2011 Convention Meeting of The Board of Directors of the Associated Locksmiths of America, Inc. (FINAL)

Transcription

1 2011 Convention Meeting of The Board of Directors of the Associated Locksmiths of America, Inc. (FINAL) Date: August 14 15, 2011 Location: Gaylord Opryland Hotel, room Hermitage D 2800 Opryland Drive Nashville, TN The Board met as a committee of the whole The President appoints all committee members except Standing Committees and is Ex-Offico of all committees. August 14 th 1. President Hans Mejlshede called the meeting to order at 8:15am 2. Secretary Tom Foxwell lead the Pledge of Allegiance 3. Those attending the ALOA Board meeting were: a. President Hans Mejlshede, Executive Director David Lowell, Secretary Tom Foxwell, Director Keith Whiting, Director Bill Smith, Director Guy Spinello, Director Bobby DeWeese, director Tom Demont, Director Gordon Racine, Director Greg Parks, Director Jim Weidman, Director Dallas Brooks, Director John Arnold, Director Yoshio Suzuki, Director Clyde Roberson, Director Humberto Villegas, Director Tom Ripp, Trustee Bob Mock, Trustee Ken Kupferman, Ambassador John Soderland. b. ALOA Education Manager Jim Hancock, ALOA Technical Manager/ Headquarters Facility Manager Bob Stafford, ALOA Attorney Barry Roberts, Japanese Language Translator Kay Nakamoto. c. SAVTA President Joe Cortie, ILA President Jack Walder 4. The Board was introduced to the new ALOA Education Manager Jim Hancock, CML, CPS and asked basic questions about his plans for the future of ALOA Education Department, all are very excited about the future of the ALOA Education Department. ALOA Board Meeting sustained: SAVTA Stockholders meeting opened: 5. Savta s Presidents Joe Cortie provided his report to the Savta Stockholders. a. The Stockholders appointed the 2011 SAVTA Board. i. Joe Cortie, Neil Stratton, Mike Potter, Brian Lamb, Bobby DeWeese SAVTA Stockholders meeting closed Page 1 of 7

2 ALOA Board Meeting reopened; 6. ILA President Jack Walder made a presentation to the board regarding a proposal for ALOA to manage the administration of ILA under direction from the ILA Board of Directors. The ALOA Board of Directors gave direction to the Executive Director to work out the details and report back to the board at the Fall Board Meeting. Break 10:30 to 10:45 Gordon Racine excused himself from the balance of the board meeting. 7. Directors Reports were provided in writing except Director Keith Whiting who provide his report verbally to the Board. 8. ALOA President Hans Mejlshede gave his report. (Attachment A ) a. Meeting with Aaron Fish about the Building Fund, he appointed Virl Mullins as his overseer of his donation. b. ALOA needs to locate someone outside of the Board and not ALOA Staff to ask for the donations. c. Set up a Building Fund possibly thru the ASF d. To set up a check box to make a donation on the dues renewal form. e. The President appointed a Building Committee to review bids and to request for bids on a new building or to remodel the existing building. i. Hans Mejlshede ii. Ken Kupferman iii. John Arnold 9. ASF President Tom Demont gave his report to the board. (Attachment B ) a. The new ASF Board will be: i. Lynn Best President ii. Hans Mejlshede Vice President iii. Kristy Emerick Secretary/Treasure iv. Bobby DeWeese v. Clyde Roberson vi. Bill Fleming vii. Tom Demont viii. Bill Power ix. Gordon Racine b. Tom Demont turned in his resignation as President of ASF to avoid conflicts as President of ALOA. 10. Executive Director David Lowell Gave his report to the Board a. Attachment ( C ) b. A question came up about charging Children attending the actual show room floor. The decision was made for all Convention Shows in the future that children under the age of twelve would not be charged to attend as long as they were always with their guardian. Page 2 of 7

3 c. The total paid attendees for this year s show was 1,496 with 713 Factory booth personnel equaling a total of 2,209 in attendance. #1 -M/M Dallas Brooks 2 nd. Clyde Roberson Do not publish this year s names of who voted. Due to the fact that this year we did not allow members to opt out and not have their names printed. Next year we will include on the ballot that all names will be published but you can have the option to opt out, PASSED #2 -M/M Ken Kupferman 2 nd. Bob Mock To add to EL-13 four new forums 1.Young Locksmiths forum 2. WIL Women in Locksmithing 3. International Members Forum 4. ALOA Ambassador Forum Lunch Break 12:25pm to 2:00pm #3 -M/M Ken Kupferman 2 nd. Keith Whiting To adjust the Boards per diem to match the Staffs at $75.00 each day plus the $10.00 miscellaneous. 11. Standing Committee and Committee Reports a. Audit Reports submitted to the board by the Audit Committee Chair Ken Kupferman. Ken answered several question about the reports. #4 -M/M Dallas Brooks 2 nd. Keith Whiting To accept the Independent Auditors reports and on the Next Audit to make a full audit by the CPA Firm Independent Auditors accepted with a CPA Certified report. #5 -M/M Ken Kupferman 2 nd. Dallas Brooks To accept the revised budget that was resubmitted by the ED after the audit committee suggested that he adjust his budget down by 100,000 dollars during the last Audit due to the reduction of income received to date versus projected budgeted income. ACCEPTED b. EL-2 ED Successor Submitted by the EL-2 Committee #6 -M/M Bob Mock 2 nd. Ken Kupferman To accept the revised EL-2 as written and adjusted at this meeting. EL-2 Committee Dissolved Page 3 of 7

4 **The Board requested that the Executive director check into acquiring KEYMAN INSURANCE for the Staff Key personnel and advising the ED Advisory Committee of that estimate. c. Employee Manual Submitted by the ED Advisory Committee i. The Executive Director will make adjustment to the Employee Manual and resubmit to the ED Advisory Committee on the changes suggested. #7 -M/M Ken Kupferman 2 nd. Tom Demont To accept the new outline of duties under GP-7 #3 for the ED Advisory Committee. Oversight Committee Dissolved d. Oversight Committee submitted revised outline for approval, to be added to GP-7 #8 M/M Ken Kupferman 2 nd. Tom Demont To accept the newly worded outline of duties for the Oversight Committee and change the name of the Oversight Committee to ED Advisory Committee. End day one August 14 th at 6:15pm Start day two August 15 th at 8:05am e. Comptroller B/CR-1, B/CR-2, B/CR-4 and CL-2 Submitted by the CR Committee for approval of changes made and submitted. #9 -M/M Bob Mock 2 nd Jim Weidman To accept the revised wording on B/CR-1, B/CR-2, B/CR-3, B/CR-4, CL-2, B/EDR-1, and B/EDR-2. CR Committee Dissolved f. ED Salary and Benefits B/EDR-5.2- submitted by the B/EDR.5-2 Committee i. The Board requested info for clarification and made some adjustments to B/EDR-5.2 by adding: 1. 3.C. The Executive Director is authorized to use earned ALOA Corporate airline miles (points) to pay for his spouse to travel with him D. The Health Insurance for existing Executive Director and spouse is paid as part of his employment package. Page 4 of 7

5 #10 -M/M Ken Kupferman 2 nd. Bobby DeWeese To accept the new written and verbal changes to B/EDR-5-2 ED Salary and Benefits Committee Dissolved 12. Governance Monitoring as per GP8: (Governance will be amended and forwarded to the Board for review and acceptance.) a. B/EDR (add to end of sentence) Except that the ED must confer with the ED Advisory committee prior to creating a new Department Head or Manager or the termination of a current department Head or manager as per GP b. B/EDR.4. (end of paragraph, add to last sentence) except as limited by the ED Advisory Committee description in GP-7.3. c. GP4 (end of paragraph, add new sentence) The monitoring will be conducted by 30 days before each board meeting. Any changes will be given to the Secretary seven (7) days before each meeting. d. GP8.2.D (Add new sentence after existing) The monitoring will be conducted by thirty (30) days before each meeting. Any changes will be given to the Secretary seven (7) days before each meeting. #11 -M/M Bobby DeWeese 2 nd. Ken Kupferman To accept all of the Governance monitoring changes as written and verbally adjusted. 13. Old Business a. The Executive Director will forward a copy of the Ambassadors list of functions to the board. 14. New Business a. There will be a new distribution list for Ambassadors set up to keep the Ambassadors in the loop of information b. Vote on new Audit Committee members i. A secret ballet was conducted by the board from the six members volunteering to hold positions on The 2011Audit Committee. ii. The newly elected members are: 1. Greg Parks - Chair 2. Ken Kupferman 3. Jim Weidman c. Appoint Bob Mock as North East Coast Director to maintain proper quantity of Voting Directors as per Bylaws. #12 -M/M Tom Demont 2 nd. Jim Weidman Page 5 of 7

6 The Board appoints the open position of Northeast Director vacated by the incoming President Tom Demont to the third elected person of that territory Bob Mock. d. Elect Committee members for the ED Advisory Committee i. A verbal request for board members that wanted to sit on the committee was requested. #13 -M/M Ken Kupferman 2 nd. Bob Mock To accept the new members for the ED Advisory Committee of; Jim Weidman, John Arnold, Hans Mejlshede e. To change the order of the Ends to i. Education ii. Recognition iii. Communication iv. Legislation v. Professionalism vi. Membership #14 -M/M Ken Kupferman 2 nd. Greg Parks To change the order of the Ends to the above list. 15. For the Good of the industry a. An ALOA Staff Committee was formed to fight Scammers on a National Level. The ALOA Board members that will sit on that committee are Ken Kupferman, Greg Parks and President Tom Demont. i. ALOA Members selected for the Committee: 1. Ron Marcinkowski Jr., CRL, CAL Penn. 2. Mike Bronzell ILL. 3. Jimmy L. Mowry, CML MI. 4. Greg Parks, CRL Cal. 5. Kara Pikes Tenn. 6. Calvin Pinson, CRL Georgia 7. Don Hiser Texas 8. Charlie Eastwood, CRL AZ. 9. Ken Kupferman, CML Florida 10. Mark Baldino Virginia b. ALOA Director Humberto Villegas advised the Board that the Mexican Locksmiths would like to expand their relationship with ALOA and to try to work out the possibility of having an ALOA Trade Page 6 of 7

7 Show and ACE Classes in Mexico. The problem is to have services and support available in Mexico such as an ALOA Staff employee. That is the best way to retain the members that sign up. i. They are looking at a mini Convention in 2012 and if that works then to look at a full Convention in ii. The Board requested that the ED look into trying to work that into the 2012 budget. c. The ALOA Board will place the above line item in Old Business so that the ED can gather information and budgets to bring before the board in the Fall Board Meeting. d. The board did a thoughtful self-evaluation. #15 -M/M Bob Mock 2 nd. Jim Weidman To ratify all motions made during the Board Meeting as a whole. 16. Adjourn at 12:15pm Respectfully Submitted Tom Foxwell RL, CFDI ALOA Secretary Page 7 of 7