Governing Board of Trustees SPECIAL BOARD MEETING AGENDA Thursday, May 7, 2015 Closed Session will begin at 3:00 PM Open Session will begin at 4:00 PM

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1 201 6 th Street, Coronado, CA Governing Board of Trustees SPECIAL BOARD MEETING AGENDA Thursday, May 7, 2015 Closed Session will begin at 3:00 PM Open Session will begin at 4:00 PM Ledyard Hakes Dawn Ovrom Lee Pontes Maria Simon Lou Smith Student Board Representative: Lauren McBride Superintendent/Secretary: Jeffrey Felix Recording Secretary: Maria Johnson Times indicated are Anticipated and Serve as Guidelines for Discussion; this meeting will be not be videotaped 1.0 CALL TO ORDER OPEN SESSION... 3: CONVENE TO CLOSED SESSION (Conference Room)... 3: Discussion of Pending Negotiations with ACT and CSEA (Employee Organizations) with Superintendent Felix (Chief Negotiator), per Government Code Superintendent s Public Employee Performance: Evaluation of Superintendent Dr. Felix, Government Code and Board Policy RECONVENE TO OPEN SESSION (Board Room)... 4: Report Any Action Taken in Closed Session (no action is anticipated) 3.2 Pledge to the American Flag 3.3 Approval of the Agenda: Any changes to the agenda must be made at this time 4.0 COMMENTS FROM THE AUDIENCE (Agenda and Non-agenda items)... 4:05 Anyone wishing to address the Board on agenda, non agenda, and/or Closed Session items may do so. Individual speakers will be limited to three minutes. Total public input on any one subject will be limited to twenty minutes, and may be extended at the discretion of the Board President. Comments on an agenda item will be taken when the agenda item is discussed by the Board. Comments on non agenda items will be held before the Consent Motion if there are three yellow cards or less per topic. If there are more than three yellow cards per topic then the comments from the audience will be held until the end of the agenda. 5.0 ACTION ITEMS... 4: Approve the Tentative Agreement between the Association of Coronado Teachers and Coronado Unified School District Adopt New Spanish I and II Foreign Language Textbooks for Coronado High School Adopt Resolution Implementing Certificated Layoff: Terminating Services of Particular Certificated Employees as a Result of Discontinuances and Reductions of Particular Kinds of Certificated Services; Providing Direction To Issue Notifications To Employees Whose Services Are Terminated; and Related Actions Adopt Resolution Regarding the Elimination of Classified Positions: Clerk Typist I; Clerk Typist III; Corresponding Layoff of Classified Employees Accept the Initial Proposal for Negotiations Presented by the California School Employees Association (CSEA) Chapter 386, to the Coronado Unified School District Approve the Third Period Interim Budget State Report for Period Ending April 30,

2 6.0 REPORT... 5: Discuss the Organizational Efficiency and Comparative Staffing Review of the District Office and related Departments report from School Services of California ORGANIZATIONAL BUSINESS... 5: Future Agenda Items/Board Member Comments Set Topics for Upcoming Special Board Meetings: May 28, June 4, and June 11, Upcoming Meetings: Regular Board Meeting, Thursday, May 21, 2015, 4:00 PM 8.0 ADJOURN Special Board Meeting, Thursday, May 28, 2015, 4:00 PM Special Board Meeting, Thursday, June 4, 2015, 4:00 PM Special Board Meeting, Thursday, June 11, 2015, 4:00 PM Regular Board Meeting, Thursday, June 18, 2015, 4:00 PM Regular Board Meeting, Thursday, June 25, 2015, 4:00 PM Individuals who require special accommodation (American Sign Language Interpreter, accessible seating, documentation in accessible formats, etc.) should contact the Superintendent or designee at least two days before the meeting date. In compliance with Government Code section , non exempt writings that are distributed to a majority or all of the Board in advance of a meeting, may be viewed at 201 Sixth Street, Coronado, CA 92118, or at the scheduled meeting. In addition, if you would like a copy of any record related to an item on the agenda, please contact Maria Johnson, Executive Assistant to the Superintendent/Board, at (619) , ext

3 AGENDA May 7, DISTRICT ORGANIZATION AND BOARD OPERATION 5.1 Approve the Tentative Agreement between the Association of Coronado Teachers and Coronado Unified School District (Action) Background Information: Negotiations between representatives of the Association of Coronado Teachers (ACT) and Coronado Unified School District (CUSD) representatives occurred during the school year. Report: ACT and CUSD representatives met during the school year to discuss, clarify, and revise language contained within certain articles in the Agreement between ACT and CUSD. Amendments to eleven articles and two appendices (I, III, IV, VI, XII, XIII, XXII, XVII, XVIII, XX, XXI, Appendix A and B) were tentatively agreed to when negotiations were concluded April 28, These eleven articles and two appendices have been reviewed and ratified by ACT membership. A revised contract will be provided to the Board and ACT membership. The amendments/updates are attached. Financial Impact: The financial impact of the agreement regarding the salary schedule is estimated to be a $449,114 increase in salary and benefits in and an additional $902,557 in , then ongoing. There is a negligible financial impact from the provisions regarding release days for negotiating team members, personal necessity leave, and early retirement benefits, largely dependent upon the extent of the utilization of the new provisions. JPF Superintendent s Recommendation: That the Board Approve the Tentative Agreement between the Association of Coronado Teachers and Coronado Unified School District. Moved Seconded Ayes Noes Absent Abstained Student Page 3 of 33

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21 AGENDA May 7, INSTRUCTIONAL PROGRAMS & STUDENT ACTIVITIES 5.2 Adopt New Spanish I and II Foreign Language Textbooks for Coronado High School (Action) Background Information: Complying with Board Policy , textbooks recommended for adoption by a textbook selection committee will be displayed and available for public inspection at the District Office. The last adoption of instructional materials for Spanish I and II was nine years ago (2006). The current balance of CUSD instructional materials (set-aside in general fund) is $469, to be used for all preschool-grade 12 instructional materials for the foreseeable future; there are no new additional instructional materials funds from the State of California. There is also $260, in Lottery Funds (restricted to purchasing consumable instructional materials). By June 30, 2015 all Common Core Implementation Funds will have been spent (English language arts and mathematics only.) New State adoptions for English Language Arts and Science instructional materials may be considered in 2016 and 2017, respectively. The Foreign Language Department will also be requesting new instructional materials for Spanish and French IV aligned to the new AP/College Board for the Governing Board s consideration. There are no other requests for new secondary textbooks at this time for Report: A textbook selection committee, comprised of teachers from Coronado High School (CHS), reviewed a number of textbooks for Spanish levels I and II. In 2013, the College Board updated the curriculum for these courses, shifting from grammatical accuracy to a holistic approach that recognizes the complex interrelatedness of comprehension and comprehensibility, vocabulary usage, language control, communication strategies, and cultural awareness. The committee did an in-depth review of the following textbooks: Descubre: Lengua y cultura del mundo hispano. Vista Higher Learning. (Spanish 3 is currently using this text.) Avancemos!. Holt McDougal. Español Santillana. Santillana USA Publishing Company. Así se dice!. McGraw-Hill. Qué chévere!. EMC Paradigm. (This is the new edition of the current textbook that is used in levels 1 and 2.) A committee comprised of CHS Spanish teachers Steve Merrill, Maria Gutierrez, and Mia Bertelsen recommends the following textbook for Spanish levels I and II: Descubre: Lengua y cultura del mundo hispano. Vista Higher Learning. Second Edition, Page 21 of 33

22 The committee chose this book because it teaches grammar as a tool in a logical manner and culture is presented in context. It contains a variety of instructional materials that can be used flexibly to design lessons including authentic video clips (i.e. commercials, TV shows, short films), video programs (i.e. Flash cultura, Panorama cultural, and Fotonovela), integrative audio activities, a variety of practice activities (both individual and pair/group), as well as inclusive assessment materials. The textbooks align with the Standards for Foreign Language Learning in the 21st Century, the current California Foreign Language Frameworks, and with the new College Board curriculum framework, including the AP curriculum, and the Common Core State Standards English Language Arts and English Language Development Framework. The department also researched the only available Open Educational Resource (OER) from Georgia Virtual Schools for these courses. The materials lacked flow and had limited grammar practice and vocabulary. It failed to integrate the grammar and vocabulary with the unit s theme. The department is requesting 380 textbooks (print version) for levels I and II to remain in class for student use, the online edition for the students for use mostly at home (380 licenses for six years), and consumables for six years at $ per student for all three components. Total cost for these components is $50, The online version includes browser-based electronic text for online viewing; links to audio, video, and other activities; access to other Supersite resources provided by the publisher; easy navigation with searchable table of contents and page number browsing; single and double page viewing and zooming; and automatically graded activities into teacher gradebook. It is available on ipad or PC devices. Other pricing options include: Ordering the print option alone is not available. The online version and a consumable is $ per student for 6 years, for a total cost of $45, The online version alone is $84.00 per student with access for 6 years for a total cost $31, Six teacher resource Total cost is $2, A committee of Coronado High School parents reviewed this text. Financial Impact: The total cost of 380 print versions, 380 six year online licenses, with six teacher resource kits is $52, before tax and shipping. Funding is available from the instructional materials set-aside in the general fund and the Lottery Fund for consumables. JPF Superintendent s Recommendation: That the Board adopt the new Spanish I and II Foreign Language Textbooks for Coronado High School. Moved Seconded Ayes Noes Absent Abstained Student Page 22 of 33

23 AGENDA May 7, PERSONNEL 5.3 Adopt Resolution Implementing Certificated Layoff: Terminating Services of Particular Certificated Employees As A Result of Discontinuances and Reductions of Particular Kinds of Certificated Services; Providing Direction to Issue Notifications to Employees Whose Services are Terminated; and Related Actions (Action) Background Information: Current financial constraints and uncertainties regarding revenue are insufficient to maintain existing levels of programs and services. Proposal: Due to the financial constraints and uncertainties regarding revenue being insufficient to maintain current levels of programs and services, including particular kinds of certificated services, and reassessment of educational priorities, and it being necessary to commence implementing program changes in a timely fashion within the current structure of the law, it is recommended that for the best interests of the District and the welfare of the schools and the pupils thereof, to act upon Resolution # , previously approved on March 5, 2015, and provide direction to issue notifications to employees whose services are terminated. Such certificated services shall be discontinued and reduced particular kinds of services ( PKS ) and the corresponding number of certificated staff shall be reduced no later than the beginning of the school year (in addition to the release of temporary certificated employees and/or the expiration of their contracts without renewals or re-issuances). Financial Impact: The fiscal impact will be determined by the number of certificated employees rehired given specific site budgets. JPF Superintendent s Recommendation: That the Board adopt Resolution # , Implementing Certificated Layoff: Terminating Services of Particular Certificated Employees as a Result of Discontinuances and Reductions of Particular Kinds of Certificated Services; Providing Direction to Issue Notifications to Employees Whose Services are Terminated; and Related Actions. Moved by Seconded by Ayes Noes Absent Student Page 23 of 33

24 CORONADO UNIFIED SCHOOL DISTRICT Coronado, California RESOLUTION IMPLEMENTING CERTIFICATED LAYOFF: TERMINATING SERVICES OF PARTICULAR CERTIFICATED EMPLOYEES AS A RESULT OF DISCONTINUANCES AND REDUCTIONS OF PARTICULAR KINDS OF CERTIFICATED SERVICES; PROVIDING DIRECTION TO ISSUE NOTIFICATIONS TO EMPLOYEES WHOSE SERVICES ARE TERMINATED; AND RELATED ACTIONS RESOLUTION # On motion of Member, seconded by Member, the following Resolution is adopted: WHEREAS, on March 5, 2015 this Governing Board of the Coronado Unified School District adopted Resolution Number which included, in part, discontinuing and reducing, not later than the beginning of the school year, various certificated services in various amounts as specified and listed in that Resolution; WHEREAS, on or before March 15, 2015, the Superintendent or his designated representative(s) served notice to this Governing Board of his recommendation that the employees named below in this Resolution receive notice (or precautionary notice) that each of their services will not be required for the ensuing school year ( ), pursuant to Education Code sections and 44955; WHEREAS, on or before March 15, 2015, the Superintendent or his designated representative(s) served notices or precautionary notices to the appropriate certificated employees (including those named in this Resolution, below) that it has been recommended that each of their services will not be required for the school year, pursuant to Education Code sections and and informing each of their right to a hearing to determine if there was cause for not reemploying them for the school year and that if you fail to request a hearing on or before that date, your failure to do so shall constitute a waiver of your right to a hearing and your services will accordingly be terminated as indicated above and for the reasons indicated above, without a hearing ; WHEREAS, none of the certificated employees named below filed any request for hearing or Notice of Participation in this matter or otherwise waived their right to a hearing; WHEREAS, the Education Code provides that this Governing Board shall make the final determination as to the sufficiency of the cause and disposition; WHEREAS, Education Code section 44955, subdivision (c), requires Board action regarding, and notifications to, certificated employees who are being laid off, no later than May 14, 2015; Page 24 of 33

25 WHEREAS, the jurisdictional and statutory prerequisites have been satisfied as to the individuals referenced within this Resolution to the extent required by law, sufficient cause exists for the termination of the certificated employees named in this Resolution below, that cause relates to the welfare of the schools and the pupils thereof within the meaning of Education Code section 44949, subdivision (c)(3) to the extent that provision applies, and said cause does not relate to the quality of job performance of any of the employees listed below; WHEREAS, the particular kinds of services to be discontinued and reduced as referenced in Resolution No are determined to be particular kinds of services within the meaning of Education Code section and will be discontinued and reduced within the meaning of Education Code section not later than the beginning of the school year; WHEREAS, the service of no permanent employee (or other employee) is being terminated while any probationary employee, or any other employee with less seniority is being retained to render a service which said permanent employee is certificated and competent to render, within the meaning of Education Code section 44955; the individuals whose employment is being terminated are not certificated and competent (within the meaning of Education Code section and Board Resolution Number ) to render the service being performed by any employee with less seniority who is being retained within the meaning of Education Code section 44955; WHEREAS, various certificated employees were included in the layoff process on a precautionary basis and are continued to be included on a precautionary basis, out of an abundance of caution; and WHEREAS, this Resolution is not intended to and does not grant any named employees included in this Resolution and who continue to be included in this layoff process on a precautionary basis, any rights greater than provided by law, nor to nullify any provisions within each impacted individual s employment contract, nor to supersede any other notice or action by this Board to release or otherwise terminate the services of any impacted individual; WHEREAS, rights to reemployment to those employees entitled to reemployment pursuant to Education Code sections and/or shall be provided to the certificated employees whose services are terminated in whole or in part as a result of this layoff, subject however to the immediately preceding paragraph of this Resolution as related to the certificated employees named in this Resolution; NOW, THEREFORE, BE IT RESOLVED, that all of the above recitals are true and correct; Page 25 of 33

26 BE IT FURTHER RESOLVED, that the employment with Coronado Unified School District of the following employee be and hereby is terminated, effective upon the close of this current school year (i.e., the end of that employee s last working day prior to July 1, 2015) and that this decision is effective immediately: Justine Freeman ( FTE, i.e., all of her employment). BE IT FURTHER RESOLVED, that Justine Freeman be given appropriate notice by the Superintendent or her designee(s) of the termination of her services, with such notice being given on or before May 14, 2015, in the manner prescribed by law; BE IT FURTHER RESOLVED, that reemployment rights be afforded to Justine Freeman in accordance with and to the extent applicable by the Education Code, if and when reemployment is available; BE IT FURTHER RESOLVED, that as to each of the following employees who were notified of the recommendation of layoff on a precautionary basis: KarenMarie Barker Adult Education, fitness instruction; (all of her employment) Jeffrey Gaines Jeanette Price Adult Education, music; 0.15 (all of his employment) Adult Education, ESL 0.10 (all of her employment) Tiffany Bagg Adult Education, program specialist; 0.25 (A) (B) (C) It is confirmed and determined that each is not subject to the certificated layoff process; As a precaution, out of an abundance of caution, and consistent with their being considered on a precautionary basis, this Board continues to treat each on a precautionary basis and accordingly directs each to receive a precautionary notice of layoff; no additional rights not otherwise required by law are granted by this Board decision and action. The employment of each of the above named employees who receive(d) notices on a precautionary basis is terminated effective upon the close of this school year, i.e., the end of the last working day as to each employee on or prior to June 30, 2015; BE IT FURTHER RESOLVED, that these decisions are effective immediately and that the Superintendent or the Superintendent s designee(s) take such actions as are necessary and appropriate to implement these decisions, including at least giving appropriate notices to those certificated employees referenced or listed above of the termination of their services, with those notices being given in the manner prescribed by law. Page 26 of 33

27 IN WITNESS OF the adoption of the foregoing Resolution we, the members present and voting thereon, have hereunto set our hands the 7 th day of May, 2015, at a duly scheduled meeting held in Coronado, San Diego County, California. GOVERNING BOARD OF THE CORONADO UNIFIED SCHOOL DISTRICT Approval: Absent: Dissenting: Abstaining: I, Jeffrey Felix, Superintendent and Secretary to the Governing Board of the Coronado Unified School District of San Diego County, California, do hereby certify that the foregoing is a full, true, and correct copy of a Resolution duly adopted by said Board at a duly scheduled meeting thereof. Date: Superintendent/Secretary to the Governing Board of Coronado Unified School District Page 27 of 33

28 AGENDA May 7, PERSONNEL 5.4 Adopt Resolution Regarding the Elimination of Classified Positions: Clerk Typist I; Clerk Typist III; Corresponding Layoff of Classified Employees (Action) Background Information: The Board of Education of the Coronado Unified School District has determined in evaluating anticipated income and expenditures for the school year that the best interests of this District would be served by the elimination of services being provided in certain classified employee positions and based upon such elimination of services, classified employees will be subject to layoff for lack of work and/or lack of funds within the meaning of Education Code section Proposal: The following classified positions and elimination of services referred to herein is as follows: Clerk Typist I (1) Adult Education Clerk Typist III (1) Adult Education 16 hours per week/10 months 20 hours per week/10 months Financial Impact: The fiscal impact will be determined by the elimination of classified employee positions. JPF Superintendent s Recommendation: That the Board adopt Resolution # , regarding the elimination of Classified Positions: Clerk Typist I; Clerk Typist III; Corresponding Layoff of Classified Employees Moved Seconded Ayes Noes Absent Abstained Student Page 28 of 33

29 CORONADO UNIFIED SCHOOL DISTRICT RESOLUTION REGARDING THE ELIMINATION OF CLASSIFIED POSITIONS: CLERK TYPIST I; CLERK TYPIST III; CORRESPONDING LAYOFF OF CLASSIFIED EMPLOYEES RESOLUTION # On motion of member, seconded by member, the following Resolution is adopted: WHEREAS the Board of Education of the Coronado Unified School District has determined in evaluating anticipated income and expenditures for the school year that the best interests of this School District would be served by the elimination of services being provided in certain classified employee positions and based upon such elimination of services, classified employees will be subject to layoff for lack of work and/or lack of funds within the meaning of Education Code section 45308; WHEREAS the classified positions and elimination of services referred to herein are as follows: POSITION Clerk Typist I Clerk Typist III ELIMINATION One position of 16 hours per week/10 months (Adult Education) One position of 20 hours per week/10 months (Adult Education) NOW THEREFORE, IT IS RESOLVED AND ORDERED BY THE BOARD OF EDUCATION AS FOLLOWS: 1. The above recitals are true and correct. 2. The services being performed in the classified positions set forth hereinabove shall be eliminated and as a result of said action, affected classified employees shall be laid off due to lack of work and/or lack of funds. 3. Said elimination of classified positions shall become effective 60 days after affected employees receive prior notice of layoff. 4. The Superintendent or his designee is directed to give at least 60 days prior written notice of layoff to affected classified employees (considering displacement or bumping rights) as required by the Education Code including sections and 45308, where applicable. Page 29 of 33

30 IN WITNESS of the adoption of the foregoing Resolution, we the members present and voting thereon have set our hands this 7 th day of May, 2015, at Coronado, County of San Diego, California. GOVERNING BOARD OF THE CORONADO UNIFIED SCHOOL DISTRICT Approval: Dissenting: Abstaining: Absent: I, Jeffrey Felix, Superintendent and Secretary to the Board of Education of the Coronado Unified School District of San Diego County, California, do hereby certify that the foregoing is a full, true, and correct copy of a Resolution duly adopted by said Board at a public meeting thereof, at the place and by the vote above stated, which Resolution is on file and of record in the office of said Board. Date: May 7, 2015 Jeffrey P. Felix, Ed.D. Superintendent/Secretary to Board Page 30 of 33

31 AGENDA May 7, DISTRICT ORGANIZATION & BOARD OPERATIONS 5.5 Accept the Initial Proposal for Negotiations Presented by the California School Employees Association (CSEA) Chapter 386, to the Coronado Unified School District (Action) Background Information: In preparation for negotiations, CSEA, Chapter 386, has prepared a proposal to the Coronado Unified School District which is being submitted for negotiations during the school year. This proposal is listed for public comment. Report: CSEA proposes that all portions of the current Agreement remain in full force and effect, except as follows:: Article VI: Hours and Overtime 6.16 Vacation: CSEA desires to negotiate language for the pay out of accrued but unused vacation on an annual basis. Article IX: Salary CSEA desires to negotiate a fair and equitable salary increase of the Classified Salary Schedule- Appendix A. CSEA proposes an increase to the number of longevity steps on the Classified Salary Schedule. CSEA wishes to negotiate a compensation equity clause into Article IX Salary. Financial Impact: No cost for presenting proposals. Final result of negotiations is unknown at this time. JPF Superintendent s Recommendation: That the Board accept the initial proposal for negotiations as presented by the California School Employees Association (CSEA) Chapter 386, to the Coronado Unified School District. Moved Seconded Ayes Noes Absent Abstained Student Page 31 of 33

32 AGENDA May 7, BUSINESS AND FISCAL MANAGEMENT 5.6 Approve the Third Period Interim Budget State Report for Period Ending April 30, 2015 (Action) Background Information: Typically during the fiscal year there are two interim periods to review the budget; the first ending October 31, 2014, and the other ending January 31, At the Second Interim Report for the Coronado Unified School District certified that it will be able to meet its financial obligations for the current fiscal and , but may not be able to meet its financial obligations for the fiscal year. Due to this situation, a Third Interim Report, also known as an End of Year Report, is required to be approved by the Governing Board. A copy of the following report will be provided to the Governing Board under separate cover and will be available on the District website on Tuesday, May 5, SACS Form 01I (the report furnished to the State Department of Education). This report includes a General Fund summary of revenues, expenditures, and changes in fund balance. Financial Impact: See Third Interim Budget State Report (under separate cover). JPF Superintendent s Recommendation: That the Board approve the Third Period Interim Budget State Report for period ending April 30, Moved Seconded Ayes Noes Absent Abstain Student Page 32 of 33

33 AGENDA May 7, BUSINESS AND FISCAL MANAGEMENT 6.1 Discuss the Organizational Efficiency and Comparative Staffing Review of the District Office and related Departments report from School Services of California (Report) Report: The CUSD Governing Board requested that staff obtain a proposal for the conduct of an organizational efficiency and comparative staffing review. The intent of the study was to identify workflow efficiencies and potential classified staff reductions that would lead to increased fiscal prudence with minimal disruption to service provision. The Governing Board approved contracting with School Services of California (SSC) for this study in November, Preliminary information was provided to SSC, and interviews were conducted onsite in January SSC also collected data from nine comparative districts to aid in the analysis of Coronado Unified School District. The report is provided to the Board under separate cover. In a paragraph on numbered Page 2 is a statement that directly addresses the Board s intent in setting up this study: Overall, based upon the staffing data provided from the other districts in this study and in looking at existing workload, we did not find any areas of the District Office where we could recommend staffing reductions. We make recommendations to meet the workload demands by restructuring some of the departments, automating certain functions, and gaining efficiencies, and to augment staff in certain areas in order to provide adequate service levels and/or generate offsetting savings. It is expected that the Governing Board will wish to discuss findings of this report. Financial Impact: There is no financial impact from receiving this report. JPF This report is provided to the Board for information and discussion. Page 33 of 33