Amendments Sandra Piperias Registration Committee 11.6 Vacancy Registration Committee Leila Bahorie 11.7 Amendment to the Policy and Procedures Manual, Chapter IV, Leila Bahorie Adding a New Appendix 6 List of Protected Kennel Names 11.8 Amendment to the Policy and Procedures Manual, Chapter IV, Leila Bahorie Registration, Section T. Master Breeder Program, Subsection Amendment to the Policy and Procedures Manual, Chapter IV, Registration, Section U. International Master Breeder Program, Subsection 2 Leila Bahorie 12. STANDING COMMITTEES & COUNCILS Breeder Relations Committee 12.1 Breeder Certification Program Richard Paquette Emily Conformation Council 12.2 Report: Motion Allow more than one National Specialty on the Same Year 12.3 Report: Motion Allow a dog accidentally moved to Specials Only to be moved back to the appropriate class at a show already closed 12.4 Amendment to the Policy and Procedures Manual Chapter VI Shows & Trials, Section M Conformation Events, Sub-Section 6, (b), (1) Specialty Shows 12.5 Amendment to the Conformation Show Rules & Regulations, Chapter 8 Entries & End of Shows, Section Acceptance of Entries 12.6 Amendment to the Conformation Show Rules & Regulations, Chapter 10 Rings, Facilities & Equipment (Section 10.4) 12.7 Amendment to the Conformation Show Rules & Regulations, Chapter 12 Breeds, Classes, Awards & Sweepstakes, Section (c) Non-Regular Classes Draft Dog Test Council 12.8 Amendment to the Policy and Procedures Manual, Chapter VII Judges, Section I Applicant Draft Dog Tests Executive Performance & Compensation Review Committee 12.9 ED Review Committee report Richard Paquette Event Officiating Committee Report to the Board: Age of Majority Report to the Board: Motion , New Section, Policy and Procedures Manual, Chapter VII Judges, Section B, 11 Applicant Conformation Judges (Observer Program) Legislation Committee Motion Policy and Procedures Manual, Chapter 3, Membership, G. Membership Application, Subsection 5

3 12.13 Policy and Procedures Manual, Chapter 5, Club Policy, Section B. Types of Clubs, Subsection 1. (B) (5) Regional/Provincial Clubs Policy and Procedures Manual, Chapter 6, Shows & Trials, Section L. Attractions, Demonstrations and Displays at CKC Events, Subsection Policy and Procedures Manual, Chapter 6, Shows & Trials, D. Entrant Eligibility, 4 and X. Event Registration Number (ERN) Policy and Procedures Manual, Chapter 6, Shows & Trials, Section Y. Canine Companion Number Policy and Procedures Manual, Chapter 9, Board of Directors, Section D. Code of Conduct, Subsection 10 (A) and (B) and Chapter 10, Committees, Councils & Appointments, A. General, New Subsection Policy and Procedures Manual, Chapter 10, Committees, Councils & Appointments, A. General, Subsection Policy and Procedures Manual, Chapter 10, Committees, Councils & Appointments, Section A. General, New Subsection Chapter 10, Committees, Councils & Appointments, Section A. General, Subsection Policy and Procedures Manual, Chapter 10, Committees, Councils & Appointments, Section B. Standing Committees Terms of Reference, Subsection Policy and Procedures Manual, Chapter 10, Committees, Councils & Appointments, Section B. Standing Councils Terms of Reference, Subsection Policy and Procedures Manual, Chapter 10, Committees, Councils & Appointments, Section D. Standing Councils General, Subsection Policy and Procedures Manual, Chapter 10, Committees, Councils & Appointments, Section D. Standing Councils General, New Subsection Policy and Procedures Manual, Chapter 10, Committees, Councils & Appointments, Section D. Standing Councils General, Subsection Policy and Procedures Manual, Chapter 11, Regulatory, Procedure RE001 Administration of Regulatory Process, Section 6 Lure Coursing Council Rescind Motion : New Section, Chase Ability Program (CAP) Rules & Regulations, Chapter 2 General Rules & Regulations, Section Participants Rescind Motion : New Section, Chase Ability Program (CAP) Rules & Regulations, Chapter 8 Titles & Awards, Section 8.1 Ribbons Rescind Motion : New Section, Chase Ability Program (CAP) Rules & Regulations, Chapter 8 Titles & Awards, Section 8.2 Titles Responsible Dog Ownership Committee RDOC Report Paul Eckford Sarah McDowell Policy and Procedures Manual, Chapter XII, Legislative Policy Paul Eckford Sarah McDowell Statements, Add Position Statement: Importation of Dogs into Canada Report to the Board Recommendations to the CFIA Re: Importation of Dogs into Canada Paul Eckford Sarah McDowell Retriever Hunt Test Council Amendment to the Hunt Test Rules & Regulations for Retrievers, Chapter 9 Test Requirements, Sections (b), (c), (d) & & Senior Hunt Test

4 12.34 Amendment to the Hunt Test Rules & Regulations for Retrievers, Chapter 9 Test Requirements, Sections (b) Owner Handler Master & Master Hunt Test (Upland Hunting Test) Amendment to the Hunt Test Rules & Regulations for Retrievers, Chapter 9 Test Requirements, Sections (e) Owner Handler Master & Master Hunt Test (Upland Hunting Test) New Section, Hunt Test Rules & Regulations for Retrievers, Master & Master Hunt Test (Upland Hunting Test) New (K) New Section, Hunt Test Rules & Regulations for Retrievers, Master & Master Hunt Test (Upland Hunting Test) New (L) New Section, Hunt Test Rules & Regulations for Retrievers, Master & Master Hunt Test (Upland Hunting Test) New (M) Amendment to the Hunt Test Rules & Regulations for Retrievers, Chapter 11 Instructions to Judges & Hunt Test Committee, Sections Instructions Amendment to the Hunt Test Rules & Regulations for Retrievers, Chapter 16 Classification of Faults, Sections (p) Serious Faults Sprinter Council Housekeeping Amendments to the Sprinter Rules & Regulations The following committees & councils have not submitted items for this agenda: Agility Trial Council Linda St-Hilaire Beagle & Basset Hound Field Trial Council Paul Oslach Board Orientation and Education Committee Lendra Barker Breed Standards Committee Peter Laventhall- Club Recognition Committee Communications Committee Richard Paquette Emily Earthdog Test Council Thom Nesbitt Genetics and Medical Committee Paul Eckford Emily Herding Field Trial Council Lendra Barker Junior Kennel Club Richard Paquette Obedience Council Paul Eckford Pointing Breeds Field Trial Council Retriever Field Trial Council Rules of Eligibility Committee Leila Bahorie Scent Detection Council Paul Eckford Spaniel Council Thom Nesbitt Tracking Test Council Lendra Barker Working Certificate Test Council Paul Oslach 13. SELECT COMMITTEES Akita Breed Ad Hoc Committee 13.1 Approval for Polling of the CKC Membership to Add the Japanese Akita to the Miscellaneous Breed List Linda St-Hilaire Leila Bahorie Breeding Age Ad Hoc Committee 13.2 Ad Hoc Committee Report Registration of Litters Breeding Age Peter Laventhall- Leila Bahorie Restriction 13.3 Amendment to the Policy and Procedures Manual, Chapter IV, Peter Laventhall- Leila Bahorie Registration, Section E, Registration of Litters, Subsection Dissolve the Breeding Age Ad Hoc Committee Leila Bahorie

5 Canine Good Neighbour (CGN) Program Ad Hoc Committee 13.5 Appoint CGN Committee Linda St-Hilaire Emily ERP Steering Committee (IT4YOU) 13.6 IT4YOU Committee report Peter Laventhall- Andrew McCallister RG004 Ad Hoc Committee 13.7 Amendment to the Policy and Procedures Manual, Chapter IV, Leila Bahorie Registration, Procedure RG004 Procedure for Adding a Breed to the Miscellaneous List for Event Participation and for Recognition Purposes 13.8 Dissolve the RG004 Ad Hoc Committee Leila Bahorie The following Select Committees have not submitted items for this agenda: 2019 Annual General Meeting Planning Committee TBD Professional Dog Grooming Feasibility Study Group Peter Laventhall- 14 GENERAL BUSINESS 14.1 Review/refer Items Raised by Members at the 2018 AGM Lendra Barker 14.2 Terms of Reference for the 2019 AGM Planning Committee 14.3 Amendment to the Therapy Dog Title Application Form 14.4 Motion Amendment to the Policy and Procedures Manual, Chapter VI, Shows & Trials, Section P New Events, Therapy Dogs 14.5 Continuing Education Program for Obedience Judges Paul Eckford 14.6 Discussion on Moving Chase Ability Under the Sprinter Council 14.7 Refer to the Legislation Committee: Policy and Procedure Manual, Chapter VI, Section X, Canine Companion Number 15. NEW BUSINESS 16. ANNOUNCEMENTS 17. SET/CONFIRM MEETING DATES AND LOCATIONS 18. ADJOURNMENT