ARTICLE 11- MEETINGS OF MEMBERS

Transcription

1 By-Laws of ARnCLE I -OFFICES -1- The office of the Corporation shall be located in the City of Clearwater and the State of Florida. The Corporation may also maintain offices at such other places within or without the State of Florida as the Board ofdirectors ("Board") may, from time to time determine. The organization shall be know as the Three Score Softball Club, Inc., hereinafter referred to as the Club. The Club is self-govemed and is co-sponsored by the City of Clearwater Parks and Recreation Department. The Club is organized so that members may enjoy good fellowship, enhance their well being through physical exercise, promote 60+ softball, join in community activities, and enjoy playing intra-club, slow-pitch softball. Section 1 -Membership: ARTICLE 11- MEETINGS OF MEMBERS Membership is open to players sixty (60) years of age and older. Proof of age is required of all applicants. An applicant shall become a member by approval from the Membership/Competency Committee and the Board ofdirectors. Applicants and members shall annually sign a Waiver-of-Liability form before participating in any club activities. Section 2 -Annual Meetings: The purpose of the annual meeting of members is to elect the Officers and Directors and to transact such other matters as may properly come before the members. It shall be held in March at the principal office of the Corporation on a date to be determined by the Board of Directors. The members shall be notified not less than ten (10) days previous to such a meeting. Section 3 -General Meetings: Regular general meetings shall be on the first Wednesday of October, November, January, February, March and April. Meetings postponed because of inclement weather shall be rescheduled on the next game day or at the volition of the President. Section 4 -Special Meetings: Special meetings of members other than those regulated by statute may be called by the President and/or a majority of the Directors, and/or upon written request by 10% of the total roster. Notice of such meeting stating the purpose for which it is call shall be posted not less than five (5) days before the date set for such meeting. The President may in his discretion call a special meeting of members upon five (5) days notice.

2 Section 5 -Voting: By-Laws of -2- At all meetings of the members, each member of the Corporation shall be entitled. at each proposal presented at the meeting, to one vote. Section 6 -Quorum: A majority of members of the Corporation shall constitute a voting body at any meeting. Section 7 -Conduct of Meetings: Robert' s Rules of Order shall be followed in the cenduct of all meetings. ARTICLE m -BOARD OF DIRECTORS Section 1 -Number: The affairs and business of this Corporation shall be managed and it's Corporate powers exercised by a Board of Directors, composed of four ( 4) Officers, four ( 4) Board members elected at large, and the Immediate Past President. Section 2 -How Elected: At the annual meeting of members, a maximum of (4) four persons receiving a plurality of the vote cast shall be Directors until the next annual meeting. Nominations for elective office shall be accepted at two (2) consecutive general meetings beginning with the January meeting. A member cannot be nominated in any given election for more than one office. The election shall be held at the March annual meeting and shall be by secret ballot. Nominees receiving the most votes for each office shall be elected. This shall be broken by a run-off election among the tied nominees only, at the same meeting. The Board members must reside in the greater Clearwater area October 1 through May 1 for the year of service. Section 3- Term of Office: The term of office for President and Vice President. beginning in April 2000, shall be for two (2) years. The Treasurer and Secretary shall be elected to a one (1) year term for Beginning 2001, the term of office for Treasurer and Secretary shall be for two (2) years. Beginning in Apri12000, the

3 -3- term of office for two of the four Director positions shall be for two (2) years, and the other two positions shall be for a term of one (1) year. Beginning in 2001, those two Directors terms will be voted for a two year term. Duties of the newly elected Board shall be assumed April 1 of every year. Section 4- Duties: The Board ofdirectors shall have control and general management of the affairs and business of the Corporation. Such Directors shall in all cases act as a Board, regularly convened, by majority vote, and they may adopt such rules and regulations for the conduct of their meetings and the management of the Corporation as they may deem proper, not inconsistent with these bylaws and the state of Florida. Section 5- Directors' Meetings: Regular meetings of the Board ofdirectors shall be held immediately following the annual meeting of the members, monthly (October through May), and/or may be called by the President at any time, and shall be called by the President or the Secretary upon written request of the Directors. Section 6- Notice of Directors' Meetings: Notice ofdirectors' meetings, other than the regular annual meeting, shall be given by service upon each Director in person or by telephone call at least five ( 5) days before the date therein designated for such meeting, specifying the time and place of such meeting and the business to be brought before the meeting. Section 7 -Quorum: At any meeting of the Board ofdirectors, five (5) members in attendance shall constitute a quorum for the transaction of business. If a quorum shall not be present at any meeting of the Board ofdirectors, those present may adjourn the meeting from time to time until a quorum shall be present. Section 8 -Voting: At all meetings of the Board ofdirectors each Director in attendance is to have one (I) vote. The act of a majority of the Directors present at a meeting shall be the act of the Board of Directors.

4 Section 9 -Vacancies: 4 Vacancies on the Board occurring between annual meetings shall be filled for the unexpired portion of the tenn by majority vote of the members. Section 10- Removal of Directors: Anyone or more of the Directors may be removed upon two-thirds vote of the Directors and subsequent ratification by a majority vote of the corporate members at any meeting. Section 1 -Officers: ARTICLE IV "- OFFICERS The officers of the Corporation shall consist of a President, a Secretary, a treasurer, and one ( 1) or more Vice Presidents as the Board may from time to time may deem advisable. Section 2 -Resignation: Any officer may resign at any time by giving written notice of such resignation to the Board, or to the President or Secretary of the Corporation. Unless otherwise specified in such written notice, such resignation shall take effect upon receipt thereof by the Board or by such Officer, and the acceptance of such resignation shall not be necessary to make it effective. Section 3 -Duties of Officers: A. President- The President shall be the Chief Executive Officer of the Corporation. shall have general and active management of the business and affairs of the Corporation subject to the Directions of the Board ofdirectors, and shall preside at all meetings of the members and Board ofdirectors. The President shall appoint such committees as deemed necessary to fulfill the Club's functions. All committee chairmen will report to the Board ofdirectors who will take final action on all committee matters. Standing committees include: Ethics, Membership, Rules, Sunshine, Equipment, Tournament, Banquet, Uniform, Friday Play, Nominating, and Team Coordinators. A Chaplain, Legal Advisor and Auditor may be appointed. 1. Ethics Committee -The President shall appoint a committee consisting of five ( 5) members. The committee shall elect a Chairman who preside in the meetings. The committee will hear and investigate complaints of violations of the Club rules. After investigation, the committee will recommend " no cause for action," reprimand, suspension or expulsion.

5 By-Laws of ARTICLE I -OFFICES MembershiQ/ComQetency Committee -The President shall appoint a committee consisting of three (3) members who shall observe a Club applicant for membership to determine whether that individual is physically able to play slow pitch softball and has a basic knowledge of the game. The committee will recommend to the board whether the applicant is able to play softball without endangering his personal safety. B. Vice President -The Vice President shall preside in the President's absence and assume his duties and any others designated by the Board of Directors. c. Secrem!:Y -The Secretary shall have custody of, and maintain all of the corporate records except the financial records, shall record the minutes of all meetings of the members and Board of Directors, post all notices of meetings and perform such other duties as may be prescribed by the Board ofdirectors or President and the Vice President. D. Treasurer- The treasurer shall have custody of all corporate funds and financial records, shall keep full and accurate accounts of receipts and disbursements and render account thereof at the annual meetings of members and whenever else required by the Board ofdirectors or President, and shall perform such other duties as may be prescribed by the Board of Directors or President. He shall preside at all meetings in the absence of the aforementioned officers. There shall be an annual audit of the Treasurer's records within 30 days of the end of the calendar year, and a report made to the members. The auditor shall be appointed by the President from the club general membership. Section 4 -Bond: The Treasurer shall, if required by the Board ofdirectors, give to the Corporation such security for the faithful discharge of his duties as the Board may direct. ARTICLE V -NONPROFIT CORPORATION This is a nonprofit corporation and in the event of dissolution of this club the funds in the treasury, after all creditors have been paid, shall go to the Clearwater Slow Pitch Softball Association or other 501 (3) non profit organization. ARTICLE VI -AMENDMENTS Section 1 -Proposals for by-law amendments shall require a written petition presented to the Board, stating the amendment, and signed by ten ( 10% ) of the roster members at the date of the petition.

6 The THREE SCORE SOFmALL CLUB ARTICLE I -OFFICES (6) Section 2 -The Bylaws may be amended at the annual or general meeting with a quorum present and by a two-thirds affirmation vote. Such vote shall be taken at an annual or general meeting following the annual or general meeting wherein the proposed amendment was presented to the club. Amendments will be distributed to the Club members in written form. Members will then be responsible for incorporating the amendment with their copy of the Bylaws. The Club shall periodically reprint the Bylaws as made necessary by amendments. AR TICLE VII -DUES AND DISBURSEMENT Section 1 -There shall be annual dues detennined by the board. Additional made if deemed necessary by the Board. assessments may be Section 2 -The fiscal year shall begin on J anuary 1. All members shall pay dues when appearing for play. Beginning in the fourth quarter ( October) to the end of the year, dues will be lf2 of the annual dues. Section 3 -New applicants for membership shall pay dues with their application. If the applicant is rejected for membership after tryout or if he decides not to have his application processed, the dues shall be refunded. Dues may be returned if the refund is determined by the Board. Section 4- Only members in good standing may play on scheduled days ofplay. Section 5 -All expenditures over fifteen dollars ($15 ) shall be paid by check. Checks are to be cosigned by two (2) officers. Section 6 -All members who are non-residents of Clearwater will be required to pay annual nonresident fee, due January I, for recreational use of the City facilities. Clearwater residents must secure a City resident recreation card. ARTICLE VIII- CONDUCT All Members shall be familiar with the Club' s Code of Conduct and Ethics. Administrative rules and completive rules of play will also be followed. ARTICLE IX -ACTIVITIES Section 1- The Club shall play scheduled games on Monday and Wednesday and informal games on Friday the year around, exception on days of inclement weather or due to unavailable fields. ISA

7 ARTICLE I -OFFICES -7- and official slow pitch softball rules shall govern play, with variations as written in the Club's Competitive Rules ofplay. Section 2- Teams may be organized from within the Club to participate in tournaments or outside competition. These may be assembled by individuals or by tryouts. The Club uniform may be warn for the outside games, but the Club shall not financially or otherwise sponsor these teams. Section 3 -The Club.ill'4Y. conduct an annual 60+ softball tournament, inviting teams from throughout Florida and beyond.