AGENDA. Over. ACSA REGION 12 DELEGATE ASSEMBLY October 6, :00 PM Cambridge College Rancho Cucamonga 8686 Haven Ave., Suite 100, Rancho Cucamonga

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1 5:00 PM Breakouts ACSA REGION 12 DELEGATE ASSEMBLY October 6, :00 PM Cambridge College Rancho Cucamonga 8686 Haven Ave., Suite 100, Rancho Cucamonga AGENDA Charter Presidents (meet with President Lonnie Keeter) Charter V.P.s of Legislative Action (meet with Scott Sparks) Committee Chairs (meet with Dr. Cindie Medeiros) Membership V.P.s (meet with Kathy Jeide) 5:30PM Dinner/Delegate Assembly Meeting 1) Welcome and Introductions Lonnie Keeter 2) Augmentation/Adoption of Agenda Lonnie Keeter 3) Approval of Minutes of May 31, 2015 Lonnie Keeter 4) Presentation: ACSA Summer Institute for New and Aspiring Principals Academy at UCLA Graduate Eduardo Zaldivar 5) Requests for Academy/Institute Scholarships Discussion/Action (Dr. Shelley Holt/Fermin Jaramillo) 6) Activity/Design Request (Student Associate Charter) 7) Presentation: Unveiling of New ACSA R-12 Website/Blog Michelle Wavering 8) Discussion/Action/Presentations All 9) Past or Upcoming Charter Events (Share Out) All 10) Other 11) Region President s Report Lonnie Keeter 12) Other Reports: a) State Board Representative Dr. Ron Williams b) President-Elect Kim Cavanagh (Board Nominations for ) c) Past President Michelle Wavering (Admin of Year/ESS/Student Scholarships) d) V.P. Legislative Action Scott Sparks Over

2 e) V.P. Committees Dr. Cindie Medeiros f) V.P. Membership Kathy Jeide g) Treasurer Jennette Harper h) Region Consultant/Newsletter Editor Bill Olinger 13) Open Forum All (In Open Forum, anyone may have an opportunity to ask questions, present an issue for discussion or make a special announcement concerning a charter and/or committee activity.) 14) Adjournment Lonnie Keeter The next scheduled meeting of the Region 12 Delegate Assembly will be on February 2, 2016 at Cambridge College at 5 PM Rev. 10/2/15 bro

3 ACSA Region 12 Delegate Assembly/Planning Time Minutes May 31, 2015 Present: Those attending the Delegate Assembly on May 31, 2015: Member sign in sheet available upon request. Call to Order: The ACSA Region 12 Delegate Assembly met at the Hilton in Palm Springs as part of the Leadership Conference. President Lonnie Keeter called the meeting to order at 9:25 a.m. Welcome and Introductions- Everyone was welcomed to the meeting. The Region 12 Board for was introduced. All members that were in attendance introduced themselves. President s Vision: Lonnie Keeter discussed his vision for the Region for the upcoming year. He wanted to continue to seek out new members and increase ACSA membership. He hopes to work with new administration to bring out their potential and to make the organization stronger. Nominating Committee: Lonnie went over the nominating committee duties and timelines as Kim Cavanagh was not able to attend the conference. Calendar of Events: A draft calendar of events was provided and the events were briefly discussed. Discussion included the reason for meetings, the dates, the structure of ACSA and the Charters functions as related to ACSA. Reports: State Board Representative: a. Rod Federwisch shared/discussed the Legislative platform focus for ACSA which is a three year focus of forming partnerships and focusing on students. He encouraged those in attendance to keep an eye on the Teacher Tenure and evaluation bill. He thanked those in attendance for the past five years for allowing him to represent Region 12. Present Elect: a. Kim Cavanagh was not able to attend- no report Past President: Michelle Wavering will now step into the role of Past President and be responsible for the Administrator of the Year Awards. Respectfully Submitted by Jennette Harper Region 12 Secretary/Treasurer

4 Vice President Legislative Action: There was no report. Vice President Committees and Councils: a. Cindi Medeiros is working on getting the Committees and Councils more active. This year there were three events; a Co-Administrators event, an Assistant Superintendent event, and a Women s Leadership event. All were well attended and the feedback from the events was very positive. b. Next year the push will be for more job a-like events and to improve communication. Vice President Membership: Kathy Jeide discussed the membership socials that will take place in the upcoming year. She stated that ACSA now has twenty-three partners, State ACSA is instituting the Membership Ambassador program, and the Equity and Diversity Committee are ways that ACSA will continue to increase membership. Regions and Charters were encouraged to add an Equity and Diversity Committee so that there would be numerous ways to reach a variety of people at all levels. Treasurer s Report: a. Jennette Harper shared the current status of the Region s budget. She encouraged all in attendance to purchase Region clothing and to wear it proudly. Region Consultant: a. Bill Olinger requested news from the Charters to feature in the Highlights. b. Bill had discussed a number of items as they came up in previous discussion items Discussion/Action Items a. Bill presented a draft Region Calendar for b. Jennette presented the Region 12 Budget and discussed various changes to the line items. The Charter incentives were discussed on how they are calculated. Questions regarding the C.D. were answered. It was moved by Mark and seconded by Michelle Wavering that the proposed budget be accepted as presented. It was approved. c. Ed Op Committee discussions d. Administrator of the Year workshops will be held so we will be able to increase the caliber of writing in the nomination forms so our recipients hopefully they will be eligible at State level ACSA for awards. Respectfully Submitted by Jennette Harper Region 12 Secretary/Treasurer

5 e. Discussion of terms of officers for each position was discussed at length. Bill will check into the state guidelines so we can align our positions to the State positions. A suggestion was to elect co-legislative action Vice Presidents. The decision will be whatever is in alignment with State ACSA. The meeting adjourned at 11:30 a.m. Respectfully Submitted by Jennette Harper Region 12 Secretary/Treasurer

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8 ACSA BOARD ITEM: DATE: 10/15/15 SUBJECT TITLE: Revised Member Services Committee Purpose REQUESTED ACTION: Action X Discussion Written Informational Item RECOMMENDATION It is recommended that the Executive Committee approve the revised Member Services Committee Purpose. BACKGROUND INFORMATION Due to the implementation of ACSA s Strategic Plan, many parts of the Member Services Committee purpose are no longer valid. For example, the committee is no longer involved in monitoring the dues structure and recommending changes as that work will be addressed in Strategy 8 (We will change our organization from its present structure to constantly evolving formations). The committee also no longer monitors and evaluates new member offerings as Tatia Davenport was hired to run our Partner4Purpose program as part of Strategy 3 (We will initiate and build dynamic alliances with others of common purpose). Current Purpose: To recruit, retain and recognize members. To monitor existing membership categories and dues structure, identifying trends and issues requiring related changes or adjustments. To recommend membership eligibility and equitable dues structure to the Board of Directors as necessary. To monitor and evaluate existing special service (SASS) benefits and to investigate and recommend new offerings to the Board of Directors. To study and evaluate ACSA vendor/program endorsements for recommendation to the Board of Directors. PROPOSED PLAN/PROGRAM REPORT Revised Purpose: To recruit, retain and recognize members. To identify trends and issues with membership categories that may require changes or adjustments. To support and help grow ACSA's Partner4Purpose program in order to further meet the needs of members. To monitor and ensure that region and charter bylaws align with state ACSA bylaws and that region and charters are in compliance with these regulations. FINANCIAL IMPACT OF ACTION PROPOSED/TAKEN None.

9 ORIGINATOR Margarita Cuizon, Director of Member Services and Support APPROVED FOR SUBMISSION TO THE BOARD: Wesley Smith

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