M::{UTE5 }{CTTINGHAM COUNTRY MU:{ICIPAL UXLITY DI$TRICT

Transcription

1 M::{UTE5 }{CTTINGHAM COUNTRY MU:{ICIPAL UXLITY DI$TRICT ]une 18,2018 The Board of Directors (the "Board") of Nottingham Country Municipal Utility Distriet {the "Sistrict") met in regular session, CIpen to the public, on the 18tL day of ]une,?018, at Allen Boone Xumphries Robinson LLP, 3200 Southwest Freeway, Suite 26fiS, Houston, Texas, Brazos Can{erenee Room, outside the boundaries of the District, and the r*11 was called of the members r:f the Board: Ronald X. Hudsnn ]ohn "Jay" Wheeler Vaughan Brown Atran Wiggins Dennis Mrsn President Vice President Secretary Assistant Vice President Assistant Secretary anr{ all of the above were presen! thus constituting a quorurn. Also present {or all or part o{ the rneeting were Roy Laekey, a member of the pubiic; Brian Bare o{ $i Environmental, LLC ("Si Enviro"); Bruce Parker ci the West Harris County Kegional Water Authority {"WHCR}\IA"); Kelly }urecek of Tax Tech, Inc" ("Tax Tech"); Eol: DeForest of KGA/DeForest Design LLC; pat Booth of van $ant Landscape L4arragemenf Laurie Temple of AVANTA Services; Teague Harris of ils Xngineering Group ("IDS"); and Christina Miller and Tracie Brownlee of Allen Boone Xumphries Roblrcon LLP {"ABHR"). PUBLIC Divect*r }:trudsan opened the meeting to receive public comments" Ms. h{iller reviewecl en'rail correspondence from Marlin Williford, President o{ Neittingharn country Fur:d, Inc. (the "Fund"), expressing condr:lences for the passing,:i $r. Raymond Pavl*vich and appreciation for the many positive cankibutions to the Fund and the community by the )istrict under Dr, Pavlovich's leadership of the Board. The Board r*qlrest*el such correspondence be provided to Eileen Paviovich. I]RI The Boarcl considered approval of the minutes of the District's special meeting helc1 r:n &{ay ts, 2t}L8, and regular meeting held an May 21,2018. Following review and discussion, Dir*ctor Wheeler moved to approve the minutes r:f the May 15,1018, special meeting and the May 21, 2018, regular meeting, as submitted. Director Wiggins secqrnderl the *"lntion, which passed which passed unanimously"

2 l.d?{cr?w MATTERS I\,tr. Parker generally updated the Beiard on surface water issues and the activities of the WHCRWA, including monthl)i pumpage projection$, usage, and accountability; budget and revenues; water supply, including c*nversion, purchase, delivery, ancl quality; ctlnstvtlctian projects and automatic meter reading installation; and operating matters. C:AL AhlD G &{s. T*mple reviewed the written bookk*eper's report, including the budget comparison, sehedule of investments, certi{icates of deposit expired and renewed, and checl<s present*d for approval" A copy of the bookkeeper's report is attached. In response to a question from the Board, 1\{s. T*mple and Mr. Bare reviewed the District's proc*r.{ure for }VHCRWA fee collection and remittance far water received via intereonnect during Hurricane Harvey. Ms. Temple stated she will adjust the budget line itern coding on the next bookkeeper's report to reflect such, if needed. I\4s. Terxptre reported that bank interest rates are generally increasing ancl that AVAI'ITA monitr:rs such rates {ar investment opportunities that might benefit the Distriet. She noted a resolution authorizing AVAhITA ta rnake such investments is required by tlte Texas Water Cocle. She then recommencied the Board adopt a Resolution Authorizing the Investment and Transfer of lunels r:f Nottingharn Country Munici.pal Utiltty District to authorize AVANTA to invest, reinvest, and plaee in acc*runts the i*nds of the District. Foliowing review and discussi*n, Director Wheeler moved to (i) approve the bo*kkeeper's r*port; (ii) authorize payment r:f the checks presented for payment; and (iii) ar$upt a.kesolution Authorizing the Investmcnt anrl Transfer of Funds of Nottingham C*unfry Municipal Utility District. Director Wiggins seconded the motion, whtch was appr$ved by unanimous vote" AND ree AD The Board noted no contract review and fee adjustment requests were received TAX X &,ts. Jurecek distributed and revieweel tht: tax assessor/coilector's report, including a list of checks presented for approval, a cr:py o{ which is attached. She noted that 9S.5S% o{ 2{117 taxes have been collected to date. Fo}lowing review ancl discussion, Director Wheeler moved to approve the tax assessor/collector'i,*port and payment o{ the tax bi1ls. Ilirector Wiggins seconded the motion, which passeci unan:mously.

3 I!{s. Jurecek distributed to the Board and reviewed the attached corre$pondence from Harris {lnunty Appraisal District indicating the District's 2018 Preliminary assessed taxable value is $1,039,330,594. She also reviewed a table provided by Tax Teelr that reflects a proposed decrease of $4,1S?,SZZ w U.43% assessed taxable value as cornpared to the District's 2017 certified assessed taxable value. A copy of the table is attaeheci to the correspsndence. UTHO t{ :IE;,INOiItrNT TAX ATTORNHY TO WITH CO ON OF NEL}NO NT TAXES h{s. Ir,{il}er stated that t}re District's delinquent tax attorney can begin collection of veal property taxes that remain delinquent as of ]uly t, After discussion, Director Browl r:roved that the Board authorize the delinquent tax attorney to proceed with the collecti.on of delinquent 2017 reatr property taxes" Director Moon seconded the rnotiory which passed unanimcusly. OPEITAT{ON (}S A:S?R;CT FAC}T,ITTtrS AND CUSTOh,{ER COR NNENCE The Board reviewed the operations report, a copy o{ which is attached, and discr"rssed water usage in Greenbelt Park. Mr. Bare generally reviewed operations and matntenance for the month. &,{r. Bare repnrted receipt of payment in accordance with the }istrict's insurance poi{cv and claitn feir damage to the District's facilities from Hurricane Harvey. He confirmerj th* payment amount matches the claim amount le*s the policy rletluctible. Followil"lg review and discussic.rn, )irector Brq:wn movecl to approve the operator's repr:rt. Director Wiggins seconded the rnotion, which passed unanimeiusly" CONDT] T{HARING O}J ATION OF WA SERVICE The Soar:d conducted a hearing q:n the terrnination nf water service" Mr. Bare reported that the customers included on the list of delinquent utility accounts presented to the Eeiard wc]:e rielinquent by more than 50 days and had been given written notice t0 davs prior to this meeting of the opportunity to appear be{orc the Boarel to explain, contest, nr rieclare why their utility service shoulcl not be terminated ft:r reason of nonpaynaent. After review and discussion, Director Wiggins moved to terminate the services fr:r the customers on the list in 1[) days if the customers' bills are nr:t paid in accordmnce wit}r the District's Rate Order and direct that the delinquent customer list be filed appropriat*ly and retained in the District's official recordi. Director Wheeler sec*nded the:notion, which was epproved by unanimous vr:te. CAPlT The Boa::ei received the engineer's report, a capy o{ which is attached. r) --l -

4 W IMPRO h,{r. }*{avris provided an update on the wastewater treatment plant improvements. He recommended approval of Pay Estimate No. 1"2 in the amount of $133,305'30 subrnitted by N&5 Construction. Following review and discussion, Director trviggins moved tr: approve payrnent ta N&S Conskuction, as recommended" Director wheeler seconded the motiory which passed unanimously. ATION h{r. Xarvis provided an update on the status o{ the sanitary $ewer reha}rilitatian" D h,{r. Haryis indicated there was no news to report regarding developrnent in the Distriet" DE?]]N'{'ION po ND MAINTEN MATTERS repair I\rXr. Harv'ls provided an update on the Kelliwood Lakes detention basin outfall A NEED or HAR There \4r&$ l1o discussion on this matter. TO EVAT,I} ATE Th{PLE\,TH\]TA TION OF F'T,OON-]]ROOFING CTF h'{r. Harris reported on the status of flood-proofing measures, repairs, anrl improvements at District facilities (the "Mitigation Project"), as reflecteel in hii report. INSTA{-,LA TION AND ANCH OF FLOOD GAGE. INCLUDING DIGlT AI- DATA S?ORAGH AND ON The Soard determined it would no longer pursue installing a flood gage sign on the Fry R*ad Eridge, }N$TR{CT CAPITAt IMPROVEMTNT PLAN BU}CIT UIItrATH I\4r' Harris provided an update on the District Capital Improv*ment plan ("ClP"), which includes the Mitigation Project. The Board rliscussed scheduling a special meeting to tour District facilities and review the CIF among other matters. The Board concurvec to meet in the District on ]une zg, za1g, at z:00 p.m

5 S*llowir:g review and discussion, )irector Wiggins moved to approve the engineer's rep*rt. The nnotion wa$ seconded by Directcr Wheeler and carried unanirnously" r ELT N Director Srown reported on maintenance rnatters relat*d to Creenbelt Park and Creenbelt Norwalk, PATlK$ A\4HNITY P},AN ANAI,YSIS- INCLUDING L FOR AND HXP &'{r. }efr:rest distributed and reviewed with th* Board a report reflecting di{ferences 'befween the District's praposed pedestrian access and conneetivity expansi*n, w}:ich uras provided to Harris County (the "County") with a request for funding assistence, and the County's response ("Counter Froposal"). A copy o{ the report is attaclred. The Board concurred to defer the matter until thc ]une 29, 2A18, sperial rneeting. &,{s" lmiller"noted she communicated the Board"s interest in the Counter Proposa} to th*, County. TO AI{D ON OT DR. RAYMOND TA CH'S $-'{r. De'lr*vest distributed antl reviewed the attached exhibits displaying options for a merneri;1} sitting area proposed {or Creenbelt Park to com:ne*otu{* *r. Raymond Pavlovich for iris service to the District. Discussion cnsued. After review and discussion, tl"ue Board provided Mr. DeForest a proposed location and budget for the merno::ial sitting area and requested he move {orward with a clesign that inciudes a wat*r {eature. R Dirertnr Hudson provided an update on the rxronthly meeting of the FFp Technical Cornmittee. EN Direetor Wiggins repr:rted on thc status of the resident opt in to the em rgency notifieatir:n system" 7?1113r -5-

6 MAT?ERS Ms. Brownlee stated the Director lrjotebook updates have been uploaded to $harep*int. $he distributed hard eopies of the updates, as requested. hlis. Brownlee provided Direetor Moon with a Directerr Notebook" WXBSITX MATTERS The Board discussed renewai of an additional webrsite tlomain identified as that serves to route potential viewers to the Disfuict's website. A{ter d.iscussinn, th* Board concurred to authorj.ze the District's webmaster to renew and manage the website domain identified as FTNANC]A], ANN G MATTXRS, CONT Ms. Miller reminded the Board that a Call Notes voice message system ("Call Notes") included in an AT&T package plan that serve$ the District's facilities is called daily by Ms. Brownlee to rekieve any messages received regarding Greenbelt Fark. Ms. Brownlee stated she has never received such a message from Cail Notes and that any inquiries regarding Creenbelt Park, as with any Diskict matterl are received via her nffice telephone number. The Board cansidered termination oi Cal1 Notes. Following discussion, Director Wiggins moved to terminate Call Notes. Director Wheeler seconded the motian, which passed unanimously. MATTERS RELATEN Tfi I)OCU]\,{HNT SUBPOENA T'ROM UNITED STATXS }EPARTMENT OT TUSTICE {'DOT") FOR IIT:CATION RELATXD TO ADUCKS AND BARKER RESXRVOIRS There was no discussion on this matter C$N\GNH IN XXECUTIVE SESSION PURSUANT TO STCTION 551,071, THXAS COVIRNMHNT CODX. TO CONNUCT A PRIVATH CONSULTATION WITH I'HNDINC OR CONTHMPLATTD Ti SETTLEMANT OFFER The Soard did not convene in executive session. There being no further business to come be{ore the Board, the meeting was adjourned.,::. (5EAL), Board of "* -6-

7 LIST OT ATTACHMHI{TS TO MINiUTES Minutes page Bnol<l<eeper's R.eport... " ". Tax assessorf c*llector's report... "... ". Xarris County Appraisal District correspondenee ".". ilp*rations Report... Enginer:r's Report... ". Rep*rt on peeiestrian access and connectivity expansion analysis and proposed funding front Xarris County... Exhibits o{ proposed memorial sitting area "" a J J 4.)