2. ROLL CALL OF OFFICERS: A roll call of the members was conducted by Louis N. Rainone, Esq.

Transcription

1 MIDDLESEX COUNTY IMPROVEMENT AUTHORITY MINUTES Tuesday, November , 6:30 PM Middlese County Improvement Authority Office 101 Interchange Plaza, Second Floor Cranbury (South Brunswick), N.J. 1. SALUTE TO FLAG/CALL TO ORDER 2. ROLL CALL OF OFFICERS: A roll call of the members was conducted by Louis N. Rainone, Esq. Present Raczynski, Anthony Present Present Christine D Agostino Present Jay Jimenez Absent OTHERS PRESENT: Authority General Counsel Louis N. Rainone, Esq., Authority General Counsel Anne Rowan, Esq., Eecutive Director James Polos, Chief Financial Officer Lory Cattano, Recycling Director Paul Matacera 3. SUNSHINE LAW STATEMENT Lou Rainone, Esq. read the following statement into the record. This meeting today conforms with Chapter 231, P.L called the Open Public Meeting Act and as per the requirements of the statute, notification of the meeting was published in the Star Ledger and Home News Tribune and filed with the Clerk of Middlese County. 4. CORRESPONDENCE: McFoods Report: The Eecutive Director presented that McFoods received an Annuity in the amount of $28,000. Also, that McFoods purchased a new van for additional help and finalized a private office for the Director of McFoods so she may work onsite at the facility. The total amount of donations received was 234,221 pounds. Notable Product Contributions were made by the Community Food Bank of New Jersey, Keefe Warehouse, Barrett Distribution, Rutgers Snyder Farm, Farmers Against Hunger, Mira International, Italian Food Warehouse, Tyler Distribution and Crete Carriers. 5. COMMITTEE REPORTS: a) Financial Report No further board comment. b) Recycling Report The Eecutive Director presented the MCIA s monthly statistics which included: Drop Off Center received 1, tons of recycling; Yard Waste totals were the following amounts measure in tons: Leaves ; Brush 1,594.98; Grass c) Golf Report: Eecutive Director Jim Polos reviewed the rounds of golf in October as the following at Tamarack 3,719 Meadows 1,647; Raritan Landing 1,266. Unfortunately, due to the weather, the number of rounds played have decreased and this trend has been witnessed throughout the State of New Jersey. d) Finance Report: No board comment. 6. OLD BUSINESS: No old business. 7. NEW BUSINESS: No new business. 8. DISCUSSION OF RESOLUTIONS: 1

2 8(a) Awarding Contract for Snow Removal Services at Roosevelt Care Center at Old Bridge 8(b) Authorizing a Decrease in Contract Amount for Snow Removal at the Roosevelt Care Facility in Edison 8(c) Authorizing Submission Schedule of Proposed Budgets for Fiscal Year January 1, 2019 through December 31, (d) Authorizing Amendment of the Epiration Date for Certain New Jersey State Contract Vendors 8(e) Authorizing the Addition of a State Contract Vendor to the Annual List of Approved NJ State Contractor Vendors 8(f) Authorizing an Additional Location to the Contract for Kitchen Equipment Repair and Maintenance Service Contract for the Roosevelt Care Center Facilities 8(g) Authorizing Award of Contract for Vision Services for Roosevelt Care Center Facilities 8(h) Authorizing Contract for Septic Waste Removal at Tamarack Golf Course 8(i) Authorizing Procurement of Employee Dental Insurance Coverage 8(j) Authorizing Purchase of a Truck for the Meadows at Middlese County Golf Course 8(k) Authorizing Change Order #1 to Purchase Two Amber Safety Packages for Installation in New Recycling Vehicles 8(l) Approving Renewal of Affiliation Agreement for Mentorship Program at Roosevelt Care Center Facilities 8(m) Authorizing a Renewal Contract for Physician Services for Roosevelt Care Center at Edison 8(n) Eercising an Option to Etend the Term of the Contract for Food Services at the Roosevelt Care Center Facilities 8(o) Authorizing Amendment to Approved Contract for the Roosevelt Care Center Facilities 8(p) Review of Local Finance Board Findings 8(q) Approving Award of Contract for Workers Compensation Third Party Administrator 8(r) Approving 2019 Budget General Operations 8(s) Approving 2019 Budget Golf Course Operations 8(t) Approving 2019 Budget Roosevelt Care Center Facilities Operations 8(u) Authorizing Rent Reduction for Certain Months for Caddyshack Food and Beverage Concession at the Meadows at Middlese Golf Course 8(v) Reserved 8(w) Authorizing an Emergency for Water Line Repair at Meadows at Middlese Golf Course 8() Approving Renewal of Contract of Psychiatric Services for Roosevelt Care Center Facilities 8(y) Reserved 8(z) Authorizing Emergency Snow Removal Services at Roosevelt Care Center Old Bridge 9. APPROVAL OF MINUTES A. Minutes of the Agenda Session and Regular Meeting of October 10, 2018 Motion: Unanimously passed by the voting members, the meeting minutes were approved. 2

3 10. PUBLIC COMMENTS ON RESOLUTIONS: No public comments on resolutions. Motion: Unanimously passed by the voting members, the public comments on resolutions portion of the meeting was closed. All members in favor. 11. APPROVAL OF RESOLUTIONS: There was a motion on the consent agenda, which was approved by all members. The following resolutions were adopted. 18- Agenda 8(a) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AWARDING CONTRACT FOR SNOW REMOVAL SERVICES AT ROOSEVELT CARE CENTER OLD BRIDGE WHEREAS, a regular meeting of the Middlese County Improvement Authority (the "Authority") was held on November 20, 2018; and WHEREAS, the Authority operates the long-term care facilities known as Roosevelt Care Center at Old Bridge (the Facility ); and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), the Authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purposes of the Authority, subject to the Local Public Contracts Law, N.J.S.A. 40A: 11-1 et. seq.; and WHEREAS, the Authority requires the provision of snow removal services (the Services ) for the Facility; and WHEREAS, the Authority prepared and issued a bid specification package and publicly advertised for bids for the Services; and WHEREAS, pursuant to N.J.S.A. 40A:11-5(3), where the Authority receives no bids on one occasion and rejects the bid on another occasion because it has determined that the bids are not reasonable as to price, on the basis of cost estimates prepared prior to the advertising for the bids, the Authority may then negotiate; and WHEREAS, the Authority rejected the original bid at the cost of $106, but was able to negotiate a new adjusted amount of $70,250.00; and WHEREAS, the would like to award a contract for the Services to Above the Mark Removal in accordance with this resolution, pursuant to the negotiated amount. 3

4 WHEREAS, the Authority would like to award a contract for the Services to Above the Mark Snow Removal in accordance with this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby accepts the October 19, 2018 proposal of Above the Mark Snow Removal. 2. The Authority awards a contract to Above the Mark Snow Removal for the Services in the amount on the proposal attached hereto and made a part hereof as Schedule A for a total contract cost not to eceed $ 70, The Authority authorizes the Chairman or Vice-Chairman to eecute the agreement with Above the Mark Snow Removal and the Secretary to attest to the signature of the Chairman or Vice-Chairman appearing thereon and to affi the seal of the Authority thereto. 4. The Certifying Finance Officer has certified that the funds for the Services are available from and can be obtained from the funds of the Authority. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18- Agenda 8(b) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AUTHORIZING A DECREASE IN CONTRACT AMOUNT WITH ABOVE THE MARK LANDSCAPING FOR SNOW REMOVAL, AT THE ROOSEVELT CARE CENTER FACILITY AT EDISON WHEREAS, a regular meeting of the Middlese County Improvement Authority (the "Authority") was held on November 20, 2018; and WHEREAS, the Authority operates the long-term care facility known as Roosevelt Care Center at Edison (the Facility ); and 4

5 WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), the Authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purposes of the Authority, subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, the Authority requires the provision of snow removal services (the Services ) for the Facility; and WHEREAS, the Authority requires snow removal services (the Services ) for Roosevelt Care Center Edison; and WHEREAS, the Authority previously authorized a contract with Above the Mark Landscaping on October 10, 2018; and WHEREAS, the Vendor submitted an evaluation sheet which included a mathematical error, as reflected in their original total of $106,740.00; and WHEREAS, the correct amount is $90,240.00; and WHEREAS, the Authority would like to authorize a decrease in the authorized amount of the contract and the certification of funds for the contract in accordance with this Resolution; and NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority authorizes a decrease in the contract amount and the certification of funds for the contract with vendor Above the Mark Landscaping, for the Services by an amount not to eceed $90, The Certifying Finance Officer is hereby authorized to decrease the certification of funds for the purchases from Above the Mark Landscaping, for the Services in accordance with this Resolution. 3. The Secretary is authorized to publish a brief notice of the decreased contract amount pursuant to N.J.S.A. 40A:11-5(l)(a)(i). 4. The Certifying Finance Officer has certified that the funds for the decrease in the contract amount are available from and can be obtained from the funds of the Authority and will be encumbered at the time of purchase. 5

6 Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18- Agenda 8(c) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY CONCERNING SCHEDULE IN SUBMISSION OF BUDGETS WHEREAS, a regular meeting of the Middlese County Improvement Authority (the "Authority") was held on November 20, 2018; and WHEREAS, the Authority has heretofore adopted resolutions authorizing the submission of proposed budgets for the fiscal year January 1, 2019 through December 31, 2019 to the State of New Jersey Department of Community Affairs; and WHEREAS, the Authority desires to eplain the reason for the schedule in submitting the budgets for the fiscal year ending December 31, NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: The Middlese County Improvement Authority hereby advises the State of New Jersey Department of Community Affairs that the schedule in the submission of the proposed budgets for the fiscal year January 1, 2019 and ending December 31, 2019 is based on the regular meeting schedule of the Authority. The meeting of November 20, 2018 is the first scheduled meeting of the Middlese County Improvement Authority wherein the budgets could be considered following receipt of the budget package and compilation of the information required to complete the budget package. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 6

7 18- Agenda 8(d) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AUTHORIZING AMENDMENT OF THE EXPIRATION DATE FOR CERTAIN NEW JERSEY STATE CONTRACT VENDORS WHEREAS, a regular meeting of the Middlese County Improvement Authority (the Authority ) was held on November 20, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), the Authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purposes of the Authority, subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, the Authority is permitted to procure items without publicly advertising for bids through the New Jersey State Contract vendors; and WHEREAS, by Resolution #18-28 duly adopted by the Authority on February 14, 2018, the Authority authorized purchases through state approved vendor list for Roosevelt Care Center Facilities; and WHEREAS, the Authority would like to authorize an amendment to the epiration date of the contracts approved for Normans Auto Service, Fyr Fighter Sales & Service Inc., and National Fuel Oil Inc., to reflect an amendment to the epiration dates of the contracts in accordance with this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby authorizes amendment to the epiration date for the following vendor: Vendor: Normans Auto Service Contract: #40174 T0084 Epires: 10/31/2019 Vendor: Fyr Fighter Sales & Service Inc. Contract: #T0576 Epires: 09/30/2021 Vendor: National Fuel Oil Inc. Contract: #82768 T1845 Epires: 05/31/2019 7

8 Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18- Agenda 8(e) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AUTHORIZING THE ADDITION OF A STATE CONTRACT VENDOR TO THE ANNUAL LIST OF APPROVED NJ STATE CONTRACTOR VENDORS WHEREAS, a regular meeting of the Middlese County Improvement Authority (the Authority ) was held on November 20, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), the Authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purposes of the Authority, subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, pursuant to N.J.S.A. 40A: 11-12, the Authority is authorized to purchase any materials, supplies or equipment without publicly advertising for bids, under any contract or contracts for such materials, supplies or equipment entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury (the State ); and WHEREAS, purchases made through the State contract are considered procured through a fair and open process in accordance with N.J.S.A. 19: ; and WHEREAS, by Board Resolution # duly adopted by the Authority on February 14, 2018, the Authority authorized purchases from the New Jersey State Contractors Vendor List; and 8

9 WHEREAS, the Authority would like to approve an amendment to the New Jersey State Vendor Contractor List for 2018 by adding an additional vendor in accordance with this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby approves an amendment to the NJ State Contractors Vendor List to add an additional vendor as follows: Vendor: Central Jersey Supply Contract: #89797 T3027 Epires: 10/31/19 NTE: $1, The Authority authorizes the Licensed Administrators of the respective Roosevelt Care Center facilities to eecute any purchase orders to effectuate the purchases authorized herein. 3. The Certifying Finance Officer has certified that the funds for the purchases are available from and can be obtained from the funds of the Authority and will be encumbered at the time of purchase. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18- Agenda 8(f) 9

10 MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AUTHORIZING AN ADDITIONAL LOCATION TO THE CONTRACT FOR KITCHEN EQUIPMENT REPAIR AND MAINTENANCE SERVICE FOR THE ROOSEVELT CARE CENTER FACILITIES WHEREAS, a regular meeting of the Middlese County Improvement Authority (the "Authority") was held on November 20, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-54(h), the Authority is empowered to improve, further and promote the tourist industries and recreational attractiveness of the County through the planning, acquisition, construction, improvement, maintenance and operation of facilities for the entertainment and recreation of the public; and WHEREAS, in furtherance of this statutory provision, the Authority operates the longterm care facilities of Roosevelt Care Center at Edison, and the Roosevelt Care Center at Old Bridge (collectively, Roosevelt Care Center ); and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), a county improvement authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44, et seq., subject to the "Local Public Contracts Law," N.J.S.A. 40A:11-1, et seq.; and WHEREAS, the Authority required the provision of Kitchen Equipment Repair and Maintenance to repair the refrigeration unit at the McFoods Warehouse (the Services ); and WHEREAS, by Resolution # duly adopted by the Authority on September 13, 2017, the Authority approved Bid #17-19 to Able Mechanical Inc., for Kitchen Equipment Repair and Maintenance Services; and WHEREAS, the Authority would like to authorize the refrigeration unit at the McFoods Warehouse to be added as an additional location to the contract in accordance with this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority authorizes the refrigeration unit at the McFoods Warehouse to be added as an additional location to the original contract for Kitchen Equipment Repair and Maintenance, at no additional cost. 10

11 Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18- Agenda 8(g) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AUTHORIZING AWARD OF CONTRACT FOR VISION SERVICES FOR ROOSEVELT CARE CENTER FACILITIES WHEREAS, a regular meeting of the Middlese County Improvement Authority (the "Authority") was held on November 20, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-54(a), the Authority may provide within the County of Middlese public facilities; and WHEREAS, in furtherance of this statutory provision, the Authority operates the longterm care facilities Roosevelt Care Center at Edison and Roosevelt Care Center at Old Bridge (collectively, Roosevelt Care Center ); and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), a county improvement authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq., subject to the "Local Public Contracts Law," N.J.S.A. 40A:11-1 et seq.; and WHEREAS, the Authority requires the provision of vision services (the Services ) for residents of Roosevelt Care Center; and WHEREAS, the Services are an eception to the public bidding requirements of the Local Public Contracts Law as a professional service; and WHEREAS, the Certifying Finance Officer has certified that the cost of the contract to the Authority will not eceed $17, but the value of the contract may eceed said amount; and WHEREAS, the Authority finds that it is necessary to procure the Services as a non-fair and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.4; and 11

12 WHEREAS, the Authority has received a proposal for the provision of the Services from National Vision Administrators; and WHEREAS, National Vision Administrators has completed and submitted a Business Entity Disclosure Certification which certifies that National Vision Administrators has not made any reportable contributions to a political or candidate committee of the County of Middlese in the previous one year and that the contract will prohibit them from making reportable contributions through the term of the contract; and WHERAS, the Authority would like to accept the proposal of National Vision Administrators and award a contract to National Vision Administrators in accordance with this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby approves the proposal of and awards a contract for the Services to National Vision Administrators for the provision of the Services for a period of three (3) years at a cost of $19.14 per employee per month. 2. The Authority authorizes the Chairman or Vice-Chairman to eecute the agreement with National Vision Administrators for the Services in the form so approved. The Secretary is authorized to attest to the signature of the Chairman or Vice-Chairman appearing thereon and to affi the seal of the Authority thereto. 3. The Certifying Finance Officer has certified that the funds for the Services are available from and can be obtained from the funds of the Authority. 4. The Secretary of the Authority is authorized to publish a brief notice of the authorization pursuant to N.J.S.A. 40A:11-5(1)(a)(i). Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 12

13 18- Agenda 8(h) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AUTHORIZING CONTRACT FOR SEPTIC WASTE REMOVAL AT TAMARACK GOLF COURSE TO ATLAS SEPTIC INC. WHEREAS, a regular meeting of the Middlese County Improvement Authority (the "Authority") was held on November 20, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), the Authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purpose of the Authority, subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, pursuant to N.J.S.A. 40:47A-54(h), the Authority is empowered to improve, further and promoted the tourist industries and recreational attractiveness of the County of Middlese through the planning, acquisition, construction, improvement, maintenance and operation of facilities for the recreation and entertainment of the public; and WHEREAS, in furtherance of this statutory provision, the Authority operates Tamarack Golf Course; and WHEREAS, the Authority requires septic waste removal services (the Services ) at Tamarack Golf Course; and WHEREAS, the Authority prepared and issued a bid specification package and publicly advertised for bids for the Services; and WHEREAS, the Authority received bids for the services from Russel Reid Waste Hauling, Central Jersey Septic, LLC, and Atlas Septic, Inc; and WHEREAS, the bid of Atlas Septic, Inc. was the lowest responsive responsible bid receive for the service; and and WHEREAS, the Authority would like to accept the bid from Atlas Septic Inc. ( Atlas ); WHEREAS, the Authority would like to award the contract for the service in accordance with this resolution; and WHEREAS, the Authority would like to authorize a contract with Atlas Septic Inc. 13

14 NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby awards a contract for the provision of the Services to Atlas Septic Inc at a cost not to eceed $49, The Authority authorizes the Chairman or Vice Chairman to eecute the contract with Atlas Septic Inc. in the form contained in the bid specification package and the Secretary of the Authority to attest to the signature of the Chairman or the Vice Chairman appearing thereon and to affi the seal of Authority thereto. 3. The Certifying Finance Officer has certified the funds for the services are available from and can be obtained from the funds of the Authority. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18- Agenda 8(i) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AUTHORIZING PROCUREMENT OF EMPLOYEE DENTAL INSURANCE COVERAGE FROM DELTA DENTAL AND FLAGSHIP DENTAL WHEREAS, a regular meeting of the Middlese County Improvement Authority (the Authority ) was held on November 20, 2018; and WHEREAS, the Authority would like to procure dental plan insurance for Authority employees; and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), the Authority is authorized to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, the procurement of insurance is an eception to the public bidding requirements of the Local Public Contracts Law as an etraordinary unspecifiable epense and is an eception to the fair and open procurement requirements; and 14

15 WHEREAS, the Authority insurance producer has obtained quotes for the provision of the dental plan insurance benefit coverage and recommends renewal of the coverages; and WHEREAS, the Authority would like to renew dental plan insurance benefit coverages for certain employees of the Authority as set forth herein. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority authorizes the renewal of dental benefits from Delta Dental and Flagship Health Systems Dental at the rates set forth on Schedule A attached hereto and made a part hereof in an amount not to eceed $150, effective as of January 1, 2019 through December 31, The Authority authorizes the Eecutive Director to take any and all acts necessary to continue the dental plan insurance, including, but not limited to, eecution of any contracts or applications in connection therewith. 3. The Secretary shall be and is hereby directed to cause a brief notice of the above award to be printed as required by N.J.S.A. 40A:11-5(1)(a)(ii). 4. The Certifying Finance Officer has certified that the funds for the dental insurance coverage will be included in the 2019 budget. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18- Agenda 8(j) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AUTHORIZING PURCHASE OF A TRUCK FOR THE MEADOWS AT MIDDLESEX GOLF COURSE WHEREAS, a regular meeting of the Middlese County Improvement Authority (the "Authority") was held on November 20, 2018; and 15

16 WHEREAS, pursuant to N.J.S.A. 40:37A-55(t) a county improvement authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq. (the Act ), subject to the Local Public Contracts Law, N.J.S.A. 40A: 11-1 et seq.; and WHEREAS, the Authority is permitted to procure items without publicly advertising for bids through the New Jersey State Contract vendors; and WHEREAS, by Resolution #17-22 duly adopted by the Authority on January 11, 2017, the Authority authorized purchases through the State Approved Vendor list; and WHEREAS, the Authority would like to authorize the purchase of a 2019 Ford F WD Reg Cab 145 WB for Meadows at Middlese Golf Course in accordance with this Resolution. NOW, THEREFORE IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby approves to purchase the 2019 Ford F WD Reg Cab 145 WB in accordance with State Contract #A88214 T2101, which epires on December 11, 2018, for a not to eceed amount of $39, The Certifying Finance Officer has certified that the funds for the purchase are available from MCIA 2018 Capital Equipment bond proceeds. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18- Agenda 8(k) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY 16

17 AUTHORIZING CHANGE ORDER #1 TO PURCHASE TWO AMBER SAFETY PACKAGES FOR INSTALLATION IN NEW RECYCLING VEHICLES WHEREAS, a regular meeting of the Middlese County Improvement Authority (the Authority ) was held on November 20, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t) a county improvement authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq. (the Act ), subject to the Local Public Contracts Law, N.J.S.A. 40A: 11-1 et seq.; and WHEREAS, pursuant to N.J.S.A. 40A:11-11(5), two or more contracting units may establish a Cooperative Pricing System for the provision and performance of goods and services and enter into a cooperative pricing agreement for its administration; and WHEREAS, the Middlese Regional Educational Services Commission now known as the Educational Services Commission of New Jersey (the Commission ) has established a voluntary Cooperative Pricing System (the System ) with other contracting units to effect substantial economies in the provision and performance of goods and services; and WHEREAS, by Resolution # duly adopted by the Authority on August, , the Authority authorized the procurement of two 2019 Chevy Cruz 4-door Hatchback vehicles from the System; and WHEREAS, a change order to the purchase is required to the add two Amber Safety Packages for installation in the new recycling vehicles; and WHEREAS, the Authority would like to approve Change Order #1 to allow for the purchase of two Amber Safety Packages for $1, per unit, and a total amount not to eceed $2,800.00; and NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby approves Change Order #1 to Mall Chevrolet ESCNJ Contract #18/19-44 for the purchase of two Amber Safety Packages at $1,400/ per unit for a total not to eceed amount of $2,

18 2. The Certifying Finance Officer has certified that the additional funds are available from the funds of the Authority and the Certifying Finance Officer is hereby authorized to amend the certifications to reflect the above increases. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18- Agenda 8(l) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY APPROVING RENEWAL OF AFFILIATION AGREEMENT WITH JFK JOHNSON REHABILITATION INSTITUTE FOR MENTORSHIP PROGRAM AT ROOSEVELT CARE CENTER FACILITIES WHEREAS, a regular meeting of the Middlese County Improvement Authority (the "Authority") was held on November 20, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-54(a), the Authority may provide within the County of Middlese public facilities; and WHEREAS, in furtherance of this statutory provision, the Authority operates the longterm care facilities Roosevelt Care Center at Edison and Roosevelt Care Center at Old Bridge (collectively, Roosevelt Care Center ); and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), a county improvement authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq., subject to the "Local Public Contracts Law," N.J.S.A. 40A:11-1 et seq.; and WHEREAS, JFK Johnson Rehabilitation Institute has requested the Authority to participate in a mentorship program for their students (the Program ); and 18

19 WHEREAS, the Authority would like to approve the renewal of the Program with JFK Johnson Rehabilitation Institute for the Program at Roosevelt Care Center in accordance with this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority approves the renewal of the affiliation agreement for the Program with JFK Johnson Rehabilitation Institute with such changes as shall be approved by the Chairman on advice of counsel. 2. The Authority authorizes the Chairman or Vice-Chairman to eecute the renewal affiliation agreement in the form so approved and the Secretary to attest to the signature of the Chairman or Vice-Chairman appearing thereon and to affi the seal of the Authority thereto. 3. The Authority hereby authorizes the Licensed Administrators of the Roosevelt Care Center facilities to take all acts reasonable and necessary in connection with implementation and conduct of the Program. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18- Agenda 8(m) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AUTHORIZING A RENEWAL CONTRACT FOR PHYSICIAN SERVICES FOR ROOSEVELT CARE CENTER AT EDISON WHEREAS, a regular meeting of the Middlese County Improvement Authority (the "Authority") was held on November 20, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-54(a), the Authority may provide within the County of Middlese, public facilities; and 19

20 WHEREAS, in furtherance of this provision, the Authority operates Roosevelt Care Center at Edison ( Roosevelt Care Center ), a long-term care facility located in the Township of Edison, County of Middlese; and WHEREAS, the Authority requires the provision of physician services (the Services ) for Roosevelt Care Center; and WHEREAS, the Authority has received a proposal for the provision of the Services from Raritan Bay Cardiology Group, P.A. ( Raritan Bay ); and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), a county improvement authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq., subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, pursuant to the Local Public Contracts Law, the Authority is authorized to award certain contracts without public advertisement for bids when such contracts are for professional services; and WHEREAS, the Services are professional services which do not require public bidding; and WHEREAS, the Authority has a need to acquire the Services as a non-fair and open contract pursuant to the provisions of N.J.S.A. 19:44A-20.4; and WHEREAS, the Certifying Finance Officer has determined and certified that the value of the contract will eceed $10,000.00; and WHEREAS, the anticipated term of the contract is one (1) year; and WHEREAS, Raritan Bay has completed and submitted a Business Entity Disclosure Certification which certified that Raritan Bay has not made any reportable contributions to a political or candidate committee as prohibited by the law in the previous year, and that the contract will prohibit Raritan Bay from making any reportable contribution through the term of the contract; and WHEREAS, the Authority would like to authorize the renewal of a contract with Raritan Bay for the provision of the Services in accordance with this Resolution. 20

21 NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby accepts the proposal of Raritan Bay Cardiology and authorizes and awards a contract to Raritan Bay Cardiology for the provision of the Services at a cost not to eceed $10, The Authority authorizes the Chairman of the Authority to approve and eecute a contract with Raritan Bay Cardiology setting forth the terms of the provision of the Services. Such approval and eecution by the Chairman shall be deemed approval by the Authority and no further action or approval by the Authority shall be required. 3. The Secretary is authorized to publish a brief notice of the award of the contract pursuant to N.J.S.A. 40A:11-5(l)(a)(i). 4. The Certifying Finance Officer has certified that the funds for the Services are available from and can be obtained from the funds of the Authority. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino Jose 18- Agenda 8(n) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY EXERCISING AN OPTION TO EXTEND THE TERM OF THE CONTRACT FOR FOOD SERVICES AT THE ROOSEVELT CARE CENTER FACILITIES WHEREAS, a regular meeting of the Middlese County Improvement Authority (the "Authority") was held on November 20, 2018; and WHEREAS, pursuant to N.J.S.A. 40:37A-54(a), the Authority may provide within the County of Middlese public facilities; and WHEREAS, in furtherance of this statutory provision, the Authority operates the longterm care facilities Roosevelt Care Center at Edison and Roosevelt Care Center at Old Bridge (collectively, Roosevelt Care Center ); and 21

22 WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), a county improvement authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts or things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq., subject to the "Local Public Contracts Law," N.J.S.A. 40A:11-1 et seq.; and WHEREAS, the Authority requires Food Services (the Services ) for the Roosevelt Care Center; and WHEREAS, the Authority prepared and issued a bid specification package and publicly advertised for bids for the Services; and WHEREAS, by Resolution duly adopted by the Authority on December 14, 2017, the Authority awarded a contract for the Health Care Services Group as the lowest responsive bid received for the Services; and WHEREAS the Authority reserved the option of etending the term of the contract for the Services for one (1) year term; and WHEREAS, the Authority finds that the Services are provided in an effective and efficient manner; and NOW, THEREFORE IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority finds that the Services are being provided by Health Care Services Group in an effective and efficient manner. 2. The Authority hereby eercises the option and etends the term of the contract for the Services with Health Care Services Group for a period of one (1) year at an annual cost not to eceed $4,834, The Certifying Finance Officer has certified that the funds for the Services are available from and can be obtained from the funds of the Authority. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 22

23 18- Agenda 8(o) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AUTHORIZING AMENDMENT TO APPROVED CONTRACT WITH CLINICAL RESEARCH SYSTEMS FOR THE ROOSEVELT CARE CENTER FACILITIES WHEREAS, a regular meeting of the Middlese County Improvement Authority (the "Authority") was held on November 20, 2018; and WHEREAS, the Authority operates the long-term care facilities Roosevelt Care Center at Edison and Roosevelt Care Center at Old Bridge (collectively, Roosevelt Care Center ); and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), the Authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purposes of the Authority, subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et. seq.; and WHEREAS, the Authority requires support and maintenance for its proprietary software (the Services ) for Roosevelt Care Center; and WHEREAS, the provision of services for the support or maintenance of proprietary computer hardware and software is an eception to the public bidding requirements of the Local Public Contracts Law; and WHEREAS, the Authority previously authorized a contract with Clinical Research Systems on date and resolution number WHEREAS, the Authority has received an addendum dated November 7, 2018 to the current agreement from Clinical Research Systems, which would amend the Services to add a medication drug regimen review on all new and readmissions to both facilities; and WHEREAS, the Authority would like to authorize the addendum to the current agreement with Clinical Research Systems for the Services in accordance with this Resolution. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority hereby authorizes the addendum to the agreement with Clinical Research Systems for the amended Services at a total cost of $5,000 for both facilities. 23

24 2. The Authority authorizes the Chairman to review and approve any agreement or contract addendum if required by Clinical Research Systems for the provision of the Services. 3. The Authority authorizes the Chairman or Vice-Chairman to eecute the agreement or contract with Clinical Research System in the form so approved. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18- Agenda 8(p) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY CERTIFYING THE REVIEW OF THE FINDINGS OF THE LOCAL FINANCE BOARD CONTAINED IN RESOLUTIONS DATED JULY 11, 2018 RELATING TO THE ISSUANCE OF AN AMOUNT NOT TO EXCEED $10,000,000 COUNTY GUARANTEED CAPITAL EQUIPMENT AND IMPROVEMENT REVENUE BONDS, SERIES 2018 BE IT RESOLVED by the Middlese County Improvement Authority, a public body corporate and politic of the of New Jersey (the "Authority") as follows: 1. We have reviewed the resolutions of the Local Finance Board, Division of Local Government Services, Department of Community Affairs (the "Local Finance Board"), dated July 11, 2018 (collectively, the "Resolutions") setting forth the findings of the Local Finance Board and approving the issuance of financing in an amount not to eceed $10,000,000, such bonds (the "Bonds") to be guaranteed by the County of Middlese (the "County") to provide funds to finance certain capital improvements and equipment (hereinafter the "Project"). 2. We hereby certify to the review of the findings of the Local Finance Board contained in the aforesaid Resolutions. 3. Each of the members of the Authority are hereby authorized and directed to eecute the attached affidavit certifying their review of the findings of the Local Finance Board contained in the Resolutions and McCarter & English, LLP, Bond Counsel, on behalf of the Authority, is hereby authorized and directed to file this resolution with attached affidavit and Resolutions with the Local Finance Board in satisfaction of the requirements of N.J.S.A. 40A:5A A copy of said approving Resolutions are attached hereto as Appendi A and incorporated by reference herein. 24

25 APPENDIX A 25

26 26

27 27

28 28

29 29

30 CERTIFICATE AS TO RESOLUTIONS AND AFFIDAVIT OF AUTHORITY CERTIFYING THE REVIEW OF THE FINDINGS OF THE LOCAL FINANCE BOARD RESOLUTIONS DATED JULY 11, 2018 Dated: November 20, 2018 I,, Secretary/Treasurer of the Middlese County Improvement Authority, in the County of Middlese (the "Authority"), a public body corporate and politic of the State of New Jersey, DO HEREBY CERTIFY that the anneed copy of an affidavit entitled "AFFIDAVIT CERTIFYING THE REVIEW OF THE FINDINGS OF THE LOCAL FINANCE BOARD RESOLUTIONS DATED JULY 11, 2018" with attachments (the "Affidavit"), which Affidavit was duly eecuted pursuant to the anneed copy of Resolution Number entitled " MIDDLESEX COUNTY IMPROVEMENT AUTHORITY CERTIFYING THE REVIEW AND FINDINGS OF THE LOCAL FINANCE BOARD CONTAINED IN RESOLUTIONS DATED JULY, 2018 RELATING TO THE ISSUANCE OF AN AMOUNT NOT TO EXCEED $10,000,000 COUNTY GUARANTEED CAPITAL EQUIPMENT AND IMPROVEMENT REVENUE BONDS, SERIES 2018" (the "Resolution"), which Resolution was adopted at a regular meeting of the Authority duly called and held on November 20, 2018 in full compliance with the Open Public Meetings Act, at which a quorum was present and acting throughout, and that said copies of the Affidavit and Resolution have been compared by me with the originals thereof as recorded in the Minute Book of the Authority and that they are the correct, true and complete transcripts thereof and of the whole of the Affidavit and Resolution, and that said Affidavit and Resolution have not been altered, amended or repealed and are in full force and effect on and as of the date hereof. IN WITNESS WHEREOF, I have hereunto set my hand as of the date first above written. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18- Agenda 8(q) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AWARDING CONTRACT FOR THIRD PARTY WORKERS COMPENSATION CLAIMS ADMINISTRATION, 30

31 MANAGED CARE AND LOSS CONTROL SERVICES WHEREAS, a regular meeting of the Middlese County Improvement Authority (the "Authority") was held on November 20, 2018; and WHEREAS, the Authority is required by statute to provide workers compensation insurance for employees of the Authority; and WHEREAS, pursuant to N.J.S.A. 40A:10-12, the Authority by resolution heretofore adopted, has determined to provide for the payment of workers compensation by the creation of a workers compensation fund (the Fund ); and WHEREAS, the Authority requires claims administration, managed care and loss control services (the Services ) for the Fund; and WHEREAS, pursuant to N.J.S.A. 40:37A-55(t), a county improvement authority is empowered to enter into any and all agreements or contracts, eecute any and all instruments, and do and perform any and all acts and things necessary, convenient or desirable for the purposes of the Authority or to carry out any power given in the County Improvement Authorities Law, N.J.S.A. 40:37A-44 et seq., subject to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and WHEREAS, the Services are an eception to the public bidding requirements of the Local Public Contracts Law; and WHEREAS, the Authority undertook a fair and open process pursuant to N.J.S.A. 19:44A-20.4 et seq., for the procurement of the Services and issued a request for proposals ( RFP ); and WHEREAS, in response to the RFP, the Authority received two proposals from a proposal from Inservco Insurance Services, Inc. and UMR Inc.; and WHEREAS, the proposal of Inservco Insurance Services, Inc. is a responsive, responsible proposal; and WHEREAS, the Authority would like to accept the proposal of Inservco Insurance Services, Inc. and award a contract to Inservco Insurance Services, Inc. in accordance with this Resolution. 31

32 NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE MEMBERS OF THE MIDDLESEX COUNTY IMPROVEMENT AUTHORITY AS FOLLOWS: 1. The Authority accepts the proposal of Inservco Insurance Services, Inc. in accordance with the proposal attached hereto and made a part hereof and awards a contract to Inservco Insurance Services, Inc. for the provision of the Services for a three-year term commencing January 1, 2019 to December 31, The Authority authorizes the Chairman or Vice-Chairman to eecute a contract with Inservco Insurance Services, Inc. for the provision of the Services and authorizes the Secretary to attest to the signature of the Chairman or Vice-Chairman appearing thereon and to affi the seal of the Authority thereto. 3. The Secretary shall be and is hereby authorized to publish a brief notice of the award in accordance with N.J.S.A. 40A:11-5(1) (a) (ii). 4. The Certifying Finance Officer has certified that the funds for the Services are available and can be obtained from the funds of the Authority and will be included in the budget in future years of the contract. Recorded Vote: Aye No Abstain Absent Anthony Raczynski Christine D Agostino 18 - Agenda 8(r) MIDDLESEX COUNTY IMPROVEMENT AUTHORITY APPROVING 2019 BUDGET GENERAL OPERATIONS FISCAL YEAR: From: January 1, 2019 To: December 31,

33 WHEREAS, the Annual Budget and Capital Budget for the Middlese County Improvement Authority (the "Authority") for General Operations for the fiscal year beginning January 1, 2019 and ending December 31, 2019 has been presented before the governing body of the Authority at its open public meeting of November 20, 2018; and WHEREAS, the Annual Budget as introduced reflects Total Revenues of $8,011,000.00, Total Appropriations, including any Accumulated Deficit, if any, of $ 8,011, and Total Unreserved Retained Earnings utilized of $ -0-; and WHEREAS, the Capital Budget as introduced reflects Total Capital Appropriations of $95, and Total Unreserved Retained Earnings planned to be utilized as funding thereof, of $-0-; and WHEREAS, the schedule of rates, fees and other charges in effect will produce sufficient revenues, together with all other anticipated revenues to satisfy all obligations to the holders of bonds of the Authority, to meet operating epenses, capital outlays, debt service requirements, and to provide for such reserves, all as may be required by law, regulation or terms of contracts and agreements; and WHEREAS, the Capital Budget/Program, pursuant to N.J.A.C. 5:31-2, does not confer any authorization to raise or epend funds; rather it is a document to be used as part of the said Authority's planning and management objectives. Specific authorization to epend funds for the purposes described in this section of the budget, must be granted elsewhere; by bond resolution, by a project financing agreement, by resolution appropriating funds from the Renewal and Replacement Reserve or other means provided by law. NOW, THEREFORE BE IT RESOLVED, by the governing body of the Middlese County Improvement Authority, at an open public meeting held on November 20, 2018 that the Annual Budget, including appended Supplemental Schedules, and the Capital Budget/Program of the Middlese County Improvement Authority for General Operations for the fiscal year beginning January 1, 2019 and ending December 31, 2019 is hereby approved; and BE IT FURTHER RESOLVED, that the anticipated revenues as reflected in the Annual Budget are of sufficient amount to meet all proposed ependitures/epenses and all covenants, terms and provisions as stipulated in the said Authority's outstanding debt obligations, capital lease arrangements, service contracts, and other pledged agreements; and 33