MEETING NOTICE and AGENDA January 20, 2015, 8:30 a.m. The Nonprofit Center 114 S. Independence, Enid, Oklahoma

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1 January 20, 2015, 8:30 am 114 S Independence, Enid, Oklahoma I Call to Order Pam McCoy November Meeting Minutes Grants underway: CDBG, CSBG Introduction of new employee Barry Braddick, Housing Coordinator Staff Directory (in packets) Schedule of meetings (in packets) New tenant-hearts for Care United Way Agency Agreement (in packets) Child Support Referral Policy (in packets) III Finance Report Special Event Committee Report D Increase community understanding of CDSA Call for Board Governance Committee Meeting/Nominations G Develop New Services in Key Areas Kristy Pasby VII Announcements VIII Adjourn

2 February 17, 2015, 8:30 am 114 S Independence, Enid, Oklahoma I Call to Order Anita Luetkemeyer November Meeting Minutes CDBG Resolution Job Fair, March 11, 2015 III Finance Report Special Event Committee Report D Increase community understanding of CDSA Governance Committee Resignation of Pam McCoy/election of new President Selection of nonprofit organizational member Election of Nathan Shaffer, Grant County Commissioner G Develop New Services in Key Areas Kristy Pasby John Martin VII Announcements VIII Adjourn

3 AMENDED MEETING NOTICE and AGENDA March 17, 2015, 8:30 am 114 S Independence, Enid, Oklahoma I Call to Order Anita Luetkemeyer February Meeting Minutes III Organizational Standards Analysis of Program Outcomes Board Training and Review Customer satisfaction process Agency-wide Risk Assessment Discuss process/schedule IV Audit Report Jason Turnbow V Finance Report Special Event Committee Report D Increase community understanding of CDSA Governance Committee Designation of Low Income Organization Election of low-income organizational representative Election of representative in the public sector G Develop New Services in Key Areas Kristy Pasby John Martin VII Announcements VIII Adjourn

4 AMENDED(2) MEETING NOTICE and AGENDA April 21, 2015, 8:30 am 114 S Independence, Enid, Oklahoma I Call to Order Anita Luetkemeyer March Meeting Minutes Death of Board Member Nathan Shaffer, card CDBG HOME application United Way Venture Grant Smart Start WIA Renewal CHDO Recertification-conflict of interest forms, code of conduct Coldwell Banker Raffle Distribution of Board Books III Finance Report IV Purchase of real estate 314 East Randolph V Fundraiser use of funds Dianne Juhnke D Increase community understanding of CDSA Governance Ratification of low-income representative of Community Clinic Pat Sutherlin- G Develop New Services in Key Areas

5 VI CDSA property at 519 E State VII Adjourn into Executive Session according to 25 OS 307(B)(1) for the purposes of discussing the performance review of the executive director VIII Reconvene into regular session President s statement-the board convened into executive session to discuss the performance review of the executive director No other items were discussed in executive session and no action was taken IX Performance review of the executive director Consideration of pay increase Jason Turnbow X Announcements XI Adjourn

6 May 19, 2015, 8:30 am 114 S Independence, Enid, Oklahoma I Call to Order Anita Luetkemeyer April Meeting Minutes Continuum of Care Emergency Solutions Grant Southwest Regional Leadership Forum Satisfaction Survey Results Purchase of property for housing program Forrestridge Heights Annual Meeting-June 5, 2015 (First Friday luncheon) Dedication of Early Childhood Music Play Area III Finance Report Update regarding local infant mortality statistics D Increase community understanding of CDSA Governance Grant County Commissioners-special election in July, one Private board member slot will become available when Brent Kisling terms out the end of June Ratification of low-income representative for United Way (effective July 1, 2015) April Danahy G Develop New Services in Key Areas Renee Hoover John Martin IV Announcements V Adjourn

7 NOTICE of Special Meeting and Agenda Annual Meeting June 5, 2015, 11:30 am 114 S Independence, Enid, Oklahoma I Welcome Anita Luetkemeyer Board Service Recognition Presentation of Annual Report II Employee Service Recognition III Dedication of Early Childhood Musical Play Area (move to outdoors) Recognition of Donors IV Adjourn for lunch

8 July 21, 2015, 8:30 am 114 S Independence, Enid, Oklahoma I Call to Order Anita Luetkemeyer April Meeting Minutes Request for vacation carryover (47 hours to be used in July/August) Grants in process: OHFA HOME CSBG ESG III Election/Re-election of Board Members Re-election: Roxanne Pollard Les Washnock Ann Price Election: Lisa Powell IV Election of officers Anita Luetkemeyer, President John Martin, Vice-President Jason Turnbow, Secretary/Treasurer John Martin John Martin V Annual affirmation of Board code of conduct VI Finance Report Distribution of Early Childhood Quick Guide D Increase community understanding of CDSA Renee Hoover

9 Board ROMA Training G Develop New Services in Key Areas VII Announcements VIII Adjourn

10 August 18, 2015, 8:30 am 114 S Independence, Enid, Oklahoma I Call to Order Anita Luetkemeyer July Meeting Minutes New Employees: Ellen Smith, Receptionist David Baldwin, YouthBuild Construction Trainer ODOC Monitoring III Committee Assignments (in packet) Anita Luetkemeyer IV Review of Mission Statement CDSA works with others to identify needs, secure resources, and deliver services that improve lives in our communities V Review last community needs assessment/ Prepare for assessment VI Finance Report D Increase community understanding of CDSA Poverty A-Z unveiling, Next Steps Board ROMA Training Update G Develop New Services in Key Areas VII Announcements I Adjourn

11 September 15, 2015, 8:30 am I Call to Order Anita Luetkemeyer August Meeting Minutes New Employees/Open Positions: Nonprofit Center Changes WIOA Monitoring-in packet III Audit Engagement Jason Turnbow IV Finance Report Community Needs Assessment Approval of Survey Form D Increase community understanding of CDSA Renee Hoover Children s Concerto Risk Assessment Process Review G Develop New Services in Key Areas V Announcements I Adjourn

12 October 20, 2015, 8:30 am I Call to Order Anita Luetkemeyer September Meeting Minutes New Employees Jon Kiernan-YouthBuild Teacher Rocky Beezley-Weatherization Crew Cathy Merrit-Woodward WIOA Grants in Process- United Way Continuum of Care Planning Continuum of Care-Collaborative Grants Awarded- ESG with YFS DHS Weatherization Progress Reports- Housing Acq/Rehab Rentals YouthBuild Fully Staffed Rx for Oklahoma/Navigator- Open Enrollment SEP-Client Success Story in packet III United Way Agency Agreements (in packet) Anita Luetkemeyer IV Finance Report Community Needs Assessment Progress Reporting D Increase community understanding of CDSA Renee Hoover

13 Children s Concerto Bylaws Reviewed by our attorney/changes (Requires 14 to amend) Bylaws with changes were provided to the board on 9/22 Board Controls Checklist (in packet) G Develop New Services in Key Areas V Announcements I Adjourn

14 November 17, 2015, 8:30 am I Call to Order Anita Luetkemeyer October Meeting Minutes Sarkeys Training Report Property Tour Audit underway III Finance Report IV Election of New Board Member Recommendation from the Governance Committee Teresa Dunham John Martin Community Needs Assessment Progress Reporting-Unemployment Rates D Increase community understanding of CDSA Renee Hoover Children s Concerto Bylaws Reviewed by our attorney/changes (Requires 14 to amend) Bylaws with changes were provided to the board on 9/22 G Develop New Services in Key Areas V Announcements I Adjourn