LEGAL ACTION LEAGUE OF ARIZONA CITIES & TOWNS EXECUTIVE COMMITTEE. Agenda Items
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1 LEGAL ACTION LEAGUE OF ARIZONA CITIES & TOWNS EXECUTIVE COMMITTEE Friday, November 9, 2012, 10:00 a.m. League Office Building 1820 West Washington St., Phoenix Agenda Items 1. Review and Adoption of Minutes. Minutes of August 29, 2012 meeting and Annual Business Meeting were adopted. 5. League Transparency. A motion to approve the staff recommended language with amendments was adopted Audit Report; Audit Firm Contract. The 2012 Audit Report was adopted; a three-year contract for audit services was adopted.
2 Agenda Item #1 Review and Adoption of Minutes Minutes of the previous meeting and minutes from the annual business meeting are enclosed for your review and approval. President Doug Von Gausig August 29, 2012 Executive Committee Minutes August 30, 2012 Annual Business Meeting Minutes Action Requested: Approval
3 Agenda Item #2 TPT Work Group Report The twelve-member task force appointed by Governor Brewer is charged with examining the state s TPT tax and recommending ways to make it easier to administer, more convenient for businesses to comply and eventually pave the way for implementation of state and local sales taxes for online purchases. Deputy Director Tom Belshe represents the League on the task force. This report will include discussions from the three working groups of the TPT Simplification Task Force: State and Local Standardization, Online Retail Sales and Construction Contracting. It will also include possible recommendations that have been discussed by all members of the task force as well as those being developed by representatives of cities and towns. Tom Belshe, Deputy Director Meeting agendas, draft minutes
4 Agenda Item #3 Legislative Report and Look Ahead A discussion and update of elections results and legislative issues likely to appear in the next session. Ken Strobeck & League Staff 2013 Municipal Policy Statement 2013 League Resolutions Chart Letter from Rep. Michelle Ugenti (back binder pocket)
5 Agenda Item #4 League Annual Survey Results The eleventh annual survey of the League was ed to mayors, council members, managers, clerks, attorneys, finance directors, public information officers and intergovernmental coordinators. Staff will present the 2012 League Annual Survey and answer any questions the Executive Committee has concerning the methods and results of the survey. Matt Lore, Communication & Education Director Attachment: Survey Results
6 Agenda Item #5 League Transparency Overview of the League s current policies and practices regarding Executive Committee meetings and records. Discussion of whether current policies are serving the needs of our members, and if any changes to those policies are necessary. Vice President Mark Mitchell Letter from Scottsdale Mayor Lane Presentation of current League practices Recommended motion for adoption
7 Agenda Item #6 Report of League Communications Subcommittee Update on latest activities of the League Communications Subcommittee. Mayor John Salem, Subcommittee Chairman Matt Lore, Communication & Education Director None
8 Agenda Item #7 Recap of 2012 Annual Conference; Future Conference Locations Staff will give a brief overview of the 2012 Annual Conference Survey and Financial Report. In addition, staff will discuss next year's event in Oro Valley. Matt Lore, Communication & Education Director Attendance Report Financial Report Survey results
9 Agenda Item # Audit Report; Audit Firm Contract The report from the League=s auditors is presented for your review and approval. The Property Corporation of Cities and Towns is a separate nonprofit organization which owns and operates the League building. However, rather than prepare a separate audit for the Property Corporation, our auditors have recommended that it be included in the League=s financial statement. The audit report you have implements that recommendation. The League contracts with a private accounting firm to perform the annual audits. The contract length is three years. The contract with CliftonLarsonAllen (formerly LarsonAllen) expires at the end of the 2012 audit. Staff recommends renewing the contract with CliftonLarsonAllen for another three years. Ken Strobeck Audit Report for FY ended June 30, 2012 Letter from CliftonLarsenAllen Audit cost history Action Requested: Approval of Audit Report Approval of new 3-year contract
10 Additional Informational Materials Not Part of the Agenda
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